HomeMy WebLinkAboutResolutions - 2014.11.19 - 21607MISCELLANEOUS RESOLUTION .#_1427]. November 19, 2014
BY: PUBLIC SERVICES COMMITTEE, COMMISSIONER BILL DWYER, CHAIRPERSON
IN RE: CIRCUIT COURT — 2015 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG
COURT) — GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for and was awarded a grant with the State Court
Administrative Office (SCAO), Michigan Drug Court Grant Program with a grant period of October 1, 2014
through September 30, 2015; and
WHEREAS the total program funding for the Juvenile Drug Court is $429,994, consisting of
$43,000 in grant funding from SCAO, Child Care Fund contribution of $326,156 (of which 50% is
reimbursable), Restore Foundation donation of $57,838 and General Fund operating support of $3,000;
and
WHEREAS the court intends to continue the Juvenile Drug Court to deal with the problems of
increasing recidivism, increasing use of alcohol and illegal drugs, rising systems costs, and an increase in
out of home placement days ordered; and
WHEREAS the Juvenile Drug Court Program has one (1) special revenue (SR) full-time eligible
(FTE) Youth and Family Caseworker II position (#3010402-09711) partially funded by the Juvenile Drug
Court Grant with the remaining costs funded by the Child Care Fund; and
WHEREAS SR FTE Youth and Family Caseworker I position (#3010402-11081) is partially
funded by the Juvenile Drug Court Grant with the remaining costs funded by the Child Care Fund and the
Restore Foundation; and
WHEREAS positions (#3010402-09712) and (#3010402-10677) also supports the Adult Drug
Court and the remaining of the cost is offset by the Child Care Fund in the Juvenile Drug Court program ;
and
WHEREAS this program also includes drug testing supplies and kits, supplies, incentives,
personal mileage, travel and conference, indirect costs, defense attorney fees, and individual, group, and
family therapy; and
WHEREAS the grant award has been processed through the County Grant Review Process in
accordance with the Board of Commissioners Grant Acceptance Procedures; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with
the July 31, 2014 letter from the Michigan SCAO, providing that assurance #3 of this year's grant
application and agreement shall not be construed as a mandate for future funding of the program from the
funding unit, said letter attached hereto and incorporated by reference herein.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the 2015 Michigan Drug Court Grant Program (Juvenile Drug Court) Grant Agreement in the
amount of $43,000 from the State Court Administrative Office (SCAO), for the period of October 1, 2014
through September 30, 2015.
BE IT FURTHER RESOLVED that the Board of Commissioners accepts a donation in the amount
of $57,838 from the Restore Foundation.BE IT FURTHER RESOLVED that one (1) SR FTE Youth and
Family Caseworker I position (#3010402-11081) and (1) SR FTE Youth and Family Caseworker II
position (#3010402-09711) be partially funded by the SCAO grant, Child Care Fund and the Restore
Foundation and be continued in the Circuit Court/Family Division/Court Services.
BE IT FURTHER RESOLVED that continuation of the positions associated with this grant are
contingent upon continuation of State funding, and receipt of additional funding sources.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized
to execute the contract agreement and that the chairperson may approve amendments and extensions up
to fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any
future commitment.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing
resolution.
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Bosnic absent.
GRANT REVIEW SIGN OFF — Circuit Court
GRANT NAME: FY 2015 Michigan Drug Court Grant Program (Juvenile Drug Court)
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: Jackie Howes-Evanson / John Coopen -ider 22154/ 80256
STATUS: Grant Acceptance
DATE: October 16, 2014
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant
review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison
Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing
grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (10/8/2014)
Department of Human Resources:
HR Approved (No Committee) — Lori Taylor (10/16/2014)
Risk Management and Safety:
Approved by Risk Management. — Robert ErIenbeck (10/8/2014)
Corporation Counsel:
There appear to be no unresolved legal issues requiring action at this time. — Carmen Lyon (10/16/2014)
COMPLIANCE
The grant agreement and assurances reference specific federal and state regulations. Below is a list of the specifically
cited compliance related documents for this grant.
Drug Treatment Courts: The Ten Key Components
htto://www.oip.usdoj.gov/B.TA/uant/DrugCourts/DefiningDC.pdf
Health Insurance Portability and Accountability Act (42 CFR Part 2)
hap ://www.access.uo. zovin ara/cfrAvai si dx 02/42c fr2 02.11tml
Michigan — Conflict of Interest - Contracts of Public Servants with Public Entities — "Act 317 of 1968"
http://www.1 egisl ature.rni.gov/(uq3lxgeltmri5z55z2ui wv45)/mile aspx?paae=getobj ect&obi ectname=mcl-Act-31 7-of-
19688quervid=14761946
Michigan — Standards of Conduct for Public Officers and Employees (Act 196 of 1973)
littp://www.legislature.mi.gov/(S(30eoca2iti3u2z55n2klztms))/mileg.aspx?pae.e=getObject&objeclName=mcl-15-341
From: Laurie VanPelt
To: West Catherine
Cc: Julie 5econtine,; Lori Taylor; C000errider. John; <howesevanso jPoakgov,com>; falardeau, Nancy
Subject:
Re: GRANT REVIEW: Circuit Court - 2015 Michigan Drug Court Grant Program (Juvenile Drug Court) - Grant
Acceptance
Date: Wednesday, October 08, 2014 4:40:59 PM
Approved.
Sent from my iPhone
On Oct 8, 2014, at 3:07 PM, "West, Catherine" <westea@oakgov.com> wrote:
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat
Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Circuit Court
2015 Michigan Drug Court Grant Program (Juvenile Drug Court)
State Court Administrative Office (SCAO)
Attached to this email please find the grant document(s) to be reviewed. Please
provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or
DISAPPROVAL, with supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 17, 2014
GRANT INFORMATION
Date: October 8, 2014
Operating Department: Circuit Court
Department Contact: Jackie Howes-Evanson/John Cooperrider
Contact Phone: x22154/x80256
Document Identification Number: 2825
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: October 1, 2014 through September 30, 2015
New Facility / Additional Office Space Needs: N/A
IT Resources (New Computer Hardware / Software Needs or Purchases): N/A
MWDBE Requirements: No
Funding Continuation/New: Continuation
Application Total Project Amount: $451,934
from:
To:
Cc:
Subject:
Date:
Taylor Lori
"Maso. Heather"
"West. Catherine"
RE: GRANT REVIEW: Circuit Court - 2015 Michigan Drug Court Grant Program (Juvenile Drug Court) - Grant
Acceptance
Thursday, October 16, 2014 3:16:14 PM
HR Approved (No Committee)
Lori Taylor
Manager-Human Resources
Recruitment & Workforce Planning
Oakland County Michigan
2100 Pontiac Lake Road
Waterford, MI 48328
taylorlo(@oakgov.com
www,oakgov.comijobs
Phone: 248-858-0548
Fax: 248-858-8391
From: Mason, Heather [mailto:masonh@oakgov.corn]
Sent: Thursday, October 16, 2014 3:12 PM
To: Lori Taylor
Cc: West, Catherine
Subject: FW: GRANT REVIEW: Circuit Court - 2015 Michigan Drug Court Grant Program (Juvenile Drug
Court) - Grant Acceptance
While the percentage of funding from the grant varies from year to year, the funding stream of
these positions remains the same. Therefore, this grant acceptance does not need to go to HR
Committee for approval.
Heather L. Mason
Compensation & Classifications Supervisor
Oakland County Human Resources
2100 Pontiac Lake Road, Waterford MI 48328
P: 248.858,2581 I F: 248.975.9742 I j-riasonhPoal(ov,com I www oakgov
From: West, Catherine [nuallto_mestcaoakgov.com]
Sent: Wednesday, October 08, 2014 4:08 PM
To: Julie Secontine; Laurie VanPelt; Lori Taylor; Pat Davis
Cc: Cooperrider, John; howesevansonjftakgov,com; 'Falardeau, Nancy'
Subject: GRANT REVIEW: Circuit Court - 2015 Michigan Drug Court Grant Program (Juvenile Drug
Court) - Grant Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat Davis
From:
To:
Cc:
Subject:
Date:
Erlenbeck. Robert
"West, Catherine"; "Julie 5econtine"; lamrie_Vanpelf; "Lori Taylor"; "Pat Davis"
"Cooperrider. John"; howesevansonjftoalcgov corn; "Falardeau Nancy"
RE: GRANT REVIEW: Circuit Court - 2015 MIchigan Drug Court Grant Program (Juvenile Drug Court) - Grant
Acceptance
Wednesday, October 08, 2014 5:19:58 PM
Approved by Risk Management. R.F. 10/08/14.
Robert Erlenbeck, Risk Management
Office: 248-858-1694
Cell: 248-421-9121
Office schedule: Monday through Thursday TOO to 5:30
From: Sandy Johnson [mailto:JohnsonS@oakgov.com]
Sent: Wednesday, October 08, 2014 4:23 PM
To: 'West, Catherine'; 'Julie Secontine'; 'Laurie VanPelt'; 'Lori Taylor'; 'Pat Davis'
Cc: 'Cooperrider, John'; rhowesevansonj@oakgov.com '; 'Falardeau, Nancy'
Subject: RE: GRANT REVIEW: Circuit Court - 2015 Michigan Drug Court Grant Program (Juvenile Drug
Court) - Grant Acceptance
Please be advised that your request for Risk Management's assistance has been assigned to bob
Erlenbeck (ext. 8-1694), If you have not done so already, please forward all related and future
information, documentation, and correspondence to Terri Easterling and Sandy Johnson.
Also, please include Risk Management's assignment number RM14-0364 regarding this matter.
Thank you.
From: West, Catherine [mailto'vvestcaoakgov.com]
Sent: Wednesday, October 08, 2014 4:08 PM
To: Julie Secontine; Laurie VanPeit; Lori Taylor; Pat Davis
Cc: Cooperrider, John; howesevansonifta gov.com ; 'Falardeau, Nancy'
Subject: GRANT REVIEW: Circuit Court - 2015 Michigan Drug Court Grant Program (Juvenile Drug
Court) - Grant Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Ci rcuit Court
2015 Michigan Drug Court Grant Program (Juvenile Drug Court)
State Court Administrative Office (SCAO)
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
From:
To:
Cc:
Subject:
Date:
Lyon. Carmen
"West. Catherine"; "Julie Secontine"; "Laurie VanPelt% "Lori Taylor"; "Pat Davis'
"Cooa_errlder, John"; howesevansonAoakoov.corn; "Falardeau, Nancy"
RE: GRANT REVIEW: Circuit Court - 2015 Michigan Drug Court Grant Program (Juvenile Drug Court) - Grant
Acceptance
Thursday, October 16, 2014 9:46:11 AM
There appear to be no unresolved legal issues requiring action at this time.
Thank you ,
Carmen Lyon
COAKLANDT-
c 61.1NTY MICHIGAN
Carmen Lyon
Assistant Corporation Counsel
Department of Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East
Courthouse West Wing Extension, 3rd Floor
Pontiac, MI 48341
Phone Number: (248) 858-4097
Fax Number: (248) 858-1003
E-mail: lyone@oakgov.com
PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION
This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-client
privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to
waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review V this
information by persons other than those listed above may constitute a waiver V this privilege and is therefore prohibited. If you have
received this message in error, please notify the sender immediately. If you have any questions, please contact the Department of
Corporation Counsel at (248) 858-0550. Thank you for your cooperation.
From: West, Catherine [rnailto:westca@oakgov.com ]
Sent: Wednesday, October 08, 2014 4:08 PM
To: Julie Secontine; Laurie VanPelt; Lori Taylor; Pat Davis
Cc: Cooperrider, John; howesevansonj@oakgov.com ; 'Falardeau, Nancy'
Subject: GRANT REVIEW: Circuit Court - 2015 Michigan Drug Court Grant Program (Juvenile Drug
Court) - Grant Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS— Laurie Van Pelt — Lori Taylor —Julie Secontine— Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Circuit Court
2015 Michigan Drug Court Grant Program (Juvenile Drug Court)
State Court Administrative Office (SCAO)
Attached to this email please find the grant document(s) to be reviewed. Please provide your
MICHIGAN SUPREME COURT
STATE COURT ADMINISTRATIVE OFFICE
MICHIGAN DRUG COURT GRANT PROGRAM
FY 2015 CONTRACT
Grantee Name: 6th Circuit Court - Juvenile Drug Court
Federal ID Number: 38-6004876
Contract Number: 2825
Grant Amount: $43,000
1. GENERAL PROVISIONS
1.01 This contract is made between the State Court Administrative Office, Lansing,
Michigan (SCAO) and the 6th Circuit Court.
1.02 This contract incorporates the Grantee's approved grant application request and
most recently approved budget.
