Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Resolutions - 2015.02.18 - 21702
MISCELLANEOUS RESOLUTION #.15o19 February 18, 2015 By: General Government Committee, Christine Long, Chairperson IN RE: HEALTH AND HUMAN SERVICES — HOMELAND SECURITY DIVISION — 2014 FEMA STATE HOMELAND SECURITY GRANT INTERLOCAL AGREEMENT ACCEPTANCE TO: OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: WHEREAS funding was released from the United States Department of Homeland Security, Federal Emergency Management Agency (FEMA) to the State of Michigan for the 2014 Homeland Security Grant Program (HSGP); and WHEREAS the State of Michigan has awarded a 2014 Homeland Security Grant to Region 2 which includes, but is not limited to, the City of Detroit and Macomb, Monroe, Oakland, St. Clair, Washtenaw, and Wayne Counties; and WHEREAS the Michigan Homeland Protection Board created Regional Homeland Security Planning Boards throughout the State to identify and prioritize how the grant funds will be used; and WHEREAS the Regional Homeland Security Planning Board for Region 2,Urban Area Security Initiative (UASI) Board, is comprised of the representatives from the above-listed political subdivisions; and WHEREAS Macomb County was voted and approved to act as the Fiduciary Agent and Subgrantee for the Region 2 Homeland Security Planning Board for the fiscal year (FY) 2014 HSGP; and WHEREAS Macomb County has entered into a grant agreement with the State of Michigan as the subgrantee; and WHEREAS Oakland County Corporation Counsel has reviewed and approved the attached Interlocal Agreement between Macomb County and Oakland County to be used for the 2014 HSGP; and WHEREAS in the previous FY, Oakland County was awarded $41,873 from the State Homeland Security Grant Program (SHSGP) and $562,661 from the UASI for a total award of $604,534; and WHEREAS in the current FY, Oakland County is awarded $64,818 from the SHSGP and $562,897 from the UASI for a total award of $627,715 for an increase of $23,181 from the previous FY; and WHEREAS in the previous FY, Oakland County was awarded $113,888 for regional projects; and WHEREAS in the current FY, the UASI Board has awarded $138,713 for regional projects from the 2014 Grant Agreement UASI for an increase of $24,825 from the previous FY; and WHEREAS the regional funding will continue two (2) Homeland Security — Regional SAP positions (#1060601- 10296 and #1060601-10520) and one (1) Special Revenue Intelligence Analyst position in the Sheriff's Office, Emergency Response and Preparedness Division Admin Unit (#4030501-11083). NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the attached Interlocal Agreements along with funding totaling $766,428 and authorizes its Chairperson to execute such Agreements and all other related documents between Macomb County and Oakland County. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment. BE IT FURTHER RESOLVED that all positions and other program costs associated with this grant are contingent upon continuation of grant funding. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE CA Li, GENERAL GOVERNMENT COMMITTEE Motion carried unanimously on a roll call vote with Taub absent. GRANT REVIEW SIGN OFF — Homeland Security Division GRANT NAME: 2014 Homeland Security Grant Program FUNDING AGENCY: Michigan Department of State Police, Emergency Management and Homeland Security Division (Macomb County fiduciary) DEPARTMENT CONTACT PERSON: Sara Stoddard 248 858-5080 STATUS: Grant Acceptance DATE: January 29, 2015 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (1/12/2015) Department of Human Resources: HR Approved (No Committee) — Lori Taylor (1/21/2015) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (1/14/2015) Corporation Counsel: The above-referenced agreement is approved, with the exception of a few typos highlighted in the attached document. The typos are on pages 2, 4, and 5. — Jody S. Hall (1/15/2015) Macomb agreed to make the grammatical changes that I requested. Please use this version. Jody S. Hall (1/2912015) From: To: Cc: Subject: Date: VanPeJt. Laurie "West. Catherine"; "Julie Secontine"; "Lori Taylor"; "Pat Davis' oulsenberrvtPoal<gov.corn; "Stoddard. Sara"; "Pisacreta, Antonio"; "ScaIf. Bonnie" RE: GRANT REVIEW: Health & Human Services, Homeland Security Division - 