HomeMy WebLinkAboutResolutions - 2015.02.18 - 21696/ Chipii(perrson e ov ' the adoption of the regoing Resolution.
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ilip Weipert, District #8
Miscellaneous Resolution # 15049
BY: Commissioner Philip Weipert, District #8
RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015
APPROPRIATION — CHARTER TOWNSHIP OF MILFORD — RESURFACING OF MILFORD ROAD -
PROJECT NO. 51561
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party Road
Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction,
maintenance and repair of roads under the supervision, direction and control of the Road Commission for
Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that
any Oakland County appropriation in support of the Tr-Party Road Improvement Program shall be distributed only
after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for
payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing
the appropriation of the County's 1/3 share of the project from the General Fund Designated Fund
Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and the
full Board; and
WHEREAS the Charter Township of Milford, along with the RCOC has identified a project and said project is
ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of
Milford and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Milford has demonstrated that it has authorized its 1/3 share of the funding
for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2015 authorized amount of Tr-Party
Road Improvement funding for Project 51561 in the Charter Township of Milford is $58.474.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the
project submitted by the Charter Township of Milford and authorizes the release of Tr-Party Road Improvement
Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which
are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly
forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a
separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to
the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Milford.
1=7ROAD COPINISSION
for OAKLAND COUNTY
QUALITY LIFE THRoUGF1 GOOD ROADS:
,DAD COMMISSION FOR OAKLAND COWOY
WE CARE."
3oard of Road Commissioners
Ronald J. Fowires
Commissioner
Gregory C Jamian
Commissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar, RE.
Managing Director
Gary Piolrovvicz, P.E., P. r 0.E.
Deputy Managing Director
County Highwak Engineer
Cferk of the Board
31041 1-ahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-1344
February 12, 2015
Ms. Holly Brandt, Township Clerk
Charter Township of Milford
1100 Atlantic
Milford, MI 48381
Re: Project No. 51561; Milford Road, Pontiac Trail to
Milford Village Limits
Dear Ms. Brandt:
A fully signed and executed agreement for the above-referenced project is
enclosed.
The amended agreement was approved at the regularly scheduled Board
meeting of Thursday, February 12, 2015, and subsequently signed by
Dennis G. Kolar, RE., Managing Director.
Please contact Tom Blust, P.E., Director of Engineering at 248-645-2000
ext. 2265 to answer any questions or for additional information.
Sincerely,
Patricia Z.(Wierzbicki
Deputy-Secretary /Clerk of the Board
/sm
Enclosure
c: Finance Department
Engineering Department
Programming Department
Lynn Sonkiss, Oakland County
www.rcocweb.org
Quality Life through Good Roads "We Care"
4=197 1004 AO
A#VZS-SZCIPAi
for OAKLAND COUNTY
Recommended for Board Approval
rofr(as G. Blust, P.E.
'rector of Engineering
Inter—Departmental Memorandum
OK ?Li'
b\_\
PROGRAMMING DIVISION
DATE: January 29, 2015
To: Thomas G. Oust, RE, Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor -7700
SUBJECT: PROJECT NO. 51561, MILFORD ROAD
PONTIAC TRAIL TO MILFORD VILLAGE LIMITS
LOCAL COST PARTICIPATION AGREEMENT/MI-PARTY PROGRAM
CHARTER TOWNSHIP OF MILFORD
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Milford for the resurfacing of
Milford Road from Pontiac Trail to the Milford Village limits. Construction on this project
is expected to begin this spring.
The estimated total project cost is $5,705,300 and will be partially funded with Surface
Transportation Program funds in the amount of $4,660,500. The remaining local match
of $1,044,800 will be funded with $175,423 in Tri-Party funds, a $434,688.50
contribution from Milford . Township, and a $434,688.50 contribution by the Board. Our
total share is $493,162.50 and is in the FY15 budget.