1.03 This contract is for the Michigan Drug Court Grant Program.
1.04 In consideration of the mutual promises and covenants in this contract, and the
benefits to be derived from this contract, the parties agree as follows:
2. TERM OF CONTRACT
2.01 This contract commences on 10/1/2014 and terminates on 9/30/2015, at 11:59 p.m.
3. RELATIONSHIP
3.01 The Grantee is an independent contractor, and it is understood that the Grantee
is not an employee of the SCA°. No employee, agent, or subcontractor of the Grantee is an
employee of the SCAO.
3.02 No liability or benefits, including, but not limited to, retirement benefits or
liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits, training,
holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities arising out of an
agreement of hire or employer-employee relationship, either express or implied, shall arise or
accrue to either party as a result of this contract. The Grantee is not eligible for, and will not
participate in, any such benefits.
3.03 The Grantee is responsible for payment of all taxes, including federal, state, and
local taxes arising out of the Grantee's activities in accordance with this contract, including, but
not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other
taxes or fees.
3.04 The Grantee understands and agrees that all parties furnishing services pursuant to
this contract are, for purposes of workers' compensation liability or other actions of employee-
related liability, not employees of the SCAO. The Grantee bears the sole responsibility and
liability for furnishing workers' compensation benefits to any of its employees for injuries arising
from or connected with services performed pursuant to this contract.
'3.05 The Grantee does not, and shall not, have the authority to enter into contracts on
the SCAO's behalf.
4. SCOPE OF SERVICES
4.01 Upon signing of this contract, the SCAO agrees to provide funding from the
Grant in an amount not to exceed the amount of this contract. In no event does this contract
1
create a charge against any other funds of the SCAO or the Michigan Supreme Court.
4.02 The Grantee, and the Grantee's employees or subcontractors, shall devote such
time, attention, skill, knowledge, and professional ability as is necessary to most effectively and
efficiently carry out and perform the services as described in this contract and in any amendments
to this contract.
4.03 Commitment of state resources for the acquisition of goods and services, and
execution of purchase orders, contracts, and similar agreements, shall remain the sole
responsibility of the SCAO.
5. PERFORMANCE AND BUDGET
5.01 The SCAO agrees to provide the Grantee a sum not to exceed $43,000 for the
court program operated pursuant to this contract.
5.02 Grantee equipment purchases are prohibited.
5.03 The Grantee agrees that it will not expend funds obtained under this contract for
any purpose other than those authorized in the administrative requirements specified in the
application and most recently approved budget for the Grant, and will expend grant funds only
during the period covered by this contract unless prior written approval is received from the
SC AO
5.04 The Grantee must sign up through the online vendor registration process to
receive payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration
information is available through the Department of Technology, Management, and Budget's
website at: htip://www.michigan.gov/budget/0,1607,7-157-13404 37161-179392--,00.html.
5.05 All reimbursements for the proper performance of the contract shall be made by
the SCAO quarterly, upon submission by the Grantee of claims for approval by the SCAO. The
claims shall include a specific amount of the hours worked, hourly salary, the detailed services
provided by the Grantee or Grantee's staff, and/or the specific amount expended on supplies or
operating costs necessary for program operation.
5.06 Requests for adjustments in expenditures within line items and between line
item categories must be made using a Contract Amendment, within WebGrants, and approved
by the SCAO.
5.07 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees, where
applicable, and report these as outlined in the SCAO's fiscal procedures. Any under-recoveries
of otherwise available fees resulting from failure to bill for eligible services will be excluded
from reimbursable expenditures.
6. CONDUCT OF THE PROJECT
6.01 The Grantee shall abide by all terms and conditions required in the application
assurances, budget requirements, and the Grantee's approved program outline and most recently
approved budget.
6.02 The Grantee agrees that funds awarded under this grant will not be used to support
any inherently religious activities, such as worship, religious instruction, or proselytizing. If the
Grantee refers participants to, or provides, a non-federally funded program of service that
incorporates such religious activities: (1) any such activities must be voluntary for program
participants, and (2) program participants may not be excluded from participation in a program or
otherwise penalized or disadvantaged for any failure to accept a referral or services. If
participation in a non-federally funded program or services that incorporates inherently religious
activities is deemed a critical treatment or support service for program participants, the Grantee
agrees to identify and refer participants who object to the inherently religious activities of such
2
program or service to a comparable secular alternative program or service.
7. ASSIGNMENT
7.01 The Grantee may not assign the performance under this contract to subcontract
personnel except with the prior written approval of the SCAO.
7.02 All provisions and requirements of this contract shall apply to any subcontracts
or agreements the Grantee may enter into in furtherance of its obligations under the contract.
7.03 The Grantee shall provide copies of all subrecipient subcontracts for services
funded in whole or in part by this grant to the SCAO.
8. CONFIDENTIAL INFORMATION
8.01 In order that the Grantee's employees or subrecipient subcontractors may
effectively provide fulfillment of this contract to the SCAO, the SCAO may disclose
confidential or proprietary information pertaining to the SCAO's past, present, and future
activities to the Grantee. All such information is proprietary to the SCAO and the Grantee shall
not disclose such information to any third party without prior approval from the SCAO, unless
disclosure is required by law or court order. If disclosure is required by law or court order, the
SCAO will be notified of the request before disclosure. The Grantee agrees to return all
confidential or proprietary information to the SCAO immediately upon the termination of this
contract.
8.02 Both the SCAO and Grantee shall assure that medical services to, and
information contained in the medical records of, persons served under the provisions of this
contract or other such recorded information required to be held confidential by federal or state
law, rule, or regulation, in connection with the provision of services or other activity under this
agreement, shall remain confidential. Such information shall be held confidential, and shall not
be divulged without the written consent of either the patient or a person responsible for the
patient, except as may be otherwise required by applicable law or regulation. Such information
may be disclosed in summary, statistical, or other form, if the disclosure does not directly or
indirectly identify particular individuals.
9. HUMAN SUBJECTS
9.01 The Grantee must submit all research involving human subjects conducted in
programs sponsored by the SCAO, or in programs that receive funding from or through the state
of Michigan, to the Michigan Department of Community Health's (MDCH) Institutional Review
Board (fRB) for approval prior to the initiation of the research.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42
CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE
10.01 To the extent applicable, the Grantee assures and certifies that it is in compliance
with the Health Insurance Portability and Accountability Act (HIPAA), 42 CFR Part 2, and the
Michigan Mental Health Code, to the extent that this act and these regulations are pertinent to
the services that the Grantee provides under this contract. These requirements include:
A. The Grantee must not share any protected health or other protected data and
information provided by the SCAO or any other source that falls within HiPAA,
42 CFR Part 2, and/or the Michigan Mental Health Code requirements, except to a
subreciplent subcontractor as appropriate under this contract.
B. The Grantee must require, in the terms and conditions of any subcontract, that the
3
subrecipient subcontractor not share any protected health or other protected data
and information from the SCAO or any other source that falls under HIPAA, 42
CFR Part 2, and/or Michigan Mental Health Code requirements.
C. The Grantee must use protected data and information only for the purposes
of this contract.
D. The Grantee must have written policies and procedures addressing the use of
protected data and information that falls under H1PAA, 42 CFR Part 2, and/or
Michigan Mental Health Code requirements. The policies and procedures must
meet all applicable federal and state requirements including HIPAA, 42 CFR Part
2, and/or Michigan Mental Health Code regulations. These policies and
procedures must include restricting access to the protected data and information by
the Grantee's employees.
E. The Grantee must have a policy and procedure to report to the SCAO
unauthorized use or disclosure of protected data and information that falls under
HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements of
which the Grantee becomes aware.
F. Failure to comply with any of these contractual requirements may result in the
termination of this contract in accordance with section 18.
G. In accordance with HIPA A 12 CFR Part 2, and/or Michigan Mental Health
Code requirements, the Grantee is liable for any claim, loss, or damage relating
to its unauthorized use or disclosure of protected data and information received
by the Grantee from the SCAO or any other source.
11. RIGHTS TO WORK PRODUCT
11.01 All reports, programs, manuals, tapes, listings, documentation, and any other
work product prepared by the Grantee under this contract, and amendments thereto, shall belong
to the SCAO and are subject to copyright or patent only by the SCAO. The SCAO shall have the
right to obtain from the Grantee original materials produced under this contract and shall have the
right to distribute those materials.
11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use
anything developed in the course of executing this contract if the work product enters the public
domain.
11.03 The SCAO shall have copyright, property, and publication rights in all written or
visual material or other work products developed in connection with this contract. The Grantee
shall not publish or distribute any printed or visual material relating to the services provided
under this contract without the prior explicit permission of the SCAO.
12. WRITTEN DISCLOSURE
12.01 The Grantee and the Grantee's employees or subrecipient subcontractors shall
promptly disclose in writing to the SCAO all writings, inventions, improvements, or discoveries,
whether copyrightable, patentable, or not, which are written, conceived, made, or discovered by
the Grantee or the Grantee's employees or subrecipient subcontractors jointly with the SCAO or
singly by Grantee or Grantee's employees or subrecipient subcontractors while engaged in
activity under this contract. As to each such disclosure, the Grantee shall specifically point out
the features or concepts that are new or different.
12.02 The SCAO shall have the right to request the assistance of the Grantee and
Grantee's employees or subrecipient subcontractors in determining and acquiring copyright,
patent, or other such protection at the SCAO's invitation and request.
4
12.03 The Grantee represents and warrants that there are at present no such writings,
inventions, improvements, or discoveries (other than in a copyright, copyright application, patent,
or patent application) that were written, conceived, invented, made, or discovered by the Grantee
or the Grantee's employees before entering into this contract, and which the Grantee or the
Grantee's employees desire to remove from the provisions of this contract, except those
specifically set forth by attachment hereto.
13. INSURANCE
13.01 The Grantee should carry insurance coverage or self-insurance in such amounts
as necessary to cover all claims arising out of the Grantee's operations under the terms of this
contract.
14. INDEMNITY
14.01 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and
expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and
other consultants) resulting from claims, demands, costs, or judgments arising out of activities or
services carried out by the Grantee in the performance of this contract, shall be the responsibility
of the Grantee, and not the responsibility of the SCAO. Nothing in this subsection is, nor shall be
construed as, a waiver of governmental immunity.
14.02 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and
expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and
other consultants) resulting from claims, demands, costs, or judgments arising out of activities or
services carried out by the SCAO in the performance of this contract, shall be the responsibility
of the SCAO, and not the responsibility of the Grantee. Nothing in this subsection is, nor shall be
construed as, a waiver of governmental immunity.
14.03 In the event that liabilities, obligations, damages, penalties, claims, costs, fees,
charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert
witnesses, and other consultants) resulting from third party claims, demands, costs, or judgments
arise as a result of activities conducted jointly by the Grantee and SCAO in fulfillment of their
responsibilities under this contract, such liabilities, obligations, damages, penalties, claims, costs,
fees, charges, and expenses shall be borne by the Grantee and the SCAO in relation to each
party's responsibilities under these joint activities. Nothing in this subsection is, nor shall be
construed as, a waiver of governmental immunity.
14.04 The SCAO is not responsible and will not be subject to any liability for any claim
related to the loss, damage, or impairment of Grantee's property and materials or the property
and materials of the Grantee's employees or subrecipient subcontractors, used by the Grantee
pursuant to the Grantee's performance under this contract.
14.05 The Grantee warrants that it is not subject to any nondisclosure, noncompetition,
or similar clause with current or prior clients or employers that will interfere with the
performance of this contract. The SCAO will not be subject to any liability for any such claim.
14.06 In the event any action or proceeding is brought against the Grantee by reason of
any claim due or claimed to be due to Grantee's performance covered under this contract, the
Grantee will, at the Grantee's sole cost and expense, resist or defend the action or proceeding as
the Grantee deems appropriate. The Grantee retains sole authority and discretion to resolve and
settle any such claims.
15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION
15.01 The Grantee agrees that all expenditures from this contract, including the
5
acquisition of personnel services, contractual services, and supplies, shall be in accordance with:
(1) the standard procedures of the Grantee's funding unit, and (2) the administrative and budget
requirements of the grant.
15.02 The Grantee agrees to maintain accounting records following generally accepted
accounting principles for the expenditure of funds for the purposes identified in the approved
grant request, most recently approved budget, and any applicable approved contract addendum
and/or budget amendment.
