HomeMy WebLinkAboutResolutions - 2014.10.23 - 21554MISCELLANEOUS RESOLUTION #14238 October 8, 2014
By: Planning and Building Committee, James Runestad, Chairperson
IN RE: WATER RESOURCES COMMISSIONER — RENOVATION OF THE BUILDING AT 522
S. OPDYKE ROAD, PONTIAC, MI.
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, the Water Resources Commissioner's (WRC) office plans to renovate and
occupy the building located at 522 S. Opdyke Road, Pontiac, Michigan with operations and
maintenance units; and
WHEREAS, the operations and maintenance units are identified as System Controls,
Water Metering and Water Maintenance serving the northern portion of Oakland County; and
WHEREAS, the building located at 522 S. Opdyke Road, Pontiac, Michigan was
constructed in 1962 and is in need of repair and renovations; and
WHEREAS, on October 1, 2014, the WRC will be taking full responsibility of the
maintenance for the City of Pontiac water system; and
WHEREAS, additional staff, equipment and facilities are necessary for the efficient
operation of the units and to enable them to respond to emergency situations throughout the
region in a more timely manner; and
WHEREAS, the Act 342 Agreement established in FY 2012 between the City of Pontiac
and Oakland County transferred the operations of the entire Pontiac water and sewer systems
and associated assets including the building located at 522 S. Opdyke Road, Pontiac, Michigan;
and
WHEREAS, the estimated costs of the renovation is $1,918,379 and will be funded from
the various Water and Sewer Systems that are operated and maintained by the Water
Resources Commissioner.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners authorizes the renovation of the building located at 522 S. Opdyke Road in
Pontiac, Michigan in the amount of $1,918,379.
Mr. Chairperson, on behalf of the Planning and Building Committee, I move the adoption
of the foregoing resolution.
PLANNING AND BUILDING COMMITTEE
PLANNING AND BUILDING COMMITTEE
Motion carried unanimously on a roll call vote.
Form DC-001
OAKLAND COUNTY
WATER RESOURCES COMMISSIONER MEMORANDUM
TO: Budget Task Force
FROM: Navid H. Mehrann, P.E., Operations Engineer
SUBJECT: 522 South Opdyke Road, Pontiac, Michigan Building Renovations
DATE: September 4, 2014
The Water Resources Commissioner's Office (WRC) is requesting Budget Task Force approval and
the establishment of proper accounting requirements to fund the 522 S Opdyke, Pontiac building
renovations. Upon budget task force approval, we would like Fiscal Services to establish a Project ID
for allocation of the project costs in accordance with the attached allocation table.
The WRC plans to occupy the building located at 522 S Opdyke, Pontiac with two operations and
maintenance units. The units are System Controls, Water Metering and Water Maintenance for the
northern portion of Oakland County. The System Control Unit is currently operating out of the Pump
Maintenance building located at 4860 Pontiac Lake Road, Waterford. The existing building has limited
space which makes it very difficult for both the Pump Maintenance Unit (PMU) and the System
Controls Unit (SCU) to operate within. Starting October 1, 2014, the WRC will be taking responsibility
of the maintenance for the City of Pontiac water system. This new system will require additional staff
and facilities. In order to optimize the location of WRC maintenance personnel, to have sufficient
facilities for materials, equipment and offices and to be able to respond to emergencies within the
region more efficiently, the WRC is requesting approval to transfer funds from the enterprise funds
identified in the attached allocation to the Pontiac Sewer Fund for the capital improvements
necessary at 522 Opdyke.
Project Background
The 522 S Opdyke building was originally constructed 1962. The building functioned as the City
of Pontiac Water and Sewer building, all of water and sewer maintenance staff and billing
services operated out of this building. When the Act 342 agreement between City of Pontiac and
Oakland County was established in 2012, the entire water and sewer systems and associated
assets were transferred to Oakland County. The Oakland County Water Resources
Commissioner plans to occupy the building for use of the SCU and WMU personnel who operate
and maintain water and sewer systems in the northern portion of the county. This reorganization
of units will allow the O&M division to be more efficient by making it more centralized to the
service area and allow better customer service to those comminutes.
