HomeMy WebLinkAboutResolutions - 2014.12.11 - 21641REPORT December11, 2014
BY: Human Resources Committee, John Scott, Chairperson
IN RE: MR #14279 - SHERIFF'S OFFICE - POSITION CHANGES - OCCMHA
REIMBURSEMENT FOR JAIL ALLIANCE WITH SUPPORT (JAWS) PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on
December 3, 2014, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of
the foregoing report.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEE
Motion carried unanimously on a roll call vote with Hatchett and Runestad absent.
MISCELLANEOUS RESOLUTION #14279 November 19, 2014
BY: Public Services Committee — Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE — POSITION CHANGES — OCCMHA REIMBURSEMENT FOR JAIL
ALLIANCE WITH SUPPORT (JAWS) PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Corrective Services Division of the Oakland County Sheriffs Office is comprised
of 474 full and part-time employees; and
WHEREAS the division's responsibilities include the jail supervising over 1500 inmates, as well
as court services and campus security; and
WHEREAS in the correctional setting the Sheriff has support services which includes Inmate
Program Services; and
WHEREAS per M.R.#09267 the Byrne JAG Stimulus grant award expanded the existing post-
booking jail diversion program (JAWS) to the female jail population who are experiencing addiction
problems, which included treatment readiness services, coordination with the Courts for a community re-
integration plan diverting them from jail and 90 days of follow-up services; and
WHEREAS the Oakland County Community Mental Health Association (OCCMHA) has agreed to
reimburse the County in an amount not to exceed $64,470 for the cost of one (1) full-time eligible Inmate
Caseworker position (which does not includes fringe benefits) and one (1) part-time non-eligible 1,000
hours per year Inmate Substance Abuse Technician ($20,800) assigned to the Jail Alliance With Support
(JAWS) program; and
WHEREAS the OCCMHA has notified the Sheriff's Office that it will no longer fund the fringe
benefits for the full-time eligible Inmate Caseworker position that it had previously funded; and
WHEREAS the Sheriff does not have funding available in the 2015 Budget; and
WHEREAS the Sheriff is recommending deletion of the full-time eligible GF/GP Inmate
Caseworker position (#4030320-11284) and the creation two (2) GF/GP part-time non-eligible 1,000
hours per year Inmate Caseworker positions which will be reimbursed by OCCMHA.
WHEREAS the Sheriff's Office will still be able to provide the inmate casework services required
by OCCMHA with two part-time non-eligible caseworkers; and
WHEREAS it is proposed to continue the part-time non-eligible 1,000 hours per year Inmate
Substance Abuse Technician position.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the reimbursement of $85,270 from OCCMHA for inmate casework services through September
30, 2015.
BE IT FURTHER RESOLVED to delete one (1) GF/GP full-time eligible Inmate Caseworker
position (#4030320-11284).
BE IT FURTHER RESOLVED to create two (2) GF/GP part-time non-eligible 1,000 hours per
year Inmate Caseworker positions in the Inmate Program Services Unit (#4030320).
BE IT FURTHER RESOLVED to continue one (1) GF/GP part-time non-eligible 1,000 hours per
year Inmate Substance Abuse Technician position.
BE IT FURTHER RESOLVED that the continuation of these positions are contingent upon
continued reimbursement funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing
resolution.
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Bosnic absent.
Class
Inmate
Caseworker
Annual
Bi-
Weekly
$49,854
1,917.47
$52,890
2,034.24
$55,929
2,151.12
$58,969
2,268.04
$62,008
2,384.94
$65,046
2,501.78
Period Base 1 Year 2 Year 3 Year 4 Year 5 Year
PERTINENT SALARIES:
Inmate
Caseworker Hourly $23.9684 $25.4280 $26.8890 $28.3505 $29.8118 $31.2723
*Note: Annual rates and costs are shown for illustrative purposes only.
SALARY AND FRINGE BENEFIT COST:
**Note: Fringe benefit rates displayed are County averages. Annual costs are shown for illustrative
purposes only. Actual costs are reflected in the fiscal note.