15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor General,
or any of their duly authorized representatives, including program evaluators and auditors, shall
have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent
transaction, books, accounts, data, time cards, or other records related to this contract. The
Grantee shall retain all books and records, including all pertinent cost reports, accounting and
financial records, or other documents related to this contract, for five years after final payment at
the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by the SCAO,
shall have full access to and the right to examine and audit any of the materials during the term
of this contract and for five years after final payment. If an audit is initiated before the
expiration of the five-year period, and extends past that period, all documents shall be
inaimained until tiln audit is uuniplci.u. The SCAO shall piovick:7; audit lintn,igs and
recommendations to the Grantee. The SCAO may adjust future or final payment if the findings
of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the
availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the
Grantee shall immediately refund all amounts that may be due to the SCAO. Failure of the
Grantee to comply with the requirements of this section shall constitute a material breach of this
contract upon which the SCAO may cancel, terminate, or suspend this contract.
15.04 The Grantee's accounting system must maintain a separate fund or account that
segregates grant contract receipts and expenditures from other receipts and expenditures of the
Grantee.
16. PROGRAM REVIEW AND MONITORING
16.01 The Grantee shall give the SCAO and any of its authorized agents access to the
court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the
program. The inspection methods that may be used include, but are not limited to onsite visits,
interviews of staff and participants, and review of case records, receipts, monthly/quarterly
statistical reports, and fiscal records.
17. REPORTS
17.01 The Grantee agrees to submit timely, complete, and accurate reports as identified
in Attachment A.
17.02 The data for each participant who is screened and accepted into the program must
be entered into the Drug Court Case Management Information System (DCCMIS).
17.03 The Grantee is responsible for the timely, complete, and accurate submission of
each required report and data as outlined above.
17.04 If any report is thirty days past due, a delinquency notice will be sent via email
notifying the Grantee that it has 15 days to comply with the reporting requirement. Forty-five
days past the due date, a forfeiture notice will be sent to the Grantee via the U.S. Postal Service
notifying it that its funding award has been rescinded due to contract noncompliance.
6
18. TERMINATION OR FUNDING HOLD
18.01 Each party has the right to terminate this contract without cause by giving written
notice to the other party of such termination at least thirty (30) days before the effective date of
such termination. Reasons for termination may include, but are not limited to, failure to make
ongoing progress toward the program's goals, or failure to submit reports in a timely fashion.
18.02 This contract may be terminated immediately without further financial liability to
the SCAO if funding for this contract becomes unavailable to the SCAO.
19. COMPLIANCE WITH LAWS
19.01 The Grantee shall comply with all applicable laws, ordinances, and codes of the
federal, state, and local governments.
20. MICHIGAN LAW
20.01 This contract shall be subject to, and shall be enforced and construed under,
the laws of Michigan.
21. CONFLICT OF INTEREST
21.01 The Grantee presently has no personal or financial interest, and shall not acquire
any such interest, direct or indirect, that would conflict in any manner or degree with the
performance of this contract.
21.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as
amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL
15.341 et seq., MSA 4.1700 (71) et seq.
22. DEBT TO STATE OF MICHIGAN
22.01 The Grantee covenants that it is not, and will not become, in arrears to the state of
Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of
Michigan or its subdivisions, including real property, personal property, and income taxes.
23. DISPUTES
23.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue
a claim against the SCAO for breach of any term of this contract within seven days of
discovery of the alleged breach.
23.02 The Grantee and the SCAO agree that with regard to any and all disputes,
controversies, or claims arising out of or in connection with or relating to this contract; or any
claim that the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or
common-law doctrine (including discrimination or civil rights claims); or committed any tort;
the parties shall attempt to resolve the dispute through mediation. Selection of a mediator will
be by mutual agreement of the parties.
23.03 The Grantee and the SCAO agree that, in the event that mediation is unsuccessful,
any disputes, controversies, or claims shall be settled by arbitration. Selection of an arbitrator
will be by mutual agreement of the parties. The decision of the arbitrator shall be binding on
both parties. The award, costs, and expenses of the arbitration shall be awarded at the discretion
of the arbitrator. This agreement to arbitrate shall be specifically enforceable. A judgment of
any circuit court shall be rendered upon the award made pursuant to submission to the arbitrator.
7
24. ENTIRE AGREEMENT
24.01 Except for Grantee's approved grant application, application assurances, and most
recently approved budget, this contract contains the entire agreement between the parties and
supersedes any prior written or oral promises and representations. No other understanding, oral
or otherwise, regarding the subject matter of this contract exists to bind either of the parties.
25. AMENDMENT
25.01 This contract may be amended only upon written agreement of the parties.
26. DELIVERY OF NOTICE
26.01 Written notices and communications required under this contract shall be
delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the
following:
A. The Grantee's contact person is Jacqueline Howes-Evanson, 1200 North
Telegraph Road, Pontiac, MI 48341.
P. The SCAO's contact person is Dr. Jessica Parks, State Court Administrative
Office, Michigan Hall of Justice, P.O. Box 30048, Lansing, MI 48909.
27. SIGNATURE OF PARTIES
27.01 This contract becomes effective when signed by the parties.
8
IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract:
6th Circuit Court - Juvenile Drug Court
By:
Authorizing Official (Signature and Title)
Authorizing Official (Please Print Name and Title)
Date:
Authorizing Official: Must be a person who is authorized to enter into a binding contract for the
entity receiving funds. The authorizing official may not be a judge or other state employee. The authorizing official is normally from the Executive or Legislative Branch of the entity (e.g., City
Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.).
STATE COURT ADMINISTRATIVE OFFICE
By: Date:
Deputy State Court Administrator
9
ATTACHMENT A
IVIICIIIGAN DRUG COURT GRANT
PROGRAM (MDCGP) FY 2015 REPORTING
REQUIREMENTS
October 1, 2014 through
September 30, 2015
DCCMIS DATA EXCEPTION REPORT
DUE DATE NOTE
February 15, 2015 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of October 1, 2014, through December 31, 2014.
May 15, 2015 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of January 1,2015, through March 31,2015.
August 15, 2015 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of April 1, 2015, through June 30, 2015.
November 15, 2015 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
Lillie period of July 1, 2015, through September 30, 2015.
DUE DATE
January 31, 2015
DCCMIS USER AUDIT REPORT
NOTE
Courts will be confirming user access to DCCMIS.
CLAIMS REPORTS
DIX DATE NOTE
January 10, 2015 Courts will be reporting on expenditures from October 1, 2014, through
December 31, 2014.
April 10, 2015 Courts will be reporting on expenditures from January 1, 2015, through
March 31, 2015.
July 10, 2015 Courts will be reporting expenditures from April 1, 2015, through June 30, 2015.
October 10, 2015 Courts will be reporting expenditures from July 1, 2015, through
September 30, 2015.
PROGRESS REPORTS
DUE DATE NOTE
April 30, 2015
Interim Report
Courts will be reporting on progress made during the first half of the grant period-
October 1, 2014, through March 31, 2015.
October 30, 2015
Final Report
Courts will be reporting on progress made during the second half of the grant
period - April 1, 2015, through September 30, 2015.
10
WebGrants - Michigan Courts Page 1 of 23
Application
02448 - Fiscal Year 2015 Michigan Drug Court Grant Program (MDCGP) - Final Application
02825 . FY2015 IVIDCGP 6th Circuit Juvenile Drug Court
Michigan Drug Court Grant Program (IVIDCGP)
Original
Submitted 07131/2014 4:48 PM Status: Submitted
Date:
Last Submitted
Date: 09/24/2014 1:59 PM
Applicant Information
Primary Contact:
Name:*
MS. Jacqueline
Ann
Howes-Evanson Salutation First Name NM% Name Last Name
Title: Drug Treatment Court Supervisor
Email:"
howesevansonj@oakgov.com
Address:*
1200 N. Telegraph Rd.
Address Line 2
Address Line 3
City' Pontiac Michigan 48341 City State/Province Postal Code/Zip
Phone:*
248-452-2154
Phone
Organization Information
Name:* 6th Circuit Court - Oakland County (COS)
Organization Type: State Court Administrative Office
Tax ID:
Organization Website:
Address:* 6th Circuit Court, Courthouse Tower
1200 N. Telegraph Rd.
Pontiac
Clty
Michigan
statoprovincs 48341
Pastat Codeglp
Phone:*
Fax:
248-452-2154
248-858-2006
Ext
Application Information
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WebGrants.- Michigan Courts Page 2 of 23
is there an approved Local AdminIstralive Order (LAO)?
Local Administrative Order
(LAO):'
LAO Number: 2009-02
Is there a current Memorandum of Understanding (MOO)?
Memorandum of Understanding
(MOLf)'
Effective Date: 0611412013
Expiration Date: 05/01/2018
Federal Tax ID:- 38-6004876
What is the program capacity?* 30
What is the current number of
active participants?*
How many years has the
program been operational?*
Applicant Contact Information
Select your court" C06 Oakland
People served" Juveniles
Award*
County to Receive the Grant
Oakland
Date that the program accepted 06/05/2001
or anticipates first participant*
Please pick your program type* Juvenile Drug Court
Is your program operational?* Yes
Is your court a tribal court?" No
Courthouse name (example:
Frank Murphy Hall of Justice)
Courthouse street address*
Room/Floor
City"
State*
Zip code*
Judge: First Name*
Judge: Last Name*
Title"
Judge: E-mail Address*
Judge: Phone Number*
Judges Moiling Address:
Street*
Judge's Mailing Address: Room/Floor
1200 North Telegraph Road
Courtroom 2G-2nd Floor
act
Judge's Mailing Address: City" Pontiac
Yes
Yes
17
Oakland County Sixth Circuit Court
1200 North Telegraph Road
Pontiac
MI
48341
Mary Ellen
Brennan
Judge
brennanm@oakgov.com
248-858-0355
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Judges Mailing Address: State" MI
Judge's Mailing Address: Zip
Code*
Judge 2: First Name
Judge 2: Last Name
Judge 2: Title
Judge 2: E-mail Address
Judge 2: Phone Number
Judge 2 Mailing Address: Street
Judge 2 Mailing Address:
Room/Floor
Judge 2 Mailing Address: City
Judge 2 Mailing Address: State
Judge 2 Mailing Address: Zip
Code
Judge 3: First Name
Judge 3: Last Name
Judge 3: Title
Judge 3: E-rnail Address
Judge 3: Phone Number
Ext.
Judge 3 Mailing Address: Street
Judge 3 Mailing Address:
Room/Floor
Judge 3 Mailing Address; City
Judge 3 Mailing Address: State
Judge 3 Mailing Address: Zip
Code
Judge 4: First Name
Judge 4: Last Name
Judge 4: Title
Judge
Judge 4: E-mail Address
Judge 4: Phone Number
act
Judge 4 Mailing Address: Street
Judge 4 Mailing Address:
Room/Floor
Judge 4 Mailing Address: City
Judge 4 Mailing Address: State
Judge 4 Mailing Address: Zip
Code
Judge 5: First Name
Judge 5: Last Name
Judge 5: Title Judge
48341
Judge
Ext
Judge
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Judge 6: E-mail Address
Judge 5: Phone Number
Ext.
Judge 5 Mailing Address: Street
Judge 5 Mailing Address:
Room/Floor
Judge 5 Mailing Address: City
Judge 5 Mailing Address: State
Judges Mailing Address: Zip
Code
Judge 6: First Name
Judge 6: Last Name
Judge 6: Title Judge
Judge 6: E-mail Address
Judge 6: Phone Number
Ext.
Judge 6 Mailing Address: Street
Judge 6 4/14iling Address:
Room/Floor
Judge 6 Mailing Address: City
Judge 6 Mailing Address: State
Judge 6 Mailing Address: Zip
Code
Project Director (Main Program
Contact): First Name*
Project Director: Last Name*
Project Director: Title"
Project Director: E-mail
Address"'
Jacqueline
Howes-Evanson
Drug Treatment Court Supervisor
howesevansonj@cakgov.com
Project Director: Phone Number* 248-452-2154
Ext.
Project Director Mailing
Address: Street'
Project Director Mailing
Address: Room/Floor
Project Director Mailing
Address: City*
Project Director Mailing
Address: State*
Project Director Mailing
Address: Zip Code"
Financial Officer: First Name*
Financial Officer: Last Name*
Financial Officer: Title*
Financial Officer: E-mail
Address*
Financial Officer: Phone
Number*
1200 North Telegraph Road
Pontiac
Ml
48341
Lynn
So n kiss
Manager, General Fiscal Services
sonkissl@oakgov.com
248-858-0940
Ext.
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vv e urants - Michigan Courts
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Financial Officer Mailing
Address: Street* 2100 Pontiac Lake Road
Financial Officer Mailing
Address: Room/Floor
Financial Officer Mailing Address: City*
Financial Officer Mailing
Address: State*
Financial Office Mailing
Address: Zip Code
Authorizing Official: First
Name*
Authorizing Official: Last Name*
Authorizing Official: Title*
Authorizing Official: E-mail
Address"
Authorizing Official: Phone
Number*
Waterford
MI
48328
Michael
Gingell
Chair, Oakland County Board of Commissioners
gingelfm@oakgov.corn
248-858-0100
Ext.