2014 Homeland Security Grant Program (HSGP) Interlocal Agreement - Acceptance Monday, January 12, 2015 4:39:39 PM Approved. From: West, Catherine [mailto:westca©oakgov.com ] Sent: Monday, January 12, 2015 4:30 PM To: Julie Secontine; Laurie VanPelt; Lori Taylor; Pat Davis Cc: quisenberryt@oakgov.com ; Stoddard, Sara; 1Pisacreta, Antonio", Scalf, Bonnie Subject: GRANT REVIEW: Health 8t. Human Services, Homeland Security Division - 2014 Homeland Security Grant Program (HSGP) Interlocal Agreement - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS Laurie Van Pelt — Lori Taylor—Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Health & Human Services, Homeland Security Division 2014 Homeland Security Grant Program (HSGP) Interlocal Agreement State of Michigan - Macomb County as Fiduciary Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: January 20, 2015 GRANT INFORMATION Date: January 12, 2015 Operating Department: Health & Human Services, Homeland Security Division Department Contact: Sara Stoddard Contact Phone: 248 858-5080 Document Identification Number: REVIEW STATUS: Acceptance - Resolution Required Funding Period: 9/01/14 through 5/31/16 New Facility/Additional Office Space Needs: None IT Resources (New Computer Hardware /Software Needs or Purchases): None From To: Subject: Date: Taylor, Lori "Mason, Heather"; "West, Catherine" RE: GRANT REVIEW: Health 8. Human Services, Homeland Security Division - 2014 Homeland Security Grant Program (HSGP) Interlocal Agreement - Acceptance Wednesday, January 21, 2015 9:11:11 AM HR Approved (No Committee) Thanks! Lori Taylor Manager-Human Resources Recruitment & Workforce Planning Oakland County Michigan 2100 Pontiac Lake Road Waterford, MI 48328 taylorIoPoakgov.corn www.oakgov.com/jobs Phone: 248-858-0548 Fax: 248-858-8391 From: Mason, Heather [mailto:masonh@oakgmcom] Sent; Wednesday, January 21, 2015 9:08 AM To: 'West, Catherine' Cc: 'Taylor, Lori' Subject: RE: GRANT REVIEW: Health 8t. Human Services, Homeland Security Division - 2014 Homeland Security Grant Program (HSGP) Interlace! Agreement - Acceptance There are no position implications with this grant. Therefore it does not need to go to HR Committee for approval. Heather L. Mason Compensation & Classifications Supervisor Oakland County Human Resources 2100 Pontiac Lake Road, Waterford MI 48328 P: 248.858.2581 I F: 248.975.9742 1 imasonhZoakgov.com I www.opkgov.corn/inbc From: West, Catherine [rnailto:westcaCaoak,gov.com] Sent: Wednesday, January 21, 2015 9:03 AM To: Taylor, Lori; Mason, Heather Subject: FW: GRANT REVIEW: Health 81. Human Services, Homeland Security Division - 2014 Homeland Security Grant Program (HSGP) Interlocal Agreement - Acceptance Hi Lori, Can you please provide the status of your revIew? Thank you, Prom: To: Cc: Subject: Date: Erlenbeck, Robert "West. Catherine" "Secontine. Julie " RE: GRANT REVIEW: Health 81, Human Services, Homeland Security Division - 2014 Homeland Security Grant Program (HSGP) Interlocal Agreement - Acceptance Wednesday, JanUary 14, 2015 2:46:28 PM Approved by Risk Management. R.E. 1/14/15. Robert Erlenbeck, Risk Management Office: 248-858-1694 Cell: 248-421-9121 Office schedule: Monday through Thursday 7:00 to 5:30 From: Easterling, Terri [mailto:easterlingt@oakgov.com] Sent: Tuesday, January 13, 2015 8:38 AM To: 'West, Catherine' Subject: RE: GRANT REVIEW; Health & Human Services, Homeland Security Division - 2014 Homeland Security Grant Program (HSGP) Interlocal Agreement - Acceptance Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RM15-0009, regarding this matter. Thank you. From: West, Catherine [mailto;westcaeoalcgov.com ] Sent: Monday, January 12, 2015 4:31 PM To: Katie West Subject: GRANT REVIEW: Health & Human Services, Homeland Security Division - 2014 Homeland Security Grant Program (HSGP) Interlace! Agreement - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE— Health & Human Services, Homeland Security Division 2014 Homeland Security Grant Program (HSGP) Interlocal Agreement State of Michigan - Macomb County as Fiduciary Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. From: To: Cc: Subject: Date: Attachments: Hall. Jockz "West. Catherine"; oulsenberrvtaoatiov.com ; "Stoddard. Sara" "VanPelt. Laurie"; "Julie Secontlnen Taylor, Lori; Visacreta, Antonio"; calf, Bonnie Grant