HomeMy WebLinkAboutResolutions - 2014.11.19 - 21609MISCELLANEOUS RESOLUTION #14273 November 19, 2014
BY: PUBLIC SERVICES COMMITTEE, BILL DWYER, CHAIRPERSON
IN RE: CIRCUIT COURT —2015 URBAN DRUG COURT INITIATIVE (UDC!) PROGRAM — GRANT
ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Circuit Court applied for and was awarded a grant with the State Court
Administrative Office (SCAO), Urban Drug Court Initiative (UDC]) Grant Program with a grant period of
October 1, 2014 through September 30, 2015; and
WHEREAS this is 3rd year of the grant acceptance for this program; and
WHEREAS the total program funding is $402,000 which includes a SCAO grant award of
$282,000 and PA 511 Community Corrections funding support of $120,000, with no required cash match;
and
WHEREAS the UDC' Grant Program will focus on high-risk, high-need offenders who have
committed criminal offenses within the city of Pontiac and who have been diagnosed with a substance
abuse disorder; and
WHEREAS this program consists of three phases including varying types of treatment programs,
court appearances, incentives and sanctions, as needed with specific goals for graduation into the next
phase and ultimately graduation from the program; and
WHEREAS this grant provides for the continuation of one (1) Special Revenue (SR) full-time
eligible (FTE) Youth and Family Caseworker Supervisor position (#3010305-11294) and one (1) SR part-
time non-eligible (PINE) Technical Assistant position (#3010305-11417) in the Circuit Court Civil/Criminal
Services Criminal Case Support area; and
WHEREAS this program also provides funding for drug testing supplies and kits, interlock tethers,
bus passes, individual and group therapy, and travel for the MADCP conference; and
WHEREAS the grant award has been processed through the County Grant Review Process in
accordance with the Board of Commissioners Grant Acceptance Procedures; and
WHEREAS this grant is conditioned upon continued interpretation of the contract consistent with
the July 31, 2014 letter from the SCAO, providing that assurance #3 of this year's grant application and
agreement shall not be construed as a mandate for future funding of the program from the funding unit,
said letter attached hereto and incorporated by reference herein.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the 2015 Urban Drug Court Initiative (UDCI) Grant Program in the amount of $282,000 from the
State Court Administrative Office (SCAO), for the period of October 1, 2014 through September 30, 2015.
BE IT FURTHER RESOLVED that one (1) SR FTE Youth and Family Caseworker Supervisor
position (#3010305-11294) and one (1) SR PTNE Technical Assistant position (#3010305-11417) in the
Circuit Court/Civil/Criminal Services/Criminal Case Support Unit be fully funded by the Urban Drug Court
Initiative grant.
BE IT FURTHER RESOLVED that continuation of the positions associated with this grant are
contingent upon continuation of state funding, and receipt of additional funding sources.
BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized
to execute the contract agreement and that the chairperson may approve amendments and extensions up
to fifteen (15%) percent variance from the award, consistent with the original agreement as approved.
BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any
future commitment.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing
resolution.
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Bosnic absent.
From:
To:
Cc:
Subject:
Date:
Taylor. Lod
"West, Catherine"; "Julie Secontine''; "Laurie VanPelt"; "Pat Davis"
"Cooperrider, John"; "Richard Lynch"; "Fafardeau, Nancy"
RE: GRANT REVIEW: Circuit Court - 2015 Urban Drug Court Initiative (UDCI) Program - Grant Acceptance
Wednesday, October 08, 2014 3:40:56 PM
HR Approved (No Committee)
Lori Taylor
Manager-Human Resources
Recruitment & Workforce Planning
Oakland County Michigan
2100 Pontiac Lake Road
Waterford, MI 48328
tayiorloftoakgov.com
wwwoakgov.com/johs
Phone: 248-858-0548
Fax: 248-858-8391
From: West, Catherine [mailtomestca@oakgov.com ]
Sent: Wednesday, October 08, 2014 1:15 PM
To Julie Secontine; Laurie VanPelt; Lori Taylor; Pat Davis
Cc: Cooperrider, John; Richard Lynch; 'Falardeau, Nancy'
Subject: GRANT REVIEW: Circuit Court - 2015 Urban Drug Court Initiative (UDCI) Program - Grant
Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Circuit Court
2015 Urban Drug Court Initiative (UDCI) Program
State Court Administrative Office (SCAO)
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 17, 2014
GRANT INFORMATION
Date: October 8, 2014
Operating Department: Circuit Court
Department Contact: Rich Lynch/John Cooperrider
Contact Phone: x22171/x80256
From:
To:
Cc:
Subject:
Date:
thienbeck, Robert
'West, Catherine"; "Julie Secontine"; "Laurie VanPelt"; "Lori Taylor"; "Pat Davis"
"Coonerrider John"; "Richard Lynch"; "Falardeau. Nancy"
RE: GRANT REVIEW: Circuit Court - 2015 Urban Drug Court Initiative (MCI) Program - Grant Acceptance
Thursday, October 09, 2014 9:15:48 AM
Approved by Risk Management. R.E. 10/09/14.
Robert Erlenbeck, Risk Management
Office: 248-858-1694
Cell: 248-421-9121
Office schedule: Monday through Thursday 7:00 to 5:30
From: Easterling, Tern [mailto:easterlingt@oakgov.corn]
Sent: Wednesday, October 08, 2014 2:35 PM
To: 'West, Catherine'; 'Julie Secontine'; 'Laurie VanPer, `Lori Taylor'; 'Pat Davis'
Cc: 'Cooperrider, John'; 'Richard Lynch'; 'Falardeau, Nancy'
Subject: RE: GRANT REVIEW: Circuit Court - 2015 Urban Drug Court Initiative (UDCI) Program - Grant
Acceptance
Fle -d.e be advised 1:Lial: your request [or Risk IVianagernent's assistance has been assigned to t .fob
Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related information,
documentation, and correspondence. Also, please include Risk Management's assignment number,
RIV114-0362, regarding this matter.
Thank you.
From: West, Catherine tmailto:westcaftoakgov.corn]
Sent: Wednesday, October 08, 2014 1:15 PM
To: Julie Secontine; Laurie VanPelt; Lori Taylor; Pat Davis
Cc: Cooperrider, John; Richard Lynch; 'Falardeau, Nancy'
Subject: GRANT REVIEW: Circuit Court - 2015 Urban Drug Court Initiative (UDCI) Program - Grant
Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Circuit Court
2015 Urban Drug Court Initiative (UDC!) Program
State Court Administrative Office (SCAO)
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
From:
To:
Cc:
Subject;
Date:
Lyon, Carmen
'West Catherine; "lulie 5econtine"; 'Laurie VanPelt"; "Lori Taylor"; "Pat Davis"
"Coonerrlder John"; "Richard Lynch"; "Falardeau. Nance
RE: GRANT REVIEW: Circuit Court - 2015 Urban Drug Court Initiative (UDC]) Program - Grant Acceptance
Wednesday, October 15, 2014 1:49:29 PM
There appear to be no unresolved legal issues that require action at this time.
cOAKIANIri#'
C O:LUJY MICHI.GA N
Carmen Lyon
Assistant Corporation Counsel
Department of Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East
Courthouse West Wing Extension, 31 d Floor
Pontiac, Ml 48341
Phone Number: (248) 858-4097
Fax Number: (248) 858-1003
E-mail:Iyoncl@oakgov.com
PRIVILEGED AND CONFIDENTIAL ATTORNEY CLIENT COMMUNICATION
This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-client
privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to
waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this
information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have
received this message in error, please notify the sender immediately. If you have any questions, please contact the Department of
Corporation Counsel at (248) 858-0550. Thank you for your cooperation,
From: West, Catherine [mailto:westca@oakgov.comj
Sent: Wednesday, October 08, 2014 1:15 PM
To: Julie Secontine; Laurie VanPelt; Lori Taylor; Pat Davis
Cc: Cooperrider, John; Richard Lynch; 'Falardeau, Nancy'
Subject: GRANT REVIEW: Circuit Court - 2015 Urban Drug Court Initiative (UDCI) Program - Grant
Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt— Lori Taylor—Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Circuit Court
2015 Urban Drug Court Initiative (UDCI) Program
State Court Administrative Office (SCAO)
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 17, 2014
MICHIGAN SUPREME COURT
STATE COURT ADMINISTRATIVE OFFICE
URBAN DRUG COURT
INITIATIVE
FY 2015 CONTRACT
Grantee Name: 6th Circuit Court
Federal ID Number: 38-6004876
Contract Number: 2501
Grant Amount: $282,000
1. GENERAL PROVISIONS
1.01 This contract is made between the State Court Administrative Office, Lansing,
Michigan (SCAO) and the 6th Circuit Court.
1.02 This contract incorporates the Grantee's approved grant application request and
most recently approved budget.
1.03 This contract is for the Urban Drug Court Initiative.
1.04 In consideration of the mutual promises and covenants in this contract, and the
benefits to be derived from this contract, the parties agree as follows:
2. TERM OF CONTRACT
2.01 This contract commences on 10/1/2014 and terminates on 9/30/2015, at 11:59 p.m.
3. RELATIONSHIP
3.01 The Grantee is an independent contractor, and it is understood that the Grantee
is not an employee of the SCAO. No employee, agent, or subcontractor of the Grantee is an
employee of the SCAO.
3.02 No liability or benefits, including, but not limited to, retirement benefits or
liabilities, pension rights or liabilities, insurance rights or liabilities, fringe benefits, training,
holiday pay, sick pay, vacation pay, or such other rights, provisions, or liabilities arising out of an
agreement of hire or employer-employee relationship, either express or implied, shall arise or
accrue to either party as a result of this contract. The Grantee is not eligible for, and will not
participate in, any such benefits.
3.03 The Grantee is responsible for payment of all taxes, including federal, state, and
local taxes arising out of the Grantee's activities in accordance with this contract, including, but
not limited to, income taxes, social security taxes, unemployment insurance taxes, and any other
taxes or fees.
3.04 The Grantee understands and agrees that all parties furnishing services pursuant to
this contract are, for purposes of workers' compensation liability or other actions of employee-
related liability, not employees of the SCAO. The Grantee bears the sole responsibility and
liability for furnishing workers' compensation benefits to any of its employees for injuries arising
from or connected with services performed pursuant to this contract.
3.05 The Grantee does not, and shall not, have the authority to enter into contracts on
the SCAO's behalf.
4. SCOPE OF SERVICES
4.01 Upon signing of this contract, the SCAO agrees to provide funding from the
1
Grant in an amount not to exceed the amount of this contract. In no event does this contract
create a charge against any other funds of the SCAO or the Michigan Supreme Court.
