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HomeMy WebLinkAboutResolutions - 2014.11.19 - 21606MISCELLANEOUS RESOLUTION '#14.270 November 19, 2014 BY: PUBLIC SERVICES COMMITTEE, COMMISSIONER BILL DWYER, CHAIRPERSON IN RE: CIRCUIT COURT - 2015 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT TREATMENT COURT) - GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Circuit Court applied for and was awarded a grant from the State Court Administrative Office (SCAO), Michigan Drug Court Grant Program with a grant period of October 1, 2014 through September 30, 2015; and WHEREAS total program funding for the Adult Treatment Court is $185,025, consisting of $47,000 in grant funding from SCAO, $80,000 in PA 511 Community Corrections funding, General Fund Support of $39,085 ($24,000 operating support and $15,085 personnel support) and a Restore Foundation donation of $18,940; and WHEREAS the court intends to continue the Adult Treatment Court to deal with the problems of increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and the increase in jail days ordered; and WHEREAS two positions are partially funded by the Adult Treatment Court Grant, which include: one (1) Special Revenue (SR) full-time eligible (FTE) Youth and Family Casework Supervisor position (#3010402-09712) and one (1) SR FTE Technical Assistant position (#3010402-10677); and WHEREAS positions (#3010402-09712) and (#3010402-10677) also support the Juvenile Drug Court and the remaining cost is offset by the Child Care Fund; and WHEREAS this program also includes drug testing supplies and kits, bus passes, meetings, contractual services for individual and family treatment, incentives and transitional housing, defense attorney fees; and WHEREAS the grant award has been processed through the County Grant Review Process in accordance with the Board of Commissioners Grant Acceptance Procedures; and WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with the July 31, 2014 letter from the SCAO, providing that assurance #3 of this year's grant application and agreement shall not be construed as a mandate for future funding of the program from the funding unit, said letter attached hereto and incorporated by reference herein. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the 2015 Michigan Drug Court Grant Program (Adult Treatment Court) Grant Agreement in the amount of $47,000 from the State Court Administrative Office (SCAO) for the period of October 1, 2014 through September 30, 2015. BE IT FURTHER RESOVED that the Oakland County Board of Commissioners accepts a donation in the amount of $18,940 from the Restore Foundation. BE IT FURTHER RESOLVED that continuation of positions (#3010402-09712 and #3010402- 10677) is contingent upon continuation of State funding, and receipt of additional funding sources. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract and that the Chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment. Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote with Bosnic absent. GRANT REVIEW SIGN OFF — Circuit Court GRANT NAME: FY 2015 Michigan Drug Court Grant Program (Adult Treatment Court) FUNDING AGENCY: State Court Administrative Office (SCAO) DEPARTMENT CONTACT PERSON: Jackie Howes-Evanson / John Cooperrider 22154 / 80256 STATUS: Grant Acceptance DATE: October 16,2014 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be place on the appropriate Board of Commissioners' comrnittee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department\`of Management and Budget: Approved. —Laurie Van Pelt (10/9/2014) Department of Human Resources: HR Approved (No Committee) — Lori Taylor (10/16/2014) Risk Management and Safety: Approved by Risk management— Robert Erlenbeck (10/13/2014) Corporation Counsel: There appear to be no unresolved legal issues requiring action at this time. — Carmen Lyon (10/16/2014) COMPLIANCE The grant agreement and assurances reference specific federal and state regulations. Below is a list of the specifically cited compliance related documents for this grant. Drug Treatment Courts: The Ten Key Components hitp://www.oip.usdoi.gov/B.TA/grant/DrugCourts/Definin2DC.pdf Health Insurance Portability and Accountability Act (42 CFR Part 2) litt33://www.access.po.Eovinara/cfr/waisidx 02142cfr2 02.1Thull Michigan — Conflict of Interest - Contracts of Public Servants with Public Entities — "Act 317 of 1968" http://www.legi sl ature.m i.gov/(uq3 1 xreltrnrj 5z55z2u1 wv451/m I Ica.aspx?page=Eetobject&obj ectnarne=rncl-Act-317-of- I 968&queryid=14761946 Michigan — Standards of Conduct for Public Officers and Employees (Act 196 of 1973) http://w Nvw.iegislature.mi.gov/(S(30eoca2irf3u2z55n2kIztms))/rnileg.amx?page=v,etObject&objectNatue=mol-15-341 From: VanPelt, Laurie To: West, Catherine Cc: Julie Secontine; Lori Taylor; pat Davis; Cooperrlder, John; < howesevansonjnoakoov.com ›; FalardeaU, Nancy Subject: Re: GRANT REVIEW: Orcuit Court - 2015 Michigan Drug Court Grant Program (Adult Treatment Court) - Grant Acceptance Date: Thursday, October 09, 2014 6:17:54 PM Approved. Sent from my iPhone On Oct 9, 2014, at 3:39 PM, "West, Catherine" <westcaoa.ligov,corn> wrote: GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt Lori Taylor —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Circuit Court 2015 Michigan Drug Court Grant Program (Adult Treatment Court) State Court Administrative Office (SCAO) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: October 17, 2014 GRANT INFORMATION Date: October 9, 2014 Operating Department: Circuit Court Department Contact: Jackie Howes-Evanson/John Cooperrider Contact Phone: x22154/x80256 Document Identification Number: 2822 REVIEW STATUS: Acceptance — Resolution Required Funding Period: October 1, 2014 through September 30, 2015 New Facility / Additional Office Space Needs: N/A IT Resources (New Computer Hardware [Software Needs or Purchases): N/A MWDBE Requirements: No Funding Continuation/New: Continuation Application Total Project Amount: $197,686 From: Taylor, Lori To: "Mason Heather" Cc: "West, Catherine" Subject: RE: GRANT REVIEW: Circuit Court - 2015 Michigan Drug Court Grant Program (Adult Treatment Court) - Grant Acceptance Date: Thursday, October 16, 2014 3:16:32 PM HR Approved (No Committee) Lori Taylor Manager-Human Resources Recruitment & Workforce Planning Oakland County Michigan 2100 Pontiac Lake Road Waterford, Ml 48328 taylorlooakgov.com www oakgov corn/jobs Phone: 248-858-0548 Fax: 248-858-8391 From: Mason, Heather [mailto:masonh@oakgov.com] Sent: Thursday, October 16, 2014 3:13 PM To: Lou Taylor Cc: West, Catherine Subject: FW: GRANT REVIEW: Circuit Court - 2015 Michigan Drug Court Grant Program (Adult Treatment Court) - Grant Acceptance Though the percentage of grant funding varies from year to year, the funding stream remains the same. Therefore this grant acceptance does not need to go to HR Committee for approval. Heather L. Mason Compensation & Classifications Supervisor Oakland County Human Resources 2100 Pontiac Lake Road, Waterford Ml 48328 P: 248,858.2581 I F: 248.975,9742 n-)asc-mh(nakeov cora I www,nalov camiinLis From: West, Catherine [mailto:westca(thoakgov.com ] Sent: Thursday, October 09, 2014 4:40 PM To: Julie Secontine; Laurie VanPelt; Lori Taylor; Pat Davis Cc: Cooperrider, John; bowesevanso jPoakgov.com ; 'Falardeau, Nancy' Subject: GRANT REVIEW: Circuit Court - 2015 Michigan Drug Court Grant Program (Adult Treatment Court) - Grant Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS Laurie Van Pelt Lori Taylor —Julie Secontine — Pat Davis From: To: Cc; Subject: Date: Erlenbeck RuLteit "West. Catherine; "Julie Secontine"; 'Laurie VanPelt"; "Lorl Taylor"; "Pat Davis" "Coonerrider, John"; bowe5evansoni(aoak_gpv,com; "Falareeau, Nancy" RE: GRANT REVIEW: Circuit Court - 2015 Michigan Drug Court Grant Program (Adult Treatment Court) - Grant Acceptance Monday, October 13, 2014 10:27:08 AM Approved by Risk management. R.E. 10/13/14. Robert Ehlenbeck, Risk Management Office: 248-1t58-1694 Cell: 248-421-9121 Office schedule: Monday through Thursday 7;00 to 5:30 From: Easterling, Terri [mailto:easterlingt@oakgov.com] Sent: Friday, October 10, 2014 8:03 AM To: 'West, Catherine'; 'Julie Secontine'; 'Laurie VanPeit l; 'Lori Taylor'; 'Pat Davis' Cc: 'Cooperrider, John'; howesevansonj@oakgov.com ; 'Faiardeau, Nancy' Subject: RE: GRANT REVIEW: Circuit Court - 2015 Michigan Drug Court Grant Program (Adult Treatment Court) - Grant Acceptance Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RIV114-0368, regarding this matter. Thank you. From: West, Catherine [mailtomestcaPoakgov.corn] Sent: Thursday, October 09, 2014 4:40 PM To: Julie Secontine; Laurie VanPelt; Lori Taylor; Pat Davis Cc: Cooperrider, John; howesevansonjoakgov.com; 'Falardeau, Nancy' Subject: GRANT REVIEW: Circuit Court - 2015 Michigan Drug Court Grant Program (Adult Treatment Court) - Grant Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt Lori Taylor—Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Circuit Court 2015 Michigan Drug Court Grant Program (Adult Treatment Court) State Court Administrative Office (SCAO) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting Comments, via reply (to all) of this email. From: To; Cc: Subject: Date: Lvon, Carmen 'West, Catherine"; "Julie Secontine% "Laurie VanPelt"; "Lori Taylor"; "Fat Davis" "Cooperrider, John"; howesevansonjoakciov.com; "Falardeau, Nancy" RE: GRANT REVIEW: Circuit Court -2015 Michigan Drug Court Grant Program (Adult Treatment Court) - Grant Acceptance Thursday, October 16, 2014 3:09:26 PM There appear to be no unresolved legal issues requiring action at this time. Thank you, Carmen Lyon bAKLA L_ NIi N coUN'TY MICHIGAN Carmen Lyon Assistant Corporation Counsel Department of Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3 rd Floor Pontiac, Ml 48341 Phone Number: (248) 858-4097 Fax Number: (248) 858-1003 E-mail: lyonceoakgov.com PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whom it is specifically addressed. It is conf idential and is protected by the attorney-client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in any way, Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately. If you have any questions, please contact the Department of Corporation Counsel at (248) 858-0550. Thank you for your cooperation. From: West, Catherine [mailto:westca@oakgov.corni Sent: Thursday, October 09, 2014 4:40 PM To: Julie Secontine; Laurie VanPert; Lori Taylor; Pat Davis Cc: Cooperrider, John; howesevansenj©oakgov.com ; 'Falardeau, Nancy' Subject: GRANT REVIEW: Circuit Court - 2015 Michigan Drug Court Grant Program (Adult Treatment Court) - Grant Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS— Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Circuit Court 2015 Michigan Drug Court Grant Program (Adult Treatment Court) State Court Administrative Office (SCAO) Attached to this email please find the grant document(s) to be reviewed. Please provide your MICHIGAN SUPREME COURT STATE COURT ADMINISTRATIVE OFFICE MICHIGAN DRUG COURT GRANT PROGRAM FY 2015 CONTRACT Grantee Name: 6th Circuit Court - Adult Circuit Drug Court Federal ID Number: 38-6004876 Contract Number: 2822 Grant Amount: $47,000 1. GENERAL PROVISIONS 1.01 This contract is made between the State Court Administrative Office, Lansing, Michigan (SCAO) and the 6th Circuit Court. 1.02 This contract incorporates the Grantee's approved grant application request and most recently approved budget. 1.03 This contract is for the Michigan Drug Court Grant Program. 1.04 In consideration of the mutual promises and covenants in this contract, and the benefits to be derived from this contract, the parties agree as follows: 2. TERM OF CONTRACT 2.01 This contract commences on 10/1/2014 and terminates on 9/30/2015, at 11:59 p.m. 3. RELATIONSHIP 3.01 The Grantee is an independent contractor, and it is understood that the Grantee is not an employee of the SCAO. No employee, agent, or subcontractor of the Grantee is an employee of the SCAO. 3.02 No liability or benefits, including, but not limited to, retirement benefits or liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits, training, holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities arising out of an agreement of hire or employer-employee relationship, either express or implied, shall arise or accrue to either party as a result of this contract. The Grantee is not eligible for, and will not participate in, any such benefits. 3.03 The Grantee is responsible for payment of all taxes, including federal, state, and local taxes arising out of the Grantee's activities in accordance with this contract, including, but not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other taxes or fees. 3.04 The Grantee understands and agrees that all parties furnishing services pursuant to this contract are, for purposes of workers' compensation liability or other actions of employee- related liability, not employees of the SCAO. The Grantee bears the sole responsibility and liability for furnishing workers' compensation benefits to any of its employees for injuries arising from or connected with services performed pursuant to this contract. 3.05 The Grantee does not, and shall not, have the authority to enter into contracts on the SCAO's behalf. 4. SCOPE OF SERVICES 4.01 Upon signing of this contract, the SCAO agrees to provide funding from the Grant in an amount not to exceed the amount of this contract. In no event does this contract create a charge against any other funds of the SCAO or the Michigan Supreme Court. 4.02 The Grantee, and the Grantee's employees or subcontractors, shall devote such time, attention, skill, knowledge, and professional ability as is necessary to most effectively and efficiently carry out and perform the services as described in this contract and in any amendments to this contract. 4.03 Commitment of state resources for the acquisition of goods and services, and execution of purchase orders, contracts, and similar agreements, shall remain the sole responsibility of the SCAO. 5. PERFORMANCE AND BUDGET 5.01 The SCAO agrees to provide the Grantee a sum not to exceed $47,000 for the court program operated pursuant to this contract. 5.02 Grantee equipment purchases are prohibited. 5.03 The Grantee agrees that it will not expend funds obtained under this contract for any purpose other than those authorized in the administrative requirements specified in the application and most recently approved budget for the Grant, and will expend grant funds only during the period covered by this contract unless prior written approval is received from the SCAO. 5.04 The Grantee must sign up through the oiihue veliclor 1_1(ieess lo receive payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration information is available through the Department of Technology, Management, and Budget's website at: http://wwwanichigan.gov/budget/0,1607.7-157-13404 37161-179392--,00.html. 5.05 All reimbursements for the proper performance of the contract shall be made by the SAO quarterly, upon submission by the Grantee of claims for approval by the SCAO. The claims shall include a specific amount of the hours worked, hourly salary, the detailed services provided by the Grantee or Grantee's staff, and/or the specific amount expended on supplies or operating costs necessary for program operation. 