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HomeMy WebLinkAboutResolutions - 2014.10.23 - 21561HUMAN RESOURCES COMMITTEE REPORT (MISC . #14241) October 23, 2014 BY: Human Resources Committee, John Scott, Chairperson IN RE: MR #14241 — SHERIFF'S OFFICE — SECONDARY ROAD PATROL GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Human Resources Committee, having reviewed the above referenced resolution on October 15, 2014, reports with the recommendation that the resolution be adopted. Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing report. HUMAN RESOtrCES COMMITTEE Motion carried unanimously on a roll call vote with Rune stad and Jackson absent. MISCELLANEOUS RESOLUTION #14241 October 8, 2014 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE — FISCAL YEAR 2015 SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Sheriff's Office applied to the Michigan Department of State Police - Office of Highway Safety Planning for $786,687 in grant funding from Public Act 416 to conduct secondary road patrol activities for the period October 1, 2014 through September 30, 2015; and WHEREAS the Michigan Department of State Police - Office of Highway Safety Planning has awarded Oakland County with a grant in the amount of $786,687, which is the same amount awarded in the Fiscal Year 2014 award; and WHEREAS this is 3e year for the Secondary Road Patrol and Traffic Accident Prevention Program Grant award; and WHEREAS the grant provides continuation funding for four (4) SR full time eligible FTE Deputy II positions (# 4030630-02572, 03114, 07501 and 09191) and one (1) SR FTE Sergeant position (#4030630-07790) located in the Patrol Services Division; and WHEREAS with this grant acceptance one (1) SR FTE Deputy II position to be created in the Traffic Unit/Patrol Services Division/Sheriff's Office (# 4030630); and WHEREAS no county match or additional positions are required; and WHEREAS this grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures; and WHEREAS the acceptance of this grant does not obligate the County to any future commitment. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the Fiscal Year 2015 Secondary Road Patrol Grant award from the Michigan Department of State Police - Office of Highway Safety Planning in the amount of $786,687 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached. BE IT FURTHER RESOLVED that one (1) SR FTE Deputy II position to be created in the Traffic Unit/Patrol Services Division/Sheriffs Office (# 4030630). BE IT FURTHER RESOLVED that four (4) SR (FTE) Deputy II positions (# 4030630-02572, 03114, 07501 and 09191) and one (1) SR FTE Sergeant position (#4030630-07790) be continued in the Traffic Unit/Patrol Services Division/Sheriff's Office. BE IT FURTHER RESOLVED that the continuation of this program and associated positions are contingent upon future levels of grant program funding. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote. GRANT REVIEW SIGN OFF — Sheriff's Office GRANT NAME: 2015 Secondary Road Patrol FUNDING AGENCY: Michigan State Police — Office of Highway Safety Planning DEPARTMENT CONTACT PERSON: Dale Cunningham 248 858-5512 STATUS: Grant Acceptance DATE: October 3, 2014 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (9/30/2014) Department of Human Resources: IR Approved (No Committee) —Lori Taylor (10/1/2014) Risk Management and Safety: Approved by Risk management. — Robert Erlenbeck (9/30/2014) Corporation Counsel: Approved. — Nicole B. Tabin (10/3/2014) COMPLIANCE 416 PA 1978, MCL 51.76 and MCL 51.77 Michigan Secondary Road Patrol