4.02 The Grantee, and the Grantee's employees or subcontractors, shall devote such
time, attention, skill, knowledge, and professional ability as is necessary to most effectively and
efficiently carry out and perform the services as described in this contract and in any amendments
to this contract.
4.03 Commitment of state resources for the acquisition of goods and services, and
execution of purchase orders, contracts, and similar agreements, shall remain the sole
responsibility of the SCAO.
5. PERFORMANCE AND BUDGET
5.01 The SCAO agrees to provide the Grantee a sum not to exceed $282,000 for the
court program operated pursuant to this contract.
5.02 Grantee equipment purchases are prohibited.
5.03 The Grantee agrees that it will not expend funds obtained under this contract for
any purpose other than those authorized in the administrative requirements specified in the
application and most recently approved budget for the Grant, and will expend grant funds only
during the period covered by this contract unless prior written approval is received from the
SCAO.
5.04 The Grantee must sign up through the online vendor registration process to
receive payments as Electronic Funds Transfers (EFT)/Direct Deposits. Registration
information is available through the Department of Technology, Management, and Budget's
website at: http://www.michigan.gov/budget/0,1607,7-157-13404 37161-179392--,00.htrnl.
5.05 All reimbursements for the proper performance of the contract shall be made by
the SCAO quarterly, upon submission by the Grantee of claims for approval by the SCAO. The
claims shall include a specific amount of the hours worked, hourly salary, the detailed services
provided by the Grantee or Grantee's staff, and/or the specific amount expended on supplies or
operating costs necessary for program operation.
5.06 Requests for adjustments in expenditures within line items and between line
item categories must be made using a Contract Amendment, within WehGrants, and approved
by the SCAO.
5.07 The Grantee shall make reasonable efforts to collect 1st and 3rd party fees, where
applicable, and report these as outlined in the SCAO's fiscal procedures. Any under-recoveries
of otherwise available fees resulting from failure to bill for eligible services will be excluded
from reimbursable expenditures.
6. CONDUCT OF THE PROJECT
6.01 The Grantee shall abide by all terms and conditions required in the application
assurances, budget requirements, and the Grantee's approved program outline and most recently
approved budget.
6.02 The Grantee agrees that funds awarded under this grant will not be used to support
any inherently religious activities, such as worship, religious instruction, or proselytizing. If the
Grantee refers participants to, or provides, a non-federally funded program of service that
incorporates such religious activities: (1) any such activities must be voluntary for program
participants, and (2) program participants may not be excluded from participation in a program or
otherwise penalized or disadvantaged for any failure to accept a referral or services. If
participation in a non-federally funded program or services that incorporates inherently religious
activities is deemed a critical treatment or support service for program participants, the Grantee
2
agrees to identify and refer participants who object to the inherently religious activities of such
program or service to a comparable secular alternative program or service.
7. ASSIGNMENT
7.01 The Grantee may not assign the performance under this contract to subcontract
personnel except with the prior written approval of the SCAO.
7.02 All provisions and requirements of this contract shall apply to any subcontracts
or agreements the Grantee may enter into in furtherance of its obligations under the contract.
7.03 The Grantee shall provide copies of all subrecipient subcontracts for services
funded in whole or in part by this grant to the SCAO.
8. CONFIDENTIAL INFORMATION
8.01 In order that the Grantee's employees or subrecipient subcontractors may
effectively provide fulfillment of this contract to the SCAO, the SCAO may disclose
confidential or proprietary information pertaining to the SCAO's past, present, and future
activities to the Grantee. All such information is proprietary to the SCAO and the Grantee shall
not disclose such information to any third party without prior approval from the SCAO, unless
disclosure is required by law or court order. If disclosure is required by law or court order, the
SCAO will be notified of the request before disclosure. The Grantee agrees to return all
confidential or proprietary information to the SCAO immediately upon the termination of this
contract.
8.02 Both the SCAO and Grantee shall assure that medical services to, and
information contained in the medical records of, persons served under the provisions of this
contract or other such recorded information required to be held confidential by federal or state
law, rule, or regulation, in connection with the provision of services or other activity under this
agreement, shall remain confidential. Such information shall be held confidential, and shall not
be divulged without the written consent of either the patient or a person responsible for the
patient, except as may be otherwise required by applicable law or regulation. Such information
may be disclosed in summary, statistical, or other form, if the disclosure does not directly or
indirectly identify particular individuals.
9. HUMAN SUBJECTS
9.01 The Grantee must submit all research involving human subjects conducted in
programs sponsored by the SCAO, or in programs that receive funding from or through the state
of Michigan, to the Michigan Department of Community Health's (MDCH) Institutional Review
Board (IRB) for approval prior to the initiation of the research.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT, 42
CFR PART 2, AND MICHIGAN MENTAL HEALTH CODE
10.01 To the extent applicable, the Grantee assures and certifies that it is in compliance
with the Health Insurance Portability and Accountability Act (HIPAA), 42 CFR Part 2, and the
Michigan Mental Health Code, to the extent that this act and these regulations are pertinent to
the services that the Grantee provides under this contract. These requirements include:
A. The Grantee must not share any protected health or other protected data and
information provided by the SCAO or any other source that falls within HIPAA,
42 CFR Part 2, and/or the Michigan Mental Health Code requirements, except to a
subrecipient subcontractor as appropriate under this contract.
3
B. The Grantee must require, in the terms and conditions of any subcontract, that the
subrecipient subcontractor not share any protected health or other protected data
and information from the SCAO or any other source that falls under HIPAA, 42
CFR Part 2, and/or Michigan Mental Health Code requirements.
C. The Grantee must use protected data and information only for the purposes
of this contract.
D. The Grantee must have written policies and procedures addressing the use of
protected data and information that falls under HIPAA, 42 CFR Part 2, and/or
Michigan Mental Health Code requirements. The policies and procedures must
meet all applicable federal and state requirements including HIPAA, 42 CFR Part
2, and/or Michigan Mental Health Code regulations. These policies and
procedures must include restricting access to the protected data and information by
the Grantee's employees.
E. The Grantee must have a policy and procedure to report to the SCAO
unauthorized use or disclosure of protected data and information that falls under
HIPAA, 42 CFR Part 2, and/or Michigan Mental Health Code requirements of
which the Grantee becomes aware.
F. Failure to comply with any of these contractual requirements may result in the
'1.1.iniii.atiun of 1114, uoriLawi. u u:oi .ciaiwc; with section 1
G. In accordance with HIPAA, 42 CFR Part 2, and/or Michigan Mental Health
Code requirements, the Grantee is liable for any claim, loss, or damage relating
to its unauthorized use or disclosure of protected data and information received
by the Grantee from the SCAO or any other source.
11. RIGHTS TO WORK PRODUCT
11.01 All reports, programs, manuals, tapes, listings, documentation, and any other
work product prepared by the Grantee under this contract, and amendments thereto, shall belong
to the SCAO and are subject to copyright or patent only by the SCAO. The SCAO shall have the
right to obtain from the Grantee original materials produced under this contract and shall have the
right to distribute those materials.
11.02 The SCAO grants the Grantee a royalty-free, nonexclusive license to use
anything developed in the course of executing this contract if the work product enters the public
domain.
11.03 The SCAO shall have copyright, property, and publication rights in all written or
visual material or other work products developed in connection with this contract. The Grantee
shall not publish or distribute any printed or visual material relating to the services provided
under this contract without the prior explicit permission of the SCAO.
12. WRITTEN DISCLOSURE
12.01 The Grantee and the Grantee's employees or subrecipient subcontractors shall
promptly disclose in writing to the SCAO all writings, inventions, improvements, or discoveries,
whether copyrightable, patentable, or not, which are written, conceived, made, or discovered by
the Grantee or the Grantee's employees or subrecipient subcontractors jointly with the SCAO or
singly by Grantee or Grantee's employees or subrecipient subcontractors while engaged in
activity under this contract. As to each such disclosure, the Grantee shall specifically point out
the features or concepts that are new or different.
4
12.02 The SCAO shall have the right to request the assistance of the Grantee and
Grantee's employees or subrecipient subcontractors in determining and acquiring copyright,
patent, or other such protection at the SCAO's invitation and request.
12.03 The Grantee represents and warrants that there are at present no such writings,
inventions, improvements, or discoveries (other than in a copyright, copyright application, patent,
or patent application) that were written, conceived, invented, made, or discovered by the Grantee
or the Grantee's employees before entering into this contract, and which the Grantee or the
Grantee's employees desire to remove from the provisions of this contract, except those
specifically set forth by attachment hereto.
13. INSURANCE
13.01 The Grantee should carry insurance coverage or self-insurance in such amounts
as necessary to cover all claims arising out of the Grantee's operations under the terms of this
contract.
14. INDEMNITY
14.01 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and
expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and
other consultants) resulting from claims, demands, costs, or judgments arising out of activities or
services carried out by the Grantee in the performance of this contract, shall be the responsibility
of the Grantee, and not the responsibility of the SCAO. Nothing in this subsection is, nor shall be
construed as, a waiver of governmental immunity.
14.02 All liabilities, obligations, damages, penalties, claims, costs, fees, charges, and
expenses (including, but not limited to, fees and expenses of attorneys, expert witnesses, and
other consultants) resulting from claims, demands, costs, or judgments arising out of activities or
services carried out by the SCAO in the performance of this contract, shall be the responsibility
of the SCAO, and not the responsibility of the Grantee. Nothing in this subsection is, nor shall be
construed as, a waiver of governmental immunity.
14.03 In the event that liabilities, obligations, damages, penalties, claims, costs, fees,
charges, and expenses (including, but not limited to, fees and expenses of attorneys, expert
witnesses, and other consultants) resulting from third party claims, demands, costs, or judgments
arise as a result of activities conducted jointly by the Grantee and SCAO in fulfillment of their
responsibilities under this contract, such liabilities, obligations, damages, penalties, claims, costs,
fees, charges, and expenses shall be borne by the Grantee and the SCAO in relation to each
party's responsibilities under these joint activities. Nothing in this subsection is, nor shall be
construed as, a waiver of governmental immunity.
14.04 The SCAO is not responsible and will not be subject to any liability for any claim
related to the loss, damage, or impairment of Grantee's property and materials or the property
and materials of the Grantee's employees or subrecipient subcontractors, used by the Grantee
pursuant to the Grantee's performance under this contract.
