HomeMy WebLinkAboutResolutions - 2014.11.19 - 21592MISCELLANEOUS RESOLUTION #14259
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: TREASURER'S OFFICE TAX MANAGEMENT SYSTEM
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Treasurer's Office administers the tax foreclosure process in accordance
with Public Act 123 of 1999; and
WHEREAS the best and most efficient way to administer that process is through software
programs to allow for billing, collection, distribution, land sale, maintenance processes for both
real and personal property, integration with other software, and information sharing with local
units and the public; and
WHEREAS Miscellaneous Resolution #06173 authorized the creation of a Treasurer's
Office System, because the current system is outdated and not supported; and
WHEREAS the Treasurer's Office, in partnership with Information Technology and
Purchasing, conducted an extensive RFQ and RFP process to identify the most cost effective and
appropriate tax management system; and
WHEREAS organizations including the National Association of County Collectors,
Treasurers and Finance Officers and the Association of Public Treasurers of the United States
and Canada were contacted to determine best practices in tax management systems; and
WHEREAS the Tax Management System will further the stated mission of the
Treasurer's Office and Oakland County to streamline processes for staff efficiency, and enhance
responsiveness and transparency for taxpayers; and
WHEREAS DevNet, Inc., a private sector software company servicing over 100
jurisdictions in nine states and Canada, responded to the RFP with below competition costs and a
comprehensive "off-the-shelf" system that met the RFP requirements and was selected by the
RFP Team; and
WHEREAS the computer terminals for research on delinquent taxes and parcel
information will continue to be available and will feature the updated system for public use; and
WHEREAS the total estimated cost for the purchase and implementation of the
Treasurer's Office Tax Management System is $1,667,023 which includes IT labor, hardware,
software and on-going vendor software maintenance over a four year period; and
WHEREAS a ten percent (10%) contingency has been added to the contract cost and is
included in the $1,667,023 project estimate to cover any software customizations or
enhancements that the Treasurer's Office may want to request from DevNet Inc.; and
WHEREAS surplus proceeds from the FY 2014 Oakland County Land Sale exceeded
$6.2 million, meaning that funding is available to cover the cost of the software and its
implementation; and
WHEREAS funding for the implementation and on-going vendor software maintenance
will be covered by the Land Sale proceeds (Property Tax Forfeiture Activity Assigned Fund
Balance GL #383470); and
WHEREAS on-going IT labor support maintenance after implementation will be covered
by the Delinquent Tax Revolving Fund as part of IT Development quarterly billings.
NOW THEREFORE BE IT RESOLVED That the Board of Commissioners authorizes the
purchase and implementation of Treasurer's Office Tax Management System in the amount of
$1,667,023.
BE IT FURTHER RESOLVED the Treasurers GF/GP budget is amended as follows:
FINANCE COMMITTEE AGENDA:
Motion carried unanimously on a roll call vote with Scott and Crawford absent.
General Fund (# 10100)
Revenue
9010101-196030-665882
FY 2015 FY 2016 FY 2017
Planned Use of Balance $ 1,199,023 $
Total Revenue $ 1,199,023 $
Expenditures
7010110-186130-788001-42075-2012 Transfers Out
7010110-186130-774636-2012 Info Tech Operations
Total Expenditures
Expenditures
9016001-152130-760132
9016001-152130-773630
9016001-152130-731773
Information Technology (#63600)
Revenue
1080101-152000-631372
Total Revenue
Tax Management System Project (#42075)
Project 100000002092 PCBU Major Activity GLB Analysis GLB
Revenue
9016001-152130-695500-10100 Transfers In
Total Revenue
$ 1,199,023 $
$117,000 $117,000
$ 1,199,023 $117,000 $117,000
$ 1,199,023 $
$ 1,199,023 $
$ 10,000 $
$ 791,048
$ 397,975
$ 1,199,023 $
$117,000 $117,000
- $117,000 $117,000
Computer Equipment
Info Tech Development
Software Rental Lease
Purch
Total Expenditures
OC Department Operations
Expenditures
1080201-152010-731780 Software Maintenance $117,000 $117,000
Total Expenditures $117,000 $117,000
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing
resolution.
Resolution #14259 November 19, 2014
Moved by Spisz supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Gershenson, Gingell, Gosselin, Hatchett, Jackson, Long, Matis, McGillivray, Middleton,
Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Dwyer. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
AA/ir
I HEREBY APPROVE THIS RESOLUTE
CHIEF DEPUTY COUNTY EXEC(
ACTING PURSUANT TO MCL
(STATE OF MICHIGAN)
(COUNTY OF OAKLAND)
Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November
19th, 2014, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this l 9 day of November 2014.
Lisa Brown, Oakland County