http://michigan.michigan.gov/msp/0.1607,7-123-1593_3504_22719-13733--,00.html From: To: Cc: Subject: Date: VanPelt, Laurle "WeAtSatherine"; "Julie Secontine"; "Loh Taylor"; "Pat Davis" "Cunningham. Dale"; "Seaman. Loft'; "Tarpmy Feole"; "Malone. PrentIss"; "Scalf.5onnie' RE: GRANT REVIEW: Sheriffs Office - FY 2015 Secondary Road Patrol Grant - Acceptance Tuesday, September 30, 2014 3:01:30 PM Approved. From: West, Catherine [mailtomestca©oakgov.com } Sent: Tuesday, September 30, 2014 2:49 PM To: Julie Secontine; Laurie VanPelt; Lori Taylor; Pat Davis Cc: Cunningham, Dale; 'Seaman, Lori'; Tammy Feole; Malone, Prentiss; Scalf, Bonnie Subject: GRANT REVIEW: Sheriffs Office - FY 2015 Secondary Road Patrol Grant - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Sheriff's Office FY 2015 Secondary Road Patrol Grant Office of Highway Safety Planning Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: October 7, 2014 GRANT INFORMATION Date: September 30, 2014 Operating Department: Sheriff's Office Department Contact: Dale Cunningham Contact Phone: 248-858-5512 Document Identification Number: 50771-15 REVIEW STATUS: Acceptance — Resolution Required Funding Period: 10/1/2014 through 9/30/2015 New Facility / Additional Office Space Needs: No IT Resources (New Computer Hardware / Software Needs or Purchases); No M/WBE Requirements: No Funding Continuation/New; Continuation Application Total Project Amount: $786,687 Prior Year Total Funding: $786,687 New Grant Funded Positions Request: One (1) new Deputy II position From: To: Cc: Subject: Date: Taylot, 1.0ri "West. Catherine"; "Julie Secontine; "Laurie VanPelt"; "Pat Davis" "Cunninoharn, Dale"; "Seaman. Lori"; 'aaaktny.,E.epk:; 'Malone. PrentL5e; "ScV Bonnie" RE: GRANT REVIEW: Sheriff's Office - PY 2015 Secondary Road Patrol Grant - Acceptance Wednesday, October 01, 2014 7:51:18 AM HR Approved (Needs Committee) Lori Taylor Manager-Human Resources Recruitment 8, Workforce Nanning Oakland County Michigan 2100 Pontiac Lake Road Waterford, MI 48328 taylorloOoakgov.corn www.oakgov.corn/jobs Phone: 248-858-0548 Fax: 248-858-8391 From: West, Catherine [mailto:vvestca©oakgov.com ] Sent: Tuesday, September 30, 2014 2:49 PM To: Julie Secontine; Laurie VanPelt; Lori Taylor; Pat Davis Cc: Cunningham, Dale; 'Seaman, Lori'', Tammy Feole; Malone, Prentiss; Scalf, Bonnie Subject: GRANT REVIEW: Sherifrs Office - FY 2015 Secondary Road Patrol Grant - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE —Sheriff's Office FY 2015 Secondary Road Patrol Grant Office of Highway Safety Planning Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: October 7, 2014 GRANT INFORMATION Date: September 30, 2014 Operating Department: Sheriff's Office Department Contact: Dale Cunningham Contact Phone: 248-858-5512 Document Identification Number: 50771-15 From: To: Cc: Subject: Date: Er.LQ11=15,241= "West, Catherine"; "Julie Secontine"; "Laurie VanPeit"; "Lori Taylor"; "Pat Davie' 'Cunningham, Dale"; "Seaman, Lori"; "rammv Peale"; "Malone, Prentiss"; "Scalf, Bonple" RE: GRANT REVIEW: Sheriff's Office - FY 2015 Secondary Road Patrol Grant - Acceptance Tuesday, September 30, 2014 5:22:13 PM Approved by Risk Management. R.E. 9/30/14. Robert Erten beck, Risk Management Office: 248-858-1694 Cell: 248-421-9121 Office schedule: Monday through Thursday 7:00 to 5:30 From Easterling, Terri Lmailto:easterlingt©oakgov.corn] Sent: Tuesday, September 30, 2014 4:50 PM To: 'West, Catherine'; Secontine'; 'Laurie VanPelt'; 'Lori Taylor'; 'Pat Davis' Cc: 'Cunningham, Dale'; 'Seaman, Lori'; 'Tammy Feoler; 'Malone, Prentiss'; 