14.05 The Grantee warrants that it is not subject to any nondisclosure, noncornpetition,
or similar clause with current or prior clients or employers that will interfere with the
performance of this contract. The SCAO will not be subject to any liability for any such claim.
14.06 In the event any action or proceeding is brought against the Grantee by reason of
any claim due or claimed to be due to Grantee's performance covered under this contract, the
Grantee will, at the Grantee's sole cost and expense, resist or defend the action or proceeding as
the Grantee deems appropriate. The Grantee retains sole authority and discretion to resolve and
settle any such claims.
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15. ACQUISITION, ACCOUNTING, RECORDKEEPING, AND INSPECTION
15.01 The Grantee agrees that all expenditures from this contract, including the
acquisition of personnel services, contractual services, and supplies, shall be in accordance with:
(1) the standard procedures of the Grantee's funding unit, and (2) the administrative and budget
requirements of the grant.
15.02 The Grantee agrees to maintain accounting records following generally accepted
accounting principles for the expenditure of funds for the purposes identified in the approved
grant request, most recently approved budget, and any applicable approved contract addendum
and/or budget amendment.
15.03 The Grantee agrees that the Michigan Supreme Court, the SCAO, the local
government audit division of the Michigan Department of Treasury, the State Auditor General,
or any of their duly authorized representatives, including program evaluators and auditors, shall
have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent
transaction, books, accounts, data, time cards, or other records related to this contract. The
Grantee shall retain all books and records, including all pertinent cost reports, accounting and
financial records, or other documents related to this contract, for five years after final payment at
the Grantee's cost. Federal and/or state auditors, and any persons duly authorized by the SCAO,
shall have full a.r:..svss to nd fhs right to ri<mrine and audit any oft:he materials d-hrhig, the term
of this contract and for five years after final payment. If an audit is initiated before the
expiration of the five-year period, and extends past that period, all documents shall be
maintained until the audit is complete. The SCAO shall provide audit findings and
recommendations to the Grantee. The SCAO may adjust future or final payment if the findings
of the audit indicate over- or under-payment to the Grantee for the period audited, subject to the
availability of funds for such purposes. If an audit discloses an overpayment to the Grantee, the
Grantee shall immediately refund all amounts that may be due to the SCAO. Failure of the
Grantee to comply with the requirements of this section shall constitute a material breach of this
contract upon which the SCAO may cancel, terminate, or suspend this contract.
15.04 The Grantee's accounting system must maintain a separate fund or account that
segregates grant contract receipts and expenditures from other receipts and expenditures of the
Grantee.
16. PROGRAM REVIEW AND MONITORING
16.01 The Grantee shall give the SCAO and any of its authorized agents access to the
court at any reasonable time to evaluate, audit, inspect, observe, and monitor the operation of the
program. The inspection methods that may be used include, but are not limited to onsite visits,
interviews of staff and participants, and review of case records, receipts, monthly/quarterly
statistical reports, and fiscal records.
17. REPORTS
17.01 The Grantee agrees to submit timely, complete, and accurate reports as identified
in Attachment A.
17.02 The data for each participant who is screened and accepted into the program must
be entered into the Drug Court Case Management Information System (DCCMIS).
17.03 The Grantee is responsible for the timely, complete, and accurate submission of
each required report and data as outlined above.
17.04 If any report is thirty days past due, a delinquency notice will be sent via email
notifying the Grantee that it has 15 days to comply with the reporting requirement. Forty-five
6
days past the due date, a forfeiture notice will be sent to the Grantee via the U.S. Postal Service
notifying it that its funding award has been rescinded due to contract noncompliance.
18. TERMINATION OR FUNDING HOLD
18.01 Each party has the right to terminate this contract without cause by giving written
notice to the other party of such termination at least thirty (30) days before the effective date of
such termination. Reasons for termination may include, but are not limited to, failure to make
ongoing progress toward the program's goals, or failure to submit reports in a timely fashion.
18.02 This contract may be terminated immediately without further financial liability to
the SCAO if funding for this contract becomes unavailable to the SCAO.
19. COMPLIANCE WITH LAWS
19,01 The Grantee shall comply with all applicable laws, ordinances, and codes of the
federal, state, and local governments.
20. MICHIGAN LAW
20.01 This contract shall be subject to, and shall be enforced and construed under,
the laws of Michigan.
21. CONFLICT OF INTEREST
21.01 The Grantee presently has no personal or financial interest, and shall not acquire
any such interest, direct or indirect, that would conflict in any manner or degree with the
performance of this contract.
21.02 The Grantee and the SCAO are subject to the provisions of 1968 PA 317, as
amended, MCL 15.321 et seq., MSA 4.1700(51) et seq., and 1973 PA 196, as amended, MCL
15.341 et seq., MSA 4.1700 (71) et seq.
22. DEBT TO STATE OF MICHIGAN
22.01 The Grantee covenants that it is not, and will not become, in arrears to the state of
Michigan or any of its subdivisions upon contract, debt, or any other obligation to the state of
Michigan or its subdivisions, including real property, personal property, and income taxes.
23. DISPUTES
23.01 The Grantee shall notify the SCAO in writing of the Grantee's intent to pursue
a claim against the SCAO for breach of any term of this contract within seven days of
discovery of the alleged breach.
23.02 The Grantee and the SCAO agree that with regard to any and all disputes,
controversies, or claims arising out of or in connection with or relating to this contract; or any
claim that the SCAO violated any local, state, or federal ordinance, statute, regulation, law, or
common-law doctrine (including discrimination or civil rights claims); or committed any tort;
the parties shall attempt to resolve the dispute through mediation. Selection of a mediator will
be by mutual agreement of the parties.
23.03 The Grantee and the SCAO agree that, in the event that mediation is unsuccessful,
any disputes, controversies, or claims shall be settled by arbitration. Selection of an arbitrator
will be by mutual agreement of the parties. The decision of the arbitrator shall be binding on
both parties. The award, costs, and expenses of the arbitration shall be awarded at the discretion
of the arbitrator. This agreement to arbitrate shall be specifically enforceable. A judgment of
7
any circuit court shall be rendered upon the award made pursuant to submission to the arbitrator.
24. ENTIRE AGREEMENT
24.01 Except for Grantee's approved grant application, application assurances, and most
recently approved budget, this contract contains the entire agreement between the parties and
supersedes any prior written or oral promises and representations. No other understanding, oral
or otherwise, regarding the subject matter of this contract exists to bind either of the parties.
25. AMENDMENT
25.01 This contract may be amended only upon written agreement of the parties.
26. DELIVERY OF NOTICE
26.01 Written notices and communications required under this contract shall be
delivered by electronic mail, regular mail, overnight delivery, or facsimile device to the
following:
A. The Grantee's contact person is Ebony McCann, 1200 N. Telegraph Road
Pontiac, MT 413341
B. The SCAO's contact person is Dr. Jessica Parks, State Court Administrative
Office, Michigan Hall of Justice, P.O. Box 30048, Lansing, MI 48909.
27. SIGNATURE OF PARTIES
27.01 This contract becomes effective when signed by the parties.
8
IN WITNESS WHEREOF, the SCAO and the Grantee have executed this contract:
6th Circuit Court
By:
Authorizing Official (Signature and Title)
Authorizing Official (Please Print Name and Title)
Date:
Authorizing Official: Must be a person who is authorized to enter into a binding contract for the
entity receiving funds. The authorizing official may not be a judge or other state employee. The authorizing official is normally from the Executive or Legislative Branch of the entity (e.g., City
Manager, Mayor, Council President, Board Chairperson, Chief Financial Officer, etc.).
STATE COURT ADMINISTRATIVE OFFICE
By: Date: Deputy State Court Administrator
9
ATTACHMENT A
URBAN DRUG COURT INITIATIVE FY 2015
REPORTING REQUIREMENTS
October 1, 2014 through
September 30, 2015
DCCMIS DATA EXCEPTION REPORT
DUE DATE NOTE
February 15, 2015 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of October 1, 2014, through December 31, 2014.
May 15, 2015 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of January 1,2015, through March 31,2015.
August 15, 2015 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of April 1, 2015, through June 30, 2015.
November 15, 2015 Courts will be reviewing error reports reflecting data entered into DCCMIS for the
time period of July 1, 2015, through September 30, 2015.
DCCMIS USER AUDIT REPORT
DUE DATE NOTE
January 31,2015 Courts will be confirming user access to DCCNIIS.
CLAIMS REPORTS
DUE DATE NOTE
January 10, 2015 Courts will be reporting on expenditures from October 1, 2014, through
December 31, 2014.
April 10, 2015 Courts will be reporting on expenditures from January 1, 2015, through
March 31, 2015.
July 10, 2015 Courts will be reporting expenditures from April 1, 2015, through June 30, 2015.
October 10, 2015 Courts will be reporting expenditures from July 1, 2015, through
September 30, 2015.
10
WeDuran-Es - Michigan. Courts
Page 1 of 16
Application
02246 - Fiscal Year 2015 Urban Drug Court Initiative Grant Application - Final Application
02501 - FY2015 Urban Drug Court initiative 6th Circuit Court
Urban Drug Court Initiative (UDC!)
Submitted Date: 05/29/2014 4:18 PM Status: Submitted
Last Submitted 09111/2014 2:32 PM Date:
Applicant Information
Primary Contact:
Name:*
Ms. Ebony Jo!
McCann SalutatiOn First Name Middle Name LaSt Name
Original
Youth and Family Casework Supervisor-Urban Drug Court Program Coordinator
mccanne@oakgov.com
1200 North Telegraph Road
Department 452
Pontiac Michigan 48341 City
Slate/Province
Postal Code/Zip
248-858-0090
Phone
6th Circuit Court - Oakland County (006)
State Court Administrative Office
6th Circuit Court, Courthouse Tower
1200 N. Telegraph Rd.
Title:
Email:*
Add ress:*
Address Line 2
Address Line 3
City*
Phone:*
Organization Information
Name:"
Organization Type:
Tax ID:
Organization Website:
Address:*
Pontiac Michigan
48341 City State/Province Postal Code/Zip
Phone:*
248-452-2154
Fax: 248-858-2006
Preapplication UDC/
Is your program operating in
Detroit, Flint, Pontiac, or Saginaw, Yes
Michigan?"
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WebGrants - Michigan Courts Page 2 of 16
Does your Urban Drug Court
Initiative program accept No
misdemeanants?*
Does your Urban Drug Court
Initiative program accept only
high risk participants with Yes
diagnosed substance use
disorders?*
Application Information
Projected Program Capacity:" 55
Do you have an approved Local Administrative Order (LAO)?