The building at 522 Opdyke Road in Pontiac was constructed and designed to operate for a
water and sewer utility provider. The building was found to be sound condition. No major
renovations or improvements have been made to the building since the time of construction. The
majority of the equipment and building features within the shell of the building have outlived their
useful life making the cost of maintenance equal to, or greater than, the cost of replacement. The
OAKLAND COUNTY WATER RESOURCES COMMISSIONER
Page 1 of 4 Rev.: 11/05/08
Form DC-001
WRC, working with Hartman Architects, developed a list of improvements that are required to
allow the occupancy of the WRC staff.
Existing building condition and assessment:
• Roof
o The existing building roof is more than 20 years old and experiences leaks during
rain events. The WRC contracted Butcher and Butcher Construction Company to
evaluate the existing roof condition. The condition assessment indicated the roof
has less than one year of service life remaining. The Butcher and Butcher report is
available upon request
• Architectural
0 The existing building layout related to the office area is very inefficient.
o The carpet, ceiling tiles and floor tiles are original to the building. The carpet is worn
beyond its useful life. The ceiling tiles are damaged due to roof leaks and age. The
floor tiles are anticipated to have asbestos and could be damaging to human health.
• Electrical
o The building light fixtures are original to the building and are very inefficient.
O The revised layout of the building will impact the existing electrical layout.
o Electrical outlets currently are not sufficient to service the new occupancy of the
building and more outlet sources are required.
o The electrical distribution system in the basement has inadequate space for
additional loads and has outlived its useful life.
• HVAC
o The building heat source is the original boiler system. The building currently has
minimal ventilation. Air conditioning is managed by several window units throughout
the facility.
• Network
o The only computer network service within the building is a wireless network
supplied by a commercial supplier (AT&T). This system is not sufficient for the
proposed number of users and does not meet Oakland County IT requirements.
• Security
o No security for the building currently exists.
• Site Work
o Minor modifications are required to allow for better security and personnel safety.
The proposed building and site renovations:
• Roof
o Remove and replace the entire membrane roof system.
• Architectural
o Revise office room layout to allow for more space and efficient operation.
o Remove and replace carpet and ceiling tiles.
O Remove or cover existing tile floor with new vinyl tile.
o Add a new women's locker room and shower.
o Revise the existing single men's and women's bathroom to be handicap accessible.
o Partition the existing storage area to allow for a SCU cabinet construction area.
o Partition the garage area to create caged storage space for WMU meters and
miscellaneous inventory.
OAKLAND COUNTY WATER RESOURCES COMMISSIONER
Page 2 of 4 Rev.: 11/05108
Form DC-001
o Modify steel roof for the new roof top unit's mechanical equipment.
• HVAC
O Install four new roof top units for central air heating and cooling.
O install new duct work for conveyance of the forced air.
O Install new exhaust fans for the restroom areas.
O Install new unit heaters for the garage area.
• Electrical
O install new lighting fixtures based on new layout.
O Install new outlets and power source location based on revision to building
occupancy.
O Install a new distribution panel in the basement to capture the additional HVAC
loads and allow for future expansion.
• Network
O Install new voice/data and telecommunication equipment.
O Utilize existing AT&T fiber and implementing Opti-Man to access the county
network.
• Security
O Install new cameras along the perimeter of the building.
O Install a new key card access point for the main entrances into the building.
O Revise the automatic gate operator to operate with Oakland County Maintenance
Units vehicles.
• Site Work
O Install site fencing to better secure the staff from public access.
o Provide striping for parking.
o Install a new manual gate.
Project Funding
Because this building will be occupied by the Operation and Maintenance units servicing several
communities under the WRC's responsibility, the funding for this project will come from the Water
2% Operating Reserve, Sewer 2% Operating Reserve, Pontiac Water, Pontiac SDS, Pontiac
VVVVTP, Clinton-Oakland SDS, Evergreen-Farmington SDS, GWK Twelve Towns and Huron-
Rouge SDS. An allocation has been established based upon the number of labor hours for each
system by the units occupying the 522 building. This will be used to allocate all costs, as well as
ongoing annual maintenance costs. The overall project cost is estimated to be $1,918,379. The
project has not yet been bid. An attached table shows the proposed allocation based on this
estimate.