5.06 Requests for adjustments in expenditures within line items and between line item categories must be made using a Contract Amendment, within WebGrants, and approved by the SCAO. 5.07 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees, where applicable, and report these as outlined in the SCAO's fiscal procedures. Any under-recoveries of otherwise available fees resulting from failure to bill for eligible services will be excluded from reimbursable expenditures. 6. CONDUCT OF THE PROJECT 6.01 The Grantee shall abide by all terms and conditions required in the application assurances, budget requirements, and the Grantee's approved program outline and most recently approved budget. 6.02 The Grantee agrees that funds awarded under this grant will not be used to support any inherently religious activities, such as worship, religious instruction, or proselytizing. If the Grantee refers participants to, or provides, a non-federally funded program of service that incorporates such religious activities: (1) any such activities must be voluntary for program participants, and (2) program participants may not be excluded from participation in a program or otherwise penalized or disadvantaged for any failure to accept a referral or services. If participation in a non-federally funded program or services that incorporates inherently religious activities is deemed a critical treatment or support service for program participants, the Grantee agrees to identify and refer participants who object to the inherently religious activities of such 2 program or service to a comparable secular alternative program or service. 7. ASSIGNMENT 7.01 The Grantee may not assign the performance under this contract to subcontract personnel except with the prior written approval of the SCAO. 7.02 All provisions and requirements of this contract shall apply to any subcontracts or agreements the Grantee may enter into in fiirtherance of its obligations under the contract. 7.03 The Grantee shall provide copies of all subrecipient subcontracts for services funded in whole or in part by this grant to the SCAO. 8. CONFIDENTIAL INFORMATION 8.01 In order that the Grantee's employees or subrecipient subcontractors may effectively provide fulfillment of this contract to the SCAO, the SCAO may disclose confidential or proprietary information pertaining to the SCAO's past, present, and future activities to the Grantee. All such information is proprietary to the SCAO and the Grantee shall not disclose such information to any third party without prior approval from the SCAO, unless disclosure is required by law or court order. If disclosure is required by law or court order, the SCAO will be notified of the request before disclosure. The Grantee agrees to return all confidential or proprietary information to the SCAO immediately upon the termination of this contract. 8.02 Both the SCAO and Grantee shall assure that medical services to, and information contained in the medical records of, persons served under the provisions of this contract or other such recorded information required to be held confidential by federal or state law, rule, or regulation, in connection with the provision of services or other activity under this agreement, shall remain confidential. Such information shall be held confidential, and shall not be divulged without the written consent of either the patient or a person responsible for the patient, except as may be otherwise required by applicable law or regulation. Such information may be disclosed in summary, statistical, or other form, if the disclosure does not directly or indirectly identify particular individuals. 9. HUMAN SUBJECTS 9.01 The Grantee must submit all research involving human subjects conducted in programs sponsored by the SCAO, or in programs that receive funding from or through the state of Michigan, to the Michigan Department of Community Health's (MDCH) Institutional Review Board (ERB) for approval prior to the initiation of the research. 10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42 CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE 10.01 To the extent applicable, the Grantee assures and certifies that it is in compliance with the Health Insurance Portability and Accountability Act (HIPAA), 42 CFR Part 2, and the Michigan Mental Health Code, to the extent that this act and these regulations are pertinent to the services that the Grantee provides under this contract. These requirements include: A. The Grantee must not share any protected health or other protected data and information provided by the SCAO or any other source that falls within HIPAA, 42 CFR Part 2, and/or the Michigan Mental Health Code requirements, except to a subrecipient subcontractor as appropriate under this contract. B. The Grantee must require, in the terms and conditions of any subcontract, that the 3 subrecipient subcontractor not share any protected health or other protected data and information from the SCAO or any other source that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. C. The Grantee must use protected data and information only for the purposes of this contract. D. The Grantee must have written policies and procedures addressing the use of protected data and information that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements. The policies and procedures must meet all applicable federal and state requirements including HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code regulations. These policies and procedures must include restricting access to the protected data and information by the Grantee's employees. E. The Grantee must have a policy and procedure to report to the SCAO unauthorized use or disclosure of protected data and information that falls under HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements of which the Grantee becomes aware. F. Failure to comply with any of these contractual requirements may result in the termination of this contract in accordance with section 18. G. Iii acctircialict with IIIPAA, 42 CFR Part 2, ziiid/oi . Michigan Marital i health Code requirements, the Grantee is liable for any claim, loss, or damage relating to its unauthorized use or disclosure of protected data and information received by the Grantee from the SCAO or any other source. 11. RIGHTS TO WORK PRODUCT 11.01 All reports, programs, manuals, tapes, listings, documentation, and any other work product prepared by the Grantee under this contract, and amendments thereto, shall belong to the SCAO and are subject to copyright or patent only by the SCAO. The SCAO shall have the right to obtain from the Grantee original materials produced under this contract and shall have the right to distribute those materials. 11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use anything developed in the course of executing this contract if the work product enters the public domain. 11.03 The SCAO shall have copyright, property, and publication rights in all written or visual material or other work products developed in connection with this contract. The Grantee shall not publish or distribute any printed or visual material relating to the services provided under this contract without the prior explicit permission of the SCAO. 12. WRITTEN DISCLOSURE 12.01 The Grantee and the Grantee's employees or subrecipient subcontractors shall promptly disclose in writing to the SCAO all writings, inventions, improvements, or discoveries, whether copyrightable, patentable, or not, which are written, conceived, made, or discovered by the Grantee or the Grantee's employees or subrecipient subcontractors jointly with the SCAO or singly by Grantee or Grantee's employees or subrecipient subcontractors while engaged in activity under this contract. As to each such disclosure, the Grantee shall specifically point out the features or concepts that are new or different. 12.02 The SCAO shall have the right to request the assistance of the Grantee and Grantee's employees or subrecipient subcontractors in determining and acquiring copyright, patent, or other such protection at the SCAO's invitation and request. 4 12.03 The Grantee represents and warrants that there are at present no such writings, inventions, improvements, or discoveries (other than in a copyright, copyright application, patent, or patent application) that were written, conceived, invented, made, or discovered by the Grantee or the Grantee's employees before entering into this contract, and which the Grantee or the Grantee's employees desire to remove from the provisions of this contract, except those specifically set forth by attachment hereto. 13. INSURANCE 13.01 The Grantee should carry insurance coverage or self-insurance in such amounts as necessary to cover all claims arising out of the Grantee's operations under the terms of this contract. 14. INDEMNITY 14.01 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from claims, demands, costs, or judgments arising out of activities or services carried out by the Grantee in the performance of this contract, shall be the responsibility of the Grantee, and not the responsibility of the SCAO. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. 14.02 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from claims, demands, costs, or judgments arising out of activities or services carried out by the SCAO in the performance of this contract, shall be the responsibility of the SCAO, and not the responsibility of the Grantee. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. 14.03 In the event that liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and other consultants) resulting from third party claims, demands, costs, or judgments arise as a result of activities conducted jointly by the Grantee and SCAO in fulfillment of their responsibilities under this contract, such liabilities, obligations, damages, penalties, claims, costs, fees, charges, and expenses shall be borne by the Grantee and the SCAO in relation to each party's responsibilities under these joint activities. Nothing in this subsection is, nor shall be construed as, a waiver of governmental immunity. 14.04 The SCAO is not responsible and will not be subject to any liability for any claim related to the loss, damage, or impairment of Grantee's property and materials or the property and materials of the Grantee's employees or subrecipient subcontractors, used by the Grantee pursuant to the Grantee's performance under this contract. 14.05 The Grantee warrants that it is not subject to any nondisclosure, noncompetition, or similar clause with current or prior clients or employers that will interfere with the performance of this contract. The SCAO will not be subject to any liability for any such claim. 14.06 In the event any action or proceeding is brought against the Grantee by reason of any claim due or claimed to be due to Grantee's performance covered under this contract, the Grantee will, at the Grantee's sole cost and expense, resist or defend the action or proceeding as the Grantee deems appropriate. The Grantee retains sole authority and discretion to resolve and settle any such claims. 15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION 15.01 The Grantee agrees that all expenditures from this contract, including the 5 acquisition of personnel services, contractual services, and supplies, shall be in accordance with: (1) the standard procedures of the Grantee's funding unit, and (2) the administrative and budget requirements of the grant. 15.02 The Grantee agrees to maintain accounting records following generally accepted accounting principles for the expenditure of funds for the purposes identified in the approved grant request, most recently approved budget, and any applicable approved contract addendum and/or budget amendment. 15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives, including program evaluators and auditors, shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, books, accounts, data, time cards, or other records related to this contract. The Grantee shall retain all books and records, including all pertinent cost reports, accounting and financial records, or other documents related to this contract, for five years after final payment at the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by the SCAO, shall have full access to and the right to examine and audit any of the materials during the term of this contract and for five years after final payment. If an audit is initiated before the expiration of the five-year period, and extends past that period, all documents shall be maintained until the audit is complete. The SCAO shall provide audit findings and recommendations to the Grantee. The SCAO may adjust future or final payment if the findings of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the Grantee shall immediately refund all amounts that may be due to the SCAO. Failure of the Grantee to comply with the requirements of this section shall constitute a material breach of this contract upon which the SCAO may cancel, terminate, or suspend this contract. 15.04 The Grantee's accounting system must maintain a separate fund or account that segregates grant contract receipts and expenditures from other receipts and expenditures of the Grantee. 16. PROGRAM REVIEW AND MONITORING 16.01 The Grantee shall give the SCAO and any of its authorized agents access to the court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the program. The inspection methods that may be used include, but are not limited to onsite visits, interviews of staff and participants, and review of case records, receipts, monthly/quarterly statistical reports, and fiscal records. 17. REPORTS 17.01 The Grantee agrees to submit timely, complete, and accurate reports as identified in Attachment A. 17.02 The data for each participant who is screened and accepted into the program must be entered into the Drug Court Case Management Information System (DCCMIS). 17.03 The Grantee is responsible for the timely, complete, and accurate submission of each required report and data as outlined above. 17.04 If any report is thirty days past due, a delinquency notice will be sent via email notifying the Grantee that it has 15 days to comply with the reporting requirement. Forty-five days past the due date, a forfeiture notice will be sent to the Grantee via the U.S. Postal Service notifying it that its funding award has been rescinded due to contract noncompliance. 