Local Administrative Order (LAO) No
LAO #:
Do you have a current Memorandum of Understanding (MOO)?
Memorandum of Understanding
(MOU)"
Effective Date: 08/06/2013
Expiration Date: 12/31/2015
Niumor:: a;
Did the urban drug court team
complete federal DCPI Training?'
Date Completed: 07/11/2001
if you answered NO to the above question, is the urban drug court team currently registered to attend the federal DM training?
Federal DCP1Training: No
Projected Completion Date:
if you answered NO to question both above questions, did you previously apply but were not accepted for the federal DCH training?
Declined Training: No
Applicant Contact Information
Select your court" COO Oakland
People served Mon, Women
County to Receive the Grant
Award*
Date that the program accepted or
anticipates first participant'
Please pick your program type* Adult Circuit Drug Court
Is your program operational?' Yes
Is your court a tribal court?*
Courthouse name (example: Frank
Murphy Hall of Justice)
Courthouse street address*
Room/Floor
City"
State"
Zip code" 48341
Judge: First Name" Phyllis
Yes
Yes
Cakland
03/21/2013
No
Oakland County Circuit Court
1200 N. Telegraph Road
Dept. 404
Pontiac
MI
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WebUrants - Michigan Courts
Page 3 of 16
Judge: Last Name*
McMillen
Title*
Judge
Judge: E-mail Address*
mcrnillenp@oakgov.corn
Judge: Phone Number"
248-858-0337
Judge's Mailing Address: Street*
Judge's Mailing Address:
Room/Floor
Judge's Mailing Address: City*
Judge's Mailing Address: State'
Judge's Mailing Address: Zip
Code"
Judge 2: First Name
Judge 2: Last Name
Judge 2: Title
Judge 2: E-mail Address
Judge 2: Phone Number
Judge 2 Mailing Address: Street
Judge 2 Mailing Address:
Room/Floor
Judge 2 Mailing Address: City
Judge 2 Mailing Address: State
Judge 2 Mailing Address: Zip
Code
Judge 3: First Name
Judge 3: Last Name
Judge 3: Title
Judge 3: E-mail Address
Judge 3: Phone Number
1200 N. Telegraph Road
Dept. 404
Pontiac
MI
48341
Michael
Warren
Judge
warrenm@oakgeV.com
248-975-4250
1200 N. Telegraph Road
Dept, 404
Pontiac
MI
48341
Daniel P.
O'Brien
Judge
cbriend@oakgov.com
248-858-7980
Judge 3 Mailing Address: Street
Judge 3 Mailing Address:
Room/Floor
Judge 3 Mailing Address: City
Judge 3 Mailing Address: State
Judge 3 Mailing Address: Zip
Code
Judge 4: First Name
Judge 4: Last Name
Judge 4: Title
Judge 4: E-mail Address
Judge 4: Phone Number
Judge 4 Mailing Address: Street
Judge 4 Mailing Address:
Room/Floor
Judge 4- Mailing Address: City
1200 N. Telegraph Road
Dept. 404
Pontiac
MI
48341
Shalina
Kumar
Judge
kumark@oakgov.corn
248-858-5280
1200 N. Telegraph Road
Dept. 404
Pontiac
Ext.
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Judge 4 Mailing Address: State
Judge 4 Mailing Address: Zip
Code
Judge 5: First Name
Judge 5: Last Warne
Judge 5:Title
Judge 5: E-mail Address
Judge 5: Phone Number
Judges Mailing Address: Street
Judge 5 Mailing Address:
RoomIFloor
Judge 5 Mailing Address: City
Judge 5 Mailing Address: State
Judge 5 Mailing Address: Zip
Code
Judge 5: First Name
Judge 6: Last Name
Judge 6: Title
Judge 5: E-mail Address
Judge 6: Phone Number
MI
48341
Rudy
Nichols
Judge
nicholsr@cakgov.com
248-452-2000
Ext.
1200 N. Telegraph Road
Department 404
Pontiac
MI
48341
Judge
Judge 6 Mailing Address: Street
Judge 6 Mailing Address:
Room/Floor
Judge 6 Mailing Address: City
Judge S Mailing Address: State
Judge 6 Mailing Address: Zip
Code
Project Director (Main Program
Contact): First Name*
Project Director: Last Name
Project Director: Title*
Project Director: E-mail Address"
Project Director: Phone Number
Project Director Mailing Address:
Street*
Project Director Mailing Address:
Room/Floor
Project Director Mailing Address:
City*
Project Director Mailing Address:
State
Project Director Mailing Address:
Zip Code*
Financial Officer: First Name
Financial Officer: Last Name
Financial Officer; Title*
Financial Officer: E-mail Address*
Ebony
McCann
Youth & Family Casework Supervisor
mccanne@oakgov.com
248-858-0090
1200 N. Telegraph Road
Dept. 404
Pontiac
MI
48341
Lynn
Sonkiss
Manager, General Fiscal Services
sonkissl@oakgov.com
Ext.
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WebGrants - Michigan Courts Page 5 of 16
Financial Officer: Phone Numbers 248-858-0940
Financial Officer Mailing Address:
Street*
Financial Officer Mailing Address:
Room/Floor
Financial Officer Mailing Address:
City'
Financial Officer Mailing Address:
State*
Financial Offide Mailing Address:
Zip Code*
Authorizing Official: First Name
Authorizing Official: Last Name
Authorizing Official: Title*
Authorizing Official: E-mail
Address"
Authorizing Official: Phone
Number*
2100 Pontiac Lake Road
Waterford
MI
48328
Michael
Girigell
Chair, Oakland County Board of Commissioners
gingellm@oakgcy.com
248-858-0100
EXt
Authorizing Official Mailing
Address: Street"
Authorizing Official Mailing
Address: Room/Floor
Authorizing Official Mailing
Address: City*
Authorizing Official Mailing
Address: State*
Authorizing Official Mailing
Address: Zip Code
1200 N. Telegraph Road
Dept. 404
Pontiac
Ml
48341
DCCMIS Contact Information
OCCMIS Administrator (The
person responsible for reporting Candace data to SCA0): First Name*
DCCMIS Administrator: Last Name*
DCC MIS Administrator: E-mail
Address*
DCCMIS Administrator: Phone
Number*
Sereno
serenoc@oakgov.com
248-452-9590
Ext.
Program Design pt.
Felony offense occurring within
City of:"
Target Population*
• Nigh Risk
• High Needs
• Non-violent Offenders
• Diagnosed with a substance use disorder
• Other
Pontiac
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Web Grants - Michigan Courts Page 6 of 16
The target population Includes defendants who commit a crime within the City of Pontiac that meet the criteria of the Drug Court Statute and
the requirements of this grant. According to MCL 600.1064, a participant may not be currently charged or has pled guilty to, or if a juvenile,
is currently alleged to have committed or has admitted responsibility for, an offense involving the death of or a serious bodily injury to any
individual, or the carrying, possessing, or use of a firearm or other dangerous weapon by that individual, whether or not any of these
circumstances are an element of the offense, or is criminal sexual conduct of any degree. Participants may not have been previously
convicted of an offense involving the death of or a serious bodily injury to any individual. Additionally, eligible participants must be
diagnosed with a substance use disorder and score a 5 or higher as mandated by the SCAO on either the violence or recidivism scale on
the COMPAS assessment.
Screening, Eligibility and Assessments*
How are potential urban drug court participants identified?
Community Corrections will immediately identify all legally eligible cases scheduled for a preliminary examination in the 50th District Court.
UDC or Community Corrections personnel will screen all defendants, whether in custody or on bond, for potential eligibility. A request for
screening may also come from the Court, the prosecuting attorney, law enforcement or counsel for the defendant. Once a defendant is
assessed and deemed eligible for the Urban Drug Court, a plea of guilty is entered at a pre-trial and sentencing is scheduled approximately
live weeks out. While waiting for sentence to the Urban Drug Court, eligible participants are closely monitored by pre-trial supervision.
Initial Eligibility Screening'
When does the initial screening occur, who conducts the initial screening of offenders, and who determines eligibility?
Substance abuse assessments (and mental health assessments, if deemed necessary) are conducted at the time of the preliminary
examination in the 50th District Court by UDC or Community Corrections personnel. Community Corrections determines legal eligibility for
the program.
ComEAs Assessment*
Who conducts the COMPAS assessment and when does. the assessment occur?
For those persons determined to meet legal eligibility by Community Corrections, a COMPAS assessment is conducted by the case
manager or Community Corrections within 72 hours of arrest, if in custody, or as soon as permission is granted by the defense attorney and
an appointment can be set up if the defendant is not in custody.
Substance Abuse Assessments"
What type of substance abuse essessrnents are conducted, when are they conducted, who conducts the assessment, and whet is the name of the assessment tool?
The NEDS Assessment tool is administered for substance abuse disorders and, if needed, the LOCUS for mental health disorders. These
assessments are conducted by the case manager or Community Corrections and will be followed by a psycho-social interview conducted
by a person who is credentialed to perform the assessments. The psycho-social interview is completed during the participant's initial
assessment with their treatment provider. The psycho social interview will substantiate or amend (if necessary) the initial DSM- 5 diagnosis or ASAM level of care.
Am Diagnostic and Statistical Manuel of Mental Disorders (OS14414 codes determined based on assessment tools used?
DSIVI-1V Codes* Yes
If No, how is it determined?
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WebUrants - Michigan Courts
Page 9 of 16
classes or referrals for other specialized treatment and intervention programs, Attend
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directed, if unemployed or employed on a part-time basis, begin to seek full-tim
e
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program, trade school or college) on a full-time basis. Remain current on paymen
t
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.
Phase Two is designed to last three to six months, depending upon the participa
n
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'
s
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d
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i
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.
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completed before moving to Phase Three, with the exception of people who wil
l
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-
ordered community service must be completed prior to advancement to Phas
e
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.
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within the discretion of and upon agreement of the UDC team.
Phase Three - Submit to random breath and urine screens as directed.The dru
g
t
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r
e
q
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attempt to allow the participant time to work and prepare for their release from probati
o
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,
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o
f
society. The participant will be required to drop at least one time per week while lo Ph
a
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q
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c
y
of drug screens during this phase.Meet with probation officer/case manager onc
e
p
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group attendance as directed. Provide documentation of academic progress a
n
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.
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payment of court-ordered financial obligations or establish a repayment plan with th
e
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.
Phase Three is designed to last approximately six to 18 months, depending u
p
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p
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s
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program within the period agreed to by the UDC team. The UDC team will ultimately d
e
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probation officer will! review the participant's LEIN record to ensure that the participan
t
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p
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o
graduation.