OAKLAND COUNTY WATER RESOURCES COMMISSIONER
Page 3 of 4 Rev.: 11105/08
Form DC-001
Purchasing Contract
The VVRC is utilizing FM&O for assistance in managing the project and helping to maintain
Oakland County standards. FM&O has brought on board an approved general contractor Frank
Rewold and Son, Inc. which will assist in the bidding process, managing trades, schedule and
executing the work.
Accounting Structure
Upon approval, the project information to record activity for the Project will be established.
Please reference the following account information when coding invoices.
Account Structure
Fund:
Dept:
Program:
Account:
Project Information
Business Unit:
Project ID:
Activity:
57434 Pontiac Sewer Fund
6010101 Water Resources Admin
149999 Non-Operating
Varies 730373 (Contracted Services for payments to contractor)
DRAIN Water Resources Commissioner
To Be Determined 522 Opdyke Building Renovation Project
STD Standard
General
All expenses related to this project will be allocated to the appropriate WRC funds on a
quarterly basis.
The estimated cost for the 522 Opdyke Building Improvement Project is $1,918,379. Please
enter the project budget into PeopleSoft for budget to actual reporting.
The WRC will notify Fiscal Services when the project is complete so that the project and related
Speedtypes can be inactivated and final allocations can be completed.
OAKLAND COUNTY WATER RESOURCES COMMISSIONER
Page 4 of 4 Rev.: 11/05108
522 S Opdyke
City of Pontiac, Michigan
Building Renovations
Estimate Costs
Unit
ITEMS Quantities Unit Cost Cost
Building Renovation
Demolition 1 LS $ 14,836.00 $ 14,836,00
Architectural 1 LS $ 485,660.00 $ 485,660.00
Plumbing Fixtures 1 LS $ 28,700.00 $ 28,700,00
Electrical 1 LS $ 144,000.00 $ 144,000.00
M echanicaUld VAC 1 LS $ 310,000.00 $ 310,000.00
Structural 1 LS $ 30,000.00 $ 30,000.00
Site 1 LS $ 60,075.00 $ 60,075.00
IT
Misc. computers 1 LS $ 15,000,00 $ 15,000.00
Plotter 1 LS $ 15,000.00 $ 15,000.00
Building IT infrastructrue 1 LS $ 42,000.00 $ 42,000,00
Fiber Network Switch 1 LS $ 20,000.00 $ 20,000.00
Ricoh Printers 1 LS $ 15,000.00 $ 15,000,00
Security 1 LS $ 40,000.00 $ 40,000.00
Furniture 1 LS $ 100,000.00 $ 100,000.00
Misc. Equipment 1 LS $ 50,000.00 $ 50,000.00
Subtotal $ 1,370,271.00
Contingencies 15% $205,541,
General Conditions 5% $68,514
Engineering, Legal & Administrative 20% $274,054
TOTAL $ 1,918,379.40
522 Opdyke Building Improvement Allocation
Fund Name
Fund Program Allocation Fund Total
% _ $
2% Water Operating Reserve 57010 149290 23.12% $ 443,580
2% Sewer Operating Reserve 57010 149300 14.45% $ 277,116
Pontiac Water 57234 149999 35.00% $ 671,473
Pontiac SOS 57434 149999 5.14% $ 98,619
Pontiac WWTP 82534 149999 0.55% $ 10,607
Clinton Oakland 58600 149999 10.17% $ 195,063
Evergreen Farmington 58410 149999 11.12% $ 213,232
GWK Twelve Towns 58530 149999 0.42% $ 8,121
Huron Rouge 58700 149999 0.03% $ 670
TOTAL 100% $ 1,918,379_
Resolution #14238 October 8, 2014
The Chairperson referred the resolution to the Finance Committee. There were no objections,
FISCAL NOTE (MISC. #14238) October 23, 2014 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: WATER RESOURCES COMMISSIONER — RENOVATION OF THE BUILDING AT 522 S.
OPDYKE ROAD, PONTIAC, MI.
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. This Resolution approves the Water Resources Commissioner's request for the
renovation of the building located at 522 S. Opdyke Road in Pontiac, Michigan.