The project is in the district of County Commissioner Philip J. Weipeil. The agreement
is in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
C olcu ,,r
Hc ot
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Milford Road
Pontiac Trail to Milford Village Limits
Charter Township of Milford
Board Project No. 51561
This Agreement, made and entered into this 7—+IAday of FE-Wg‘UXR.1 , 2015,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Milford, hereinafter referred
to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY, in cooperation with the Michigan
Department of Transportation, hereinafter referred to as IVIDOT, have programmed the
resurfacing of Milford Road from Pontiac Trail to Milford Village limits, as described in Exhibit
"A", attached hereto, and made a part hereof, which improvements involve roads under the
jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $5,705,300; and
WHEREAS, the BOARD will enter into a contract with MOOT for partial funding of the
PROJECT with federal program dollars under the Surface Transportation Program in the
amount of $4,660,500; and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MOOT to bear all costs of the PROJECT in excess of federal funds, hereinafter
referred to as the LOCAL MATCH; and
WHEREAS, the COMMUNITY'S share of said LOCAL MATCH involves certain
designated and approved Tr -Party Program funding in the amount of $175,423, which shall be
paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County
Board of Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, all the parties hereto have reached a mutual understanding regarding the
cost sharing for the LOCAL MATCH and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants-set- forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD and MDOT to perform or cause to be performed, and complete
the PROJECT along with all administration in reference thereto.
2. The PROJECT shall include construction engineering -and total payments to the
contractor.
3. The estimated total LOCAL MATCH is $1,044,800 and shall be funded in the following
order:
a. Tri Party Program funding in the amount of $175,423.
b. The COMMUNITY shall contribute $434,688.50 toward the LOCAL MATCH.
e, The BOARD shall contribute $434,688.50 toward the LOCAL MATCH.
d. Any PROJECT costs above the Tr-Party Program funding of $175,423, the
BOARD contribution of $434,688.50, and COMMUNITY contribution of
$434,688.50 will be shared equally between the BOARD and the COMMUNITY.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $246,581.25 (being 50% of the COMMUNITY'S share).
5. After execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $58,474 (being 100% of the
COUNTY'S Tr-Party contribution).
Milford Road
Charter Township of Milford
Project No. 61561
1/9/2015
The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. As costs of the PROJECT are incurred, the BOARD shall invoice the COMMUNITY for
the remaining 50% of the COMMUNITY'S total contribution, not to exceed $246,581.25.
7. The total actual LOCAL MATCH will be determined from the records of the BOARD
upon completion of State financial audits of the PROJECT and a final determination of
the total federal funds used on the PROJECT. Final adjustments in the financial
obligations of the parties hereto will be made upon completion of the required audits.
8. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt,
Milford Road
Charter Township of Mliford
Project No. 51561
1/9/2015
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
By c7 ),e-i1,4yty)
Its
Managing Director
CHARTER TOWNSHIP OF MILFORD
BY (Aiit.ie
Its It'te/e t'eS
Milord Road -4-
Charter Township of Milford
Project No. 51561
1/912015
EXHIBIT A
TRI-PARTY PROGRAM
Milford Road
Pontiac Trail to Milford Village Limits
Charter Township of Milford
Board Project No. 51561
Gravel road paving of Milford Road from Pontiac Trail to Milford Village limits.
ESTIMATED PROJECT COST
Contractor Payments $5,705,300
Less Federal Funds $4,660,500
Total Estimated Local Share $1,044,800
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY2011 Tr-Party Program $10,616.00 $10,616.00 $10,615.00 $31,847.00
FY2012 Tr-Party Program $6,994.00 $6,994.00 $6,995.00 $20,983.00
FY2013 Tri-Party Program $13,703.00 $13,703.00 $13,704.00 $41,110.00
FY2014 Tr-Party Program $13,685.00 $13,685.00 $13,686.00 $41,056.00
FY2015 Tr-Party Program $13,476.00 $13,476.00 $13,475.00 $40,427.00
Contribution $434,688.50 $0.00 $434,688.50 $869,377.00
TOTAL SHARES $493,162.60 $58,474.00 $493,163.50 $1,044,800.00
Milford Road
Charter Township of Milford
Project No. 51501
1/9/2015
Resolution #15049 February 18, 2015
The Chairperson referred the resolution to the Finance Committee. There were no objections.