Authorizing Official Mailing
Address: Street*
Authorizing Official Mailing
Address: Room/Floor
Authorizing Official Mailing
Address: City*
Authorizing Official Mailing
Address: State"
Authorizing Official Mailing
Address: Zip Code"
1200 North Telegraph Road
Pontiac
Ml
48341
DCCMIS Contact information
DCCIVIIS Administrator (The
person responsible for reporting
data to SCA0): First Name*
MCMIS Administrator: Last
Name*
DOCMIS Administrator E-mail
Address*
DCC111118 Administrator: Phone
Number*
Candace
Sereno
serneoc@oakgov.com
248-452-9690
Ext,
Program Description
Caseload Data:*
1.) The court's Caseload data that substantiates the target populatIon and the need for the drug/D
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the data that further demonstrates the need for the drug/DWI court program,
According to the 2010 US Census, Oakland County, Michigan, has 1,202,362 recorded residents. Its county seat is in the city of Pontiac. Designed in 1785, Oakland County is largely suburban in development and is th
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townships. There were 471,115 households, of which 32.40% had children under the age of
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household size was 2.51 and the average family size was 3.00. The Oakland County
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Referees in its Family Division.
Of the 660 adjudicated Oakland County youth (440, 67% males, 220, 33% females) who were administered the Alcohol Chemical
Dependency Inventory (ACDI) risk assessment test between April 1, 2013 and March 31, 2014; 22% indicated that their drinking is a
mild to severe problem; 44% indicated that their drug use is a mild to severe problem; 17% reported one or more alcohol-related
arrests; 17% reported one or more drug-related arrests.
Prior to the implementation of the Juvenile Drug Court (JDC) program, approximately 30% of youth adjudicated for drug crimes were
placed in a detention or residential treatment, at a per diem cost of $170.00 per youth or higher, depending on the level of severity
and need for mental health treatment. However, with the institution of the JDC, the County experiences a savings on average of
235 days/$39,950 per participant, per year in Oakland County funded out-of-home placements, and approximately 386 days/
$65,450 per participant, per year in costs for state private placement. Additionally, a number of graduated program sanctions from
the least to most restrictive settings are used as alternatives to detention, saving additional dollars while participants are in the
program. These in-program sanctions are discussed in greater detail in section 10 "Sanctions and Incentives".
The JDC team also discovered that over 60% of our youth were diagnosed with or exhibiting signs of mental illness. By addressing
their mental health needs, treating them as co-occurring with substance use disorders and engaging the CMH system on the team,
case planning has become a more collaborative and individualized process and we have experienced better outcomes.
Case Dispositions Time Frame:"
2.) The time frame for case dispositions, include any delays,
The Circuit Court Family Division is serving a growing number of substance abusing juvenile offenders. A concomitant reduction in
; (16;.lid.i iii,;.11011 4 iii.4-:1V,.:OL.1011,1LiLi
ill-suited to respond to the needs of these youngsters and their families. In the .absence of the Juvenile Drug Court program, there
were several problems with the system for processing drug offenses. Length of time between offense and treatment could be up to
six months. Treatment was fragmented and variable, since service providers were not prepared to treat court wards on a priority
basis. The Juvenile Drug Court program expedites case processing by setting its disposition date no later than 30 days after referral
to the JDC program.
incarceration/Detention:"
3.) The degree to which the court uses incarceratlon/detentlen for the target population, aria The case of child abuse and neglect the degree to which foster care and
adoption is currently relied upon for the children of the participant.
The Juvenile Drug Court truly attempts to utilize detention as a last resort. This sanction is utilized when a child's behavior may be a
danger to himself and or others or as a final sanction when all others have been utilized to no avail.
in 2011, detention was utilized 18% of time (of all possible sanctions) and in 2012 detention was utilized 15% of the time.
Program Goals (Required)
Goa! 1:*
Reduce drug use during program participation
50% of program participants will have no positive urine screens during Phases II, UI and Aftercare. Youth
participating in the JDC program are submitted to frequent and random urinalysis testing for drugs, PBTs and
SCRAM units for alcohol monitoring. Staff will track the number of drug screenings, including positive and
negative results/confirmations, and enter this informtion into the DCCMIS on a weekly basis. (Method of
measurement: Collect % of those in Phase U , Ill and Aftercare that screen positive.)
Goal 2:*
Retain participants in the drug court program
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60% of the participants will complete the drug court program. The juvenile drug tea
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with the tools necessary for positive outcomes, including, but not limited to, in
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treatment, community resources, job and school assistance, etc. By provi
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progress toward goals/compliance, each participant is afforded the best possi
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long-term success. (Measurement: Data is collected at intake and progra
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Goal 3:*
Reduce drug and alcohol related crime in the jurisdiction- (may not be applicable to Family Dependency Cowls)
75% of program participants will have no new adjudications while in the Drug C
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Periodic record checks during program participation.) 60% of program graduates
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adjudications within 12 months of program completion. (Measurement: Oak-S
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monitoring for compliance, providing participants with incentives for complian
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non-compliance, the JDC shows each participant the rewards of a drug an
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likely act as a deterrent to crime and continued drug use.
Goal 4;*
Alleviate congestion of COUft dockets
95% of eligible juveniles will be enrolled in the program within 30 days fro
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model, by expediting case processing and admitting youth into the program
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induction will be collected and stored in the DCCMIS.)
Goal 5:*
Alleviate jail or detention overcrowding (if applicable)
Reduce by 50% the number of program violations and consequent detention
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participants from Phase Ito Phase Ill. By utilizing graduated sanctions an
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placement as a last resort, cost reduction is achieved. (Measurement Compar
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days from Phase Ito Phase 111.)
Goal S:*
Retain participants in substance abuse treatment
Retain 85% of the participants (each reporting period) in prescribed substanc
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and services are available to each participant and family. Additionally, the tea
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health treatment plans during case conferences. By developing and implem
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plans, assisting in meeting the specific needs of the youth and family, and offeri
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remain more committed to the treatment process and are more likely to compl
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u
t
i
c
r
e
g
i
m
e
n
.
(Measurement: Compare the % of participants that remain in the prescribed SA tr
e
a
t
m
e
n
t
e
a
c
h
r
e
p
o
r
t
i
n
g
period. Treatment data is collected from providers, including individual and f
a
m
i
l
y
t
r
e
a
t
m
e
n
t
p
l
a
n
s
a
n
d
d
a
t
a
regarding treatment needs are collected during case conferences.)
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Program Goals (Optional)
Goal 7:
Reduce child abuse anti neglect (if applicable)
NA
Goal 8:
List other goal specific to your drug/DWI court program here
Increase Minority Referrals: Increase the participation of eligible minority candidates by 5% each year. The team will continue to
provide information to referral sources (including, but not limited to, Judges, Referees, Defense Counsel, etc.) to ensure that there is
proper knowledge of the program. Also, the ACDI assessment tool (Adolescent Chemical Dependency Inventory) is currently being
administered to all youth assigned a Juvenile Official Court Caseworker. As these are cur largest referral resources, caseworkers
are required to refer any youth receiving a score of 60 or above on the Alcohol and/or Chemical Dependency to the JDC supervisor
for screening.
(Measurement: Enter and track demographics of new referrals as entered into the DCCMIS.)
List other goal specific to your drug/DWI court program here
100 % of participants will receive a thorough mental health assessment utilizing the clinical interview and CAFAS. The JDC team
will review each case upon entry into the program and will refer for a thorough mental health assessment.
(Measurement: Collect data regading the number of the clinical interviews and CAFAS assessments.)
Goal 10:
List other goal specific to your drugA)14/1 court program here
Engage mental health providers (Easter Seals, Oakland Family Services and Community Mental Health Authority) in the treatment
review/case planning process.
By design, each treatment provider, including those specializing in the treatment of adolescent mental health, are invited to
participate in bi-weekly case conferences to ensure that each youth receives the proper care and treatment to reach optimal
success in his or her treatment goals.
(Measurement: Document contact with mental hearth treatment providers assigned to each case.)
Target Population
Check all that apply
What is the target population:"
Other, please explain:
Describe how the above
Non Violent Offender, Drug Offender, Resident of City/County , Substance Use Disorder, High
Needs, Probation Violators
The program continues to target 12- to 17-year old adjudicated non-violent youth who are
residents of Oakland County and have a documented substance abuse history. Most are
very high-risk, poly-substance abusing youth with some mental health diagnosis.
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Information differs from
previous years' procedures:* Does not differ from previous years.
Screening and Eligibility
Describe the eligibility criteria:"
Candidates for Juvenile Drug Court must be residents of Oakland County, between the ages of 12 and 17, and be repeat o
f
f
e
n
d
e
r
s
,
,
including those previously on Diversion, Consent, and/or involvement in the courts of other counties. Parents/legal guardians
m
u
s
t
be willing to engage in the program. Ideally, candidates should also score 60% or higher on the drugs and/or alcohol scale of the
ACDi (Adolescent Chemical Dependency Inventory). Families must agree to remain drug and alcohol free and all drugs (unless
prescribed by a physician) and alcohol must be removed from the home.
How are potential participants
identified:*
If Other, please describe:
Probation Agent, Case Manager, Treatment Provider, Judges, Defense Attorney, Other
Methods in which youth are identified and referred to the program are as follows: A youth can be flagged by the Intake Department for further determination of eligibility or
referred by the Official Court Caseworker either as the result of a VCONOP, request for
a change of treatment plan or after initial disposition and it becomes apparent that the
matter may be appropriate for drug court. The underlying reason for referral is continued
use of alcohol and/or drugs, or failure to comply with a prescribed treatment regimen.
Legal Eligibility Screening:*
Describe when the legal eligibility screening occurs, who conducts the screening, and who determines eligibility.
Initial screening occurs after adjudication and before disposition or as the result of a violation of probation and conducted by t
h
e
assigned Juvenile Court Youth and Family Caseworker. Eligibility is determined by members of the Out-of-Home Screening
Committee, a group comprised of the Chief of Casework Services, Psychological Clinic Coordinator, Youth and Family Caseworker,
representatives from the Oakland County Children's Village Detention Facility, Easter Seals — Community Mental Health
A
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t
h
o
r
i
t
y
,
The Youth and Family Caseworker must prepare a detailed report and present his/her case for admitting the youth into the Juve
n
i
l
e
Drug Court program before the OOHS Committee.
Is a risk/needs assessment used to help identify high fiskihigh need offenders?
Risk Assessernent?:* Yes
If answered yes to the above question, name the assessment tool used
Assessment Tool: ACDI, UNCOPE and DSM-IV-V
Describe how the above
information differs from Does not differ from previous years. previous years' procedures:"
Assessments
What is the name or the substance abuse assessment tool that is used?
Substance Abuse Assessment
Tool:* UNCOPE-Pace Assessment Tool
Does the assessment provide a Diagnostic and statistical' Manual of Mental Disorders (Dsm) diagnosis?
DSIVI Diagnosis:"
Yes
If answered no to the above question, describe how the substance use diagnosis is delemhtned
How substance use diagnosis is
determined:
Clinical Assessment*
Describe When the cfinfeal assessment is conducted and who conducts the assessment.
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Except for the initial ACDI assessment administered by the Youth and Family Caseworker, the Prior Authorization Central Evaluation
Unit (PACE) of the Oakland County Health Division/Office of Substance Abuse Services (OSAS) is responsible for conducting the
assessments. The PACE assessment occurs after eligibility is determined and prior to admission into drug court. Diagnostic and
Statistical Manual of Mental Disorders (DSM-N) codes are determined based on the assessment. The American Society of
Addiction Medicine (ASAM) criteria is used to determine the apprdpriate level of care.
is the American Society of Addiction Medicine criteria used to determine appropriate level of treatment?
American Society of Addiction
Medicine Criteria:*
How treatment level is determined:
If answered no to the above question, describe how the level of treatment is determined
Describe how the above
information differs from Does not differ from previous years.
previous years procedures:*
Treatment Continuum and Plan
Substance Abuse Treatment Agencies:*
List the substance abuse treatment agencies and the type of services available for drug/DWI court participants
Currently, the Juvenile Drug Court program utilizes Oakland Family Services, which is available in various locations throughout
Oakland County, and Easter Seals, a sub-contractor of Oakland County Community Mental Health, which provides home-based
mental health services. Kairos Health Care Residential Treatment facility is also available to participants who are in need of long-
term or detox services. The following substance abuse services are available: enhanced outpatient therapy, which includes base
group and teen recovery groups I and II; individual therapy, family education, family conjoint and collateral therapy, inpatient; drug
screening, COP, group, sibling support group, family support group. Services also include in-home treatment, anger management
group therapy, adventure therapy as well as art therapy is available.