'Scalf, Bonnie' Subject: RE: GRANT REVIEW: Sheriffs Office - FY 2015 Secondary Road Patrol Grant - Acceptance Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RM14-0348, regarding this matter. Thank you. From: West, Catherine [ma i Ito: westca Voa kg ov.com ] Sent: Tuesday, September 30, 2014 2:49 PM To: Julie Secontine; Laurie VanPelt; Lori Taylor; Pat Davis Cc: Cunningham, Dale; 'Seaman, Lorr; Tammy Feole; Malone, Prentiss; Scalf, Bonnie Subject: GRANT REVIEW: Sheriffs Office - FY 2015 Secondary Road Patrol Grant - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE—Sheriff's Office FY 2015 Secondary Road Patrol Grant Office of Highway Safety Planning Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: October 7, 2014 From: To: Cc: Subject: Date: Ttjp. Nicole Bernadette "West. Catherine; "Julie Secontine"; "Laurie VanPer; lori 'Taylor" "Cunningham, Dale"; "Seaman. Lori"; "Tammy Fade"; "Maione. P.entiss7; "Scalf Bonnie" RE: GRANT REVIEW: Sheriff's Office - FY 2015 Secondary Road Patrol Grant - Acceptance Friday, October 03, 2014 1:33:53 PM Approved. AKIAND,T • "2 iOloNtl'Y'411ekr16.,4.Kr Nicole B. Tabin Assistant Corporation Counsel Department of Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3rd Floor Pontiac, MI 48341 Phone Number: (248) 858-1475 Fax Number: (248) 858-1003 E-mail: tabinn@oakgov.com PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-client privilege and work product doctrine, This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately. If you have any questions, please contact the Department of Corporation Counsel at (248) 858-0550. Thank you for your cooperation, From West, Catherine [mallto:westca@oakgov.com ] Sent: Tuesday, September 30, 2014 2:49 PM To: Julie Secontine; Laurie VanPelt; Lori Taylor; Pat Davis Cc: Cunningham, Dale; 'Seaman, Lori'; Tammy Feole; Malone, Prentiss; Scalf, Bonnie Subject: GRANT REVIEW: Sheriffs Office - FY 2015 Secondary Road Patrol Grant - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE —Sheriff's Office FY 2015 Secondary Road Patrol Grant Office of Highway Safety Planning Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with fli!4Ui (W/ZUEIY) MI FlIgAN STATE POLICE Offbe 4f Highway Safety Planning SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM CONTRACT COUNTY Oakland OHSP GRANT NUMBER 50771-15 APPROVED BUDGET SUMMARY AMOUNT GRANT START DATE .---- —Clet°ber-41021-4---- , GRANT END DATE September 30, 2015 Pir'sciiina ------ -------- --- --' - - — . - $725,431 Automotive 61,256 Equipment 0 Operating Expenses 0 Indirect Costs 0 Total $786,687 SOURCE -AMOUNT State Allocated Amount $786,687 County Supplement 0 Total $786,687 Only the State Allocated Amount will be paid by the State of Michigan. Funds allocated are contingent upon an appropriation from the State of Michigan and sufficient citation surcharge collections. County allocations may be revised during the year based on revenue collected. AUTHORIZED BY: DIRECTOR, OFFICE OF HIGHWAY SAFETY PLANNING SIGNAILLEF_. MICHAEL L. PRINCE DATE - J17 15. StreetAddreSs 1200 North Telegraph Road, Bldg. 38 Egg 16. Crty POfttiaC 17. ZIP.Code 4$Z4-71 0lls-401 (06r14) MIQIlN sTA"ra POLICE. Page 10 crf 21 SECTION •C: sgpboDAKY R9Ap pATRQL, AND TRAFFIC ACCIIDENT PREVENTION PROGRAM APPLICATION F. AppOcation and Oontract Sigtiattire Page This application is made Under RA. 418, as amended, in theamount and for the purpose set forth. On the basis of the information provided in this application and detailed budget Submitted by the covnty, an award .wilT be made to the county in the amount andlch the period gated, end