Case ilnanagement"
Who is responsible for providing case management and ',Malls the approximate caseload per case manager?
The Case manager and the MDOC probation agent are responsible for case ma
n
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treatment providers, advocating for eligibility for services and public funding, v
e
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establishing a relationship with the treatment provider in order to obtain progress rep
o
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.
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responsibility over the program's current caseload of 37 active UDC participants.
Participant Contact'
How frequently does the case manager-have contact with the participant? Are the contacts direct (face-to-face) orindirect (telep
h
o
n
e
)
?
The frequency of contact varies, depending upon the phase and sobriety of
t
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probation agent will have face-to-face contact with the participant on at least a weekly
b
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s
.
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the participant progresses in his/her sobriety, but will be at least monthly througho
u
t
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e
p
r
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g
r
a
m
.
Status Review Hearings'
Haw frequently does the urban drug cour t participant appear before the judge for status review
h
e
a
r
i
n
g
s
?
In Phase One, a participant will meet with the Court on a biweekly basis. As the parti
c
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p
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,
this will be reduced to a monthly basis. Frequency can be increased as needed to
a
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t
y
a
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d
progress.
Please check all that apply
Who participates in the status
review hearings?*
Other
Federal Confidentiality Laws'
What are Me urban drug court program's policies and procedures to assure complianc
e
w
i
t
h
f
e
d
e
r
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f
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m
a
t
i
o
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?
The UDC subscribes to the confidentiality policy adopted for the ATC/MHC pr
o
g
r
a
m
s
.
"
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(800) treatment and mental health providers shall comply with the Federal Dru
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Health Insurance Portability and Accountability Act (HIPAA) of 1966-Privacy
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Community Mental Health Authority Policy No. RR 6.1, the Oakland Count
y
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Judge, Case Manager, Parole/Probation Agent, Treatment Provider
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WebUrants - Michigan Courts Page 7 of 16
Program Design pit 2
Upon successful completion at the when drug court program, charges are: (Please check all that apply)
Charges are:*
Other
If you checked any ot the boxes regarding case processing, please elaborate (e.g. DVY1 3rd reduced 10 2nd upon successful completion).
Please elaborate on the response
given above.*
Please check all that apply
Treatment is provided:*
Substance Abuse Treatment"
The 6th Circuit Urban Drug Court has yet to develop collaboration with the Oakland
County Prosecutor's Office. Unfortunately, at this time we are unable to provide
defendants with reduced, non-public, or case dismissals.
Through direct contracts with individual providers, Through contracts with local treatment agencies
and/or through a single contract with the Regional Substance Abuse Coordinating Agency, Determined
by the participant and/or insurance
List the substance abuse treatment agencies and the range of services they have available for urban drug court participants in yourfurisdi
c
l
i
o
n
,
Community Corrections will immediately identify all legally eligible cases scheduled for a preliminary examina
t
i
o
n
i
n
t
h
e
5
0
t
h
D
i
s
t
r
i
c
t
C
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t
,
UDC or Community Corrections personnel will screen all defendants, whether in custody or on bond, for potential eligibility.
A
r
e
q
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e
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t
f
o
r
screening may also come from the Court, the prosecuting attorney, law enforcement or counsel for the defendant. Once a
d
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f
e
n
d
a
n
t
i
s
assessed and deemed eligible for the Urban Drug Court, a plea of guilty is entered at a pre-trial and sentencing is scheduled
a
p
p
r
o
x
i
m
a
t
e
l
y
five weeks out. While waling for sentencing to the Urban Drug Court, eligible participants are closely monitored by p
r
e
-
t
r
a
i
l
s
u
p
e
r
v
i
s
i
o
n
.
Oakland County Health Division Office of Substance Abuse Services (OSAS) has contracts with 11 organizatio
n
s
a
b
l
e
t
o
p
r
o
v
i
d
e
a
continuum of care including: medical detox, enhanced outpatient, outpatient and group therapy. Oakland County Commun
i
t
y
M
e
n
t
a
l
Health Agency has contracts with three agencies able to provide substance abuse and co-occurring services, Community
C
o
r
r
e
c
t
i
o
n
s
provides services including residential and outpatient substance abuse treatment, cognitive behavioral therapy, a
n
g
e
r
m
a
n
a
g
e
m
e
n
t
a
n
d
/
o
r
domestic violence programs and mental health treatment to participants who are PA511 eligible. The UDC Pr
o
g
r
a
m
h
a
s
e
s
t
a
b
l
i
s
h
e
d
relationships with the following providers:
Oakland Family Services offers outpatient treatment, early childhood services, family preservation, behavioral health, olde
r
a
d
u
l
t
a
n
d
caregiver services, and specialized services for youth, and psychiatric support.
Community Programs Incorporated (CPI) offers outpatient treatment, residential treatment, dual diagnosis prog
r
a
m
m
i
n
g
a
n
d
d
e
t
o
x
i
f
i
c
a
t
i
o
n
.
Solutions to Recovery (SIR) provides inpatient treatment for alcohol and substance abuse addictions.
SHAR-Macomb offers inpatient treatment, outpatient treatment, ambulatory detoxification, transitional housing a
n
d
r
e
c
o
v
e
r
y
s
u
p
p
o
r
t
a
n
d
prevention services.
Sacred Heart of Memphis, Michigan, provides inpatient treatment, outpatient treatment, detoxification, medication assistanc
e
t
r
e
a
t
m
e
n
t
s
,
women's specialty, HIV/AIDS care and supportive independent living.
Woodward Counseling/Holy Cross- Outpatient Treatment.
Step Forward-Outpatient Treatment.
Easter Seals- Intensive Outpatient mental health treatment, case management, recovery peer support servic
e
s
,
e
a
r
l
y
i
n
t
e
r
v
e
n
t
i
o
n
,
c
o
-
occurring and employment training services.
Common Ground- Residential crisis prevention/intervention, residential unit for adults, teen victim assistance progr
a
m
,
s
u
p
p
o
r
t
g
r
o
u
p
s
,
S
t
e
p
Forward (transitional housing) and The Sanctuary (shelter for teens).
Kairos offers adolescents alcohol and drug detoxification, adolescent's residential substance abuse treatment
,
y
o
u
n
g
a
d
u
l
t
r
e
s
i
d
e
n
t
i
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treatment, adult residential treatment, women's detox program, women's specialty program and outpatient services.
Bio Med- Outpatient Substance abuse treatment, Methadone Maintenance, Methadone Detoxification and Bupreno
r
p
h
i
n
e
u
s
e
d
i
n
Treatment.
Training and Treatment Innovations (Tl-l) offers Assertive Community Treatment (ACT) Dialectical Behavioral Therapy (DBT), residential
services, clubhouse services, Co-Occurring Mental Health and Substance Abuse Disorders, Young Adult Program, Drop-In
C
e
n
t
e
r
,
Recovery Supports Program, Supported Employment Services and Supports Coordination.
Advanced Counseling offers outpatient treatment in the following areas: anxiety and depression, eating disorders, grief an
d
l
o
s
s
c
o
u
n
s
e
l
i
n
g
,
divorce issues (loss, custody), coping with chronic pain and illness, ADD/ADHD, child management and parenting issu
e
s
,
s
c
h
o
o
l
a
n
d
workplace issues, and sexual dysfunction, abuse and trauma, and substance abuse.
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Milford Counseling offers outpatient treatment for, substance abuse, domestic violence, women's and men programming, spice/k2
synthetics program, sober companion program and life skills,
Treatment Plan*
How often is each defendant's treatment plan reviewed?
The defendant's case management treatment plan is reviewed on an ongoing basis at team meetings as outlined in each phase and is
adjusted in response to the defendants progress. The defendant's clinical treatment plan may only be modified by a credentialed treatment
provider as pertinent information is revealed in treatment sessions. Prior to making the adjustments, the treatment provider Is required to
share the modification with the probation officer and case manager. The adjusted treatment plan with be discussed at team review
meetings. This process will allow the drug court team the opportunity to provide every participant with specialized care,
Ancillary Services*
Wh:11 nie y services are available Is participants (o.g„ career counseling, GED classes, eta)?
" Job training, literacy, parenting classes, housing assistance and GED classes, transportation assistance (distribution of bikes and bus
passes) New Beginnings clothing closet, Peer mentoring (UDC Support Group), resume building, job preparedness (Michigan Rehabilitation
Services) and life skills.
Program Design pt. 3
Program Length
How many phases oonstitute the program? If phases are not used, explain how a defendant progresses through lire program?
There are three phases in the program.
Program Requirements*
What are the requirements for compieffng each phase or progressing through the program (e,g, the number, type, and frequency of dreg tests, attendance at support groups, etc.)?
Phase One - Participate in treatment sessions (including inpatient or residential treatment, if needed) as established in the treatment plan
approved by the Court. Submit to at least three urine and breath screens per week as directed. Meet with probation officer and case
manager a minimum of one time weekly. Participate in support group meetings as directed. Obtain an established sponsor within the first 90
days in the program. Follow through with other referrals for spedallzed treatment or intervention programs. Participate in UDC review
hearings on a biweekly basis. Establish a payment plan for court-ordered financial obligation or begin service work to pay off tines and
costs.
This phase is intended to last three to four months, depending on the individualized treatment plan. Participants must maintain
90 consecutive days of sobriety after completing any residential treatment to move to Phase Two. The UDC treatment team will decide
when to move a participant to Phase Two.
Phase Two - A step down to the next level of treatment, i.e., intensive outpatient, outpatient or aftercare treatment, upon recommendation
by the treatment provider and the UDC team, Drug testing, including breath and urine screens, continues as directed. Participants during
Phase two are rquired to maintain the same drug testing schdule as in Phase one. Meet with probation officer/case manager at least once a
month. Participate in support group meetings as directed. Begin completing other terms of probation, such as community service, parenting
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Oakland County Community Mental Health Authority Rights Policies."
Program Design pt. 4
Drug Tasting"
How frequently are participants required to submit to drug andlor alcohol testing? What are they being tested for?
Drug and alcohol testing schedules will be established based upon drugs of choice and the speed at which they are metabolized. Protocols
recommended in the Michigan Association of Drug Court Professionals Michigan Drug Testing Standards will be adhered to. At a minimum,
a 5-panel test and PBT will be completed 2-3 times per week and other drug testing will be added if there is a suspicion of use. The drug
tests are observed and monitored by trained urinalysis professionals employed by the specific testing centers.