Check all that apply
Treatment is provided:* Through contracts with local treatment agencies and/or through a single contract with the Regional
Substance Abuse Coordinating Agency
If treatment is provided through a contract(s), was there a competitive bid process?
Competitive Bid Process:* Yes
Are participants linked to treatment providers based on individual differences?
Treatment Providers:* Yes
Treatment Process:*
Explain the answer given to the above question, describing the process
The first factor used to decide the location in which families are referred is level of care, Level of care will determine the treatment
modality best suited for the participant and his or her family. Once the level of care is established, the second factor is the location
of the facility. It is always preferred that convenience of location is one of the first determining factors as to which site for outpatient
treatment a family will be referred. All sites provide similar services. Referral for in-home services is determined by the mental health
status of the participant and family members. Referral for inpatient treatment prior to beginning the drug court program is determined
by the PACE unit. Referral for inpatient treatment after beginning the drug court program initially is considered by the drug court
team. Final determination is made through PACE.
Treatment Planet
Who develops the clinical treatment plan? How often is the treatment plan reviewed and by whom?
Yes
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The treatment plan is completed by the treatment provider within 30 days of intake. The plan takes
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and recommendations made by the JDC team during those 30 days. Treatment plans are reviewed
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.
H
o
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,
those cases that require more attention are reviewed more frequently. Monthly Clinical Reviews are held wi
t
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p
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,
probation officers and the coordinator.
What ancillary services are available to the participants In the program? Check all that apply:
Ancillary Services:" Educational, Mental Health, Dental, Physical, Food, Child Care, Career, Parenting Classes, Other
If Other, please describe: As noted above, anger management, various support groups in addition to NA/AA
including Children of Alcoholics and Alanon, family and sibling support groups, career
exploration, child care and respite care Is also available to those under the care of Easter
Seals.
Describe how the above
information differs from
previous years' procedures:"
Program Length
What Is the minimum length of
the drugtOWI court program?*
What is the maximum length of
the drugIDW1 court program?*
Does not differ from previous years.
A minimum of 42 weeks
Two years
Describe the factors used to determine the program length
Program Length Factors:"
How many phases does the
program consist of?*
Describe what factors were used
to determine the length of each
phase:*
The program consists of 3 phases each designed to last approximately 12 weeks and an Aftercare phase designed to last 6 to 12 weeks. The factors determining the length of
time in each phase and advancement from one phase to the next include: accumulation
of a certain percentage of possible points (the required percentage increases as phases
are advanced) and satisfactory completion of the application for phase advancement.
Satisfaction is determined by the drug court team. To be considered for graduation, the
youth must test negative for at least 45 consecutive days and must have successfully
completed all phases of the program.
4
There are 4 phases (including Aftercare) in the JDC program. Movement from phase to
phase is dependent on a number of factors, including total points earned during a
specific phase. During each phase, participants are able to earn a possible maximum of
120 points for a grand total of a possible 480 points from program start to program
completion. Phase I, the initial phase, is the most intensive and is designed to acclimate
the participant to the program and to provide the necessary structure needed for
successful transition. To be considered for Phase II and Phase III, 85% of the potential
individual total points for each phase must be achieved and a completed application for
advancement must be submitted and accepted by the drug court team. To be considered
for Phase IV (Aftercare), 90% of total potential points for that phase must be achieved
and a completed application for advancement must be submitted and accepted by the
drug court team, Finally, to be considered for successful completion, 95% of potential
individual point totals during Aftercare must be achieved, the participant must test
negative on all drug testing for a minimum of 45 days and a completed application for
advancement must be submitted and accepted by the drug court team.
If phases are not used, explain
how a participant progresses
through the program
List the requirements for completing each phase:*
e.g. the number, type, and frequency of drug tests, attendance at support groups, etc.
The team has learned that weekly drug court sessions/hearings are taxing on the families and has
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placing more pressure on families to comply with program treatment and other requirements. We
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number of hearings for youth in Phase 1 to every ether week. Additionally, if youth are involved in other activities (sports, church youth groups, etc.) we are now only requiring them to attend AA/NA support group meetings lx/week. By pl
a
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,
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retention has improved.
Phase I:
• 2 times weekly (minimum) drug testing at random intervals
• Daily attendance in an approved educational or vocational program
• 2 times weekly (minimum) meeting with the drug court probation officer
• Weekly at recovery support group (NA/AA)
- Attendance at 90% of the enhanced therapy sessions scheduled
- Attendance at status review hearings bi-weekly
• Compliance with all court orders and probation rules
Phase
• Weekly (minimum) drug testing at random intervals
- Daily attendance in an approved educational or vocational program
Weekly meeting with drug court probation officer
• Weekly attendance at didactic presentations on anger management, sexually
transmitted diseases, violence prevention, victimization issues and others as directed
• Weekly attendance at relapse prevention group
- Weekly attendance at recovery support group (NA/AA)
• Involvement in a mentor program, supervised recreation or other activity as directed
• 90% attendance at outpatient therapy sessions
• Bi-weekly attendance at drug court status review hearings
• Compliance will all court orders and probation rules
• Family is to participate in family therapy
Phase
• Weekly drug testing at random intervals
• Daily attendance in an approved educational or vocational program
• Weekly meeting with drug court probation officer
• Weekly attendance by parents at parent education group
• Weekly attendance at NAJAA
• Involvement in a mentor program, supervised recreation or other activity as directed
- 90% attendance at outpatient therapy sessions, as determined necessary
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• Monthly attendance at court status review hearings
• Compliance with all court orders and probation rules
Phase IV (Aftercare):
• Biweekly meeting with drug court probation officer for up to 3 months
• Biweekly drug testing for up to 12 weeks
• Daily attendance in an approved educational, vocational or work program
• Weekly attendance at NA/AA
• Biweekly attendance at relapse prevention group for up to 12 weeks
• Attendance at court status review hearing after 6 weeks in aftercare and at graduati
o
n
from the program
• Continued involvement with mentor and recreational activities
• Completion of all court orders
How is the phase in which a
participant starts the program
determined?*
Describe how the above
information differs from
previous years procedures:"
Every participant begins the program in Phase 1. Length of stay in this and other phases
is based upon several factors including, but not limited to, the participant's motivation,
level of compliance, number of points earned and progress toward treatment goals
.
I
n
consultation with the treatment team. and consistent with the recommendations of the
treatment providers and the Sanctions/Incentives Guide, the judge issues sanction
s
a
n
d
rewards to participants as their progress merits and the JDC team, in cooperation with
the participant, determines when he/she is ready for phase advancement and graduation.
Each participant also completes a phase advancement application submitted to the
J
D
C
team prior to advancement.
Does not differ from previous years.
Case Management
Case Management is provided
by:"
If other, please explain:
What is the ratio of participants to the case manager (e.g. 50:V7
Case Manager Ratio:" 15:1
Case Manager Responsibilities:"
How are the responsibilities and activities of the case manager(s; integrated with the activities of the treatm
e
n
t
p
r
o
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r
(
s
)
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p
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(
s
)
?
While the official court caseworker (probation officer) holds the responsibility of case m
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court order, this individual works cooperatively with all service providers, including treatmen
t
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and community service sites to ensure that services are integrated into the treatme
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duplication of effort, Additionally, during biweekly case conferences, information regarding
a
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(including treatment) are discussed thoroughly for each participant to ensure that all parties are
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provided congruently.
How frequently does the case manager have contact with the participant? Check all that apply.
Probation Officers
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Contact Frequency:*
If other, please describe:
Contacts are:
Contact Type:*
If other, please describe:
Describe how the above
information differs from
previous years' procedures:"
Bimonthly, Weekly, Monthly, Other
The Caseworker (probation officer) meets directly (face-to-face) with and monitors each
participant through all program phases. The PO meets with participants weekly, biweekly
or monthly, depending on the phase in which the participant is active, to coordinate
services and to act as the central contact for all matters regarding participant activities.
The participant is intensively monitored through probation reporting and and
frequent/random alcohokrug testing.
Face to Face, By Telephone
Does not differ from previous years.
Judicial Supervision
Status Review Hearings"
How frequently does the participant appear before the judge for status review hearings?
JDC 1 earings are ;.,,che-clule--d Livveekly (on Tuesdays) .ftorn 6:00.-7:00 pm. Attendance expectations roi -
juveniles and families vary by phase; Phase I and 11 participants are expected to attend status review hearings
biweekly, Phase Ill participants are expected to attend monthly and Aftercare participants attend at six-week
intervals. The JDC Judge and/or Referee are present at every hearing. Hearings are scheduled in the
evenings to maximize attendance and do not interfere with most work and school demands.
Description of Review Hearings*
Please describe the status review hearings, including how they operate and how each participant interacts with the court
All of the participants sit in the jury box and their parents stand at the podium when each case is called
(separate, but not alone). The probation officer gives a comprehensive summary of the participants progress
( or lack of) and makes a recommendation to the court. The judge addresses each participant individually
( usually between 3-10 minutes) and also addresses the child parents; both participant and parents are
allowed and encouraged to speak freely so as to fully enroll them in the process. The judge does a great job at
using motivational interviewing to address any on-going issues and gives praise freely when earned and
encouragement when needed. Judge Brennan usually concludes the appearance with the decided
sanction/reward. And the rewards/sanctions.are handed out immediantely (inouding applause).
Status Review Hearing
Participants:*
If Other, please describe:
42 CFR Part 2 and HIPAA:*
Case Manager, Coordinator, Probation Agent, Defense Attorney, Treatment Providers, Clinical
Staff, Other
In addition to the judge, team attendees include Caseworkers (probation officers),
interns, treatment representatives, defense attorney, the Drug Court Supervisor and
other interested parties, such as mentors, school representatives and JDC volunteers.
What Is the program's policy and/or procedure(s) for complying with 42 CPR Part 2 and HIPAA during the status review hearing?
The JDC limits discussion of clinical information in open court and delegates the maintenance of clinical
information to the treatment staff. Additionally, court hearings are closed to the public and only those directly
involved in the participants' activities as they relate to the program are allowed entrance. Defense counsel is
used as a filter for any potentially privileged treatment information. The JDC will also keep the protected
health information (PHI) out of the public record through sidebar or chamber conversations for sensitive
discussions. Additionally, the JDC protects individual privacy with rules that limit Judges' and prosecutors'
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access to the "need to know" PHI to make their decisions.
When do staffing meetings
occur?* Immediately prior to the status review hearing
Description of Staffing Meeting*
Please describe the team meetings, including how they operate and how decisions regarding participants are made.
The team meetings/case confernces are held immediately prior to the court ses
s
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s
;
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expected to attend. The probation officers report on each participants abillity (or inabi
l
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y
)
t
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t
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requirements. The treatment providers give reports on latest treatment issues/
progress/ goals and plan. The team discusses the progress and decides on reward/sanction and plan. Generall
y
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until we reach consensus or in very difficult situations we vote. The Judge however, always ma
k
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f
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decision if there is inability to reach a consensus. E3y the time we end our staffing we
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want to discuss in court and what outcome will be; of course we adapt in court as needed or if new informati
o
n
arises.
Check all that apply.
Who attends the staffing
meetings?*
If Other, please describe:
Judges, Probation Agent, Defense Attorney, Treatment Providers, Case Managers, Coord
i
n
a
t
o
r
,
Clinical Staff, Other
The JDC Team meets every other Tuesday from 4:30-6:00 PM for case confere
n
c
i
n
g
,
prior to the JDC hearings to discuss participant progress prior to the review heari
n
g
.
A
t
this case conference, the judge is apprised of recommendations for rewards or
sanctions. The team determines through consensus what actions will be taken at
hearing. Hearings are scheduled en the same day as case conferences from 6:00-7:00
p.m.
No staffing Meeting:
If no starting meeting occurs prior to the status review haanng, explain the reason why. Explain th
e
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p
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'
s
s
t
a
t
u
s
.
Describe how the above
information differs from
Does not differ from previous years. previous years' procedures:*
Drug Testing
Drug Test Frequency?*
How frequently are participants required to submit to alcohol ens/or drug testing?
Participants are required to test based on their current phase. They are required t
o
s
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b
m
i
t
t
o
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a
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at least twice per week in Phases I & II (although they may submit to 3 or 4 per week d
e
p
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d
i
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g
o
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n
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e
d
and/or drug of choice). They are required to submit to at least one random test pe
r
w
e
e
k
d
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g
P
h
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and IV. However, the team has noticed a trend in tendency to relapse during the latter p
h
a
s
e
s
,
s
o
h
a
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,
therefore, implemented additional random screenings. Participants initially admitte
d
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-
panel drug screen which includes methamphetamlnes, barbiturates, benzodiazepines,
m
e
t
h
a
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n
e
,
propoxiphine, PCP, cocaine, THC, opiates and a PT to test for alcohol. Thereafter,
t
e
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testing for cocaine, THC, opiates, amphetamines and alcohol (via PBT). Due to the incre
a
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e
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n
d
e
s
i
g
n
e
r
drugs, have also begun to test for synthetic marijuana and bath salts.