Review: Health & Human Services, Homeland Security Division - 2014 Homeland Security Grant Program (HSGP) Interlocal Agreement - Acceptance Friday, January 23, 2015 9:33:11 AM fklvdspdinterlocal pdf Good Morning All: Sorry in the delay in getting this to you. I was out of the office with Strep Throat for a few days. The above-referenced agreement is approved, with the exception of a few typos highlighted in the attached document. The typos are on pages 2, 4, and 5. Please let me know if you have any questions. Jody Jody &Hall, Assistant Corporation Counsel Department of Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3rd Floor Pontiac, Ml 48341 Phone Number: (248) 858-0555 Fax Number: (248) 858-1003 E-mail: hal 's(Woakgov.com PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in anyway. Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately. If you have any questions, please contact the Department of Corporation Counsel at (248) 868-0550. Thank you for your cooperation. From: To: Cc: Subject: Date: Attachments: Hall, Jody 'West, Catherine' "Stoddard. Sara"; "Quisenberry. Theodore H."; "Julie Secontine"; "VanPelt. Laurie''; Taylor, Lori; "Plsacreta, Antolo"; Scaif, Bonnie Grant Review: Health & Human Services, Homeland Security Division - 2014 Homeland Security Grant Program (HSGP) Interlocal Agreement - Acceptance Thursday, January 29, 2015 7:54:20 AM OaIsland County 2014 Interlocal Funding Agreement revised 1-25-2015.1)ff Good Morning Ali: Macomb agreed to make the grammatical changes that I requested. Please use this version. Let me know if you have any questions. Jody © Jody S.Hall, Assistant Corporation Counsel Department of Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3rd Floor Pontiac, MI 48341 Phone Number: (248) 858-0555 Fax Number: (248) 858-1003 E-mail: halljs@oakgev,com PRIVILEGED AND CONFIDENTIAL ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in anyway. Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately. If you have any questions, please contact the Department of Corporation Counsel at (248) 858-0550. Thank you for your cooperation. From: Michael Curtis [mailto:michael.curtis@macombgov.org] Sent: Wednesday, January 28, 2015 4:17 PM To: Hall, Jody Cc: Vicki Wolber; Stoddard, Sara; Quisenberry, Theodore H. Subject: Re: Grammatical Changes to Hi Everyone, We did receive permission to make your requested grammar changes. Please use the attached revised document. Thank-you for your help with this. MC Michael Curtis Homeland Security Grant Manager 2 '14476. Mark A. liabkel County E,xec,utive EMERGENCY MANAGEMENT & COMMUNICATIONS 21930 Dunham Road Mt. Clemens, Michigan 48043 Emergency Management: Phone (586) 469-5270 + Fax (586) 469-6439 Technical Services: Phone (586) 469-5370 + Fax (586) 783-0957 www.macombgov.gov/OEM Victoria Wolber, PEM Director Keith Bradshaw Technical Services Manager David McIntyre Emergency Program Manager January 6, 2015 Theodore Quisenberry, Manager Oakland County Homeland Security Division 1200 N Telegraph Rd. Bldg. 47 W Pontiac MI 48341 Dear Mr. Quisenberry, The Urban Area Security Initiative (UASI) Board has approved two regional projects that a w a r d f u n d i n g t o e a c h of the seven jurisdictions. Oakland County was awarded $50,713.00 for the Solution Area Planner (SAP) project and $88,000.00 to fund one intelligence analyst position at the Detroit Southeast Michigan Intelligence and Information Center (DSEMIIC). These projects are reimbursed from the regional allocation through Macomb County as the fiduciary. Sincerely, Michael Curds Homeland Security Grant Manager UASI Fiduciary 2014 HOMELAND SECURITY GRANT PROGRAM INTERLOC.AL FUNDING AGREEMENT BETWEEN - MACOMB COUNTY AND OAKLAND COUNTY This Interlocal Funding Agreement ("the Agreement") is made between Macomb County, Michigan Municipal Corporation, 1 S. Main, Mt. Clemens, MI 48043 ("Fiduciary"), and Oakland County, 1200 North Telegraph, Pontiac, MI 48341 ("Political Subdivision"). In this Agreement the Fiduciary and the Political Subdivision may also be referred to individually as "Party" or jointly as "Parties." PURPOSE OF AGREEMENT. Pursuant to the Urban Cooperation Act of 1967, 1967 PA 7, MCL 124.501, et seq., the Fiduciary and the Political Subdivision enter into this Agreement for the purpose of passing through 2014 Homeland