2. The building and associated assets of the Pontiac water and sewer systems were
transferred to Oakland County as part of the Act 342 Agreement established in FY 2012
between the City of Pontiac and Oakland County.
3. The renovation of the building will allow the System Controls, Water Metering and Water
Maintenance units to be located in one location for enhanced operational efficiencies.
4. Effective October 1, 2014, the Water Resources Commissioner is responsible for the
maintenance of the City of Pontiac's water system and the City of Pontiac's Sewer
System.
5. The estimated renovation cost of the building is $1,918,379, which $98,519 will be funded
directly from the Pontiac Sewer Fund (#57434) and $1,819,860 will be funded from the
benefiting Water Resources Commissioner Special Revenue and Enterprise funds.
6. The Water Recourses Commissioner with assistance from Facilities Management will
competitively bid for the project in accordance with Oakland County Compliance Office
policies and procedures. Facilities Management construction manager Frank Reword
and Son, Inc. was selected to manage the project and will sub-contract all trades.
7. The renovation cost will be capitalized as building improvements in the Pontiac Sewer
Fund and depreciated over the useful life of 40 years and the on-going annual
maintenance costs for the building will also be funded by the benefiting Enterprise funds.
8. The following budget amendment is recommended for Fiscal Year 2015:
Pontiac Sewer Fund (57434)
Project ID #100000002034
Revenue
6010101-149030-695500-57010 Transfer In
6010101-149030-695500-57234 Transfer In
6010101-149030-695500-82534 Transfer In
6010101-149030-695500-58600 Transfer In
6010101-149030-695500-58410 Transfer In
6010101-149030-695500-58530 Transfer In
6010101-149030-695500-58700 Transfer In
Total Revenue
FY 2015
$ 720,696
$ 671,471
$ 10,607
$ 195,063
$ 213,232
$ 8,121
$ 670
Expense
6010101-149030-796500 Budgeted Equity Adjustment $1,819,860
Total Expense $1,819,860
Water and Sewer Trust Fund (57010)
Revenue
6010101-149290-665882 Planned Use of Balance
6010101-149300-665882 Planned Use of Balance
Total Revenue
Expense
6010101-149290-788001-57434 Transfer Out
6010101 -1 49300-788001-57434 Transfer Out
Total Expense
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long absent.
$ 443,580
$ 277,116
$_72.G.696
$ 443,580
$ 277,116
$_L27 _0,696
Clinton Oakland SDS FUND (58600)
Revenue
6010101-149030-665882 Planned Use of Balance
Total Revenue
$ 195,063
$ 195,063
GWK Southeastern SDS Fund (58530)
Revenue
6010101-149030-665882 Planned Use of Balance
Total Revenue
$ 8,121
$ 8,121
$ 670
$ 670
$ 670
Pontiac Water Fund (57234)
Revenue
6010101-149030-665882 Planned Use of Balance
Total Revenue
$ 671,471
$ 671,471
$ 671,471
$ 671,471
$ 10,607
$ 10,607
$ 10,607
$ 10,607
Expense
6010101-149030-788001-67434 Transfer Out
Total Expense
Pontiac VVWTP FUND (82534)
Revenue
6010101-149030-665882 Planned Use of Balance
Total Revenue
Expense
6010101-149030-788001-57434 Transfer Out
Total Expense
Expense
6010101-149030-788001-57434 Transfer Out
Total Expense
$ 195,063
$ 195,063
Everdreen Farmington SDS FUND (58410)
Revenue
6010101-149030-665882 Planned Use of Balance $ 213,232
Total Revenue $ 213,232
Expense
6010101-149030-788001-57434 Transfer Out
Total Expense
$ 213,232
$ 213,232
Expense
6010101-149030-788001-57434 Transfer Out
Total Expense
$ 8,121
$ 8,121
Huron Rouge SDS Fund (58700)
Revenue
6010101-149030-665882 Planned Use of Balance 670
Total Revenue
Expense
6010101-149030-788001-57434 Transfer Out
Total Expense
Resolution #14238 October 23, 2014
Moved by Spisz supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray,
Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic,
Dwyer. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
0/11,11 y
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTW:
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 23,
2014, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 23rd day of October 2014.
Lisa Brown, Oakland County