What tyise of drugs does the drug/DWI court program test for? Check all that apply,
Drugs Tested?*
Marijuana, Cocaine, Benzodiazepine, Oxycodone, MDMA, Barbiturates, Bath S
a
l
t
s
,
O
p
i
o
i
d
s
,
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Amphetamine, Methamphetarnine, Methadone, PCP, Synthetic Marijuana
If Other, please describe Suboxone
Doss your program utilize a testing agency for drug and alcohol testing?
Drug Testing Agency:"
If yes, list which agency(s) are
being utilized
Yes
Drug and PBTs are administered by the treatment providers (specifically, Oakland Family
Services) and testing provider, JAMS. These tests are administered on site (at each
OFS or JAMS location), or at Court (through JAMS). ALL tests are monitored to ensure
a quality sample.
Does your drug/DWI court program perform aicohot and drug testing?
Perform Alcohol and Drug
Testing?"
If yes, list who performs the
testing:
Who is notified of the test results? How soon is notification made concerning positive test results?
Test Result Notification:* Probation agent is notified of test results generally within 24 to 48 hours.
What is the response to a positive alcohol or drug test result?
Positive Result Response?*
Liesnirrhc- hrrrr the above
information differs from
previous years' procedures:"
If a positive result is received and the participant does not acknowledge use, the sample
is sent for a laboratory confirmation. If the confirmation is positive, graduated sanctions
are utilized and the response could be anything from being admonished by the judge to
being detained, depending on the circumstances of the infraction.
Does not differ from prior years.
incentives
List incentives your program
uses List the reason an Incentive is used Who can award an incentive and when
does this happen
Applause/Verbei Praise from Judge
Program compliance, sobriety milestones or other
accomplishments such as completing residential treatment
successfully or other program requirements,
The entire JOG team applaudes during the court hearing.
Candy Basket/Toker Gifts
incantive is given when a participant has exhibited some
consistency in their program compliance, has demonstrated
positive behavior and when a participant receives a perfect
10-point week.
The participant receives the incentive once they receive a
elect 10-point week from the probation officer during the
sport hearing.
Phase
Advancement/GiftCards/Certificates of
Accomplishment
To acknowledge consistent accomplishment and progress in
hases
p.
Entire team discusses if phase advancement is
appropriate for participant at case conference and
advancement occurs during caul hearing.
Reduced Reporting or Court Appearances When
committed t
rtoiciripieainrtrnhcaosvceorympletely demonstrated that they are
This incentive is never used in Phase 1 and may be
cdaericiddesdauinsdseipednudrinenAbay. peroonbfaertieonncoetedr coarnJDbeCgtievacinn
during court hearing,
Excused Early from Court Session For Phase 4, participants that are demonstrating not only
complete compliance but commitment to their recovery,
The entire team makes this decision at case conference
and participant is excused at court hearing.
Curfew Extensions
When a participant has exhibited some consistency in their
program compliance, curfew Is increased generally by one
hour at a time,
Probation officer has discretion to award Incentive or can
be decided by entire learn. Decision is made during case
conference arid =curs during court hearing.
Removal of Electronic Monitoring When a participant has exhibited some consistency in their
program compliance,
The probation officer has the discretion to give incentive
during court hearing.
Career Exploration Day with Volunteer Occurs later in Phase 3 and is given when a participant Is
stable and exhibits motivation for career exploration.
Probation officer and/or case coordinator make
determination during Phase 3,
Three 10-Point Week Gift Card When participant receives three 10-point weeks in a row. Probation officer makes determination and Incentive is
given during court. hearing.
Perfect Attendance Award Each semester, the Lop two participants who earn the most
perfect attendance at their school receive incentive,
Probation officer makes determination who is eligible for
incentive and tt is given during court hearing.
Sanctions
1
No
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List Sanctions your
program uses List the reason a Sanction is used Who can administer a Sanction and
when does this happen
Admonished by Judge/No
Applause
This could be given out for muitiple son-compliance behaviors, i.e., missed
appointments, curfew violations, inappropriate behavior in treatment progr
a
m
,
tardiness, failure to provide documentation or homework, missed drug tests
,
etc.
The JDC team decides at case conference and the
admonishment occurs during the court hearing.
Complete Crossroads for
Youth Weekend
This is given as a result of positive or repeated positive drug screens and/cr
repeated program non-compliance.
Probation officer and/or entire JDC team makes
determination and sanction is given at court hearing or
can be given immediately upon positive test results.
Increase Drug Screenings
Given when a participant may be showing signs of relapse potential or is suspected to be using. Further, this may be used after missed tests, diluted
tests, positive tests, tampered tests, etc.
T.:
s
et 1 nparosbhaotiuoldn obfatizrceaansedimmaneddi jaoteelytedaerntercmainnealisf 0
suggest this sanction. The participant is told
Immediately,
EssaysfJournaling/VVritten
Apologies •
Used in an ad hoc manner when the participant seems to need more
education or Introspection regarding their behavior. Often have participants
journal an their 12-step meetings so that they are not only attending, but they are engaged.
The JDC team at court hearing, however, the
robatioff officer can also make determination at any ;ne.
Detention
Dishonesty, continued use {not just first relapse), absconding from program,
driving without license, any violent behavior, failure to report to probation or
court, repeated non-compliance despite other graduated sanctions, any
tampering with drug testing, etc.
The JDC team generally makes determination during
case conference, but the Judge has the final decision
during a court hearing or at other times as deemed
necessary. Alcohol Tether After repeated drinking incidents or repeated missed P81-s, Upon missed PBTs or drinking incident, probation
officer can independently impose sanction at any time. Increased Court or Probation
Reporting Used for everything from missed screens, missed court hearings to positive
screens Probation officer can independently assign sanction at
any time.
Termination from Program If a participant commits a violent felony and/or has reportedly recycled through other sanctions without behavioral change. Discussed during case conference with JDC team and
sanction given at court hearing. Home Detention or Decreased
Curfew Given as a result of use, missed screens, exhibiting relapse behavior.
Probation officer can give sanction at any time.
Criminal Call Attendance and
Essay General program non-compliance, school issues and positive screens, Entire team makes decision at case conference and
judge orders participant to attend a criminal Call at court nearing,
Graduation Requirements
Graduation Requirements:*
Discuss the program's requirements for graduation.
Graduation means that the defendant has completed all requirements of th
e
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jurisdiction. Graduates are asked to cooperate with any follow-up surveys b
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for graduation, participants must earn 95% of potential points during Af
t
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of 90 days and submit a completed application for graduation. The applic
a
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expectations after graduation and court jurisdiction is terminated. However, par
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activities, Including drug court commencements.
Once graduation occurs:* the participant is no longer under the court's jurisdiction
Describe bow the above
information differs from Now 90 days of negative screens is required in order to graduate from the
p
r
o
g
r
a
m
.
previous years' procedures:*
Expulsion Criteria
Termination Criteria:"
Explain the criteria for tenninating a participant from the program.
The following are grounds for expulsion:
- Adulteration or attempted adulteration
• Repeated disruption of therapy sessions and/or repeated missing therapy sessi
o
n
s
• Significant lack of parental support, including parental defiance of progra
m
r
e
q
u
i
r
e
m
e
n
t
s
w
h
i
c
h
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n
d
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r
m
i
n
e
s
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h
i
l
d
'
s
a
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t
y
t
o
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m
p
l
y
• Delivery of controlled substances or violent felony adjudication results in a
u
t
o
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a
t
i
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e
x
p
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l
s
i
o
n
.
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• Repeated violation of program requirements that results in "cycling" through all sanctions
• If participant gives indications that he/she is a danger to him/herself or to the community
• Combination of lack of focus and age
Describe how the above
information differs from Does not differ from previous years,
previous years' procedures:*
Sustain ability Plan
sustainability Plan:"
explain the plan for addressing program needs (i.e., treatment resources, team members, clinical and legal criteria, target population, program design, and funding)
that are required to sustain the program when/If grant funds are no longer available.
The Oakland County Circuit Court Family Division, continues to explore alternative funding sources.
Currently and in addition to the Michigan Drug Court Grant Program offered through SCAO, the program is
supported by the Child Care Fund through the Michigan Department of Human Services. Finally, a 601(c)3
(The RESTORE Foundation) was established in 2009 to ensure the continuation of funding for both the Adult
and Juvenile Drug Treatment Court programs.
Describe how the above
information differs from Does not differ from previous years.
previous years' procedures:*
Evaluation Plan
Will your program be
conducting a process No
evaluation?"
Will your program be
conducting an outcome Yes
evaluation?"
Describe the evaluation:
This years evolution plan focuses on outcomes. Data is collected in a variety of ways, including the Circuit
Court's mainframe system, the DCCMES, OTIS and interviews and surveys completed by participants.
Outcome objectives to be measured include: recidivism of graduates;employment status of participants;
program graduation/termination rates; and cost comparisons with other programs available to the same
population.
How does your program define
recidivism?"
If other, please describe:
What type of charge(s) andlor
conviction(s) qualifies as
recidivism?"
If Other, please describe:
Recidivism is defined as a new adjudication.
Other
All new adjudications, including both misdemeanors and felonies, qualify as recidivism:
however, this definition does not include traffic offenses,
Drug Court Team
Other
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Judge, Coordinator, Defense Attorney, Case Manager, Parole/Probation Agent, Treat
m
e
n
t
Provider, Other
• Judge: Honorable Mary Ellen Brennan presides at weekly status review hearings
,
a
n
d
participates in pre-hearing conferences,
• Defense Attorney: Moneka Sanford serves as defense representative to the JDC tea
m
,
and provides input on appropriate sanctions and rewards, protection of participants'
rights and other key issues. She attends all review hearings.
• Treatment Representatives: Maurice Cummings, Coordinator for Oakland Coun
t
y
PACE Unit, serves as consultant to the JDC team on issues of clinical assessment
,
treatment needs, and available community resources.
• Drug Treatment Court Supervisor: Jacqueline Howes-Evanson supports the probation
specialists (probation officers) by providing case supervision and oversight of both the
Juvenile and Adult Treatment Court programs. She also acts as liaison to treat
m
e
n
t
providers, participates in all meetings, oversees DCCAC and performs other
administrative duties as needed.
• Drug Court Probation Specialists/Officers: Megan Went and Nate Gilling provide
intensive probation supervision to participants and families, maintain contacts with
s
c
h
o
o
l
and police authorities, record client progress, plan and participate in family group
activities, etc.
▪ Referee: Martin Alvin, Senior Referee of the 6th Circuit Family Division, is a q
u
a
s
i
-
judicial officer providing coverage for any absences of Judge Brennan. He also 'cl
e
r
k
s
'
a
t
review hearings.
• Business Analyst: Candace Sereno maintains client files, enters program data into the County's Mainframe database and DCCMIS and performs basic statistical analyse
s
a
s
needed.
• Grant Compliance and Resource Specialist: Katie West, Oakland County Gra
n
t
s
Compliance & PrOgrams Coordinator research funding streams.
Who are the members of the
drugMWI court team?*
If Other, please describe:
Check the mechanisms for communication that are used by the drug/DWI court team members, (Check ell
t
h
a
t
a
p
p
l
y
)
.
court Team Communication:* Journal entry using DCCIVIIS, Phone, Fax, Staffing meeting, E-mail, In-person
If Other, please describe:
Describe how the above
information differs from Does not differ from previous years. previous years procedures:*
Program Income
Will your court program earn
program income as defined No above?"
Program Income Sources:
If yes, what are the program Income sources and how much is charged for each program income source (e.g., drug tests $5; participation fees $250, etc.)?