Security Grant Program (Grant Program) funds to the Political Subdivision; delineating the relationship and responsibilities among the Fiduciary, the Political Subdivision, and the Region 2 Planning Board regarding the Grant Program; and addressing use of Grant Program funds, including but not limited to, the purchase, use, and tracking of equipment purchased with Grant Program funds, purchase or reimbursement of services with Grant Program funds, and/or reimbursement for certain salaries and/or overtime with Grant Program funds. Macomb County, Michigan was elected and appointed Fiduciary for the 2014 Homeland Security Grant Program by Region 2 Planning Board at its July 16, 2014 meeting. Macomb County accepted the position of Fiduciary and as a result entered into the 2014 Homeland Security Grant Program Agreement with the State of Michigan and became the Subgrantee for the Grant Program. In consideration of the mutual promises, obligations, representations, and assurances in this Agreement, the Parties agree to the following: 1. DEFINITIONS. The following words and expressions used throughout this Agreement, whether used in the singular or plural, within or without quotation marks, or possessive or nonpossessive, shall be defined, read, and interpreted as follows. Agreement means the terms and conditions of this Agreement, the Exhibits attached hereto, and any other mutually agreed to written and executed modification, amendment, or addendum. 1.2. Claim means any alleged loss, claim, complaint, demand for relief or damages, cause of action, proceeding, judgment, deficiency, liability, penalty, fine, litigation, costs, and/or expenses, including, but not limited to, reimbursement for attorney fees, witness fees, court costs, investigation expenses, litigation expenses, and amounts paid in settlement, which are imposed on, incurred by, or asserted against the Fiduciary or Political . Subdivision, as defined herein, whether such claim is brought in law or equity, tort, contract, or otherwise. 1.3. Day means any calendar day beginning at 12:00 a.m. and ending at 11:59 p.m. Pagel 2014 Homeland Security Grant Program Funding Agreement — 11142014 1.4. Fiduciary means Macomb County, a Michigan Municipal Corporation including, but not limited to, its Board, any and all of its departments, divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, and/or any such persons successors. 1.5. Political Subdivision means a Michigan Municipal Corporation including, but not limited to, it's Council, Board, any and all of its departments, its divisions, elected and appointed officials, directors, board members, council members, commissioners, authorities, committees, employees, agents, subcontractors, attorneys, and/or any such person's successors. 1.6. Region means the area comprised of the City of Detroit and Macomb, Monroe, Oakland, St. Clair, Washtenaw, and Wayne Counties. This Region mirrors the existing State emergency management district and the Office of Public Health Preparedness bio-defense network region. 1.7. Region 2 Homeland Security Planning Board ("Region 2 Planning Board") means the Regional Homeland Security Planning Board for Region 2, as created by the Michigan Homeland Protection Board, and is comprised of the City of Detroit and Macomb, Monroe, Oakland, St Clair, Washtenaw, and Wayne Counties. The Region mirrors the existing State emergency management district and the Office of Public Health Preparedness bio-defense network region. 1.8. 2014 Homeland Security Grant Program ("Grant Program") means the grant program described and explained in Exhibit B which began September 1, 2014 and ends May 31, 2016. The Grant Program is a primary funding mechanism, administered by the United States Department of Homeland Security (DHS) and plays an important role in the implementation of the National Preparedness System (NP 5) by supporting the building, sustaininent, and delivery of core capabilities essential to achieving the National Preparedness Goal (NPG) of a secure and resilient nation. 2. AGREEMENT EXHIBITS. The Exhibits listed below and their properly promulgated amendments are incorporated and are part of this Agreement. 