6 18. TERMINATION OR FUNDING HOLD 18.01 Each party has the right to terminate this contract without cause by giving written notice to the other party of such termination at least thirty (30) days before the effective date of such termination. Reasons for termination may include, but are not limited to, failure to make ongoing progress toward the program's goals, or failure to submit reports in a timely fashion. 18.02 This contract may be terminated immediately without further financial liability to the SCAO if funding for this contract becomes unavailable to the SCAO. 19. COMPLIANCE WITH LAWS 19.01 The Grantee shall comply with all applicable laws, ordinances, and codes of the federal, state, and local governments. 20. MICHIGAN LAW 20.01 This contract shall be subject to, and shall be enforced and construed under, the laws of Michigan. 21. CONFLICT OF INTEREST 21.01 The Grantee presently has no personal or financial interest, and shall not acquire any such interest, direct or indirect, that would conflict in any manner or degree with the performance of this contract. 21.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL 15.341 et seq., MSA 4.1700 (71) et seq. 22. DEBT TO STATE OF MICHIGAN 22.01 The Grantee covenants that it is not, and will not become, in arrears to the state of Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of Michigan or its subdivisions, including real property, personal property, and income taxes. 23. DISPUTES 23.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue a claim against the SCAO for breach of any term of this contract within seven days of discovery of the alleged breach. 23.02 The Grantee and the SCAO agree that with regard to any and all disputes, controversies, or claims arising out of or in connection with or relating to this contract; or any claim that the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or common-law doctrine (including discrimination or civil rights claims); or committed any tort; the parties shall attempt to resolve the dispute through mediation. Selection of a mediator will be by mutual agreement of the parties. 23.03 The Grantee and the SCAO agree that, in the event that mediation is unsuccessful, any disputes, controversies, or claims shall be settled by arbitration. Selection of an arbitrator will be by mutual agreement of the parties. The decision of the arbitrator shall be binding on both parties. The award, costs, and expenses of the arbitration shall be awarded at the discretion of the arbitrator. This agreement to arbitrate shall be specifically enforceable. A judgment of any circuit court shall be rendered upon the award made pursuant to submission to the arbitrator. 7 24. ENTIRE AGREEMENT 24.01 Except for Grantee's approved grant application, application assurances, and most recently approved budget, this contract contains the entire agreement between the parties and supersedes any prior written or oral promises and representations. No other understanding, oral or otherwise, regarding the subject matter of this contract exists to bind either of the parties. 25. AMENDMENT 25.01 This contract may be amended only upon written agreement of the parties. 26. DELIVERY OF NOTICE 26.01 Written notices and communications required under this contract shall be delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the following: A. The Grantee's contact person is Jacqueline Howes-Evanson, 1200 North Telegraph Road, Pontiac, MI 48341. The SCAO's contact person is Dr. Jessica Parks, State Court Administrative Office, Michigan Hail of justice, P.O. Box 30048, Lansing, MI 48909 27. SIGNATURE OF PARTIES 27.01 This contract becomes effective when signed by the parties. 8 IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract: 6th Circuit Court - Adult Circuit Drug Court By: Authorizing Official (Signature and Title) Authorizing Official (Please Print Name and Title) Date: Authorizing Official: Must be a person who is authorized to enter into a binding contract for the entity receiving funds. The authorizing official may not be a judge or other state employee. The authorizing official is normally from the Executive or Legislative Branch of the entity (e.g., City Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.), STATE COURT ADMINISTRATIVE OFFICE By: Date: Deputy State Court Administrator 9 ATTACHMENT A MICHIGAN DRUG COURT GRANT PROGRAM (MDCGP) FY 2015 REPORTING REQUIREMENTS October 1, 2014 through September 30, 2015 DCCMIS DATA EXCEPTION REPORT DUE DATE NOTE February 15, 2015 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of October 1, 2014, throulh December 31, 2014. Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of January 1, 2015, through March 31, 2015. May 15, 2015 August 15, 2015 Courts will be reviewing error reports reflecting data entered into DCCMIS for the time period of April 1,2015, through June 30, 2015. November 15, 2015 Courts will be reviewing error reports reflecting data entered into DCCMIS for the timp prriod of Iiihr 1, 7015, throTar,h Sentember 30, 2015. DCCMIS USER AUDIT REPORT DUE DATE NOTE January 31, 2015 Courts will be confirming user access to DCCMIS. CLAIMS REPORTS DUE DATE NOTE January 10,2015 Courts will be reporting on expenditures from October 1, 2014, through December 31, 2014. April 10, 2015 Courts will be reporting on expenditures from January 1, 2015, through March 31, 2015. July 10,2015 Courts will be reporting expenditures from April 1, 2015, through June 30, 2015. October 10, 2015 Courts will be reporting expenditures from July 1, 2015, through September 30, 2015. PROGRESS REPORTS DUE DATE NOTE April 30, 2015 Interim Report Courts will be reporting on progress made during the first half of the grant period - October 1, 2014, through March 31, 2015. October 30, 2015 Final Report Courts will be reporting on progress made during the second half of the grant period - April 1, 2015, through September 30, 2015. 10 Michigan StateeProvloce ext Title: Emair Address:" Address Line 2 Address Line 3 City* Phone:* Drug Treatment Court Supervisor howesevansonj@oakgov.com 1200 N. Telegraph Rd. Pontiac City 248-452-2154 Phone 48341 Postal Codeglp WebGrants - Michigan Courts Page 1 of 21 Application 02446' - Fiscal Year 2015 Michigan Drug Court Grant Program (MDCGP) - Final Application 02822- FY2015 MDCGP 6th Circuit Adult Treatment Court Michigan Drug Court Grant Program (MDCGP) Original Submitted 07/31/2014 4:47 PM Status: Submitted Date: Last Submitted Date: 09/2412014 10:37 AM Applicant Information Primary Contact: Name:" Ms. saroation Jacqueline Ph-a Name Ann middle Name Howes-Evanson Lott Name Organization Information Name:* 6th Circuit Court- Oakland County (COS) Organization Type: State Court Administrative Office Tax ID: Organization Website: Address:" 6th Circuit Court, Courthouse Tower 1200 N. Telegraph Rd. Pontiac oh/ Michigan State/ProvInce 48341 Postal Codefrp Phone:" Fax: 248452-2164 248-858-2005 Ext. Application Information hlLp://micourts.dullestech.net/getApplicationPrintPreview.do?docurnentPk=--1405103230179 1018/2014 WebGrants - Michigan Courts Page 2 of 21 Is there an approved Local Admiels!rative Order (L40)? Local Administrative Order (LAO):* LAO Number: 2009-01 Is there a current Memorandum of Understanding (MOU)? Memorandum of Understanding (MOU)" Effective Date: .06/2012013 Expiration Date: 05101/2018 Federal Tax ID:* 38-6004876 What is the program capacity?" What is the current number of active participants?* How many years has the program been operational?' Applicant Contact Information Yes Yes 60 51 13 ':.elect your CO People served" County to Receive the Grant Award* Date that the program accepted or anticipates first participant" Please pick your program type' Is your program operational?" Is your court a tribal court?' Courthouse name (example: Frank Murphy Hall of Justice) Courthouse street address' Room/Floor City" State" Zip code* Judge: First Name" Judge: Last Name* Title" Judge: E-mail Address* Judge: Phone Number" Judge's Mailing Address: Street' Judge's Mailing Address: Room/Floor Judge's Mailing Address: City* Judge's Mailing Address: State* Judge's Mailing Address: Zip COde" COS Oakland Men, Women Oakland 08/29/2001 Adult Circuit Drug Court Yes No Oakland County Sixth Circuit Court 1200 North Telegraph Road Pontiac MI 48341 Joan Young Judge youngj@oakgov.com 248-858-5282 1200 North Telegraph Road Courtroom 2H-Second Floor Pontiac Ml 48341 Ext. http://micourts.d-ullestech.net/getApplicationPrintPreview.do?documentPk=1405103230179 10/8/2014 WebGrants - Michigan Courts Page 3 of 21 Judge 2: First Name Judge 2: Last Name Judge 2: Title Judge 2: E-mail Address Judge 2: Phone Number Judge 2 Mailing Address: Street Judge 2 Mailing Address: Room/Floor Judge 2 Mailing Address: City Judge 2 Mailing Address: State Judge 2 Mailing Address: Zip Code Judge 3: First Name Judge 3: Last Name Judge 3: Title Judge 3: Email Address Judge 3: Phone Number Judge 3 Mailing Address: Street Judge 3 Mailing Address: Room/Floor Judge 3 Mailing Address: City Judge 3 Mailing Address: State Judge 3 Mailing Address: Zip Code Judge 4: First Name Judge 4: Last Name Judge 4: Title Judge 4: E-mail Address Judge 4: Phone Number Colleen O'Brien Judge obrienc@oakgov.com 248-858-0368 1200 North Telegraph Road Courtroom 2A-Second Floor Pontiac MI 48341 N/A Judge Judge Ext. Ext. Ext. Judge 4 Mailing Address: Street Judge 4 Mailing Address: Room/Floor Judge 4 Mailing Address: City Judge 4 Mailing Address: State Judge 4 Mailing Address: Zip Code Judge 5: First Name Judge 5: Last Name Judge 5: Title Judge Judge 5: E-mail Address Judge 5: Phone Number Ext. http://micourts.dullestech.net/getApplicationPrintPreview.do?docurnentPlc=1405103230179 10/8/2014 WebGrants - Michigan Courts Page 4 of 21 Judge 5 Mailing Address: Street Judge 5 Mailing Address: Room/Floor Judge 5 Mailing Address: City Judge 5 Mailing Address: State Judge 5 Mailing Address: Zip Code Judge B: First Name Judge 6: Last Name Judge 6: Title Judge 5: E-mail Address Judge 6; Phone Number Judge 6 Mailing Address: Street Judge 6 Mailing Address: Room/Floor Judge 6 Mailing Address: City Judge 6 Mailing Address: State Judged VIalling Address: Lip Code Project Director (Main Program Contact): First Name" Project Director: Last Name Project Director: Title Project Director.: E-mail Address' Project Director: Phone Number' Project Director Mailing Address: Street' Project Director Mailing Address: Room/Floor Project Director Mailing Address: City Project Director Mailing Address: State" Project Director Mailing Address: Zip Code' Financiai Officer: First Name* Financial Officer: Last Name" Financial Officer: Title" Financial Officer: E-mail Address* Financial Officer: Phone Number* Jacqueline Howes-Evanson Drug Treatment Court Supervisor howesevansonj@oakgov.com 248-452-2154 1200 North Telegraph Road Pontiac MI 48341 Lynn Sonkiss Manager, General Fiscal Services sonitissl@oakgov,com 248-858-0940 Judge Ext. EXt, Ext. Financial Officer Mailing Address: Street* Financial Officer Mailing Address: Room/Floor Financial Officer Mailing 2100 Pontiac Lake Road Waterford littp://micourts.dullesteellnet/getApplicationPrintPreview_do?documentPk=1405103230179 10/8/2014 WebGrants - Michigan Courts Page 5 of 21 Address: City* Financial Officer Mailing Address: State' Financial Office Mailing Address: Zip Code" Authorizing Official: First Name" Authorizing Official: Last Name* Authorizing Official: Title* Authorizing Official: E-mail Address* Authorizing Official: Phone Number" MI 48328 Michael Gingell Chair, Oakland County Board of Commissioners gingellrn@oakgov,com 248-858-0100 Authorizing Official Mailing Address: Street* Authorizing Official Mailing Address: Room/Floor Authorizing Official Mailing Address: City" Authorizing Official Mailing Address: State" Authorizing Official Mailing Address: Zip Code* 1200 North Telegraph Road Pontiac MI 48341 DCCMIS Contact Information DCCMIS Administrator (The person responsible for repotting data to SCA0): First Name* DCCMIS Administrator: Last Name* OCCMIS Administrator: E-mail Address" DCCMIS Administrator: Phone Number* Candace Serena serenoc@oakgov.com 248-452-9590 Ext. Program Description Caseload Data:" 1.) The courts caseload data that substantiates the target population end the need for the drugrOWI court program. include any changes or trends in the data that further demonstrates the need for the drugIDWI court program. According to the 2010 US Census, Oakland County, Michigan has 1,202,362 recorded residents. Its county seat is i n t h e c i t y o f Pontiac. Designed in 1785, Oakland County is Largely suburban In development and is the home to 62 cities, villages and town s h i p s . There were 471,115 households, of which 32.40% had children under the age of 18 Living with them. The average h o u s e h o l d s i z e w a s 2.51 and the average family size was 3.09. The Oakland County Circuit Court is comprised of 13 Criminal Division Judg e s , 7 F a m i l y Division Judges (2 of whom also handle Probate matters), 2 dedicated Probate Judges and 8 Family Division Ref e r e e s . In 2012 alone, the Sixth Circuit Court of Michigan had 1596 drug charges filed within 1110 cases. Case Dispositions Time Frame:" 2.) The Me frame terrace dispositions, include any delays. http://inicourts.duflestech.net/getApplicatioalprintPreview.do?docurnenek=-1405103230179 10/8/2014 WebGrants - Michigan Courts Page 6 of 21 Between January of 2011 and December of 2011, the length of time for Circuit Court case dispositions in criminal matters ranged between 16 and 81 days. Prior to the implementation of the Adult Treatment Court (ATC) program, the length of time between case disposition and sentencing was as much as 165 days, with an average of 62 days. However, in 2013, the average length of time between sentencing and admittance into the ATC program was only 14 days. During the above time frame, cases have been processed at least 77% faster than cases without the benefit of the ATC. This percentage has been consistent since program implementation in 2001. Incarceration/Detention:" 3,„) The degree to which the court uses incarceration/detention for the target population, or in the case of child abuse and neglect, the degree to which foster care and adoption is currently relied upon for the children of the participant. The absence of a drug court would contribute to docket crowding, leading to extended periods of courtroom appearances until disposition, due to the possibility of trials. Incarcerated defendants would be housed for extended periods of time awaiting completion of trials and final dispositions. This necessitates the need for jail beds in an already overcrowded situation. Additionally, jails and prisons do not provide for adequate drug/alcohol treatment. One of the primary goals of the ATC is to use jail as a last sanction. Alternate and graduated sanctions are always the first choice, in keeping with the function of the program. The total number of ATC graduates since inception is 176. The average length of stay for adults sentenced to jail in the criminal division is 100 days. However, the average number of jail days for an ATC participant is 38. Thus, the ATC reduces the number of jail days by 122 or 76%. The cost for 1 day in jail is $83. Therefore, the potential savings to taxpayers is $1,782,176 (122 x 176 x $83). 