NA
Certification Form
Authorizing Official
By checking the box, I certify
that the below referenced
person is the Authorizing
Official for the court program.*
Authorizing Official Name:* Michael J. Gingen, Chair-Oakland County BOC
Date:*
07/29/2014
Project Director
Yes
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By checking the box, I certify
that the below referenced
person is the Project Director for
the court program:*
Project Director Name:*
Date:*
Financial Officer
By checking the box, I certify
that the below referenced
person is the Financial Officer
for the court program:*
Financial Officer Name:*
Date:*
By checking this box I certify
that the Chief Judge of this
court supports our court
applying for this grant
opportunity.*
Yes
Jacqueline Howes-Evanson, Drug Treatment Court Sup
07/29/2014
Yes
Lynn Sonkiss, Manager-General Fiscal Services
07/29/2014
Yes
Personnel
Name Position Computation Request Other Grant Or
Funding Sources
Loca l Cash
Contribution
Local In-Kin d
Contribution Total
Mean Wentz Youth and Family
Caseworker 11
$63,445 x 100%
$29.61/hour 510,000.00 $53,445.00 00.00 50.00 $63,445,00
Nate Gilling a Y°1-t1 aondrker
ramilY
Csew I
.$49441 x 100%
$23.25/hour $15,000.00 $4,000.00 $30,841.00 $0,00 $49,541.00
Jackie Howes-
Evanson
Youth end Family
Casework Supervisor
$33.83Thour 70% CCF
Funded $0.00 $51,489.00 $0.00 N.00 $51,489.00
Candace
Sereno Technica Assistant 518.53/hour.
Funded 70% CCF $0,00 $27,267.00 50.00 $0,00 $27,267.00
$25,000.00 5136,201.00 530,541.00 $0.00 $192,042.00
Personnel Justification
Personnel Justification*
Justify personnel ft. e., wages) associated with the proposed project. These personnel costs should tie back to the Budget Request Summary end Budget Detail worksheet
Youth and Family Caseworker II (Juvenile Probation Officer): Conduct the daily activities of juvenile supervision. Other duties are
outlined in the position description. This position is equivalent to Merit system Youth and Family Caseworker II. Human Resources
Committee advisors recommended this pay level to the Oakland County Board of Commissioners. (Total Salary Request: $10,000).
Youth and Family Caseworker I (Juvenile Probation Offcier): Conduct the daily activities of juvenile supervision. Other duties are
outlined in the position description. This position is equivalent to Merit System Youth and Family Caseworker I. Human Resources
Committee advisors recommende this pay level to the Oakland County Board of Commissioners, (Total Salary Request: $15,000)
Fringe Benefits
Row Percentage Request Other Grant Or Funding
Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
Employer FICA 7,55% $3,280,00 $11,732.00 $4,650.00 $0.00 $19,662,00
Retirement 27.7% $9,300.00 542,217,00 513,863.00 50,00 $55,370.00
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Hospital Insurance 0% $4,760.00 $22,436,00 $7,734,00 $0.00 $34,930.00 Denial Insurance 0% $150.00 $650.00 $20000 $coo $1,030.00 Vision Insurance 0% $0.00 $0,00 $0.00 $0,00 $0.00 Unemployment 0.32% 560.00 $140.00 $80.00 $0,00 $280.00 Work
pen
er's
sation Com 1.37% $180.00 $820.00 $200.00 $0.00 $1,200.00 Life Insurance 0.49% $00.00 $140.00 $80.00 $0.00 $280,00 Other 1.30% $180.00 $820,00 $200.00 $0.00 $1,200.00 Other 0% $0.00 $0.00 $0,00 $0.00 $0,00 Oth er 0% $0.00 $0.00 $0.00 $0.00 $0,00 Other 0% $0.00 $0,00 Moo $9.00 $0.00 Totals $18,000,00 078,955.00 $26,997,00 $0,00 $123,952,00
Fringe Benefits Justification
Fringe Benefits Justification*
Justify fringe benefit costs associated with the proposed project. These fdnge benefits should tie back to the
B
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Youth and Family Caseworker 11 (Juvenile Probation Officer): Fringe benefits are paid
a
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O
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System. Fringe benefits are determined by a formula and based upon an employees actua
l
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.
(
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Request: $7,000) Youth and Family Caseworker 1 (Juvenile Probation Officer): Fringe benefi
t
s
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p
a
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County Merit System. Fringe benefits are determined by a formula and based upon an employees
a
c
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x
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d
i
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s
.
(
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Benefit Request: $11,000)
FICA, Retirement, Disability, Unemployment, Group Life/Accident, and Worker's Compens
a
t
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s
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e
(38.98% total)
Medical ($14,163), Dental ($808), and Vision ($117) are direct contract charges.
Contractual
Contractor Computation
Services
to be
Provided
Request
Other
Grant or
Funding
Source
Local Cash
Contribution
Local In-
Kind
Contribution
Total Subrecipient Contractor/Vendor
JAMS $9/screen Drug
Testing 50,00 $20,003.00 $0.00 $0.00 $20,000.00
Office of
Substance
Abuse
Services
Group sessions
are either
015/day or
$27/day
Individual,
group, and
family
therapy
provided to
drug court
participants
by various
agencies
with the
oversight
and
assistance
of the . Office of
substance
Abuse
Services,
$0.00
.
$40,000,00 $0.00 $0,00 $40,000,00 No Yes
$0,00 560,000.00 50.00 $0.00 $60,000.00
Contractual Justification
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Contractual Justification*
Justify contractual costs associated with the proposed project. These contractual Costs should Ile back to the Budget Request Summary and The Budget Detail
Worksheet
To pay for drug testing services as well as group, individual, and family therapy sessions for participants and their families in the
program.
Supplies
Item Computation Request Other Grantor
Funding Source
Local Cash
Contributions
Local In-Kind
Contributions Total
Personal
Mileage
,551mile for caseworkers/probation officers
personal mileage in serving their clients $0,00 $10,000.00 $0.00 $0.00 $10,000.00
Office
Supplies
For purchasing suppiles in connection with
graduation ceremonies, meetings, brochures,
etc.
$0,00 $2,000.00 $0,00 $0.00 $2,000.00
Incentives For purchasing various Incentives for
participants $0,00 $4,000.00 $0.00 $0.00 $4,000.00
Indirect costs Indirect cost expenses for the juvenile drug
court operations through Child Care fund MOO $30,000,00 $0.00 $0.00 $30,000.00
Auo,licy Foca V25/505510n !.C. 2 sec2ioncfnienthi x 12 month,5 (i.i K1 ',F,Do :.;.1,01)110n, 3l1,1/(l :rn3,(1{IL).11li
$0.00 $46,000,00 $3,000.00 $0.00 $49,000,00
Supplies Justification
Supplies Justification"'
Justify supply costs associated with the proposed project. These supply expenses should tie back to the Budget Request Summary and Budget Detail worksheet,
To pay for various operating expenses of the Juvenile Drug court such as; supplies, mileage, incentives, and defense attorney fees.
Travel
Type of
Travel
Expenses
Computation Request
Other Grantor
Funding
Source
Local Cash
Contributions
Local In-Kind
Contributions Total
Travel and
Conference
To send drug court staff to the Michigan Association
of Drug Court Professionals conference and National
Association of Drug coed Professionals conference
$0,00 $5,000.00 $0.00 $0.00 35,000,00
50,00 55,000.00 $0.00 $0.00 $5,000,00
Travel Justification
Travel Justification*
Justify travel costs associated with the proposed project. The costs should tie back to the Budget Request Summary and the Budget Detail worksheet.
To pay for travel for two staff to the Michigan and National Associations of Drug Court Professionals
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Other Sources of Funding
Other Sources of Funding*
Child Care Funds and General funds
Personnel Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Personnel Total $25,000,00 $136,201.00 $30,841.00 $0.00 $192,042.00
Fringe Benefits Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions . In-Kind Contributions Total Cost Fringe Beneflts Total $18,000.00 $78,055.00 $26,997.00 $0.00 $123,952,00
Contractual Summary
Budget Category Request! Other Grant Or Funding Source I Local Cash Con
t
r
i
b
u
t
i
o
n
s
I
I
n
-
K
i
n
d
C
o
n
t
r
i
b
u
t
i
o
n
s
I Tote Cost Contractual Total $0.00 880,000,00 $0.00 $0.00 860,000.00
Supplies Summary
Budget Category - Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Supplles Total $0.00 $46,000.00 83,000.00 $0,00 549,000.00
Travel Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Travel Total $0.00 $5,000.00 $0.00 $0.00 $5,000.00
Total Budget
Budget Category Request Other Grant Or Funding Source Local Cash Contributions In-Kind Contributions Total Cost Total $43,000.00 $326,156.00 $60,838.00 $0.00 $429,994.00
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Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone (517) 373-0128
Dawn A. Monk
Deputy State Court Administrator
September 19, 2014
Honorable Nanci J. Grant, Chief Judge
6th Circuit Court
Courthouse Tower
1200 N. Telegraph Rd.
Pontiac, MI 48341-0404
Re: FY 2015 Michigan Drug Court Grant Program Award Notification
6th Circuit Court - Juvenile Drug Court
Dear Chief Judge Grant:
am pleased to inform you that your court has been awarded a grant in the amount of $43,000
from the Michigan Drug Court Grant Program administered by the State Court Administrative Office
(SCA0). This award is for the grant period October 1, 2014, through September 30, 2015.
Your court's FY 2015 contract will be e-mailed to your project director, Jacqueline Howes-
Evanson. The budget based on your court's actual award should be updated on WebGrants by October
31, 2014, and the original signed contract should be returned by mail to SCAO by December 5, 2014.
Should you have any questions, please contact Jessica Parks at 517-373-6285, or by e-mail at
parksj@courts.mi.gov .
Sincerely,
Dawn A. Monk
cc: Dr. Jessica Parks, Problem-Solving Courts Manager
Deborah Green, Region I Administrator
Kevin Oeffner, Court Administrator
Jacqueline Howes-Evanson, Drug Court Project Director
MICHIGAN DRUG COURT GRANT PROGRAM FY 2015 ASSURANCES
1. Applicants must provide assurance that there has been, and will continue to be, appropriate
consultation with all affected agencies in planning and implementation of the drug court
program. Applicants are required to have a current Memorandum of Understanding with each
local prosecuting attorney, a representative of the criminal defense bar, and a representative or
representatives of community treatment providers, as well as any other parties considered
necessary to successful planning and implementation.
2. Applicants must provide assurance that all treatment programs and providers used in the drug
court program are licensed and/or accredited by appropriate state government or professional
agencies.
3. Applicants must provide assurance of the intention of the jurisdiction to continue the program
after funding from the Michigan Drug Court Grant Program (MDCGP) has been exhausted.
4. Applicants must provide assurance that all recipients of funding under this grant program are
required to comply with nondiscrimination requirements contained in various federal and state
laws. Each applicant court should have a copy of their Equal Employment Opportunity plan on
file and available for review by the State Court Administrative Office (SCAO) upon request.
5. Applicants must assure that they and any subgrantees will not use funds from the MDCGP for
lobbying and that they will disclose any lobbying activities related to the MDCGP.
6. Recipients of funding under this grant agree that all expenditures, including personnel services,
contractual services, and supplies, shall be in accordance with the standard procedures of their
court. The grantee's accounting system must maintain a separate fund or account to support
expenditures. Recipients of funding agree to maintain accounting records following generally
accepted accounting principles for the expenditure of funds for purposes identified in the
budget and any budget amendments.
7. State funds may not be used to replace (supplant) funds that have been appropriated for the
same purpose.
8. Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor General,
or any of their duly authorized representatives shall have access to and the right to examine,
audit, excerpt, copy, or transcribe any pertinent financial transactions, accounting records, or
other fiscal records related to this grant. Such records shall be maintained for a period of five
years after completion of the grant project or until all SCAO audits are complete for the fiscal
period, whichever is later. Recipients shall provide quarterly reports on the funds expended by
the drug treatment court in the form required by the SCAO.
9. Applicants agree to collect and provide program and participant data in the form and manner
required by the SCAO, and to participate in follow-up and evaluation activities.
10. Applicants receiving awards from SCAO agree to utilize the SCAO Drug Court Case Management
Information System (DCCM1S) to manage drug court cases and report all data to SCAO pursuant
to MCL 600.1078.
11. Applicants who receive funding from the MDCGP must plan, design, and operate their programs
according to one of the following models: Drug Treatment Courts: The Ten Key Components, The
Ten Guiding Principles of DWI Courts, Juvenile Drug Court: Strategies in Practice, or Family
Dependency Drug Courts: Addressing Child Abuse and Neglect Cases Using the Drug Court
Model. Additionally, applicants agree to follow all applicable state laws, court rules, and
administrative orders pertaining to the operation of drug courts and adjudication of related
cases.
12. Applicants agree to participate in SCAO required training including the Bureau of Justice
Assistance's Drug Court Planning Initiatives (DCP1). Courts that apply to DCP1training, but are
not selected, must agree to participate in DCPI training if provided by the SCAO during the
funding year.