it subject to the Contract Conditions and Requirem:ents, This agreement becomes effective as.of the date county representatives are notified by OHSP. We certify that the infOrmation contained in thie application inclUding, but ncit limited to, the Methods and Procedures and Budget Detail, is accurate to thebestof our knowledge. We agree to comply with P.A. 416, the Contract Conditions and Requirementt, Generally Accepted Accounting Principles, and OHSP policies with the understanding that failure to do so is cause for termination of the grant. A, REQUESTOR INFORMATION 1. Applicant County i Oakland Z, Federal Employer. ID Number .:38-60134870 3. Mabel October 1, 2014, to September 30, .016 B. CH IRPERSON COUNTY BOARD QFCOMMISSIC NERS 4, Name Michael Gingeil e 9. N'\WRS B. Telephone Nurnher 248-B88-0100 6. Street Address 1200 North Telegraph Roa 7. Oily Pontiac & ZIP Code 48341 9. State Agency wlth which County EEO is On tile; r 1 -refm5"4-gru of -c- 0 : • ghway Saf e_. • ' _ -!_l_ I • 10. Sig - Ur . .21."..r- V- r A e 1 0 . - CAHERIFF 12. Name I Michael J. Bouchard 13.Th(ephónèNtirnber 14. ErbOil'Address . , 248-858-5001 oas Ika;t1a4tIV:COM II FINANCIAL OFFICER 2cr. Name Lynn Sonidse 21, TetephOne Neter 248-858,040. - 22. Street Address " 2100 Pontiac. Lake Road, Bldg, 41 West 23. gity. Waterfbrd 24, zip Code 48328 ' 25. Sigh- ' .o Fit rieal'Offtei' 25. Date E. PRIMARY CONTACT PERSON FOR SRP PROGRAM 27. Name and Tttle 25. Telephone' Ntatiber. LL Terence Mekotki 248-858-5022 29. E-mall Address lac. Fax Winter mekoskMoRkgov..coit 248,858-4965 FOR OHSP USE ONLY DateApplicatidn ReCeitted. I Contract Number AUTHORITY: Mt Kt 28.31, MCL51.75, MCL 51,77, a's amended COMPLIANCE: Voluntary; however, failure to CoMpleteiII result in a denialvf funding OHS-4O 1 pe/14, MICHIGAN STATE POLICE Poe 11 021 II. Maintenance of Effort Base Data County-Funded Deputies Report the number of county-funded, full-time certified deputies emp l o y e d b y , o r b u d g e t e d f o r , t h e s h e r i f f s department as of the dates indicated below. The source of fund i n g f o r t h e d e p u t i e s ( i . e . , o t h e r g r a n t s , l o c a l contractual arrangements, etc.) is not a deciding factor in determining w h e t h e r t h e c o u n t y m e e t s t h e maintenance of effort requirement Do not include PA. 416-Funded Road Patrol Deputies. County-Funded, Full-Time Certified Deputies 1) As of 9/30178 - - 2) Current 3) Budgeted for Upcoming Fiscal Year (October 1 - September 30) Total Number 210 570 570 Number Whose Primary Duty is Road Patrol 48 332 332 OHS-4101 (05(14) MICHIGAN STATE POLICE Page 12021 Methods and Procedures INSTRUCTIONS: Indicate how your department will utilize the funds allocated by selecting each box that describes an activity engaged in by your county's SRP Deputies, If "other" is selected, provide a description of the activity. All activities must be allowable under the provisions of P.A. 416 and must be consistent with the submitted budget. Patrol and monitor traffic violations on secondary roads. F4,: Investigate crashes involving motor vehicles on secondary roads, 1:71 Provide emergency assistance to persons on secondary roads. 