515 participants have been served through the ATC program. Consequently, if not for the Adult Treatment Court, the potential cost to taxpayers could exceed $6,839,200 (515 x160 x $83). Program Goals (Required) Goal 1:* Reduce drag use during program participation 50% of program participants will have no positive urine screens during Phases II, Ill, and Aftercare. ATC reduces participant substance abuse by requiring frequent random drug screens, alcohol monitoring, in conjection with intensive supervision with AA/NA involvement. Participants are required to pay for their drug screens if they are gainfully employed and they must maintain contact with an AA or NA sponsor. Staff will track the number of drug screenings including positive and negative results/confirmations and enter this information into the DCCMIS on a weekly basis. (Method of measurement: Collect drug screen data for all participants in Phases II, Ill and Aftercare.) Goal 2:" Retain participants in the drug court program Increase the number of days each participant remains in the ATC program. By creating individualized treatment plans and client- focused programming, the participants will engage in the ATC programming for longer periods of time. (Measurement: Track * of days participants remain in program). Goal 3:" Reduce drug and alcohol related crime in the juriscklion (may net be applicable to Family Dependency Courts) At least 50% of ATC participants will have no new charges while in the drug court program. This decrease in recidivism will be accomplished by providing intensive supervision, substance abuse treatment and relapse prevention. Intensive supervision and substance abuse treatment are core functions of the ATC. Bi-weekly sessions are conducted for all participants. Participants are also appearing before their probation officer as frequently as daily, if necessary. The participants also participate in various forms of substance abuse treatment throughout the course of the program and post-graduation. (Measurement: Probation Officers and ATC Team members will continue monitor both 0.T.I.S. and OMNI monthly for early identification of any new charges, as well as the DCCMIS.) http://micourts.dullestech.net/getApplicationPrintPre -view.do?documentPlc=1405103230179 10/8/2014 WebGrants - Michigan Courts Page 7 of 21 Goal 4:" Alleviate congestion of court dockets The Circuit Court continues to place a priority on alleviating docket congestion. The Court reduces dock e t c r o w d i n g b y i n c r e a s i n g t h e speed of processing and reducing recidivistic behavior. The Court reduces the time between a r r e s t a n d f i r s t s e r v i c e a p p e a r a n c e b y fast tracking identified cases for court consideration and therapeutic review. The Court has realized a su b s t a n t i a l r e d u c t i o n i n t h e number of pending cases in the past five years due to the implementation of "best practices a n d o t h e r d o c k e t m a n a g e m e n t techniques. (Measurement: Track case processing monthly to ensure timely processing and the us e o f b e s t p r a c t i c e s i n d o c k e t management.) Goal 5:* Alleviate fail or detention overcrowding (if applicable) Decrease the use of jail sanctions by at least 10% each reporting period. The ATC targets the priority po p u l a t i o n . U p o n a c c e p t a n c e into the program, participants complete successive treatment stages, receive regular judicial oversig h t , i n t e n s i v e i n d i v i d u a l i z e d d r u g and/or mental health treatment, frequent random drug testing and probationary supervision. T h e c o n c e p t o f t h e p r o g r a m l a t e u t i l i z e these intensive devices along with graduated sanctions and monitor the participants progress through c o m m u n i t y s u p e r v i s i o n r a t h e r than incarceration. For 2013, Oakland's overall prison commitment rate was 2 3% compared t o t h e s t a t e w i d e a v e r a g e o f 2 1 1 p e r c e n t . The Sixth Circuit Court's straddle cell commitment rate is 32 percent as compared to the statewide aver a g e o f 3 2 . 5 p e r c e n t . (Measurement: Track the number of total graduated sanctions and jail sanctions used and co m p a r e e a c h r e p o r t i n g p e r i o d . ) Goal 6:" Retain participants in substance abuse treatment Using the team approach, the ATC reviews treatment goals/objectives monthly to determine the best c o u r s e o f a c t i o n r e g a r d i n g t h e individualized treatment needs of each participant. Additionally, best practices are utilized at e a c h t r e a t m e n t f a c i l i t y t o e n s u r e t h a t participants are receiving the best care based upon need. This individualized approach offers the par t i c i p a n t t h e o p p o r t u n i t y t o b e directly involved in his or her own treatment plan, thus allowing for the best possible outcomes. ( M e a s u r e m e n t : W e e k l y , b i w e e k l y a n d monthly treatment data are collected from cur treatment providers.) Program Goals (Optional) Goal 7: Reduce child abuse and neglect (if applicable) N/A Goal 8: List other goal specific to your drug/DW1 court program here improve level of employment in the ATC participants in the community by at least 50%. The A T C w i l l i n c r e a s e participants' level of employment by 50%. ATC will provide opportunities for employmen t p r o g r a m s a n d o t h e r supportive opportunities to assist the participant in finding (or improving their employme n t l e v e l / s t a t u s ) . (Measurement: Collect data from participant self-report; monthly progress reports from p r o v i d e r s . ) Goal 9: List other goal specific to your drug/DWI court program here http://rnicourts.dullestech.net/getApplicationPrintPreview.do?docurnentPk=1405103230179 10/8/2014 WebGrants - Michigan Courts Page 8 of 21 Maintain overall community stakeholder involvement by 100%. The ATC team will engage community stakeholders in the improvement of the ATC program by developing/sustaining workgroup and training opportunities, encouraging attendance at case conferences and business meetings and providing opportunities to provide input during the above and in daily/weekly team communication. (Measurement: Monitor attendance of community stakeholders at the ATC meetings/trail-lino and evaluate stakeholder attendance at the end of the fiscal year.) Goal 10: List other goal specific' to your drug/DWI court program here Target Population Check all that apply What is the target population:* Other, please explain: Non Violent Offender, Drug Offender, High Risk, Felony, Resident of City/County, , OWI 3rd, Substance Use Disorder, Probation Violators, Straddle Cell Offender A "priority population" of nonviolent, substance-abusing felony offenders, whose addiction loodo, to either ropeated criminal conduct with cocalofino nonotiono or who hove violated probation ior subsiorice-related reasons. Cuireay, ihete lOh i Eidpatits. Under the mental health component, in addition to the above criteria, the ATC now serves participants with Axis 1 mental health issues as well as substance use disorders. There are currently 24 participants who fall into the mental health component of the program. Other factors, such as the circumstances of the current offense and/or the prior criminal history of the defendant, may result in the defendant being deemed ineligible. Describe how the above information differs from previous The last year we updated (expanded our criteria) was 2012. years' procedures:* Screening and Eligibility Describe the eligibility criteria:* Eligibility requirements for Adult Treatment Court clearly define those offenders who are eligible for consideration and acceptance into the program. Beyond residence in Oakland County, candidates must: have a repeat offender history, have a documented substance abuse history, meet PA511 guidelines regarding ineligible offenses that prohibit enrollment, meet sentencing guidelines, have reliable transportation and have no history/pattern of violent behavior, If otherwise eligible and sentencing guidelines are 0-6 or above, they may also be considered on a violation of probation. How are potential participants Law Enforcement, Probation Agent, Prosecuting Attorney, Pre-Trial, Judges, Defense Attorney, Jail identified:" Staff If Other, please describe: Candidates for ATC are referred by numerous sources such as judges, attorneys and probation administrators and officers based on the above eligibility criteria. After a referral is made, the core team members (Judges, Probation Officers, Defense Attorney and Drug Court Supervisor) review the case to ensure that eligibility criteria is met. Judges and probation officers are continuously encouraged to consider ATC for those offenders who meet the eligibility requirements and whose histories indicate they have not been helped previously by traditional approaches, Legal Eligibility Screening:" Describe when the legal eligibility screening occurs, who conducts the screening, and who determines eligibility. The initial screening of a candidate by the probation officer (case manager) begins immediately after sentencing. An offender meeting the legal and eligibility requirements is then referred to the ATC team and providers. At that point, a screening is conducted by the Mental Health Liaison to determine the primary and secondary (if any) diagnosis. Once an offender has been approved and accepted by the team, they are welcomed to the program by the judge during a regular ATC session, asked if they understand the requirements http://rnicourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1405103230179 10/8/2014 WebGrants - Michigan Courts Page 9 of 21 they are about to undertake and are asked to repeat a pledge as they begin a rigorous journey toward sobriety. F o r t h e V i o l a t i o n o f Probation (V0P)Track, the offender is screened for eligibility at arraignment and/or upon violation of probat i o n . T h e o f f e n d e r i s t h e n ( i f not already engaged) immediately referred to treatment based on level of care and identified diagnosis. Is a risk/needs assessment used to help identliY high riskrhigh need offenders? Risk Ass essement?:* Yes If answered yes to the above question, name the assessment tool used Assessment Tool: COMPAS Describe how the above information differs from previous It does not differ; the ATC team has now been attempting to utilize the COMPAS with years procedures: each offender for the last three years. ' . Assessments What is the name of the substance abuse assessment tool that is used? Substance Abuse Assessment Mental Status Exam and UNCOPE Does the assessment provide a Diagnostic and Statistical Manual of Mental Disorders (DSM) diagnosis? DSIVI Diagnosis:" Yes If answered no to the above question, describe how the substance use diagnosis is determined How substance use diagnosis is determined: Clinical Assessment:* Describe when the clinical assessment Is conducted and who conducts the assessment. The mental health liaison is contracted by the Oakland County Community Mental Health Authority and Is responsibl e f o r i d e n t i f y i n g participants with mental Illness and substance abuse through the Mental Status Exam, evaluating treatment n e e d s a n d a s s u r i n g t h a t the participants are engaged in treatment expeditious/yr. The assessment usually occurs after the client has been sentenced to the drug court but often during the eligibility process. The Mental Health Liaison identifies those candidates with s u b s t a n c e u s e d i s o r d e r s and those with co-occurring substance use and mental health disorders. The result of the assessment determines t h e p a t h o f treatment. Is the American Society of AddIctien Medicine criteria used to determine appropriate level of treatment? American Society of Addiction yes Medicine Criteria:" How treatment level is determined: If answered no to the above question, describe how the level of treatment is determined The KM uses the Mental Health Status Exam, the same used by psychiatrists, as its tool to diagnose mental illness a n d s u b s t a n c e abuse. ASAIVI criteria is used to determine the appropriate level of care after a diagnosis of substance depende n c e h a s b e e n m a d e . Describe how the above information differs from previous It does not differ, we are using the same procedures/assessments as in the past year. years procedures:" Treatment Continuum and Plan Substance Abuse Treatment Agencies:" http://micourts.dullestech.net/getApplicationPrintPreview.do?doculnentPlc,--1405103230179 10/8/2014 -WebGrants - Michigan Courts Page 10 of 21 List the substance abuse treatment agencies and the type of services available for drugr17W1 court participants The ATC has an assortment of public and private service options available to ensure that individual treatment and basic needs are addressed. Oakland Community Corrections provides services Including substance abuse, drug testing and support through the Step Forward Program, a rehabilitative program that offers a variety of groups including cognitive restructuring, stages of change, domestic violence, anger management and a host of other services. When appropriate, referrals are made to Lighthouse of Oakland County and Oakland Literacy Council. Residential treatment agencies provide anger management and violence prevention services in addition to substance abuse and mental health therapy. These agencies include Solutions to Recovery, Sequoia, Oakland Family Services, Easter Seals, Community Programs, Inc. and Training & Treatment Innovations. Several of the listed programs also offer transitional housing. Check all that apply Treatment is provided:* Through direct contracts with individual providers, Through contracts with local treatment agencies and/or through a single contract with the Regional Substance Abuse Coordinating Agency, Determined by the participant and/or insurance If treatment is provided through a contracks), was there a competitive bid process? Competitive Bid Process:* Yes Are participants finked to treatment providers based on individual differences? Treatment Providers:" Yes Treatment Process:* Explain The answer given to the above question, describing the process The nature and scope of substance abuse and commensurate service needs are determined, and referrals generated by the Office of Substance Abuse Services (08AS) PACE Program. OSAS acts as an umbrella agency, monitoring programs and helping to match suitable services with recipients. Treatment providers contracting with OSAS are licensed and accredited and offer a full range of therapeutic modalities, including residential, intensive outpatient and standard outpatient treatment. OSAS facilitates third-party reimbursement manages pertinent Medicaid funding and distributes public treatment dollars. Their centralized role maximizes use of available funding streams, enabling broader coverage as well as distribution to offenders and others. Treatment providers, in cooperation with the probation officer, provide culturally responsive, developmentally appropriate and needs-based substance abuse treatment. This collaboration enhances and expands linkages to ancillary services, improving client access to educational, vocational, housing, transportation, social, mental and physical health and family care services Treatment Plan:" Who develops the clinical treatment plan? Haw often Is the treatment plan reviewed end by whom? Individual client treatment plans are reviewed every two weeks by the therapist arid by the entire ATC team at least monthly, What ancillary services are available to the participants in the program? Check all that apply: Ancillary Services:* If Other, please describe: Describe how the above information differs from previous years' procedures:* Program Length What is the minimum length of the drug/DWl court program?