2.1. Exhibit A — Region 2 Homeland Security Planning Board meeting minutes from July 16, 2014; re: 2014 Homeland Security Grant Program Fiduciary; 2.2. Exhibit B — 2014 Homeland Security Grant Program Agreement between the Fiduciary and the State; 3. FIDUCIARY RESPONSIBILITIES, 3.1. The Fiduciary shall comply with all requirements set forth in the Grant Program Agreement between the Fiduciary and the State of Michigan, attached as Exhibit B. 3.2. The Fiduciary shall comply with all requirements set forth in the 2014 Homeland Security Grant Program Guidance. Page 2 2014 Homeland Security Grant Program Funding Agreement — 11142014 3.3. The Fiduciary shall submit all required project forms to the State for review and approval which the Political Subdivision has submitted to the Fiduciary and been approved by the Region 2 Homeland Security Planning Board. 3.4. The Fiduciary shall reimburse the Political Subdivision, for the equipment, services and/or personnel costs as set forth in the forms as supplied and required by the State and the applicable reimbursement forms reviewed and approved by the State. The funds shall only be released by the Fiduciary after the applicable reimbursement forms, required by the State and the Fiduciary, are properly executed by the Patties. The Fiduciary's Emergency Management representative/designee shall execute the forms on behalf of the Fiduciary and the Manager of Oakland County Homeland Security/Emergency Division shall execute the forms on behalf of the Political Subdivision. The Fiduciary in its sole discretion shall determine if the reimbursement forms are properly executed. 3.5. The Fiduciary shall create and maintain, an inventory of all equipment purchased with Grant Program funds in accordance with 44 CFR Part 13.32(d) (1) located at http://www.ecfr.gov . 3.6. The Fiduciary shall notify the Political Subdivision at the end of the Fiduciary's fiscal year of the dollar amount of Grant Program funds released to the Political Subdivision for that fiscal year. This amount shall include the dollar amount of equipment purchased with Grant Program funds by the Political Subdivision. 3.7. The Fiduciary shall file this Agreement pursuant to law and provide executed copies of this Agreement to the Region 2 Planning Board Secretary and the Political Subdivision, 4. POLITICAL SUBDIVISION RESPONSIBILITIES. 4.1. The Political Subdivision is entitled to reimbursement of allowable expenses for the Grant Program in an amount not to exceed: $64, 818.00 in the SHSP funding source; and $562, 897.00 in the UASI funding source. This amount does not include Grant Program funds allocated to the Region 2 Designated Funding Allocation. 4.2. The Political Subdivision shall prepare all required forms for the use of Grant Program funds and shall submit such forms to the Region 2 Planning Board for review and approval via the process designated by the Region 2 Planning Board. Upon approval from the Region 2 Planning Board, the Fiduciary will forward the required forms to the State for review and approval. 4.3. All funds allocated to the Political Subdivision in Section 4.1 require proof of encumbrance or requests for reimbursement received by the Fiduciary no later than 5:00 p.m. on November 30, 2015. Grant funds which are not encumbered or which do not have reimbursement requests received by the Fiduciary by this date will be reallocated to the Region 2 Designated Funding Allocation. 4.4. The Political Subdivision shall use the equipment purchased with Grant Program funds, and all Grant Program funds in accordance with the 2014 Homeland Security Grant Program Guidance. Page 3 2014 Homeland Security Grant Program Funding Agreement — 11142014 4.5. The Political Subdivision shall keep the Fiduciary informed of the location of the equipment purchased with Grant Program funds regardless of who purchased the equipment If the equipment by its nature is mobile, the Political Subdivision must provide a general location or "home-base" where the equipment can be found. If the location of the equipment changes, the Political Subdivision shall provide the new location to the Fiduciary immediately. The information required by this Section shall be provided to the Fiduciary upon receipt of the equipment by the Political Subdivision and continue until three (3) years after the close of this Grant Program. 