1,17:I Enforce violations of criminal laws which are observed by or brought to the attention of the sheriff's department while patrolling secondary roads. r" Enforce laws in state parks and county parks within the county. Provide a vehicle inspection program. Provide traffic safety information and education programs. r Other (please describe) IF; Additional information: .'Other" description as requested above: Provide target enforcement on secondary roads. Also, provide extra patrol on secondary roads at the request of citizens regarding vehicular violations. OHS-401 (OW14) MICHIGAN STATE POLICE Page 73 of 21 IV, Resolutions, Contracts, and Law Enforcement Plan A. List each city or village which has requested, by resolution, that the sheriffs departm e n t p r o v i d e s s e r v i c e s within its boundaries. If none, note N/A, Note: Include a copy of each resolution. If any new resolutions are adopted during the fis c a l year immediately forward a copy to OHSP. Auburn Hills Birmingham Clawson Farmington Hills Ferndale Franklin Lake Angelus (See attached resolutions) Novi Oak Park Rochester Southfield Waterford Township B. List each township, city, or village that contracts with the sheriffs department to pr o v i d e l a w e n f o r c e m e n t services. If none, note N/A. Note: Include a copy of each contract. If any new contracts are acquired dur i n g t h e f i s c a l y e a r , immediately forward a copy to OHSP. Addison Township Brandon Township Commerce Township Highland Township Independence Township Lyon Township Oakland Township Orion Township Oxford Township Springfield Township City of Pontiac City of Rochester Hills (See attached contracts. The contract for the City of Pontiac has been provided in i t s e n t i r e t y . S i n c e t h e wording of the remaining contracts is indentical for the other listed municipalities, o n e c o n t r a c t ( A d d i s o n Township) has been provided in its entirety. Only the contract cover, signature authoriz a t i o n , a n d contracted personnel allottment pages are provided for the remaining municipalitie s , ) C. Include a copy of your most current Law Enforcement Plan with MSP for the unincorpora t e d a r e a s o f t h e county. Note: Law Enforcement Plans shall be updated at least every four years, followin g a s h e r i f f ' s election. OHS-101 (0f1/14) MICHIGAN STATE POLICE Page 14 cf 21 V. Equipment and Automotive Inventory INSTRUCTIONS: List all equipment and automobiles purchased in full or in part with P.A. 416 funds. QUANTITY DESCRIPTION SERIAL NUMBR E ' DATE PUT IN ' SERVICE OR PURCHASED COST . DATE OF DISPOSAL METHOD OF DISPOSAL AIR MARKET F VALUE OR SALE PRIDE AT DISPOSAL I 1, SEE ATTACHED EQUIPMENT SPREADSHEET : I I ' ' ; ] ; I , 1 1 • I ' I • , : : 1 1 1 , , : r . I $, I . I • . : I $, I ' . • : ! [ I 1 s; , . . , 1 . I ' 1 $ , I • , . , . 1 i 1 i 1 i , ! :. $ 1 . 1 ; i ! 1 1 1 1 i I i $ I 1 i $1 I . , . 1 , : I , I $ I 1 I . i 1 I ,, i 1 ', I $: I 1 . , I . 1 I I I 1 . 1 $ I 1 I 1 I ; i I $ ! 1 , 1 1- , . • ! I . . I 1 $ I i I , , , . I I 1 ' •: I I I I 1 I 1 , $1 I I I , I I I I I I : , • I I ' / I I 1 1 I • $ • 1 1 I I I 1 $1 1 . I 1 I 1 I 1 SRP 416 EQUIPMENT INVENTORY FY2014 QUANTITY • DESCRIPTION SERIAL NUMBER DATE PUT IN SERVICE COST DATE OF DISPOSAL METHOD _ DISPOSAL OR PURCHASED 10_. 1 — 1 Eyewitness 2001 Video Cameras (acquisition cost $4,544.00 each) . . - EU03674 through EU03683 05123/02 $45,440.00 $1,240.74 $1,568.76 _ in use in use Wingman 8- LED X Modules (interior) Crown Vic 11856 09/01/05 Dell OpiiPlex GX620 Desktop Pentium Computer with Dell UltraSharp 1707FP Flat Panel and Dell USB Keyboard 6DDDTB1 in use 09/22/06 Dell OptiPlex GX620 Desktop Pentium Computer with Dell UltraSharp 1707FP Flat Panel and Dell USB Keyboard 6FDDTB1 09/22/06 $1,568.76 $1,568.76 in use _ in use _ _ _ bell OptiPlex GX620 Desktop Pentium Computer with Dell UltraSharp 1707FP Flat Panel and Dell USB Keyboard 4DTB1 09/22/06 HP Color Laser Jet 