* What is the maximum length of Educational, Housing, Mental Health, Dental, Vocational, Physical, Food, Child Care, Career Michigan VVorksi also offers ATC participants services that may help to alleviate some of the barriers that convicted felons face when pursuing employment. There are nine, one- stop-shop service centers in Oakland County that provide phones, fax machines, copiers and computers. Service centers also have up-to-date career resources on interviewing, schools, companies, resume writing and much more. All services are free of charge. Additionally, Oakland Intermediate Schools offers a variety of adult education and GED classes to participants needing to complete high school or wish to obtain a GED. We have recently begun utilizing Jewish Vocational Services to assist our participants with employment searches as well as the Oakland Integrated Healthcare Network (a low cost clinic) located at various locations thoughout the county. 13 months http://rnicourts.dullestech.net/getApplicationPrintPreview.do?documentPlc=1405103230179 10/8/2014 Web Grants - Michigan Courts Page 11 of 21 the drug/I:WVl court program?* 22 to 24 months Describe the factors used to determine the program length Program Length Factors:* Flow many phases does the program consist of?* Describe what factors were used to determine the length of each phase:* The Adult Treatment Court is a four-phase program. The minimum amount of time to complete the drug court program is 13 months, with the maximum being anywhere from 22 to 24 months. The average time to complete the program is 17 months. The length of the program was determined by utilizing the best practices of the drug court model and drug court implementation seminars that were attended by team members. Program length will, of course, vary depending on each participant's level of progress through each goal. 4 Individualized treatment consists of four stages, each of which has specific treatment objectives, therapeutic and rehabilitative activities, and requirements for graduation. Specific goals and objectives must be accomplished during each phase in order for the participant to move to the next phase. The ATC team, together with selected treatment agencies and the Office of Substance Abuse Services, implements standards developed for this program. These standards will guide the treatment "Stages." Depending on the Individual's treatment plan and his/her success, the judge, with the advice and couns e l o f the treatment provider and team members, will decide when to move the participant. Phase length will of course vary, depending on each participant's level of motivation. If phases are not used, explain how a participant progresses through the program List the requirements for completing each phase:* e.g. the number, type, and frequency of drug tests, attendance at support groups, etc. Phase/Level One is established to engage the eligible offender in the treatment process. U p o n a c c e p t a n c e I n t o t h e p r o g r a m , w i t h a l l waivers signed, and based on the Common Ground Mental Status Exam data and/or Office of S u b s t a n c e A b u s e S e r v i c e s a p p r o v a l , t h e participant will report to one of the funded/licensed substance abuse Outpatient, Intensiv e O u t p a t i e n t ( 1 0 P ) o r R e s i d e n t i a l s u b s t a n c e abuse treatment programs participating with the ATC, attend treatment sessions as-establish e d i n t h e t r e a t m e n t p l a n a p p r o v e d b y t h e ATC, submit to random drug/alcohol screens two or three times a week at a prescribed loca t i o n , a t t e n d A T C o n a b i - w e e k l y b a s i s , m e e t with the ATC case manager weekly, attend 45 NA/AA meetings in 90 days, have an AA or NA s p o n s o r b y t h e e n d o f t h e 9 0 - d a y p e r i o d and follow through with other referrals for specialized treatment or intervention programs. T h i s p h a s e i s m i n i m a l l y f o u r m o n t h s , Phase/Level Two includes a continuation of the treatment component described in Stag e O n e w i t h l e s s i n t e n s i t y . T h e p a r t i c i p a n t w i l l step down to the next level of treatment (i.e. 10P, Outpatient or Aftercare treatment) upon recom m e n d a t i o n b y t h e t r e a t m e n t p r o v i d e r and ATC team, submit to random drug/alcohol screens as prescribed by the treatment provider or the Step-Forward program (usually twice weekly), meet with the ATC case manager at least once a month or as otherwise delin e a t e d , a t t e n d t h e A T C m o n t h l y , a t t e n d 1 2 - step meetings at least three times a week; • Begin restitution payments, IF applicable; follow through with other referrals for specialized t r e a t m e n t o r p r o g r a m s , a n d , i f u n e m p l o y e d or employed part-time, seek full time employment or enroll in school (high school GED, t r a d e s c h o o l , o r c o l l e g e ) a s a f u l l t i m e s t u d e n t i f necessary. This stage is designed to generally last at least three months. Phase/Level Three; Step down to the next level of treatment (i.e. Outpatient to Aftercare) upon a r e c o m m e n d a t i o n b y t h e t r e a t m e n t provider and the ATC team, submit to random drug/alcohol screens as prescribed by th e t r e a t m e n t p r o v i d e r , t h e A T C t e a m a n d S t e p - Forward at least once weekly, meet with the ATC case manager monthly, attend the ATC at lea s t o n c e a m o n t h , a t t e n d t r e a t m e n t meetings three times weekly, provide a report from the AA or NA sponsor to the ATC judg e o n c e e v e r y m o n t h , p r o v i d e d o c u m e n t a t i o n of full-time school enrollment or employment and continue payment toward restitution . T h i s s t a g e i s d e s i g n e d t o l a s t a p p r o x i m a t e l y three to four months. Phase/Level Four; Designed to act as an integration and aftercare stage lasting at leas t t h r e e m o n t h s , d e p e n d i n g o n t h e p r o g r e s s o f the participant. One month before graduation, a participant will return to weekly drug/alcohol s c r e e n s . T h e c a s e m a n a g e r i s r e s p o n s i b l e for securing a LEIN check to ensure the participant has not been charged with a ne w o f f e n s e . T h e j u d g e , w i t h t h e a d v i c e a n d c o u n s e l of the treatment provider and core team members, decides when to allow the participant to g r a d u a t e f r o m t h e p r o g r a m . B e f o r e graduation can occur, the participant must have a minimum of four consecutive months o f n e g a t i v e ( c l e a n ) d r u g a n d a l c o h o l t e s t i n g . Howls the phase in which a participant starts the program determined?* Each participant begins the program in Phase or Level 1, Length of stay in this an d other phases are based upon several factors including but not limited to the participant's motivation, level of compliance, and progress toward treatment goals. In consultation with the treatment team, and consistent with the recommendations of the treatment providers and the Sanctions/Incentives Guide, the judges issue sanctions and rewards t o participants as their progress merits and the ATC team, in cooperation with the participant, determines when he/she is ready for stage advancement and graduation. http://micourts. dull est eth.net/getApplicationPrintPrev iew.do?documentPk=1405103230179 10/8/2014 WebGrants - Michigan Courts Page 12 of 21 Describe how the above information differs from previous It remains the same. years' procedures:* Case Management Case Management is provided by:" If other, please explain: VVhat is the ratio of participants to the case manager (e.g. 50:1)? Case Manager Ratio:" 60:1 Case Manager Responsibilities:" How are the responsibilities and activities of the case manager(s) integrated with the activities of the treatment provider(s) and ancillary Services provider(s)? The probation officer maintains client accountability by monitoring participant exchanges with treatment providers, Operation Nighthawk home visits, Community Corrections Step Forward day monitoring arid other involvements and submits regular reports to the team. The probation officer has the discretion to contact offender, judge, OSAS or treatment provider in an effort to address problems as they arise. To avoid 'overlap P of duties almost constant communication is establised via team e-mails and of course at case confernces. How tiniTiently does the case manager Pace contact with tire participant? Chock nil that apply. Probation Officers Contact Frequency:* If other, please describe: Contacts are: Contact Type:" If other, please describe: Describe how the above information differs from previous years' procedures:" Daily , Biweekly, Bimonthly, Weekly, Monthly The case manager is the probation officer from the 6th Circuit Court Probation Department who meets directly (face-to-face) with and monitors each offender through all stages of the program. The PO meets with participants weekly or monthly, depending on the phase the participant is active in, to coordinate services and to act as the central contact for all matters regarding participant conduct. The offender is intensively monitored through probation reporting and daily alcohol/drug testing. AII defendants must also attend AA and a weekend treatment program. Since The ATC mandates twice weekly substance abuse counseling, the offender is further monitored through comprehensive treatment progress reports and direct contact of the intensive probation officer with the treatment provider. If necessary the Probation Officer can have daily or bi- weekly contact with the participants. Face to Face, in Writing/E-mail, By Telephone It does not differ-it remains the same. Judicial Supervision Status Review Hearings" How frequently does the participant appear before the Judge for status review hearings? The frequency of appearance depends again on the Phase of the participant. In Phase I they appear before the judge at feast every other week. In Phase 2 and Phase 3 they appear at least once a month. In Phase 4 they are again returned to apppearing at every session or every other week. Description of Review Hearings" Please describe the status review hearings, Including how they operate and how each participant interacts with the court. http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1405103230179 10/8/2014 WebGrants - Michigan Courts Page 13 of 21 The review hearings are separated by gender; Judge Young presides over the mates and Judge O'Brien presides over the females. Each session is scheduled for approxiamately 1.5 hours. Each participant is called up to the podium in the courtroom to report on their current progress/status and regarding anything else that may be significant that occurred in the last two . weeks. The team is facing the participant and the Judge and other team members may comment or engage in a conversation with the participant about their progress. Each participant learns if they have earned applause or other reward or if they have earned a consequence; they in turn are allowed to comment on either. Status Review Hearing Oarticipants:' Case Manager, Coordinator, Community Advocate, Program Director, Probation Agent, Defense Attorney, Treatment Providers, Peer Support/Mentor, Clinical Staff If Other, please describe: 42 CFR Part 2 and HIPAA:* What Is the program's policy endlor procedure(s) for complying with 42 CFR Part 2 and HiPAA during the stetus review hearing? The Oakland County Adult Treatment Court limits discussion of clinical Information in open court and delegates the maintenance of clinical information to the Mental Health Court Liaison to keep the court record to a minimum. Oakland County Adult Treatment Court M1-1C (Mental Health Court) will ensure the early appointment of defense counsel which should further reduce these confidentiality problems by using counsel as a filter for any potentially privileged treatment information. IVIHC will also keep the protected health information (PHI) out of the public record through sidebar or chamber conversations for sensitive discussions. The MHO also intends to protect individual privacy with rules that limit Judges and prosecutors' access to the "need to know" PHI to make their decisions. When do staffing meetings occur?' Immediately prior to the status review hearing Description of Staffing Meeting* Please describe the teem meetings, including how they operate and how decisions regarding participants are made. The team meetings/case confernoes are held immediately prior to the court sessions; all team members are expected to attend. The probation officers report on each participants abillity (or Inability) to meet program requirements. The treatment providers give reports on latest treatment issues/ progress/ goals and plan. The team discusses the progress and decides on reward/sanction and plan. Generally we discuss each situation until we reach consensus or In very difficult situations we vote. The Judge however, always makes the final decision if there is inability to reach a consensus. By the