Annual Cost/Savings
Delete one (1) GF/GP Inmate Caseworker
@ five year step
Total Salary Based Fringes at 38.77%
Healthcare Based Fringes
$ 65,046
$ 25,218
$ 15,088
Savings $105,352
Create two (2) PTNE 1,000 hours per year Inmate
Caseworker positions @ one year step $25.4280 per/hr $ 25,428
Total Fringes @ 5.76% $ 1,465
Cost one Position $ 26,993
Cost two Positions $ 53,986
Total Savings $ 51,366
AUTHORITY
September 30, 2014
Willie Brooks Michael J. Gingell
Executive Director and CEO Chairperson
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2011 Executive I-tills Boulevard, urn Hills , MI 48326 I -telephone: (248) 888,1210 Fax: (248) 975-9768
COMMUNITY MENTAL HEALTH
WILLIE BROOKS, Executive Director and CEO
Lt. Dorothy Hall, Corrections Administrator
Oakland county Sheriff's Office
1200 North Telegraph Road #12E
Pontiac, Michigan 48341
Michael J. Gingell, Chairperson
Oakland County Board of Commissioners
1200 North Telegraph Road
Pontiac, Michigan 48341
Re: Letter of Agreement for the FY -15 Inmate Caseworker Position and Substance Abuse Technician (JAWS)
Dear Ms. Hall and Mr, Gingen:
This Letter of Agreement (LOA), which will be effective October 1, 2014, is entered into between Oakland County
Community Mental Health (OCCMTIA) and the Oakland County Sheriff's Office (County).
OCCMHA shall fund the County in an amount NOT TO EXCEED (NTE) of $64,470 for the cost of one (1) Inmate
Caseworker position (which does not includes fringe benefits) and one (1) part-time Inmate Substance Abuse
Technician ($20,800) assigned to the Jail Alliance With Support (JAWS) program. The NTE indicates the maximum
possible financial obligation of OCCMTIA regardless of Oakland County's total costs and expenditures under this
agreement,
The County will be compensated in the amount of $85,270 after October 1, 2014. To ensure timely payment, the
County shall invoice OCCMHA for the full amount and direct the invoice to the attention of Anya Eliassen, Chief
Financial Officer. Prior to the close of FY15, Oakland County will provide a cost settlement breakdown of the funding
to OCCMHA' s Chief Financial Officer, Anya Eliassen, A Financial Status Report on the total fiscal year expenses
must be submitted to the Chief Financial Officer of OCCMHA 20 days after the end of the fiscal year. Cost settlement
of this agreement will be based upon a comparison of the actual allowable expense for the Inmate Caseworker position
and the amount paid by OCCMTIA to the County. Any unspent funds will be returned by the County to OCCMHA
within 30 days of the final settlement letter, In addition, the County will collect JAWS program data including, but not
limited to: number of people screened for eligibility, number of people who participate in JAWS, successful or
unsuccessful completions, any aftercare data and County jail bed days saved, The County shall make this data available
to OCCMHA at the six (6) month and twelve (12) month point of this agreement.
I have enclosed two (2) signed originals and would appreciate it if you would return one (1) signed original to my
office, Please feel free to call me at 248-858-1221 if you have any questions.
Thank you and we look forward to our continued collaboration together.
Sincerely, Accepted on behalf of the Oakland County Board of
Commissioners:
Resolution #14279 November 19, 2014
The Chairperson referred the resolution to the Human Resources Committee and the Finance
Committee. There were no objections.
FISCAL NOTE (M.R. #14279) December 11,2014
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: SHERIFF'S OFFICE — POSITION CHANGEES OCCMHA REIMBURSEMENT FOR JAIL
ALLIANCE WITH SUPPORT (JAWS) PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. The Sheriff's Office has received reimbursement funding in the not to exceed amount of $96,109 by
letter agreement from the Oakland County Community Mental Health Authority (OCCMHA) for the
support of the female jail population post booking jail diversion program; in conjunction with the Jail
Alliance With Support (JAWS) program.
2. The positions funded enable the Sheriff's Office to provide mental health service to female inmates
who are experiencing addiction problems, which include treatment readiness services, coordination
with the Courts towards community re-integration and post incarceration follow-up services.
