HomeMy WebLinkAboutResolutions - 2014.11.19 - 21585MISCELLANEOUS RESOLUTION #14288
BY: Commissioners Michael J. c3gell, District 43
IN RE: BOARD OF COMMISSIONERS - 5/41/7ccw5tAt' pci etfeigy", hi,/, el; vitt. t
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS e epilma9cer
Chairperson, Ladies and Gentlemen:
WHEREAS, The Oakland County Board of Commissioners from time to
time may choose to sponsor an event or activity or create an
adjunct committee that utilizes funds from the Board of
Commissioners budget, specifically, but not limited to, the
Commissioners Special project line item, and;
WHEREAS, the process for utilizing Board of Commissioner funds
for the sponsorship of activities or events has been loosely
defined, and;
WHEREAS, it is necessary to ensure that the Board of
Commissioners has clear and defined policies and procedures
relative to sponsoring activities or events and adjunct
committees with Board of Commissioner funds.
NOW THEREFORE IT BE RESOLVED, that Oakland County Board of
Commissioners hereby adopt the following policies and procedures
for the use of funds from the Board of Commissioners budget that
are utilized for the sponsorship of activities or events or for
the creation of adjunct committees.
- Sponsorship of an activity, event or committee must be
requested through the Board of Commissioner's standard
resolution process
- A Sponsorship resolution must include a line item budget
proposal that outlines the intended expense allocation of
the Board of Commissioners designated funds
- A Sponsorship resolution shall not exceed $5,000 for any
individual activity or event
- Sponsorship of an activity, event or committee must contain
bi-partisan support and the resolution initiating the
sponsorship request must contain at least one commissioner
from the majority party and one commissioner from the
minority party
- Sponsorship of an activity, event or committee shall be a
community based function and shall not be a political or
politically biased activity or event
A Sponsorship resolution shall be referred to the Finance
committee and requires the affirmative vote of the Finance
committee and the Full Board of Commissioners to be
approved
- Upon the approval of a requested activity or event by The
Oakland County Board of Commissioners, the Administrative
Director of the Board will assign a staff member to assist
with the project if assistance is requested by the
Commissioner(s)who introduced the request
- All individuals, who are not BOC staff, who work on or in
support of a requested activity or event shall be
volunteers and shall not be compensated in any form unless
authorized by the Board Chair
- Sponsorship of an activity, event or committee will be by
The Oakland County Board of Commissioners and any sponsor
recognition, promotion or notation shall reference The
Oakland County Board of Commissioners
- Sponsorship of an activity, event or committee shall not
denote, recognize or promote any individual commissioner
- Commissioners may solicit in-kind contributions for any
Board sponsored activity, event or committee
- Commissioners shall not solicit direct monetary
contributions for any Board sponsored activity, event or
committee unless approved by the Board Chair
- Admission to any requested activity, event or committee
shall be free to the public unless otherwise denoted in the
requesting resolution and accompanying line-item budget
- Expenditures of Board of Commissioner funds for Sponsorship
activities, events or committees must comply with Oakland
County Purchasing Policies and Procedures and the Oakland
County's Business Expense Reimbursement Regulations
BE IT FURTHER RESOLVED, that no exceptions to the above policies
and procedures shall be allowed without the consent of the
majority of the full Board of Commissioners
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Resolution #14288 November 19, 2014
The Vice-Chairperson referred the resolution to the General Government Committee. There were no
objections,