time we end our staffing we have a plan of what we want to discuss in court and what outcome will be; of course we adept in court as needed or if new information arises. Check all that apply. Who attends the staffing Judges, Probation Agent, Defense Attorney, Treatment Providers, Community Advocate, Case meetings?' Managers, Coordinator, Program Director, Clinical Staff If Other, please describe: No Staffing Meeting: if no staffing meeting occurs prfor to the status review hearing, explain the reason why. Explain the process for updeling the team on each participant's status. Describe how the above information differs from previous It does not differ. years' procedures:" Drug Testing Drug Test Frequency?' How frequently are participants required to submit to alcohol and/or drug testing? Drug testing procedures are standardized and all urine samples are randomly observed or observed upon specific request, The Probation Department utilizes instant, 12-panel drug tests until a profile is established regarding the preference, with 12-panel tests administered randomly to offset the likelihood of a transfer of drug preference. Participants are randomly tested, one to seven times per week, either at probation, through the Results division of the Oakland County Sheriff's Department or the JAMS (Jail Alternatives http://micourts.duLlestech.ne -t/getApplicationPrintPreview.do?documentPk=1405103230179 10/8/2014 Weberants - Michigan Courts Page 14 of 21 for Michigan) agency locations. Alcohol monitoring occurs on a specific probation order, using both portable and on-site breathalyzers. The ATC uses a 12-panel test which includes: Cocaine, amphetamines, meth-amphetamine, THC, methadone, ecstasy, opiates, oxycotton, propoxyphene, PCP, barbiturates and benzodiazipine. What typo of drugs does the drug/DWI court program test for? Check all that apply. Drugs Tested?' Marijuana, Cocaine, Benzodiazepine, Oxycodone, MDMA, Barbiturates, Bath Salts, Opioids, Amphetamine, Methamphetamlne, Methadone, PCP, Synthetic Marijuana If Other, please describe Does your program utilize a testing agency for drug and alcohol testing? Drug Testing Agency:" Yes If yes, List which agency(s) are Currently we are utilizing three different agencies which are Results, a division of the being utilized Oakland County Sheriffs Department; JAMS (Jail Alternatives for Michigan); and Precision Testing. Additionally MOOG does their own testing as does our treatment providers. Does your drug/DWI court program perform alcohol and drug testing? Perform Alcohol and Drug Testing?* If yes, list who performs the testing: Yes All of the above agencies provide both drug and alcohol testing. Who is notified of the test results? How soon is notification made concerning positive test results? Trsi rei:;1,11I.s are collected by the probation officers and our data clerk and are generally available within a 48-hour period. What is the response to a positive alcohol or drug test result? Positive Result Response?' A positive test leads to both legal and treatment responses from the Judge and treatment provider respectively. Legal responses vary from a simple warning for a first positive test, enhanced treatment requirements for second offenses and, finally, to incarceration for three or more positive drug screens. Additional court responses may include requiring additional testing, supplementary AA or NA meetings and/or increased treatment level or intensity. Describe how the above information differs from previous It remains the same. years procedures:" Incentives List Incentives your program uses List the reason an Incentive is used Who can award an Incentive and when does this happen Applause/Verbs! Praise from Judge Program compliance, sobriety milestones or other accomplishrnents such as completing residential treatment successfully or other program requirements, The entire team applaudes In the court session. Gilt Sasitetfroken gifts. 1/Nlen a participant has exhibited some consistency in their program compliance or when the team feels that the participant has accomplished something over and above or just to reinforce some positive behavior that the participant has demonstrated recently (like honesty), Anyone on the team can nominate a particiapant for the gift basket which are given cut during the court session. Phase Advancement/Gift CardstCertificates of Accomplishment To acknowledge consistent accomplishment and progress. This particular incentive is based on both time and program compliance. Again the entire team discusses if participants are appropriate for Phase advancement at case conference and advancement occurs during court session. Reduced reporting or court appearances, When a participant has completely demonstrated that they are committed to their recovery; this can never be utilized during Phase I. This can be deolded by probation officer; but as a general rule entire team discusses It and It also occurs as part of our program. It can be rewarded at any time by PO but usually is rewarded by Judge during court session. Excused early from court session. For Phase 4, participants that are demonstrating not only complete compliance but committment to their recovery. The entire team and ills announced during court session. Bus Passes Given to promote program compliance for those who do not have transportation: however, the participant has to demonstrate that they are utilizing the bus pass for program requirements. appropriate. Probation officers can award at any time they deem One Week "free" Drug Testing Coupon(about a $45,00 value). When a pariidpant demonstrates exceptional compliance or other outstanding behavior - honesty, community service beyond requirements, implementing the steps by helping others, etc, The entire team can nominate a participant for this but drug court supervisor must approve (for funding reasons)and this Is rewarded during court session. http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPlc=1405103230179 10/8/2014 WebGrants - Michigan Courts Page 15 of 21 Sanctions List Sanctions your program uses List the reason a Sanction is used Who can administer a Sanction and when does this happen Ad Admonishment from Judge/No Applause Th is could be given out for multiple non-compliance behaviors, i,a. missed appointments, curfew violations, inappropraite behavior in treatment program, tardiness, failure to provide documentation or homework, missed drug tests, etc, The entire team decides at case confernece and the admenIshment occurs during the court session. Increase drug screening and/or Pars, Men a participant may be showing signs of relapse potential or is suspected to be using. Further, this may be used after missed tests, diluted lests,positive tests, tampered tests, , etc ffi The probation officer can immediately determine if testing should be increased and the entire team can also suggest this as sanction. The particiapnt is told immediately. Return to residential treatment or 3/4 housing. This may be for a brief irtervention (such as a Stop or Weekend Wake weekend which are typically 3 days) or for a longer time frame depending on the reason for returning, i.e., relapse signs, missing screens/meetings, positive screens, etc. Generally the entire team makes the decision to have the participant return to treatment but the PO does have discretion to decide independently If participant needs to return asap. Otherwise this is presented in court session. WA/AM days/Community Service These are Community Service days supervised by our Community Corrections division. They are given generally for missed or diluted screens but can be given for lying, missing program requirements absconding from treatment for brief period, curfew vicaltions, failing to complete an assigned essay, etc, Again generally the entire team assigns this sanction and it Is handed out during court, Team Round Table with participant. Used in many situations to Intervene with participants when they seem to be veering off track or when scene issue arises that does not really deserve a true sanction but issue needs to be addressed, court session, The entire team and it generally occurs prior to or after ft Essays/Journaling/Writion Apologies, Used on In an ad hoc manner when the participant seems to need more education or introspection regarding their behavior, We often have participants journal on their 12-step meetings so that we are sure they are not only attending but are engaged. independently. The entire team ususalty decides on this sanction during court but PO can also determine and hand out Jail Dishonesty, continued use (not just first relapse), absconding from program, driving without license, any violent behavior, failure to report to probation or court, repeated non-compliance despite other graduated interventions,an y tampering with drug testing,etc. The team general)/ decides but the Judge has final decision and this can occur at any time including during session, Alcohol tether After repeated drinking incidents or repeated missed PST% Probation officer can decide independent of tears and Install asap. Increased court or probation reporting. Used for everything from missed screen s,missed coud hearings to positive screens. _ Team decides but so can PO independently andtherefore it can happen at any time as deemed necessary, Termination from program Automatic if participant misses three sessions In a row(usualiy a six-week period) or if the participant commits a violent crime. Also can be terminated for 'cycling' thru all other interventions without changing their behavior. This is always err entire team decision and always occurs during court session, Graduation Requirements Graduation Requirements:" Discuss the program's requirements for graduation. To graduate, a participant must successfully complete all four stages of the ATC as outlin e d a b o v e . T h e p a r t i c i p a n t m u s t b e c l e a n a n d sober for a minimum of four consecutive months, successfully complete all treatm e n t g o a l s a n d c o m m u n i t y s e r v i c e a s s i g n m e n t s , m u s t have paid all fees and fines and must be enrolled in school or working and have stable ho u s i n g . T h e y m u s t a l s o h a v e a n a s s o c i a t i o n with an aftercare-type support system. When a participant completes all the requirements of the ATC program, he/she becomes el i g i b l e t o g r a d u a t e , b u t m a y s t i l l b e continued on probation which still requires reporting and drug testing until their p r o b a t i o n s e n t e n c e h a s b e e n f u l f i l l e d . T h e y are also required to continue attendance at the alumni group meetings. After grad u a t i o n , t h e p a r t i c i p a n t i s n o t r e q u i r e d t o r e t u r n t o court sessions. Once graduation occurs:" the participant will be supervised on standard probation Describe how the above Information differs from previous It remains the same, years procedures:* Expulsion Criteria http://rnicourts.dullestech.net/getApplicatimPrintPreview.do?documentPlc=1405103230179 10/8/2014 WebGrants - Michigan Courts Page 16 of 21 Termination Criteria:* Explain the criten'a for terminating a participant from the program. If during the period of participation in the program, a participant Is charged with a now felony, demonstrates assaultive conduct, or refuses to enter or continue in a mandated treatment program or modality, the ATC judge shall conduct a probation violation hearing to decide whether the participant may continue in the ATC program, After twice absconding from the program and being sanctioned, a participant may be given one further opportunity to be successful in treatment, Should the participant fail again, the participant shall be expelled from the program and his or her case will be scheduled before the ATC judge for a probation violation hearing. In the event the defendant has absconded and fails to attend the next three consecutive court sessions, he/she will be terminated from the program automatically. If later apprehended, the defendant's case will be brought before the ATC judge on a violation of probation and he/she will be sentenced to jail or prison according to guidelines. In the event that a participant is removed from the ATC program for other reasons, the case shall proceed before the ATC judge. Describe how the above information differs from previous it remains the same, years procedures:* Sustainability Plan it,/ ri•- Explain the plan for addressing program needs (i.e., treatment resources, team members, clinical and legal criteria, forget population, program design, and funding) that are required to sustain the program whenlif grant funds are no longer available. Historically, program costs for the Adult Treatment Court have been low, based on our ability to utilize Community Corrections' PA 511 funding for substance use disorder treatment. Additionally, costs of staff are low, as we utilize Michigan Department of Corrections probation staff to supervise the offenders. Also, mental health services are provided for those deemed SPMI (Severely and Persistently Mentally Ill) through the participants' insurance usually medicaid or CMH funding. However, as the needs of our target population continue to grow, additional funds are needed to continue providing drug testing, transportation and transitional housing for the indigent. These are all services in which dollars are limited through our traditional funding streams. As in recent years, we no longer redeye the $50,000 for the Drug Treatment Court Supervisor position that we used to from Community Corrections. Given the challenges above, the RESTORE Foundation, founded in 2009, was developed to assist in funding the drug court programs within the Circuit Court and eventually throughout Oakland County. While still in its infancy, the foundation has provided in FY 13 $15,000 primarily to the Adult Treatment Court to assist with drug testing, transitional housing and transportation for our indigent participants. Given the loss of Community Corrections dollars, the RESTORE Foundation has set forth a plan to increase their fund- raising efforts to sustain the programs. Due to these efforts, we are hoping that the programs can be self -sufficient in the near future. Describe how the above information differs from previous N/A-Remains same, years' procedures:* Evaluation Plan Will your program be conducting a process evaluation?* Will your program be conducting an outcome evaluation?" Describe the evaluation: This year's evaiution plan focuses on outcome& Data is collected in a variety of ways, including the Circuit Courts Mainframe system, the DCCMIS, OTIS and interviews and surveys completed by participants. Outcome objectives to be measured include: recidivism of graduates;employment status of participants; program graduation/termination rates; and cost comparisons with other programs available to the same population. No Yes http://micourts.dullestech.net/getApplicationPrintPreview.do?docurnentPk=1405103230179 10/8/2014 WebGrants - Michigan Courts Page 17 of 21 How does your program define recidivism?