4.6. The Political Subdivision shall list the dollar amount provided by the Fiduciary pursuant to Section 3.6 on the Political Subdivision's Schedule of Expenditures of Federal Awards. 4,7. Except for equipment that is disposable or expendable, the Political Subdivision shall inform the Fiduciary if it plans to dispose of the equipment and work with the Fiduciary regarding any issues associated with disposal of the equipment. 4.8. The Political Subdivision shall make the equipment available to the Fiduciary, the State and Federal Auditors upon request. 4.9. The Political Subdivision shall comply with National Incident Management System (NIMS) requirements to be eligible to receive federal preparedness funds. 4.10. The Political Subdivision shall comply with applicable financial and administrative requirements set forth in the current edition of 44CFR, Part 13, including, but not limited to the following provisions: a. Account for receipts and expenditures; maintain adequate financial records and refund expenditures disallowed by federal or state audit. b. Retain all financial records, statistical records, supporting documents, and other pertinent materials for at least three years after the grant is closed by the awarding federal agency for purposes of federal and/or state examination and audit. c. Perform the required financial and compliance audits in accordance with the Single Audit Act of 1984, as amended, and OMB Circular A-133, "Audits of States, Local Government and Non-Profit Organizations", as further described in 44CFR, Part 13. 4.11. The Political Subdivision shall integrate individuals with disabilities into emergency planning in compliance with Executive Order 13347 and the Rehabilitation Act of 1973 4.12. Environmental and Historic Preservation Compliance: The federal government is required to consider the potential impacts to the human and natural environment of projects proposed for federal funding. The Environmental and Historic Preservation (BHP) program engages in a review process to ensure that federally-funded activities comply with various federal laws. The goal of these compliance requirements is to protect our nation's water, air, coastal, wildlife, agricultural and low-income and minority populations. The Political Subdivision shall not undertake any project having the potential to impact EHP resources without prior approval. Any activities that have been initiated without the necessary EHP review and approval will result in a non-compliance finding and will not be eligible for federal funding. Page 4 2014 Homeland Security Grant Program Funding Agreement 11142014 4.13 The Political Subdivision shall comply with the Davis-Bacon Act (40 U.S.C. 3141 et seq) for grant funded construction projects. The Political Subdivision must ensure that contractors or subcontractors for construction projects pay workers employed directly at the work-site no less than the prevailing wages and fringe benefits paid on projects of a similar character. Additional information, including Department of Labor wage determinations is located at: http://www.dol.gov/compliance/laws/comp-dbra.htm. 4.14 Upon request, the Political Subdivision will supply to the Subgrantor any information required to meet federally- mandated reporting requirements, including, but not limited to, requirements related to the Federal Funding Accountability and Transparency Act of 2006 (FFATA) (Public Law 109-282), as amended by Section 6202(a) of the Government Funding Transparency Act of 2008 (Public Law 110-252) and DHS program speci fi c reporting requirements. 4.15 The Political Subdivision must acknowledge and agree to comply with applicable provisions governing U.S. Department of Homeland Security (DHS) access to records, accounts, documents, information, facilities, and staff. The Political Subdivision also agrees to require any subrecipients, contractors, successors, transferees, and assignees to acknowledge and agree to comply with these same provisions. Detailed information on record access provisions can be found in the DHS Standard Administrative Terms and Conditions located at http s :Auvvw.dhs.gov/publicationny14-dhs-standord-terms-and-conditions, specifically in the DHS Specific Acknowledgements and Assurances on pages 7 and 8. 