Administrator*
Who administers the drug and/or alcohol testing?
Testing will be done by outside agencies, namely JAMS and RESULTS, as they have existing offices in the City of Pontiac and several
others throughout Oakland County and southeastern Michigan.
Notification*
Who is notified of the result and how soon does this occur?
The agencies where drug testing is provided maintain websites where all test results are posted. Positive test reports are given
immediately to the case manager and M000 probation agent. The case manager will enter all test results into DCCMlS.
Positive Results?*
What /s the response to a positive drug or alcohol host result?
The response is two-fold and depends upon the participant as the sanction response differs depending upon whether the participant
acknowledges that he/she will test positive. Typically there will be a court sanction. The sanction can vary from community service, writing
assignment or jail time just to name a few. A treatment provider may respond to a positive drug or alcohol test by increasing treatment
sessions or implement a ioumaling component of treatment. The sanctions imposed by the treatment providers are presented to the UDC
Case Manager and Probation Officer to ensure that they are appropriate for the participant.
Program Design pt. 5
Sanctions"
List the sanctions that are used.
Sanctions will be applied as an immediate and direct consequence of program failure. The UDC Judge uses sanctions to assist participants
in complying with the rules and regulations of the program. Sanctions may include, but are not limited to: increased drug testing, increased
frequency of court appearances before the UDC Judge, participation in Community Corrections programming as directed, completing
community service, writing assignment, GPS tether, Alcohol tether or incarceration.
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Incentives*
1.1st the incentives that are used.
Incentives can be recommended by treatment staff and are granted at the UDC Judge's discretion for particular accomplishments in
treatment or phases. When the opportunity arises, the UDC Judge will seek to support treatment through positive reinforcement, in-court
acknowledgment, early calendaring and other incentives as agreed to by the team. Additionally, the participants may receive calendars,
journals or a copy of The Big Book" as an incentive for maintaining sobriety.
Graduation Requirements"
Discuss the participant requirements for graduation.
When a participant completes all three phases of the UDO as outlined above, and upon recommendation of the UDC team, he/she
becomes eligible to graduate from the program. This includes: maintaining sobriety arid being clean and sober for a minimum of four
consecutive months prior to graduation, successfully completing all treatment goals and community service assignments, paying all court-
ordered financial obligations, successfully completing or progressing within an academic program or maintaining employment and having an
association with an aftercare-type support system.
Expulsion Criteria*
Discuss the criteria for terminating a defendant from the program.
The decision to terminate someone from the UDC program will be made on a case-by-case basis. Conduct demonstrating a refusal to
comply with treatment plan and program rules will be grounds for termination.New non-violent felony charges are not automatic grounds for
Urban Drug Court revocation.
Who makes up The Urban Drug Court ream? (Please cheek all that apply)
Drug Court Team" Judge, Case Manager, Parole/Probation Agent, Treatment Provider
Other
Program Income
Will your court program earn
program income as defined No
above?*
Program Income Sources:
If yes, what am the program Income sources and how much is charged for each program income source (e.g., drug tests $5; participation fees 5250, etc)?
At this early stage, the Court has established no program income. However, the Court is considering its options to offset costs with an eye
to future sustainability of the program as it evaluates the participants' progress.
Certification Form
Authorizing Official
By checking the box, I certify that
the below referenced person is the
Authorizing Official for the court
Yes
program:"
Authorizing Official Name:* Michael J. Gingell
Date:" 08/29/2013
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Project Director
By checking the box, I certify that
the below referenced person is the
Project Director for the court
program:*
Project Director Name:*
Date:*
Financial Officer
By checking the box, I certify that
the below referenced person is the
Financial Officer for the court
program:"
Financial Officer Name:"
Date:*
By checking this box, I certify that
the Chief Judge of this court
supports our court applying for
this grant opportunity.'
Yes
Ebony McCann
05/20/2014
Yes
Lynn Sonkiss
08/29/2013
Yes
Personnel
Name Position Computation + Request Other Grant Or
Funding Sources
Local Cash
Contribution
LoGal In-Kind
Contribution Total
Ebony
McCann
Youth and Family
Casework Supervisor
$55,710 (from 5/2/14 salary forecast)
-• $58,710 x 100% $28.22fhour
um 10,00 50.00 $000 $0.00 $58,710.00
Michelle
Sawyer Technical Assistant
(pine) 518.15/hour x 1,000 hours - $18,150 $18,150.00 $0.00 $0.00 50.00 $18.150.00
$76,860.00 $0.00 $0.00 $0,00 $76,880.00
Personnel Justification
Personnel Justification*
Justify personnel (lc., wages) associated with the proposed project These personnel costs should tie back to the Budget Request Sum
m
a
r
y
a
n
d
B
u
d
g
e
t
D
e
t
a
i
l
worksheet
The court requests a case manager/supervisor position. The job duties include coordination of weekly case conferences, initial case
screening for eligibility, liaison and contract oversight with service providers, supervision of participants in the UDCI program, and
preparation and maintenance of program procedure manuals. Oakland County established the pay grade for this position as th
e
e
q
u
i
v
a
l
e
n
t
of a Youth and Family Casework Supervisor position. It is anticipated that the successful candidate will begin at the one-year ste
p
o
f
t
h
e
salary grade. (Total cost $58,710) The court also requests funding for a ptne technical assistant position who will be respons
i
b
l
e
f
o
r
entering all case related data for participants into the DCCMIS system, as welt as, making calls, contacts, and other duties as assigned b
y
the case manager. The funding of the technical assistant position will enable the case manager to focus upon her primary duties while
ensuring that ministerial functions, data entry, and file maintenance are timely and accurately performed. Oakland County establis
h
e
d
t
h
e
pay grade for this position as the equivalent of a Technical Assistant position. (Total cost $18,150)
Fringe Benefits
Row Percentage Request Other Grant Or Funding
Sources
Local Cash
Contribution
Local In-Kind
Contribution Total
Employer FICA 7.65% $4,754,00 $0.00 50,00 $0.00 $4,754.00 Retirement 27.7% $18,778.00 $0.00 $0,00 $0.00 $18,778.00 Hospital Insurance 0% $16,744.00 00.00 $0.00 $0.00 $16,744.00 Den tat Insurance 0% $1,460.00 $0.00 $0,00 $0,00 $1.460.00 Vision Insurance 0% $146.00 $0.00 50.00 $0,00 $146.00 Unemployment 0.32% 0246.00 50.00 $0.00 $0.00 5246.00
Worker's 1.37% $292.00 $0.00 50.00 80.00 $292.00
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Page 13 of 16
Compensation
Life Insurance 0.49% $182.00 $0.00 $0.00 $0.00 $182.00 Other 1.36% 5850.00 50,00 $0.00 50,6 $850.00 Other 0% $0.00 $0,00 $0.00 $0.00 $0,00 Other 0% $0.00 $0.00 $0.00 $0.00 $0.00 Other 0% 90.00 $0,03 $0.00 $0.00 $0.00 TotaiS $43,452.00 $0.00 $0.00 $0.00 $43,452.00
Fringe Benefits Justification
Fringe Benefits Justification"'
Justify fringe benefit costs associated with the proposed project. These fringe benefits should tie beck to the Budget Request
S
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y
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D
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t
The requested fringe benefits adhere to Oakland County's standard benefit package for
a
f
u
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l
-
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m
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O
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y
Merit System. In addition to the rates listed above, which total 38.98%, there are ann
u
a
l
d
i
r
e
c
t
c
h
a
r
g
e
s
f
o
r
h
o
s
p
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,
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e
n
t
a
l
,
a
n
d
v
i
s
i
o
n
w
h
i
c
h
are as follows: $16,744, $1,460, and $146 respectively. (Total cost for Supervisor
p
o
s
i
t
i
o
n
$
4
2
,
6
1
4
)
T
h
e
r
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q
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e
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f
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r
a
p
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r
t
-
time non-eligible employee is a flat 5.76% of salary. (Total cost for the technical assi
s
t
a
n
t
$
835)
Contractual
Contractor Computation
Services
to be
Provided
Request
Other
Grant or
Funding
Source
Local Cash
Contribution
Local In-
Kind
Contribution
Total Subrecipient ContractorNendor
Solutions to
R"c'verYi Sequoia, and
CPI
$47.00/dav -
Residential
and
transitional
housing for
participants
540,000.00 550,000.00
•
$0.00 $0.00 $90,000.00 No No
OSAS
(inetudes
Kairos/Holy
Cross)
Varies from $25/day
- $135/dny
Substance
abuse
treatment
options
through
Office of
Substance
Abuse
Services and
Its
stakeholders' Includes
residential
treatment,
detox
options,
intensive
outpatient
therapy, and
group and
individual
therapy
services.
$20,000.00 $50,000,00 50,00 $0,00 570,000,00 No No
Oakland
County
Community
Mental
Health
Costs vary
depending on the
service
Adresses
treatment
and services
for
participants
with co.
occuring
disorders,
$10,000,00 $20,000,00 $0,00 $0.00 $30,000.00
JAMS and
Results
$36/week/participant
X 30 partIcpants it
50 weeks a $36,000
drug testing
services for
participants
$04,000.00 $0.00 $0.00 $0.00 $54,000.00 No
'
No
5124,000.00 5120,000,00 $0.00 00.00 $244,000.00
Contractual Justification
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Contractual Justification"
Justify sontraolual costs associated with the proposed project. These contractual' costs should tie back to the Budget Request Summary and the Budget Detail Worksheet
These costs are for residential and transitional housing, various group and individual therapy, drug testing, and other treatment options for
participants.
See attached list of services and per service costs.
Supplies
Item Computation Request Other Grantor Funding
Source
Local Cash
Contributions
Local In-Kind
Contributions Total
Cnstant Drug Testing
Kits
$7 x 51 participants x7
tests
$2.428.00 50.00 50,09 50.00 $2.408.09
Alcohol Tether $10 x 5 participants x 00
days $4,500.00 $000 $0.00 $0.00 $4.500.00
86.088,00 50,00 80.00 00.90 — 56,9518,00
Supplies Justification
Supplies Justification"
Justify supply costs associated with the proposed project Those supply expenses should tie back to the Budget Request Summary and Budget Detail worksheet.
Instant drug testing kits provide immediate feedback on a participants performance in the program. The requested line item provides for
approximately 350 instant drug kits which averages seven tests per participant in a year presuming almost full capacity from day one. The
court also requests funding for an alcohol tether to ensure the UDCI pilot may offer a full range of sanction options to participants who
relapse during the course of completing the program. As identified above, the daily cost of tether is $11://day.
