HomeMy WebLinkAboutResolutions - 2014.12.11 - 21640MISCELLANEOUS RESOLUTION #14304 December 11, 2014
BY: PLANNING & BUILDING COMMITTEE, JIM RUNESTAD, CHAIRPERSON
IN RE: ANIMAL CONTROL (AC)/FACILITIES PLANNING & ENGINEERING (FPE) — ANIMAL
CONTROL BUILDING SECURITY ENHANCEMENT PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the Animal Control building currently has minimal security equipment in place, such
as cameras and ID card scanners; and
WHEREAS the Facilities Management Department performed a detailed security assessment of
the building at the request of the Public Services Department; and
WHEREAS trustees from the Jail work on-site at the Animal Control building; and
WHEREAS the Facilities Management Department and Purchasing Division competitively-bid the
labor and equipment for the recommended security enhancements to the building, then evaluated the
bids received using an evaluation matrix, interviewed the low bidder, and prepared scores for each; and
WHEREAS the lowest responsible bidder was Simplex-Grinnell, Inc. (SGI) per the bid summary
below at $182,510; and
Oakland County Purchasing Unit
Solicitation Evaluation
Reviewer,i, Company--* MCMI MidState SimplexGrinnell
Reviewer *1 8.75 9.65 11
Reviewer #2 7.2 7.45 8.5
Reviewer #3 5.55 7.95 8.6
Total Score: 7.17 8.35 9.37
WHEREAS the total project costs will not exceed $214,000 which includes SGI's bid of $182,510,
$5,000 for Facilities Maintenance & Operations labor, $6,800 for professional services, and a contingency
of $19,690; and
WHEREAS the funding for the Animal Control building security enhancement project in the
amount of $214,000 is available for transfer from the General Fund Assigned Fund Balance for Building
Security Cameras and Consoles (G/L Account #383339) to the Project Work Order Fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the transfer
of funding for the Animal Control building security enhancement project in the amount of $214,000 from
the General Fund Assigned Fund Balance for Building Security Cameras and Consoles (G/L Account
#383339) to the Project Work Order Fund (#40400) and the execution of a contract with Simplex-Grinnel,
Inc. (SG!).
Chairperson, on behalf of the Planning & Building Committee, I move the adoption of the
foregoing resolution.
PLANNING & BUILDING COMMITTEE
PLANNING AND BUILDING COMMITTEE VOTE:
AYES: Bosnic, Dwyer, Weipert, Gosselin (4)
NAYS: McGillivray, Gershenson and Woodward (3)
Motion carried on a roll call vote with Runestad absent.
DIRECT REFERRAL TO FINANCE:
Motion to directly refer this resolution to the Finance Committee for immediate consideration carried on a
voice vote.
FISCAL NOTE ,(MISC . #14304) December 11, 2014
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: ANIMAL CONTROL (AC)/ FACILITIES PLANNING & ENGINEERING (FPE) — ANIMAL CONTROL
BUILDING SECURITY ENHANCEMENT PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The resolution approves the request and funding for the Animal Control Building Security
Enhancement Project.
2. Facilities Management performed a detailed security assessment at the request of the Public
Service Department and has determined that security enhancements are currently needed for
the Animal Control building.
3. Facilities Management and Purchasing competitively-bid the labor and equipment for the
enhancements and Simplex-Grinnell, Inc. (SGI) submitted the lowest responsible bid of
$182,510.
4. Additional project costs include Facilities Maintenance & Operations labor of $5,000,
professional services of $6,800, and a contingency of $19,690 which yields total project cost of
$214,000.
5. Funding in the amount of $214,000 is available in the General Fund Assigned Fund Balance for
Building Security Cameras and Consoles (G/L Account #383339) which will be included as a
transfer to the Project Work Order Fund (40400).
6. The FY 2015 budget amendments are recommended as detailed below:
FY 2015
Budget
Expense:
9010101-196030-788001-40400 Transfer Out-Project Work Order Fund
Total Expenses
PROJECT WORK ORDERS FUND #40400
Project ID 100000002082
Revenues:
1040101-148020-695500-10100 Transfer In-General Fund
Total Revenues
Expenses:
GENERAL FUND #10100 (GL#383339)
Revenue:
9010101-196030-665882 Planned Use of Balance $214,000
Total Revenue $214,000
$214,000
$214,000
$214,000
$214,000
1040101-148020-796500 Budgeted Equity Adjustments
Total Expenses
$214,000
$214,000
FINANCE COMMITTEE VOTE:
Motion carried on a roll call vote with Long and Quarles absent,
Resolution #14304 December 11,2014
Moved by Runestad supported by McGillivray the resolution (with fiscal note attached) be adopted.
AYES: Hatchett, Hoffman, Jackson, Long, Matis, Middleton, Runestad, Scott, Spisz, Taub,
Weipert, Zack, Bosnic, Crawford, Dwyer, Gingell, Gosselin. (17)
NAYS: McGillivray, Woodward, Gershenson. (3)
A sufficient majority having voted in favor, the resolution (with fiscal note attached) was adopted.
HEREBY APPROVE' THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCI. 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December
ll tb, 2014, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this ll th day of December 2014.