* If Other, please describe: What type of charge(s) and/or conviction(s) qualifies as recidivism?" New Conviction Any misdemeanor, Any felony If Other, please describe: Drug Court Team Who are the members of the drug/DWI court team?" If Other, please describe: Judge, Coordinator, Defense Attorney, Case Manager, Parole/Probation Agent, Treatment Provider We also have a Mental Health Liaison and a member of our Coordinating Agency; OSAS as a member of the team. Check the mechanisms for communication that are used by the dreg/DWI court team members. (Check all that a p p l y ) . Court Team Communication:" Journal entry using DCCMIS, Phone, Fax, Staffing meeting, E-mail, In-person If Other, please describe: Describe howthe above information differs from previous N/A-Remains the same. years' procedures:" Program Income Will your court program earn program income as defined Yes above?" Program Income Sources: If yes, what are the program income sources and how much is charged for each program income source (e.g., drug t e s t s $ 5 ; p a r t i c i p a t i o n f e e s $ 2 5 0 , e t c . ) ? Each Adult Treatment Court participant is charged $150.00 ATC participation fee once they are inducte d i n t o t h e p r o g r a m . Certification Form Authorizing Official By checking the box, I certify that the below referenced person is the Authorizing Official for the court program.* Authorizing Official Name:* Date:" Project Director By checking the box, I certify that the below referenced person is the Project Director for the court program:" Project Director Name Michael J. Gingell, Chair of Oakland County BOC 07/2912014 Yes Yes http://micourts ,dullestech.net/getApplicationPrintPreview.do?documentPle-1405103230179 10/8/2014 WebGrants - Micbigan Courts Page 18 of 21 Date:* Financial Officer By checking the box, I certify that the below referenced person is the Financial Officer for the court program:" Financial Officer Narne:* Date:" By checking this box, I certify that the Chief Judge of this court supports our court applying for this grant opportunity:" Jacqueline 1-lowes-Evanson, Drug Treatment Court Sup 07/29/2014 Yes. Lynn Sonkiss, Manager of General Fiscal Services 07/29/2014 Yes Personnel Name Position Computation Request Other Grant Or Funding Sources Local Cash Contribution Local In-Kind Contribution Total Jackie Howes- Evanson Youth and Family Casework Supervisor $72,489 x27% is approx, $19,000 533,83/hour 519,000.00 50.00 $0.00 $0.00 $19,000.00 Serene 1"-'7,767 ' ''''il.' V: ''' $10,...H.I ib.1ilLJUI I 0..iiiiii.nn Siii.n.i 40.uo .7;:n OC1 VO,500,00 Samantha McLaughlin College Intern 514.420/hour x 1000 hours , $0.00 $0.00 $0.00 $14,420.00 314,420.00 529,500.00 $0,00 $0.00 $14,420.00 $43,920.00 Personnel Justification Personnel Justification* Justi61 personnel (le., wages) associated with the proposed project. These personnel costs should tie back to the Budget Request Summary and Budget Detail worksheet. Drug Court Supervisor (Youth and Family Casework Supervisor): The supervisor performs the job duties of staff oversight and training, provides backup supervision for intern and liaison, coordinates biweekly conferences, monthly business meetings, court sessions, initial screening of eligibility, provides oversight to the Mental Health Liaison, gives direction to the service providers and maintains/prepares all procedure manual documents. The current employee filling this position, Jacqueline Howes-Evanson, is paid at the 5-year salary grade, based on her experience and qualifications. (Total Salary Request: $19,000) Technical Assistant: The technical assistant performs duties which include oversight/administration of the DCCM1S system; gathering, organizing, and recording data for program evaluation activities; monthly, quarterly, and annual reporting to grant funding sources, court administration, stakeholders, etc. Duties also include assisting in preparing written reports and assisting with answering program- related phone calls and requests for information. Duties may further include preparation for graduation and other program-related activities and events; and accompany professional staff on assignments to the ATC program. (Total Salary Request $10,500) Fringe Benefits Row Percentage Request Other Grant Or Funding Sources Local Cash Contribution Local In-Kind Contribution Total Enipicyer FICA 7,66% $2,800.00 $0.00 50 00 $209.00 52,809,00 Retirement 27.7% $9,550.00 $0.00 50.00 $378.00 $9,925,00 Hospital Insurance 0% $4,800.00 $0.00 $0.00 $0.00 $4,800.00 Dental Insurance 034 $150.00 $0.00 $0.00 $0.00 $150.00 Vision Insurance 0% 50.00 $0,00 $0.00 $0.00 $0.00 Unemployment 0,32% $50.00 $0.00 $0.00 $46.00 $96.00 http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1405103230179 10/8/2014 WebGrants - Michigan Courts Page 19 of 21 Workers Compensation 1.37% 0150.00 00.02 $0,00 $32.00 6182.00 Life Insurance 0.49% $50.00 $0.00 $0.00 $0.00 $50.00 Other 1.36% 5150.00 80.00 $0.00 $0,00 8150,00 Other, 0% $0.00 $0.00 $0.00 50.00 $0.00 Other 0% 00.00 $0.00 $0,00 $0.00 -$0.00 Other 0% $0.00 60.00 $0,00 50,00 $0,00 Totals $17,500.02 80.00 $0,00 5665,00 515,165.00 Fringe Benefits Justification Fringe Benefits Justification" Justify fringe benefit costs associated with the proposed project. These fringe benefits should tie back to th e B u d g e t R e q u e s t S u m m a r y a n d B u d g e t b e t a w o r k s h e e t Drug Court Supervisor: Fringe benefits are paid according to the Oakland County Merit System. T h e a m o u n t i s p r o j e c t e d b a s e d u p o n a formula and the employee's actual expenditures. (Total Fringe Benefit Request: $11,000) Technical Assistant: Fringe benefits are paid according to the Oakland County Merit System. The amount is projected based upon a formula a n d t h e e m p l o y e e ' s a c t u a l expenditures, (Total Fringe Benefit Request: 6,500) FICA, Retirement, Disability, Unemployment, Group Life/Accident, and Worker's Compensation are es t i m a t e d a s a p e r c e n t a g e ( 3 8 . 9 8 % total) Medical ($14,163), Dental ($808), and Vision ($117) are direct contract charges. Contractual Contractor 1. Computation Services to be Provided Request Other Grant or Funding Source Local Cash Contribution Local In- Kind Contribution Total Subrecipient Contractor/Vendor Office of Substance Abuse Servrces Approximately $80,000 Group acci Individual therapy services - group services are either $18/day or $27/day depending on size of group. Individual services are $63/day. (PA511 funds through Community Corrections) $0,00 $80,000.00 $0.00 60.00 r $80,000.00 No Yes Solutions to Recovery Approximately $6,940 Transitional housing expendituresfor participants in the program (rrove-in fees $19/day - cost of housing Is approximately =May), Funds to corns from Restore FoundatIon. $0.00 $0.00 06,940,00 $0.00 $6,940.00 50.00 880,000,00 50,940.00 80.00 S86,940.00 Contractual Justification http://mic marts .dullestechmetigetApplicationPrintPreview.do?do curaentPk=1405103230179 10/8/2014 Web Grants - Michigan Courts Page 20 of 21 Contractual Justification* Justify contractual costs associated with the proposed project These contractual costs should lie back to the Svdget Request Summary and the Budget Detail Worksheet Includes transitional housing, group and individual therapy sessions. Supplies Item Computation Request Other Grantor Funding Source Local Cash Contributions Local In-Kind Contributions Total Workshops and Meetings Approximately $1,000- money from the Restore Foundation for graduation team meetings and other 00,00 00.00 $1,030.00 $0.03 $1 ,300,00 Incentives Approximately $3 ,000 •• money from the Restore Foundation for providing incentives to participants 00,00 $0.00 03,000,00 00.00 53,000,00 Drug Tasting Materials Approximately $6,030 - money from the Restore Foundation for providing drug testing kits. materials, and screens 00.00 $0.00 • $6,040.00 $0.00 $6,300.00 Defense A"'"''' FP' ,, ' $50/hour x approximately 43 hours each month for attending meetings, court hearings, co7or,pondence,ond other duties $0.00 50.00 $0.30 ,„ $24,000.00 $34,000.00 $0,00 $0.00 $24030.00 $34,000.00 00.00 Supplies Justification Supplies Justification' Justify supply costs associated with the proposed project These supply expenses should lie back to the Budget Request Summery and Budget Detail worksheet. Operating expenditures to help operate the Adult Treatment Court. Funding for graduation ceremonies, team meetings, incentives for participants, drug testing materials, and paying for defense attorney fees. Travel Type of Travel Expenses Computation Request Other Grantor Funding Source Local Cash Contributions Local in-Kind Contributions Total Client Transportation Approximately $2,000 .. money tram the Restore Foundation for providing bus passes to participants $0.00 $0,00 $2,300,03 $0.00 $2,000.00 $0.00 $0.00 $2,000.00 00.00 02,000.00 Travel Justification Travel Justification" Justify travel costs associated with the proposed project. The costs should fie back to the Budget Request Summary and the Budget Detail worksheet, Funding to provide bus passes for participants to make it to meetings and court. hnp://micourts. dull c stech.net/g etApp c atiouPrintP rev iew. d o?do cumentPk=-1405103230179 10/8/2014 Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost COntradUni Total $0,00 $80,000.00 88,940.00 $3.00 $86,940.00 Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Travel Total 80.00 $0.00 $2,000,00 80.00 $2,000.00 Web Grants - Michigan Courts Page 21 of 21 Other Sources of Funding Other Sources of Funding* PA511 funding, Restore Foundation Funds, and General Funds Personnel Summary Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Personnel Total 829,500,00 moo moo 814,420.00 $43,920.00 Fringe Benefits Summary Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Fringe Benefits Total $17,500.00 $0.00 $0,00 , $565.00 818,185.00 Contractual Summary Supplies Summary Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Supplies Total 90.00 90,00 ,... 834,000.00 80.00 834,000.00 Travel Summary Total Budget Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cos t Total $47,000.00 $80,000.00 $42,940.00 $15.085,03 9185,025.00 http://micourts.dullestech.net/getApplicationPrintPreview.do?docurnentPk=1405103230179 10/8/2014 Michigan Supreme Court State Court Administrative Office Michigan Hall of Justice P.O. Box 30048 Lansing, Michigan 48909 Phone (517) 373-0128 Dawn A. Monk Deputy State Court Administrator September 19, 2014 Honorable Nanci J. Grant, Chief Judge 6th Circuit Court Courthouse Tower 1200 N. Telegraph Rd. Pontiac, MI 48341-0404 Re: FY 2015 Michigan Drug Court Grant Program Award Notification 6th Circuit Court - Adult Drug Court Dear Chief Judge Grant: I am pleased to inform you that your court has been awarded a grant in the amount of $47,000 from the Michigan Drug Court Grant Program administered by the State Court Administrative Office (SCA% This award is for the grant period October 1, 2014, through September 30, 2015. Your court's FY 2015 contract will be e-mailed to your project director, Jacqueline Howes- Evanson. The budget based on your court's actual award should be updated on WebGrants by October 31, 2014, and the original signed contract should be returned by mail to SCAO by December 5, 2014. Should you have any questions, please contact Jessica Parks at 517-373-6285, or by e-mail at parksj@courts.mi.gov . Sincerely, Dawn A. Monk. cc: Dr. Jessica Parks, Problem-Solving Courts Manager Deborah Green, Region I Administrator Kevin Oeffner, Court Administrator Jacqueline Howes-Evanson, Drug Court Project Director MICHIGAN DRUG COURT GRANT PROGRAM FY 2015 ASSURANCES 1. Applicants must provide assurance that there has been, and will continue to be, appropriate consultation with all affected agencies in planning and implementation of the drug court program. Applicants are required to have a current Memorandum of Understanding with each local prosecuting attorney, a representative of the criminal defense bar, and a representative or representatives of community treatment providers, as well as any other parties considered necessary to successful planning and implementation. 2. Applicants must provide assurance that all treatment programs and providers used in the drug court program are licensed and/or accredited by appropriate state government or professional agencies. 3. Applicants must provide assurance of the intention of the jurisdiction to continue the program after funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted. 4. Applicants must provide assurance that all recipients of funding under this grant program are required to comply with nondiscrimination requirements contained in various federal and state laws. Each applicant court should have a copy of their Equal Employment Opportunity plan on file and available for review by the State Court Administrative Office (SCAO) upon request. S. Applicants must assure that they and any subgrantees will not use funds from the MDCGP for lobbying and that they will disclose any lobbying activities related to the MDCGP. 6. Recipients of funding under this grant agree that all expenditures, including personnel services, contractual services, and supplies, shall be in accordance with the standard procedures of their court. The grantee's accounting system must maintain a separate fund or account to support expenditures. Recipients of funding agree to maintain accounting records following generally accepted accounting principles for the expenditure of funds for purposes identified in the budget and any budget amendments. 7. State funds may not be used to replace (supplant) funds that have been appropriated for the same purpose. 8. Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local government audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or other fiscal records related to this grant. Such records shall be maintained for a period of five years after completion of the grant project or until all SCAO audits are complete for the fiscal period, whichever is later. Recipients shall provide quarterly reports on the funds expended by the drug treatment court in the form required by the SCAO. 9. Applicants agree to collect and provide program and participant data in the form and manner required by the SCAO, and to participate in follow-up and evaluation activities. 10. Applicants receiving awards from SCAO agree to utilize the SCAO Drug Court Case Management Information System (DCCMIS) to manage drug court cases and report all data to SCAO pursuant to MCL 600.1078. 