Travel
Type of Travel
Expenses Computation Request Other Grantor
Funding Source
Local Cash
Contributions
Local In-Kind
Contributions Total
Bus Passes $66 x 50 participants x9
months $26,700.00 moo $0.00 $0.00 $2970000
SMOCP Conference Registration and Lodging
for three
81.600.00 $0.00 $0,00 $0.00 $1,000.00
$30,700.00 $0.00 $0.00 $0.00 $00.700.00
Travel Justification
Travel Justification*
Justify travel costs associated with the proposed project. The costs should tie back to the Budget Request Summary and the Budget Detail worksheet.
Because many participants tack either a valid drivers license and/or a motor vehicle, bus passes provide participants with effective
transportation to attend court hearings, treatment sessions, and other program requirements,
Registration only for three staff at the MADCP Conference per grant rules.
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Other Sources of Funding
Other Sources of Funding"
N/A
Personnel Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contribu
t
i
o
n
s
I
n
-
K
i
n
d
C
o
n
t
r
i
b
u
t
i
o
n
s
T
o
t
a
l
C
o
s
t
Personnel Total 876,860,00
$0.00
$0.00
$0,00 $76.850.00
Fringe Benefits Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions I
n
-
K
i
n
d
C
o
n
t
r
i
b
u
t
i
o
n
s
T
o
t
a
l
C
o
s
t
Fringe Benefits Total $43,452.00
80.00
$0.00
$0.00 $43,452.00
Contractual Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions I
n
-
K
i
n
d
C
o
n
t
r
i
b
u
t
i
o
n
s
T
o
t
a
l
C
o
s
t
Contractual Total
$124,000,00
$120.000.00
$0,00 $244,000.00
Supplies Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributions T Contributions Total Cost Supplies Total $5,988.00
$0,00
$0.00
$0.00 $5,985.00
Travel Summary
Budget Category Request Other Grant Or Funding Source Local Cash Contributi
o
n
s
i
n
-
K
i
n
d
C
o
n
t
r
i
b
u
t
i
o
n
s
T
o
t
a
l
C
o
s
t
Travel Total $30,700.00
$0,80
$0.00
$0.00 $30,700.00
Total Budget
Budget Category Request Other Grant Or Funding Source Local Cash Contributions
I
n
-
K
i
n
d
C
o
n
t
r
i
b
u
t
i
o
n
s
T
o
t
a
l
C
o
s
t
Total
$282,000.00
$120,000.00 $0.00
$0.00 8402,000,00
Attachment
Attachment Description
File Name
Type File Size Attachment 'Sixth Circuit UDC' testing and treatment fees Copy of PY2015 Sixth Circuit UDC! Testing and Treatment Fees..xlsX xlsx 14K5
http://rnicourts.dullestech ,net/getApplicationPrintPreview.do?documentPk=1400003104734 10/8/2014
Web Grants - Michigan Courts Page 16 of 16
http://micourts.dullestech.net/getApplicationPrintPreview.do?documentPk=1400003104734 10/8/2014
Michigan Supreme Court
State Court Administrative Office
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan. 48909
Phone (517)373-0128
Dawn A. Monk
Deputy State Court Administrator
August 22, 2014
Honorable Nand J. Grant
6th. Circuit Court
Courthouse Tower
1200 N. Telegraph Rd.
Pontiac, MI 48341-0404
Re: FY 2015 Urban Drug Court Initiative Grant Program Award Notification
6th Circuit Court - Adult Circuit Drug Court
Dear chief Judge Grant:
am pleased to inform you that your court has been awarded a grant in the amount of $282,000
from the Urban Drug Court Initiative Grant Program (UDCI) administered by the State Court
Administrative Office (SCA0). This award is for the grant period October 1, 2014, through
September 30,2015.
Your court's FY 2015 contract will be e-mailed to your project director, Ebony McCann. The
budget based on your court's actual award should be updated on WebGrants by September 19, 2014,
and the original signed contract should be returned by mail to SCAO by December 5, 2014.
Should you have any questions, please contact Jessica Parks at 517-373-6285, or by e-mail at
parksj@courts ,mi.gov .
Sincerely,
Dawn A. Monk
cc: Dr, Jessica Parks, Problem-Solving Courts Manager
Ms. Deborah Green, Region I Administrator
Mr. Kevin Oeffner, Court Administrator
Ms. Ebony McCann, UDCI Project Director
URBAN DRUG COURT INITIATIVE FY 2015 ASSURANCES
1. Applicants must provide assurance that there has been, and will continue to be, appropriate
consultation with all affected agencies in the planning and operation of the urban drug court program.
Programs are required to have a current Memorandum of Understanding that conforms to MCL
600.1062.
2. Applicants must provide assurance that all treatment programs and providers used in the urban drug
court program are licensed and/or accredited by appropriate state government or professional
agencies.
3. Applicants must provide assurance of the intention of the jurisdiction to continue urban drug
treatment court operations if funding through the State Court Administrative Office (SCAO) is no
longer available.
4. Applicants must provide assurance that all recipients of funding under this initiative are required to
comply with nondiscrimination requirements contained in various federal and state laws. Each
applicant court should have a copy of their Equal Employment Opportunity plan on file and available
for review by the SCAO upon request.
5. Applicants must assure that they and any subgrantees will not use funds from the Urban Drug Court
Initiative (UDCI) for lobbying and that they will disclose any lobbying activities related to the UDCI.
6. Recipients of funding under this initiative agree that all expenditures, including personnel services,
contractual services, and supplies, shall be in accordance with the standard procedures of their court.
The program's accounting system must maintain a separate fund or account to support expenditures.
Recipients of funding agree to maintain accounting records following generally accepted accounting
principles for the expenditure of funds for purposes identified in the budget and any budget
amendments.
7. State funds may not be used to replace (supplant) funds that have been appropriated for the same
purpose.
8. Recipients of funding will assure that the Michigan Supreme Court, the SCAO, the local government
audit division of the Michigan Department of Treasury, the State Auditor General, or any of their duly
authorized representatives shall have access to and the right to examine, audit, excerpt, copy, or
transcribe any pertinent financial transactions, accounting records, or other fiscal records related to
this initiative. Such records shall be maintained for a period of five years after completion of the
project or until all SCAO audits are complete for the fiscal period, whichever is later. Recipients shall
provide quarterly reports on the funds received and expended by the urban drug court in the form
required by the SCAO.
9. Applicants agree to collect and provide program and participant data in the form and manner required
by the SCAO, and to participate in follow-up and evaluation activities.
10. Applicants receiving awards from SCAO agree to utilize the SCAO Drug Court Case Management
Information System (DCCMIS) to manage urban drug court cases and report all data to SCAO pursuant
to MCL 600.1078.
FY 2015 UDCI: Assurances Page 1
11. Applicants who receive funding from the UDCI must plan, design, and operate their programs
according to one of the following models: Drug Treatment Courts: The Ten Key Component or The Ten
Guiding Principles of DW1 Courts. Additionally, applicants agree to follow all applicable state laws,
court rules, and administrative orders pertaining to the operation of urban drug courts and
adjudication of related cases.
12. All recipients of funding under this initiative will ensure that violent offenders, as defined in MCI
600.1060(g), will be excluded from the urban drug court program.
a. "Violent offender" means an individual who meets either of the following criteria:
I. Is currently charged with or has pled guilty to, or if a juvenile, is currently alleged to
have committed or has admitted responsibility for, an offense involving the death of,
or a serious bodily injury to any individual, or the carrying, possessing, or use of a
firearm or other dangerous weapon by that individual, whether or not any of these
circumstances are an element of the offense, or is criminal sexual conduct of any
degree.
ii. Have one or more prior convictions for, or if a juvenile has one or more prior findings
of responsibility for, a felony involving the use or attempted use of force against
dnother individual with the intent to cause death or serious bodily harm.
14. Applicants agree that if a federal 501(c)3 exists or is developed for urban drug court purposes, or if the
urban drug court develops a partnership with an existing 501(c)3, that no employee of the court will be
directly involved in the operations of the 501(c)3.
15. The SCAO may suspend funding in whole or in part or terminate funding for the following reasons:
a. Failure to comply with the requirements of the program, which includes the submission of
financial reports, quarterly data reports, and the annual DCCMIS user audit within the required
time periods.
b. Failure to make satisfactory progress toward implementation of the program.
c. Failure to adhere to the requirements in the contract.
d. Proposing or implementing substantial plan changes to the extent that the application would
not have been selected for funding.
e. Filing a false certification in this application or other report or document.
f. Other good cause shown.
16. The individuals with express authority to act in the name of the applicant in the positions of project
director, financial director, and authorizing official should be the signatories. The signatures commit
the applicant to the terms and conditions of the contract and attest to the accuracy of all information
the applicant has supplied. The project director is responsible for directing the implementation of the
urban drug court grant project. The financial officer is the individual who is fiscally responsible for this
project and is responsible for accountability for the state funds. The authorizing official is the
individual authorized by the court to enter into this agreement. The SCAO prohibits the same
individual from signing in more than one capacity.
FY 2015 UDCI: Assurances Page 2
Michigan Supreme Court
State Court Administrative Office
Trial Court Services Division
Michigan Hall of Justice
P.O. Box 30048
Lansing, Michigan 48909
Phone (517)373-4835
Jennifer Warner
Director
July 31, 2014
Commissioner Michael Gingen
Chairperson of the Board of Commissioners
1200 N. Telegraph Rd, Bldg 12E
Pontiac, MI 48341-0475
Dear Mr. Gingen:
I am providing information about Assurance #3 in. State Court Administrative Office
(SCAO) grant application materials. The assurance states that applicants must provide assurance
of the intention of the jurisdiction to continue program operations if funding through the SCAO
is no longer available. This intention may include pursuing local funding, or other state or
federal grant funds. This assurance is also required to apply for and accept federal program
funding for problem-solving courts programs. This should not be construed as a mandate for
future funding of a program through your funding unit
If you have questions, please contact me by telephone at 517-373-6285 or by e-mail at
parksj@courts.ini,gov.