3800DIN Printer CNWCH34953 in use 49122106 $1,467.04 1 LTI Upgrade included: Angie Encoder and TDS Recon with all attachments and cables, Angle Encoder Tripod, Tribrach with all adapters, Data Collector Program, Prism, and Prism Pole Angle Encoder: AE001384 MS Recon: CS18A10473 in use 09/24/06 $5,940.50 LTI Upgrade included: Angle Encoder and TDS Recon with all attachments and cables, Angle Encoder Tripod, Tribrach with all adapters, Data Collector Program, Prism, and Prism Pole Angle Encoder: AE001379 TDS Recort: CS18A10562 $5,940.50 in use 09/24/06 1 1 LTI Upgrade included: Angle Encoder and TDS Recon with all attachments and cables, Angle Encoder Tripod, Tribrach with all adapters, Data Collector Program, Prism, and Prism Pole Angle Encoder: AE001371 TDS Recon: CS18A14503 $5,940.50 in use 09124/06 'Encoder I LTI Upgrade included: Angle Encoder and TDS (Recon with all attachments and cables, Angle Tripod, Tribrach with all adapters, Data Collector Program, Prism, and Prism Pole( Angle Encoder: AE001380 TDS Recon: CSI 9A12813 in use 09/24/06 $5,940.50 SRP 416 EQUIPMENT INVENTORY FY2014 1 I Vericom VC30000AQ Braking Test Computer VC306082362 09126106 $2,975_00 $19,630.00 in use , . 1 .. SMART Cart VMS Model II 1k9BM11176G118029 09126106 in use 1 SMART VMS Easy Host Software N/A 09/26/06 $2,495.00 62,195.00 in use 1 SMART VMS Traffic Statistics Package N/A 09/26/06 in use _ 1 Nikon Camera D7OS Package included: Camera, 18-70 mm Lens, 50-800 Flash, 512 MB Card, and Card Reader Camera: 3173505 Lens: US3338344 Flash: 2576345 . _ 09/26/06 $1,348.00 in use - NE-ken Camera D7OS Package included: Camera, 18-70 mm Lens, SB-800 Flash, 512 MB Card, and Card Reader Camera: 3170280 Lens: U8356076 Flash: 2576354 09/26/06 $1,348.00 $1,348.00 $1,348.00 — _ in use 1. _ Nikon Camera 0705 Package included: Camera, 18-70 mm Lens, SB-800 Flash, 512 MB Card, and Card Reader Camera: 3173050 Lens: US3342116 Flash: 2576350 09/26/06 09126/06 in use _ Nikon Camera D7OS Package included: Camera, 18-70 mm Lens, SB-BOO Flash, 512 MB Card, and Card Reader Camera: 3173046 Lens: US3341540 Flash: 2576344 in use Bosch CDR, cables & software updates N/A 04/29110 $4,044.00 in use Total Station Nikon MVO 5M Refiectorless OCSO ID #14930 06/01/10 $6,869.50 in use . . _. 1 Total Station Nikon Nivo 5M Reflectorless OCSO ID #11935 06101/10 $6,869.50 in use 1 Trimble TDS Recon DS66A34071 06/01/10 .. 06/6/10 $728.20 $72820 in use 1 Trimble TDS Recon 0S66A34147 in use , 2 Nylon Carry Case for Trimble TDS Recon N/A 06/01/10 $27.50 in use 2 TDS Recon 400X wlBluetooth software update N/A i 06/01/10 $4,851.00 .. in use I TPIlit FX3 Drawing Program (FX3 Pro Recon) N/A 06101/10 $395.10 in use _ 4 TPM FX3 Drawing Program (FX3 Pro Recon+ ) N/A $3,596A0 in use 2 FX3 Drawing Program (FX3 Pro Recon+ WI 3D) N/A 3/1212013 $9,990.00 in use 2 TPIVI FX3 Drawing Program Update Protection / Renewal (FX3 Pro Recon+ update protection) N/A 3/12/2013 $999.00 in use 1 Total Station Nikon Nivo 3M Refiectorless OCSO ID #117398 DSATA55123 3/12/2013 3112/2013 $8,030.00 $2,695.00 in use 1 mFX Suite w/ Trimble Recon 400X w/Bluetooth (MFX Pocket Pro Trimble Recon) in use SRP 416 EQUIPMENT INVENTORY FY2014 i _ ...Nylon Carry Case for Tumble Recoil N/A 3/12/2013 Included w/ Trimble Recon device in use . -- — 1 1 online training - 3 day Basic Programming _. _ --- N/A 3/12/2013 $160.00 in use . Nikon D-90 Camera Kit w/ 18-105 mm lens Camera: 3573641 Lens: US36612600 3/30/2013 $828.00 in use Nikon SB-700 TTL AF Mount Speedlight • - (Flash) Flash: 2466549 3/30/2013 $338.00 in use ----- _ 1 6GB memory