Al! recipients of fi.inding under this grant program will ensure that violent offenders, as defined
in NICL 600.1052(g), will be excluded front the drug court programs.
a. "Violent offender" means an individual who meets either of the following criteria:
i. Is currently charged with or has pled guilty to, or if a juvenile, is currently
alleged to have committed or has admitted responsibility for, an offense
involving the death of, or a serious bodily injury to any individual, or the
carrying, possessing, or use of a firearm or other dangerous weapon by that
individual, whether or not any of these circumstances are an element of the
offense, or is criminal sexual conduct of any degree.
ii. Has one or more prior convictions for, or if a juvenile has one or more prior
findings of responsibility for, a felony involving the use or attempted use of
force against another individual with the intent to cause death or serious bodily
harm.
14. Applicants agree that if a federal 501(03 exists or is developed for drug court purposes, or if the
drug court develops a partnership with an existing 501(03, that no employee of the court will be
directly involved in the operations of the 501(c)3.
15. The SCAO may suspend funding in whole or in part or terminate funding for the following
reasons:
a. Failure to comply with the requirements of the grant program, which includes the
submission of financial reports, quarterly data reports, the annual DCCM1S User Audit,
and biannual progress reports within the required time periods.
b. Failure to make satisfactory progress toward the goals or strategies set forth in this
application.
c. Failure to adhere to the requirements in the grant contract.
d. Proposing or implementing substantial program changes to the extent that the
application would not have been selected for funding.
e. Filing a false certification in this application or other report or document.
f. Other good cause shown.
16. The individuals with express authority to act in the name of the applicant in the positions of
project director, financial director, and authorizing official should be the grant signatories. The
signatures commit the applicant to the terms and conditions of the grant contract and attest to
the accuracy of all information the applicant has supplied. The project director is responsible for
directing the implementation of the drug court grant project. The financial officer is the
individual who is fiscally responsible for this project, and is responsible for accountability for the
state grant funds. The authorizing official is the individual authorized by the court to enter into
this agreement. The SCAO prohibits the same individual from signing in more than one capacity.
Michigan Supreme Court
State Court Administrative Office
Trial Court Services Division
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone (517) 373-4835
Jennifer Warner
Director
July 31, 2014
Commissioner Michael Gingell
Chairperson of the Board of Commissioners
1200 N. Telegraph Rd, Bldg 12E
Pontiac, MI 48341-0475
Dear Mr, Gingell:
I am providing information about Assurance #3 in State Court Administrative Office
(SCAO) grant application materials. The assurance states that applicants must provide assurance
of the intention of the jurisdiction to continue program operations if funding through the SCAO
is no longer available. This intention may include pursuing local funding, or other state or
federal grant funds. This assurance is also required to apply for and accept federal program
funding for problem-solving courts programs. This should not be construed as a mandate for
future funding of a program through your funding unit.
If you have questions, please contact me by telephone at 517-373-6285 or by e-mail at
parksj@courts,tni.gov .
Sincerely,
Jessica Parks
Michigan Drug Court Grant Program
Allowable Expenses Lists
Fiscal Year 2015
Funding Provided by
State Court Administrative Office
FY 2015 SCA° MDCGP Program Allowable Expenses Page 1
ALLOWABLE/DISALLOWED LIST
MDCGP
Allowable
• Substance use disorder treatment services • Participant incentives (i.e., not to exceed $25 per
• Mental health treatment services incentive)
• Cognitive behavioral services and programs • Transportation expenses for participants (such as bus
* Drug testing services passes or mileage)
• Drug testing supplies • Registration fees only for the MADCP conference (up to
0 Graduation awards (not to exceed $25 per award) three participants)
6 Refreshments for pre-approved graduation ceremonies •
(not to exceed $150 per graduation ceremony)
Defense Attorney fees for the purposes of participating
in team meetings and review hearings only (no
e Personnel and Fringe Benefits individual legal services; not to exceed $100/hour or
• Consultant/Contractor not to exceed $450 per day $600/month)
6 Police overtime for purposes of home or employment •
checks only (must be overtime, cannot pay regular shift
Transitional (also known as Three-Quarter) housing for
participants (not to exceed 60 days)
time) * Fees for obtaining birth certificate in order to get state
• Up to $500 of basic office supplies (such as paper, pens,
folders, calendars, or binders). This does NOT include
cell phones and related expenses or equipment such as
ID or social security card, and to complete benefits
forms and other legal documents (not to exceed $36
per participant)
computers and printers. • Fees for obtaining Michigan ID (not to exceed $12 per
• GED Tests (up to 5 tests at $25 each, per participant) participant)
Disallowed
• Drug testing confirmations • In-state and out-of-state training, including national
a Office equipment (such as computers, copiers, printers,
cell phones and related costs, etc.) •
conferences
Memberships
a Software (such as new software, upgrade costs,
maintenance fees, etc.)
• Fines and Penalties (such as court fees, driver's license
fees, etc.)
• Indirect and administrative fees • Lobbying
• Gasoline expenses • Honorariums
• Construction or renovation • Attorney fees for indigent defense or prosecution
a Meals and refreshments (except for approved
graduation ceremonies)
• Other costs not directly related to operation of a drug
court
• Lodging, mileage, and parking costs for MADCP
conference
• Evaluation or evaluator expenses
Note: If an item is NOT listed as an allowable expense, SCAO considers it disallowed.
CONDITIONS ON EXPENSES
Costs must be reasonable and necessary. All grant costs and billings will be reviewed by SCAO to ensure that
they reflect costs generally recognized as ordinary and necessary for the operation of the problem-solving court
and reflect market prices for comparable goods or services. Additionally, the grant expenditures must be for
goods and services that are or will be utilized for the grant period or fiscal year (October 1, 2014 to September
30, 2015). Billing for goods and services (i.e., bus tokens, library materials, drug testing supplies purchased on
September 24) that could not reasonably be used up prior to September 30 will be denied for reimbursement.
FY 2015 SCAO MDCGP Program Allowable Expenses Page 2
The following list of disallowable expenses is not exhaustive. Contact SCAO if you are not sure about an
expense. If required by the parent agency, costs must be sustained by competitive bids.
Individual consultant fees are limited to $450 (excluding travel, lodging and meal costs) per day, which includes
legal, medical, psychological and accountant consultants. If the rate will exceed $450 for an eight-hour day,
written approval is required from the State Court Administrative Office. Compensation for individual
consultant services is to be responsible and consistent with that paid for similar services in the market place.
NON -SUPPLANTING
SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must assure that funds
will not be used to replace or supplant state, local or tribal funds, but will be used to increase the amount of such
funds that would, in the absence of grant funds, be made available for criminal justice activities.
This means that if your court plans to:
(a) Hire new positions (including filling existing vacancies that are no longer funded in your agency's
budget): It must hire these additional positions on or after the official grant award start date, above its
current budgeted (funded) level of positions;
(b) Rehire personnel who have already been laid off (at time of the application) as a result of state, local, or
tribal budget cuts: It must rehire the personnel on or after the official grant award start date and maintain
documentation showing the dates(s) that the positions were laid off and rehired;
(c) Maintain personnel who are (at the time of application) currently scheduled to be laid off on a future date as a result of state, local, or tribal budget cuts: It must continue to fund the personnel with its own
funds from the grant award start date until the date of the scheduled lay-off (e.g., if the lay-off is
scheduled for October I, then funds may not be used to fund the personnel until October I, the date of
the scheduled lay-oft), and maintain documentation showing the date(s) and reason(s) for the lay-off.
[Please note that as long as your agency can document the date that the lay-off would occur if the grant
funds were not available, it may transfer the personnel to the grant funding on or immediately after the
date of the lay-off without formally completing the administrative steps associated with a lay-off for
personnel.]
Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic reasons
that are unrelated to the availability of grant funds may include (but are not limited to) council or departmental
meetings, memoranda, notices, or orders discussing the lay-off; notices provided to the individual personnel
regarding the date(s) of the layoff; and/or budget documents ordering departmental and/or jurisdiction-wide
budget cuts. These records must be maintained with your court's grant in the event of an audit, monitoring, or
other evaluation of your grant compliance.
FY 2015 SCAO MDCGP Program Allowable Expenses Page 3
FY 2015 SCAO MDCGP Program Allowable Expenses Page 4
FISCAL NOTE1, (MISC.i #14271) November 19, 2014
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: CIRCUIT COURT —2015 MICHIGAN DRUG COURT GRANT PROGRAM (JUVENILE DRUG COURT) - GRANT
ACCEPTANCE
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and
finds:
1. The Circuit Court has received grant funding from the State Court Administrators Office (SCAO), Michigan
Drug Court Program (MDCGP), for the Juvenile Drug Court (JDC), in the amount of $43,000 for the
period of October 1,2014 through September 30, 2015.
2. Total program budget is $429,994 which includes an award from SCAO of $43,000, Child Care
contributed funding of $326,156, an anticipated Restore Foundation donation of $57,838 and General
Fund operating support of $3,000.
3. There are four (4) positions that support the JDC program and two (2) of these positions are partially
funded by the program. These positions are funded as follows:
One (1) special revenue (SR), full-time eligible (FTE) Youth and Family Caseworker II position
(#3010402-09711). This position is funded as follows: JDC SCAO funds totaling $17,000 and the
remaining costs of $76,970 are offset by the Child Care Fund.
One (1) SR, FTE Youth and Family Caseworker I position (#3010402-11081). This position is funded as
follows: JDC SCAO funds totaling $26,000, Child Care Fund costs of $7,000 and the remaining costs of
$57,838 are offset by an anticipated donation from the Restore Foundation.
One (1) SR, FTE Technical Assistant position (#3010402-10677). This position provides JDC support but
is not funded by this grant. It is funded as follows: Child Care Funds of $49,850 and the remainder of the
costs are offset by the Adult Treatment Court SCAO funds.
One (1) SR, FTE Youth and Family Casework Supervisor position (#3010402-09712). This position
provides JDC support but is not funded by this grant. It is funded as follows: Child Care Funds of $81,336
and the remainder of the costs are offset by the Adult Treatment Court SCAO funds.
4. Total operating costs for the JDC Program are $114,000 and are allocated as follows: Personal Mileage
$10,000, Supplies $2,000, Incentives $4,000, Indirect Costs $30,000, Professional Services $40,000,
Drug Testing $20,000 and Travel and Conference $5,000 which are funded by the Child Care Fund, and
Defense Attorney Fees $3,000 which are General Fund operating support.
5. A FY 2015 budget amendment is recommended as follows:
General Fund #10100
Circuit Court Judicial Administration
Revenue
3010101-121205-650301 Donations
Total Revenue
FY 2015
Adopted
FY 2015 FY 2015
Amendment Amended
$ 0 $ 57,838 $ 57 838
$ 0 $ 57,838 $ 57,838
Expenditure
3010101-121205-788001-27140Trans Out to JDC Fund
Total Expenditure
0 $ 57,838
$ 57,838
$ 57,838
$ 57,838
Special Revenue Fund #27140
Grant #GR0000000236 Activity GLB, Analysis Type GLB, Bud Ref 2015
Revenue
3010402-121205-695500-10100Trans In from GF-Cir Ct $ 0 $ 57,838 $ 57,838
3010402-121200-615571 Grants-State 43,000 0 43,000
Total Revenue $ 43,000 $ 57,838 $100,838
Expenditure
3010402-121205-702010
3010402-121205-722750
3010402-121205-722760
Salaries
Workers Compensation
Group Life
0
0
$ 30,841
200
80
$ 30,841
200
80
FINANCE COMMITTEE VOTE:
Motion carried unanimously with Scott and Crawford absent.
3010402-121205-722770
3010402-121205-722780
3010402-121205-722790
3010402-121205-722800
3010402-121205-722810
3010402-121205-722820
3010402-121205-722850
3010402-121200-702010
3010402-121200-722750
3010402-121200-722760
3010402-121200-722770
3010402-121200-722780
3010402-121200-722790
3010402-121200-722800
3010402-121200-722810
3010402-121200-722820
3010402-121200-722850
Retirement 0
Hospitalization 0
Social Security 0
Dental 0
Disability 0
Unemployment Insurance 0
Optical 0
Salaries 25,000
Workers Compensation 73
Group Life 40
Retirement 10,684
Hospitalization 6,522
Social Security 443
Dental 126
Disability 39
Unemployment Insurance 45
Optical 28
Total Expenditures $ 43,000
13,853
7,734
4,650
140
200
80
60
0
107
20
(1,384)
(1,762)
2,837
(6)
141
15
32
$ 57,838
13,853
7,734
4,650
140
200
80
60
25,000
180
60
9,300
4,760
3,280
120
180
60
60
$100,838
Resolution #14271 November 19, 2014
Moved by Spisz supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Gershenson, Gingell, Gosselin, Hatchett, Jackson, Long, Matis, McGillivray, Middleton,
Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Dwyer. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
1 HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
(STATE OF MICHIGAN)
(COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November
19th, 2014, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 191h day of November 2014.
Lisa Brown, Oakland County