Sincerely,
Jessica Parks
URBAN DRUG COURT INITIATIVE ALLOWABLE EXPENSES FY 2015
Allowable Expenses
• Salary and fringe benefits
• Contractual employees not to exceed $56.25 per hour or $450 per day
• Substance use disorder treatment services
• Mental health treatment services
• Substance use disorder, mental health, and COMPAS assessments
• GED tests ( up to 5 tests at $25 each, per participant)
• Drug testing
• Drug testing supplies
• Drug test confirmations
• Transportation expenses for participants (e.g., bus passes)
• Interlock daily fees for indigent participants
• Fees for obtaining birth certificate in order to get state ID or social security card, and to
complete benefits forms and other legal documents ( not to exceed $36 per participant)
• Fees for obtaining Michigan ID ( not to exceed $12 per participant)
• Registration fees and a maximum of two nights of lodging for the MADCP conference (up to
three participants)
Disallowed Expenses
• Incentives
• Office supplies and equipment (e.g., computers, copiers, printers, furniture, paper, pens,
folders, binders, ink cartridges, etc.)
• Software (e.g., new software, maintenance fees, etc.)
• Indirect and administrative fees
• Gasoline expenses
• Construction or renovation
• Meals and refreshments (except for certain approved ceremonies such as graduation)
• Mileage, and parking costs for the MADCP conference
• In-state and out-of-state training
• Memberships
• Fines and Penalties (e.g., court fees, driver's license fees, etc.)
• Lobbying
• Honorariums
• Attorney fees for indigent defense or prosecution
• Other costs not directly related to operation of a drug court
• Evaluation or evaluator expenses
Note: If an item is NOT fisted as an allowable expense, SCAO considers it disallowed.
CONDITIONS ON EXPENSES
Costs must be reasonable and necessary. All grant costs and billings will be reviewed by SCAO to ensure that they reflect costs generally recognized as ordinary and necessary for the operation of the
problem-solving court and reflect market prices for comparable goods or services. Additionally, the
FY 2015 UDC!: Allowable Expenses Page 1
grant expenditures must be for goods and services that are or will be utilized for the grant period or
fiscal year (October 1, 2014 to September 30, 2015). Billing for goods and services (i.e., bus tokens,
library materials, drug testing supplies on September 24) that could not reasonably be used up prior to
September 30 will be denied for reimbursement. The following list of disallowable expenses is not
exhaustive. Contact SCAO if you are not sure about an expense. If required by the parent agency,
costs must be sustained by competitive bids.
Individual consultant fees are limited to $450 (excluding travel, lodging and meal costs) per day,
which includes legal, medical, psychological and accountant consultants. If the rate will exceed $450
for an eight-hour day, written approval is required from the State Court Administrative Office.
Compensation for individual consultant services is to be responsible and consistent with that paid for
similar services in the market place.
NON -SUPPLANTING
SCAO requires that funds not be used to supplant state, local or tribal funds. The grantee must assure
that. Muds will not he used to replace or supplant state, local or tribal funds, but will be used to increase
the amount ot such kunds that would, in the absence ofglani funds, be availabk:1 .0f ccirrin-ud
justice activities.
This means that if your court plans to:
(a) Hire new positions (including filling existing vacancies that are no longer funded in your
agency's budget): It must hire these additional positions on or after the official grant award
start date, above its current budgeted (funded) level of positions;
(b) Rehire personnel who have already been laid off (at time of the application) as a result of state,
local, or tribal budget cuts: It must rehire the personnel on or after the official grant award start
date and maintain documentation showing the dates(s) that the positions were laid off and
rehired;
(c) Maintain personnel who are (at the time of application) currently scheduled to be laid off on a
future date as a result of state, local, or tribal budget cuts: It must continue to fund the
personnel with its own funds from the grant award start date until the date of the scheduled lay-
off (e.g., if the lay-off is scheduled for October 1, then funds may not be used to fund the
personnel until October 1, the date of the scheduled lay-off), and maintain documentation
showing the date(s) and reason(s) for the lay-off. [Please note that as long as your agency can
document the date that the lay-off would occur if the grant funds were not available, it may
transfer the personnel to the grant funding on or immediately after the date of the lay-off
without formally completing the administrative steps associated with a lay-off for personnel.]
Documentation that may be used to prove that the scheduled lay-offs are occurring for local economic
reasons that are unrelated to the availability of grant funds may include (but are not limited to) council
or departmental meetings, memoranda, notices, or orders discussing the lay-off; notices provided to the
individual personnel regarding the date(s) of the layoff; and/or budget documents ordering
departmental and/or jurisdiction-wide budget cuts. These records must be maintained with your
court's grant in the event of an audit, monitoring, or other evaluation of your grant compliance.
FY 2015 UDC!: Allowable Expenses Page 2
FISCAL NOTE ' 4 (MISC . #1427 3) November 19, 2014
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: CIRCUIT COURT — 2015 URBAN DRUG COURT INITIATIVE (UDC!) PROGRAM - GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and
finds:
1. The Circuit Court has received grant funding from the State Court Administrators Office (SCAO), for the
Urban Drug Court Initiative (UDC!) Grant Program in the amount of $282,000 for the period of October 1,
2014 through September 30, 2015.
2. This is the third (3rd) year Circuit Court has received this grant award.
3. The total program budget is $402,000 which includes SCAO funding of $282,000 and PA 511 Community
Corrections contributed funding of $120,000.
4. There is one (1) special revenue (SR), full-time eligible (FTE) Youth and Family Caseworker Supervisor
position (3010301-11294) and one (1) SR, part-time, non-eligible (PTNE) 1,000 hours per year Technical
Assistant position (3010305-11417) that are fully funded by the Urban Drug Court Initiative SCAO funds
totaling $120,312.
5. The remainder of the funding will be used for drug testing supplies and kits, interlock tethers, individual
and group therapy, travel to Michigan Association of Drug Court Professionals' conference (MADCP) and
bus passes for participants.
6. A FY 2015 budget amendment is recommended as follows:
Special Revenue Fund #27135
Circuit Court Civil/Criminal Services
Grant #GR0000000626 Activity GLB, Analysis Type GLB, Bud Ref 2015
Revenue
3010301-121200-615571 Grants State
Total Revenue
FY 2015 2015 FY 2015
Adopted Amendment Amended
$290,320 ($ 8,320) $282,000
$290,320 ($ 8,320) $282,000
Expenditure
3010301-121200-702010
3010301-121200-722750
3010301-121200-722760
3010301-121200-722770
3010301-121200-722780
3010301-121200-722790
3010301-121200-722800
3010301-121200-722810
3010301-121200-722820
3010301-121200-722850
3010301-121200-731458
3010301-121200-731997
3010310-121200-732018
3010301-121200-750280
Salaries $ 74,620
Workers Compensation 1,008
Group Life 171
Retirement 20,855
Hospitalization 13,362
Social Security 4,818
Dental 762
Disability 781
Unemployment Insurance 238
Optical 110
Professional Services 131,160
Transportation of Clients 32,670
Travel and Conference 0
Laboratory Supplies 9,765
Total Expenditure $290,320
$ 2,240
(716)
11
(2,077)
3,382
(64)
698
69
8
36
(7,160)
(2,970)
1,000
(2,777)
($ 8,320)
$ 76,860
292
182
18,778
16,744
4,754
1,460
850
246
146
124,000
29,700
1,000
6,988
$282,000
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
From:
To:
Cc:
Subject:
Date:
Laurie VanPelt
West Catherirte
Julie Secontine; Lori Taylor; Pat Davis; Cooperrider, John -, Richard Lynch; Falardeau, Nancy
Re: GRANT REVIEW: Circuit Court - 2015 Urban Drug Court Initiative (UDCI) Program - Grant Acceptance
Wednesday, October 08, 2014 4:39:51 PM
Approved.
Sent from my iPhone
On Oct 8, 2014, at 12:15 PM, ''West, Catherine" <westca oakgov,com> wrote:
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat
Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Circuit Court
2015 Urban Drug Court Initiative (UDC!) Program
State Court Administrative Office (SCAO)
Attached to this email please find the grant document(s) to be reviewed. Please
provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or
DISAPPROVAL, with supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 17, 2014
GRANT INFORMATION
Date: October 8, 2014
Operating Department: Circuit Court
Department Contact: Rich Lynch/John Cooperrider
Contact Phone: x22171/x80256
Document Identification Number: 2501
REVIEW STATUS: Acceptance 7 Resolution Required
Funding Period: October 1, 2014 through September 30, 2015
New Facility/Additional Office Space Needs: N/A
IT Resources (New Computer Hardware / Software Needs or Purchases): N/A
MWDBE Requirements: No
Funding Continuation/New: Continuation
Application Total Project Amount: $402,000
GRANT REVIEW SIGN OFF — Circuit Court
GRANT NAME: 2015 Urban Drug Court Initiative (UDC1) Grant Program
FUNDING AGENCY: State Court Administrative Office (SCAO)
DEPARTMENT CONTACT PERSON: Rich Lynch / John Cooperrider 22171 / 80256
STATUS: Grant Acceptance
DATE: October 15, 2014
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant
review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners Liaison
Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing
grant review comments) may be requested to be place on the appropriate Board of Commissioners' committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (10/8/2014)
.LA.M.1144.211.
filt Approved (No Committee) — Lori Taylor (10/8/2014)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (10/9/2014)
Corporation Counsel:
There appear to be no unresolved legal issues that require action at this time. — Carmen Lyon (10/15/2014)
COMPLIANCE
The grant agreement and assurances reference specific federal and state regulations. Below is a list of the specifically
cited compliance related documents for this grant.
Drug Treatment Courts: The Ten Key Components
litio://www.ojp.usdoj.gov/BJA/grant/DrugCourts/DefioingDC.pdf
The Ten Guiding Principles of DWI Courts
hap ://www. dwicourts.org/1 earn/about-dwi-courts/-guiding-principles
Health Insurance Portability and Accountability Act (42 CFR Part 2)
http://www. access. gpo. govinara/cfr/waisidx 02/42c1i-2_02.hloil
Michigan — Conflict of Interest - Contracts of Public Servants with Public Entities — "Act 317 of 1968"
htto://www.legislature.mi. gov/(uq31 xgelinirj5 z5572uiwv45)/rn i I e R.aspx?page=getobi ect&obi ectname=rn cl-Act-317-of-
1968&queryid=14761946
Michigan — Standards of Conduct for Public Officers and Employees (Act 196 of 1973)
littp://www.legislature,mi.gov/(Sf30eoca2irf3u2z55n2k1z-tms))/mileg.asoxbaze=utObject&objectNarne---mcl-15-341
Resolution 14273 November 19, 2014
Moved by Spisz supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Gershenson, Gingen, Gosselin, Hatchett, Jackson, Long, Matis, McGillivray, Middleton,
Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bosnic, Dwyer. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
,1/
HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
(STATE OF MICHIGAN)
(COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November
19th, 2014, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 19m day of November 2014.
Lisa Brown, Oakland County