card N/A ._ 3/30/2013 .. $39.38 i n use Pelican 1500 Watertight Hard case. - -- N/A 3/30/2013 $130.00 in US$. _ 1 ProMaster Compact Flash USE! 2.0 Card Reader N/A 3/30/2013 _ $22.00 in use _ 1 . . _ 1 Promaster UV Alter – • — _ NIA 3/30/2013 $24.00 in use Traffic Safely Cad - purchase ponying unknown unknown $18,798.00 OHS-41:11 .ILI6/141 MiCHIGAN STATE POLICE Page 16 of 21 VI. Budget Detail INSTRUCTIONS: The budget must be completed in detail and shall only cover the period for which this application is made, Note: Round to whole dollar amounts. A. PERSONNEL SALARIES AND WAGES POSITION TITLE SALARY RATE % OF TIME ON P.A. 416 ACTIVITIES COST Sergeant 77,518 100% 77,518 Deputy II 66,380 100% 56,380 Deputy 11 66,380 100% 66,380 Deputy II 66,380 100% 66,380 Deputy II 66,574 100% 66,574 OVERTIME 1 1 $ 1 LONGEVITY ! 1 I SUBTOTAL See Next Page FRINGE BENEFITS FICA IL PERCENT 1 $ RETIREMENT PERCENT , 1 1 r I HOSPITALIZATION , $ ; AVG/EMPLOYEE/MONTH $ 1 WORKERS COMPENSATION 1 1 1 RATE/$100 IN WAGES $1 OTHER INSURANCE (please identlfy) r : I $ I I I [ $ , I I SUBTOTAL $See Next Page TOTAL PERSONNEL See Next Page OHS-401 (05/14) LCHIGAN STATE POLICE Page 17 o 21 VI. Budget Detail INSTRUCTIONS: The budget must be completed in detail and shall only cover the period for which this application is made. Note: Round to whole dollar amounts. A. PERSONNEL SALARIES AND WAGES POSITION TITLE SALARY RATE % OF TIME ON P.A. 416 ACTIVITIES COST Demut II — TBD 52,299 100% 52 299 , OVERTIME ; I I 28,000 _ LONGEVITY I ' 1 ; 6,445 SUBTOTAL 429,976 '. FRINGE BENEFITS FICA I PERCENT 7.65% $ 32,893 RETIREMENT 1 : _ PERCENT 29.13% $125,252 $107,712 $ 11 222 HOSPITALIZATION i AVG/EMPLOYEE/MONTH $1.496 , WORKERS COMPENSATION . r RATE/$100 IN WAGES $2.61 OTHER INSURANCE (please identify) Unemployment Insurance .32% $ 1,376 _Disability 1.45% $ 6,236 Group Life/Accident Insurance .31% $ 1,333 Dental Insurance $121 avg./employee/month $ 8,712 Optical insurance $10 avg/employee/month $1, 720 I SUBTOTAL $295,455 TOTAL PERSONNEL $725,431 OHS-401 (W14) MICHIGANI STAT POLM Pap 19 of 21 B. AUTOMOTIVE EXPENSES INSTRUCTIONS The County may choose to account for Automotive Expenses using ONE of the two following methods: Actual Automotive Expenses OR Mileage Reimbursement. The same method must be used to account for the costs in the SRP general ledger accounts. ACTUAL AUTOMOTIVE EXPENSES' DESCRIPTION OF EXPENSE Includeimium fuel, maintenance, insurance, etc. IIMIIIIIIIMIIMIMIIIIIIIIIII RATE COST immi MIIMIIM 11.11111111111111111111111111111111111.1111= IIEIIIIIIIMIMIIIIIIIIIIIIIIIIIMMIIIIIIIIIIII 11.11.11111111.11.111111FINIMIIII TOTAL AUTOMOTIVE EXPENSES OR MILEAGE REIMBURSEMENT , COUNTY COST PER MILE OF PATROL OPERATION ESTIMATED MILES COST .48 127,617 $61,256 , . 1 1 $ 1 TOTAL AUTOMOTIVE EXPENSES $61,256 CHS-401 (cart4) MICHIGAN STATE POLICE Page 20 of 21 C. EQUIPMENT DESCRIPTION QUANTITY PURCHASE PRICE COST 1 $ , I 1 . $ i TOTAL EQUIPMENT $0 D. OPERATING EXPENSES DESCRIPTION OF EXPENSE RATE _ COST PRINTING/SUPPLIES , I $ 1 CLEANING/CLOTHING ALLOWANCE I I $ I TRAINING I t RADIO MAINTENANCE CONTRACTS I I $ MISCELLANEOUS (elescribel I . I $ TOTAL OPERATING EXPENSES $0 TOTAL DIRECT COSTS (Personnel, Automotive, Equipment, and Operating) $786,687 E. INDIRECT COSTS NOT TO EXCEED 5% OF TOTAL DIRECT COSTS $0 TOTAL PROJECT COSTS (Direct + Indirect) $786,687 STATE ALLOCATION $786,687 oms-ziol (De/14) MIC31IGAN STATE POLICE Page 21 or21 F. BUDGET NARRATIVE INSTRUCTIONS: Provide a narrative justifying and detailing the basis for determining the cost of the items included in each budget category. Include calculations that aren't apparent on previous pages. Additional pages may be attached as needed. 