3. With the changes in reimbursement funding, it is proposed to delete one (1) full-time eligible (FTE)
General Fund/General Purpose (GF/GP) Inmate Caseworker position (#4030320-11284) and create
two (2) GF/GP part-time non-eligible (PTNE) 1,000 hours per year Inmate Caseworker positions in the
Inmate Program Services Unit (#4030320) with a not to exceed amount of $64,470,
4. Also to continue funding one (1) GFGP part-time non-eligible (PTNE) 1,000 hour per year Inmate
Substance Abuse Technician position in the Inmate Program Services Unit (#4030320) with a not to
exceed amount of $20,800.
5. OCCMHA agrees to continue this supplemental funding arrangement for one (1) year for the period
October 1,2014 through September 30, 2015 at which time this funding arrangement will be evaluated
for extension and renewal; and is contingent upon continuation funding from OCCMHA.
6. In addition, OCCMHA awarded a 90 day funding extension of $10,839 to compensate for the staffing
changes during the transition period.
7. Fiscal Year 2015 budget is amended as follows:
FY 2015
GENERAL FUND #10100 Amendment
Revenues
9010101-196030-665882 Planned Use of Balance ($ 24,701)
Total General Fund Revenues ($ 24,701)
Expenditures
4030301-112650-702010 Salary
4030301-112650-722790 Soc. Security
4030301-112650-722820 Unemployment
4030301-112650-722750 Work Comp
4030301-112650-722770 Retirement
4030301-112650-722760 Group Life
4030301-112650-722810 Disability
4030301-112650-722780 Hospitalization
4030301-112650-722800 Dental
4030301-112650-722850 Optical
Total General Fund Expenditures
$ 6,913
( 2,785)
700
( 563)
( 12,606)
( 155)
( 725)
( 14,307)
( 1,104)
69)
_($._24*M
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long and Quarles absent.
Resolution #14279
December 11,2014
Moved by Dwyer supported by Zack the resolution (with fiscal note attached) be adopted.
Moved by Dwyer supported by Zack the Human Resources Committee Report be accepted.
A sufficient majority having voted in favor, the report was accepted.
Discussion followed.
Moved by Middleton supported by McGillivray the resolution be amended as follows:
5th WHEREAS paragraph, as follows:
WHEREAS the Oakland County Community Mental Health Association (OCCMHA) has agreed to
reimburse the County in an amount not to exceed $64,470 for the cost of two (2) GF/GP PTNE
1,000 hour Inmate Caseworker positions -te
• * - - • : :- • - and one (1) part-time non-eligible 1,000 hours per year
Inmate Substance Abuse Technician with a total not to exceed amount of $20,800 assigned to
the Jail Alliance With Support (JAWS) program; and
Insert the following WHEREAS paragraph after the 5 th WHEREAS:
WHEREAS an additional 90 day funding extension of $10,839 is included to compensate
for staffing changes during the transition period from full time to PTNE; for a total not to
exceed amount of $96,109 for all services.
Change the NOW THEREFORE BE IT RESOLVED paragraph, as follows:
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
accepts the reimbursement of $96,11)9 $85,270 from OCCMHA for inmate casework services.
Vote on amendment:
AYES: Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Runestad, Scott, Spisz, Taub,
Weipert, Woodward, Zack, Bosnic, Crawford, Dwyer, Gershenson, Gingen, Gosselin,
Hatchett. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the amendment carried.
Vote on resolution, as amended:
AYES: Jackson, Long, Malls, McGillivray, Middleton, Runestad, Scott, Spisz, Taub, Weipert,
Woodward, Zack, Bosnic, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett,
Hoffman. (20)
A sufficient majority having voted in favor, the resolution (with fiscal notes attached), as amended, was
adopted.
' :7REEW APPROVE THIS HES(
:Miff DEPUTY COUNTY EXEOP I
(cTiNG PURSUANT TO MCL 45,5Sw,
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December
11th, 2014, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 11 th day of December 2014.
Lisa Brown, Oakland County