11. Applicants who receive funding from the MDCGP must plan, design, and operate their programs according to one of the following models: Drug Treatment Courts: The Ten Key Components, The Ten Guiding Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, or Family Dependency Drug Courts: Addressing Child Abuse and Neglect Cases Using the Drug Court Model. Additionally, applicants agree to follow all applicable state laws, court rules, and administrative orders pertaining to the operation of drug courts and adjudication of related cases. 12. Applicants agree to participate in SCAO required training including the Bureau of Justice Assistance's Drug Court Planning Initiatives (DCPI). Courts that apply to DCPI training, but are not selected, must agree to participate in DCPI training if provided by the SCAO during the funding year. 13. All recipients of funding under this grant program will ensure that violent offenders, as defined MCL 600.1062(g), will Lie excluded fforn the chug court programs. a. "Violent offender" means an individual who meets either of the following criteria: i. Is currently charged with or has pled guilty to, or if a juvenile, is currently alleged to have committed or has admitted responsibility for, an offense involving the death of, or a serious bodily injury to any individual, or the carrying, possessing, or use of a firearm or other dangerous weapon by that individual, whether or not any of these circumstances are an element of the offense, or is criminal sexual conduct of any degree. ii. Has one or more prior convictions for, or if a juvenile has one or more prior findings of responsibility for, a felony involving the use or attempted use of force against another individual with the intent to cause death or serious bodily harm. 14. Applicants agree that if a federal 501(03 exists or is developed for drug court purposes, or if the drug court develops a partnership with an existing 501(03, that no employee of the court will be directly involved in the operations of the 501(03. 15. The SCAO may suspend funding in whole or in part or terminate funding for the following reasons: a. Failure to comply with the requirements of the grant program, which includes the submission of financial reports, quarterly data reports, the annual DCCMIS User Audit, and biannual progress reports within the required time periods. b. Failure to make satisfactory progress toward the goals or strategies set forth in this application. c. Failure to adhere to the requirements in the grant contract. d. Proposing or implementing substantial program changes to the extent that the application would not have been selected for funding. e. Filing a false certification in this application or other report or document. f. Other good cause shown. 16. The individuals with express authority to act in the name of the applicant in the positions of project director, financial director, and authorizing official should be the grant signatories. The signatures commit the applicant to the terms and conditions of the grant contract and attest to the accuracy of all information the applicant has supplied. The project director is responsible for directing the implementation of the drug court grant project. The financial officer is the individual who is fiscally responsible for this project, and is responsible for accountability for the state grant funds. The authorizing official is the individual authorized by the court to enter into this agreement. The SCAO prohibits the same individual from signing in more than one capacity. 4.&.„ Jessica Parks Michigan Supreme Court State Court Administrative Office Trial Court Services Division Michigan Hall of Justice P.O. Box 30048 Lansing, Michigan 48909 Phone (517)373-4835 Jennifer Warner Director July 31, 2014 Commissioner Michael Gingen Chairperson of the Board of Commissioners 1200 N. Telegraph Rd, Bldg 12E Pontiac, MI 48341-0475 Dear Mr. Gingell: I am providing infoluiation about Assurance #3 in State Court Administrative Office (SCAO) grant application materials. The assurance states that applicants must provide assurance of the intention of the jurisdiction to continue program operations if funding through the SCAO is no longer available. This intention may include pursuing local funding, or other state or federal grant funds. This assurance is also required to apply for and accept federal program funding for problem-solving courts programs. This should not be construed as a mandate for future funding of a program through your funding unit. If you have questions, please contact me by telephone at 517-373-6285 or by e-mail at parksj@courts.mi.gov . Sincerely, Michigan Drug Court Grant Program Allowable Expenses Lists Fiscal Year 2015 Funding Provided by State Court Administrative Office FY 2015 SCA() MDCGP Program Allowable Expenses Page 1 ALLOWABLE DISALLOWED LIST _ MDCGP Allowable * Substance use disorder treatment services • Participant incentives (i.e., not to exceed $25 per • Mental health treatment services incentive) • Cognitive behavioral services and programs • Transportation expenses for participants (such as bus 0 Drug testing services passes or mileage) • Drug testing supplies • Registration fees only for the MADCP conference (up to • Graduation awards (not to exceed $25 per award) three participants) • Refreshments for pre-approved graduation ceremonies • (not to exceed $150 per graduation ceremony) Defense Attorney fees for the purposes of participating in team meetings and review hearings only (no • Personnel and Fringe Benefits individual legal services; not to exceed $100/hour or • Consultant/Contractor not to exceed $450 per day $600/month) • Police overtime for purposes of home or employment • checks only (must be overtime, cannot pay regular shift Transitional (also known as Three-Quarter) housing for participants (not to exceed GO days) time) • Fees for obtaining birth certificate in order to get state • Up to $500 of basic office supplies (such as paper, pens, folders, calendars, or binders). This does NOT include cell phones and related expenses or equipment such as ID or social security card, and to complete benefits forms and other legal documents (not to exceed $36 per participant) computers and printers. 0 Fees for obtaining Michigan ID (not to exceed $12 per • GFP Tests (lip to 5 tests at $95 each, per participant) participant) Disallowed • Drug testing confirmations • In-state and out-of-state training, including national • Office equipment (such as computers, copiers, printers, conferences cell phones and related costs, etc.) • Memberships • Software (such as new software, upgrade costs, maintenance fees, etc.) • Fines and Penalties (such as court fees, driver's license fees, etc.) • Indirect and administrative fees • Lobbying • Gasoline expenses • Honorariums • Construction or renovation • Attorney fees for indigent defense or prosecution • Meals and refreshments (except for approved graduation ceremonies) • Other costs not directly related to operation of a drug court 6 Lodging, mileage, and parking costs for MADCP conference • Evaluation or evaluator expenses Note: If an item is NOT listed as an allowable expense, SCAO considers it disallowed. CONDITIONS ON EXPENSES Costs must be reasonable and necessary. All grant costs and billings will be reviewed by SCAO to ensure that they reflect costs generally recognized as ordinary and necessary for the operation of the problem-solving court and reflect market prices for comparable goods or services. Additionally, the grant expenditures must be for goods and services that are or will be utilized for the grant period or fiscal year (October 1, 2014 to September 30, 2015). Billing for goods and services (i.e., bus tokens, library materials, drug testing supplies purchased on September 24) that could not reasonably be used up prior to September 30 will be denied for reimbursement. FY 2015 SCA° MDCGP Program Allowable Expenses Page 2 The following list of disallowable expenses is not exhaustive. Contact SCAO if you are not sure about an expense. If required by the parent agency, costs must be sustained by competitive bids. Individual consultant fees are limited to $450 (excluding travel, lodging and meal costs) per day, which includes legal, medical, psychological and accountant consultants. If the rate will exceed $450 for an eight-hour day, written approval is required from the State Court Administrative Office. Compensation for individual consultant services is to be responsible and consistent with that paid for similar services in the market place. NON-SUPPLANTING SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must assure that funds will not be used to replace or supplant state, local or tribal funds, but will be used to increase the amount of such funds that would, in the absence of grant funds, be made available for criminal justice activities. This means that if your court plans to: (a) Hire new positions (including filling existing vacancies that are no longer funded in your agency's budget): It must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of positions; (b) Rehire personnel who have already been laid off (at time of the application) as a result of state, local, or tribal budget cuts: It must rehire the personnel on or after the official grant award start date and maintain documentation showing the dates(s) that the positions were laid off and rehired; (c) Maintain personnel who are (at the time of application) currently scheduled to be laid off on a future date as a result of state, local, or tribal budget cuts: It must continue to fund the personnel with its own funds from the grant award start date until the date of the scheduled lay-off (e.g., if the lay-off is scheduled for October I, then funds may not be used to fund the personnel until October I, the date of the scheduled lay-off), and maintain documentation showing the date(s) and reason(s) for the lay-off. {Please note that as long as your agency can document the date that the lay-off would occur if the grant funds were not available, it may transfer the personnel to the grant funding on or immediately after the date of the lay-off without formally completing the administrative steps associated with a lay-off for personnel.] Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of grant funds may include (but are not limited to) council or departmental meetings, memoranda, notices, or orders discussing the lay-off; notices provided to the individual personnel regarding the date(s) of the layoff; and/or budget documents ordering departmental and/or jurisdiction-wide budget cuts. These records must be maintained with your court's grant in the event of an audit, monitoring, or other evaluation of your grant compliance. FY 2015 SCAO MDCGP Program Allowable Expenses Page 3 FY 2015 SCAO WIDCGP Program Allowable Expenses Page 4 FISCAL NOTE (MISC . #14270) November 19, 2014 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: CIRCUIT COURT -2015 MICHIGAN DRUG COURT GRANT PROGRAM (ADULT TREATMENT COURT) - GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Circuit Court has received grant funding from the State Court Administrators Office (SCAO), Michigan Drug Court Grant Program (MDCGP), for the Adult Treatment Court (ATC), in the amount of $47,000 for the period of October 1, 2014 through September 30, 2015. 2. The total program budget is for $185,025 which includes SCAO funding of $47,000; PA 511 Community Corrections contributed funding of $80,000, General Fund support of $39,085 ($24,000 operating support and $15,085 personnel support) and an anticipated Restore Foundation donation of $18,940. 3. There are two (2) special revenue (SR), full-time eligible (FTE) positions that are partially funded by the ATC totaling $47,000. These positions are funded as follows: One (1) SR, FTE Youth and Family Caseworker Supervisor (3010402-09712). This position is funded as follows: ATC SCAO funds totaling $30,000 and the remainder of the costs are offset by the Child Care Fund in the Juvenile Drug Court program. One (1) SR, FTE Technical Assistant position (3010402-10677). This position is funded as follows: ATC SCAO funds totaling $17,000 and the remainder of the costs are offset by the Child Care Fund in the Juvenile Drug Court program. 4. Total operating costs for the ATC Program are $122,940 of which, $80,000 is PA 511 Community Corrections contributed funding; $24,000 is General Fund budgeted operating support and $18,940 is anticipated as a donation from the Restore Foundation. 5. The General Fund personnel support is estimated to be $15,085 for FY 2015. The General Fund personnel support is included in the FY 2015 Adopted Budget. 6. A budget amendment is recommended as follows: General Fund #10100 Circuit Court Judicial Administration Revenue 3010101-121205-650301 Donations $ 0 $18,940 Total Revenue $ 0 $18,940 Expenditure 3010101-121205-788001-27130 Trans Out to ATC Fund $ 0 $18,940 Total Expenditure $ 0 $18,940 FY 2015 Adopted FY 2015 FY 2015 Amendment Amended $18,940 $18,940 $18,940 $18,940 Special Revenue Fund #27130 Grant #GR0000000233 Activity GLB, Analysis Type GLB, Bud Ref 2015 Revenue 3010301-121205-695500-10100 Trans In from GF-Cir Ct $ 0 3010301-121200-615571 Grants State 47,000 Total Revenues $47,000 Expenditure 3010301-121200-702010 3010301-121200-722750 3010301-121200-722760 3010301-121200-722770 3010301-121200-722780 3010301-121200-722790 3010301-121200-722800 3010301-121200-722810 3010301-121200-722820 3010301-121200-722850 Salaries $28,000 Workers Compensation 189 Group Life 42 Retirement 6,928 Hospitalization 8,681 Social Security 2,487 Dental 381 Disability 192 Unemployment Insurance 45 Optical 55 $18,940 0 $18,940 $1,500 (39) 8 2,622 (3,881) 113 (231) (42) 5 (55) $18,940 47,000 $65,940 $29,500 150 50 9,550 4,800 2,600 150 150 50 0 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Woodward, Scott and Crawford absent. 301030 1-121205-7314 16 3010301-121205-731997 3010301-121205-732165 3010301-121205-750245 3010301-121205-750280 Private Institutions-Res Transport of Clients Workshops & Meetings Incentives Laboratory Supplies Total Expenditures 0 0 0 0 0 $47,000 6,940 2,000 1,000 3,000 6 000 $18,940 6,940 2,000 1,000 3,000 6 000 $65,940 Resolution #14270 November 19, 2014 Moved by Spisz supported by Quarles the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Gershenson, Gingell, Gosselin, Hatchett, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Dwyer. (19) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). HEREBY APPRO ETHI V RESOLUTION HIEF DEPUTY COUNTY EXECUTIVE •ACTING PURSUANT TO MCL 45.559A (7) (STATE OF MICHIGAN) (COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 19th, 2014, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 19th day of November 2014. Lia Brown, Oakland County