HomeMy WebLinkAboutResolutions - 2014.10.23 - 21559MISCELLANEOUS RESOLUTION #14252 October 23, 2014
BY: PLANNING & BUILDING COMMITTEE, JIM RUNESTAD, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT — FACILITIES PLANNING &
ENGINEERING/TREASURER'S OFFICE — BOOK ROOM CONVERSION PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Treasurer's Office administers a three-year tax foreclosure process in
accordance with Public Act 123 of 1999; and
WHEREAS Public Act 123 of 1999 requires title work for interested parties, service of
process, and in-person meetings with taxpayers; and
WHEREAS State record retention statutes require the maintenance of a physical file; and
WHEREAS there has been an 109% increase in the amount of files in the last ten years
from 5,800 to 12,117; and
WHEREAS files are currently stored in boxes around the Treasurer's Office, potentially
restricting walkways; and
WHEREAS the Treasurer's Office and all of Oakland County works to promote a safe
environment for employees and visitors alike; and
WHEREAS the Book Room Conversion Project will ensure the proper maintenance and
safety of files by adding an additional secured access point; and
WHEREAS public computers terminals for research on delinquent taxes and parcel
information will remain available; and
WHEREAS the cost for renovation of the space (electrical, mechanical and architectural)
is $8,200 including a contingency of $1,072; and
WHEREAS Facilities Management staff will manage and perform the project with the
assistance of annual, competitively bid contractors; and
WHEREAS funding is available to transfer from the General Fund Assigned Fund
Balance (GL#383470) Property Forfeiture Activities as authorized by Michigan Compiled Laws
211.78(m)(8) to the Project Work Order Fund (#40400) for the Treasurer's Office Book Room
Conversion Project.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the
Treasurer's Office Book Room Conversion Project in the amount of $8,200.
Chairperson, on behalf of the Planning & Building Committee, I move the adoption of the
foregoing resolution.
PLANNING & BUILDING COMMITTEE
PLANNING & BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Woodward absent.
MOTION TO DIRECTLY REFER TO FINANCE:
Motion carried on a voice vote.
FISCAL NOTE '(MISC. #14252) October 23, 2014
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FACILITIES MANAGEMENT — FACILITIES PLANNING & ENGINEERING/
TREASURER'S OFFICE — BOOK ROOM CONVERSION PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Treasurer's Office administers a three year tax foreclosure process in
accordance with Public Act 123 of 1999; which requires title work, service of
process and in-person meetings with taxpayers.
2. The State record retention statues require the maintenance of a physical file.
3. There has been a 109% increase in the amount of files in the last ten years; from
5,800 to 12,117.
4. Files are currently stored in boxes around the Treasurer's Offices, potentially
restricting walkways.
5. The conversion of the book room will ensure the proper maintenance and safety of
files by adding an additional secured access point.
6. The cost of renovating the space is $8,200, including a contingency of $1,072.
7. The facility management staff will manage and perform the project with the
assistance of annual, competitively bid contractors.
8. Funding is available in the General Fund Assigned Fund Balance Property
Forfeiture Activities (GL#383470) for the Book Room Conversion Project.
9. The FY 2015 budget be amended as follows:
General Fund #10100
Revenue
9010101-196030-665882
Total Revenues
FY 2015
Planned Use of Balance $8,200
$8,200
Expenditures
9010101-196030-788001-40400 Transfers Out
Total Expenditures
Project Work Order Fund (#40400)
Project ID 100000002033
Revenue
1040101-148020-695500-10100 Transfers In
Total Revenue
$8,200
$8,200
$8,200
$8,200
Expenditures
1040101-148020-796500 Budgeted Equity Adjustments $8,200
Total Expenditures $8,200
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long absent.
Resolution #14252 October 23, 2014
Moved by Spisz supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray,
Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic,
Dwyer. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
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1HEREBY APPROVE THIS Rrs(N,,..i.nom
CHIEF DEPUTY COUNTY EXf;(...4J .nvi
ACTING PURSUANT TO MCL
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 23,
2014, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 23 rd day of October 2014.
Lisa Brown, Oakland County