1, Traffic Deputies/Sergeant: The P.A. 416 Secondary Road Patrol deputies work under the direction of a traffic sergeant. Working day and afternoon shifts, the deputies and sergeant will be responsible for enforcing all "Traffic Laws under the Michigan Vehicle Code and all "Criminal Laws" as well as investigating accidents. Overtime incurred will primarily be for subpoenas received for citations issued, arrests made during regular patrol duties, crash investigations, emergency responses, and any other homeland emergency issues. 2. Patrol Vehicles: Ford Crown Victories and Chevrolet Impalas are replaced after 100,000 miles. Chevrolet Tahoes are replaced after 120,000 miles. Rate per mile includes all operating expenses. Strictly a leased vehicle. Name and Title of Person Completing the Budget Tammy Feole, Technical Assistant 1 Telephone Number 248-858-1584 Resolution #14241 October 8, 2014 The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections. $ 52,299 ( $ 8,793) $ 717 $ 256 $ 14,534 $ 14,163 $ 4,001 $ 808 711 167 117 $ 3,160 $ 12,345 $ 1,302 2,358 $ 98,145 $ 401,976 0 $ 9,830 $ 1,332 $ 117,616 $ 107,679 $ 30,751 $ 8,108 $ 5,774 $ 1,285 $ 735 $ 28,000 $ 12,345 $ 19,233 $ 42,023 $ 786,687 FISCAL NOTE (MISC . #14241) October 23, 2014 BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE - FISCAL YEAR 2015 SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Michigan Department of State Police - Office of Highway Safety Planning awarded Oakland County a grant in the amount of $786,687 for the period October 1, 2014 through September 30, 2015. 2. This is the 36th year of grant funding. 3. The grant provides continued funding for four (4) SR FTE Deputy II positions (4030601-02572, 03114, 07501 and 09191) and one (1) SR FTE Sergeant Position (4030601-07790) located in the Patrol Services Division. 4. This grant acceptance also includes funding for the creation of one (1) Deputy II position located in the Patrol Services Division. 5. No County match is required. 6. Fiscal Year 2015 Special Revenue Budget is amended as follows: FY 2015 FY 2015 FY 2015 GRANT FUND #27345 Adopted Adjustment Amended Project GR#0000000142, Activity GLB, Analysis Type GLB Revenue 4030601-110010-615571 Grants State $ 688,542 $ 98,145 $ 786,687 Total Grant Fund Revenue $ 688,542 $ 98,145 $ 786,687 Expenditures 4030601-110010-702010 Salaries Regular $ 349,677 4030601-110010-722740 Fringe Benefits $ 8,793 4030601-110010-722750 Workers Comp $ 9,113 4030601-110010-722760 Group Life $ 1,076 4030601-110010-722770 Retirement $ 103,082 4030601-110010-722780 Hospitalization $ 93,516 4030601-110010-722790 Social Security $ 26,750 4030601-110010-722800 Dental $ 7,300 4030601-110010-722810 Disability $ 5,063 4030601-110010-722820 Unemployment In $ 1,118 4030601-110010-722850 Optical $ 618 4030601-110010-712020 Overtime $ 24,840 4030601-110010-722900 Fringe Bene Adj $ 4030601-110010-776659 Motor Pool Fuel $ 17,931 4030601-110010-776661 Motor Pool 39,665 Total Grant Fund Expenditures $ 688,542 FINANCE COMMITTEE FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Long absent. Resolution #14241 October 23, 2014 Moved by Spisz supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Dwyer. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). /.12411Y I HEREBY APPHOVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 23, 2014, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 23 rd day of October 2014. Lisa Brown, Oakland County