5. REGION 2 PLANNING BOARD RESPONSEHLITIES. The Parties agree and acknowledge that the Region 2 Planning Board shall have the following responsibilities: 5.1. Undertake studies and make recommendations on matters of emergency management and homeland security to Political Subdivisions in the Region; 5.2. Prepare and present to the State Homeland Security Advisory Council findings of activities and initiatives undertaken in the Region; 5.3. Hold public meetings, subject to the Michigan Open Meetings Act; 5.4. Perform such other acts or functions as it may deem necessary or appropriate to fulfill the duties and obligations imposed by Federal and State homeland security program requirements; 5.5. Establish sub-committees to carry out its work; 5.6. Advocate for, monitor, and actively engage in the implementation of the Regional Homeland Security Strategy; and 5.7. Review and approve all required forms for the expenditure of Grant Program funds that are submitted. Page 5 2014 Homeland Security Grant Program Funding Agreement — 11142014 5.8. Ensure that all grant projects are aligned to the appropriate FY 2014 HSGP Investment and Homeland Security Strategy. Projects to be funded by SHSP must align to one of Michigan's FY 2014 SHSP Investments and the State of Michigan Homeland Security Strategy. Projects to be funded by UASI must align to a FY 2014 UASI Investment and the UASI Homeland Security Strategy. Project documentation will include an explanation of how each project benefits Region 2. 5.9. Ensure the Subgrantee, in its role as regional fiduciary, is fully apprised of all projects approved by the Region 2 Homeland Security Planning Board. 5.10. Develop and implement a stand-alone Southeast Michigan Urban Area Security Initiative (SEMI UASI) Multi-Year Training and Exercise Plan or provide evidence of the SEMI UASI' s adoption and utilization of the state's Multi-Year Training and Exercise Plan. 6. DURATION OF INTERLOCAL AGREEMENT. 6.1. The Agreement and any amendments hereto shall be effective when executed by both Parties with resolutions passed by the governing bodies of each Party and shall end three (3) years from the date the Grant Program is closed. The approval and terms of this Agreement and any amendments hereto shall be entered in the official minutes of the governing bodies of each Party. 7. LIABILITY/ASSURANCES. 7.1. Each Party shall be responsible for any Claim made against that Party by a third party, and for the acts of its employees or agents arising under or related to this Agreement. 7.2. In any Claim that may arise under or relate to this Agreement, each Party shall seek its own legal representation and bear the costs associated with such representation, including attorney fees. 7.3. Neither Party shall have any right under any legal principle to be indemnified by the other Party or any of its employees or agents in connection with any Claim. 7.4. Notwithstanding any other provision of this Agreement, the Political Subdivision shall be solely responsible for all costs, fines, and fees associated with the use and misuse of Grant Program funds that it receives or the use or misuse of the equipment, including but not limited to, costs for replacing the equipment or costs, fines, or fees associated with an ineligible use determination by auditors. 7.5. The Parties have taken all actions and secured all approvals necessary to authorize and complete this Agreement. The persons signing this Agreement on behalf of each Party have legal authority to sign this Agreement and bind the Parties to the terms and conditions contained herein. 7.6. Each Party shall comply with all federal, state, and local ordinances, regulations, administrative rules, laws, and requirements applicable to its activities performed under this Agreement, including but not limited to the Grant Program Agreement, attached as Exhibit B, and the 2014 Homeland Security Grant Program Guidance. Page 6 2014 Homeland Security Grant Program Funding Agreement — 11142014 8. TERMINATION OR CANCELLATION OF AGREEMENT. Either Party may terminate and/or cancel this Agreement upon thirty (30) Days notice to the other Party. The effective date of termination and/or cancellation shall be clearly stated in the notice. If this Agreement is terminated and/or cancelled, the Transfer of Ownership Agreements executed prior to the date of termination and/or cancellation, shall remain valid and govern the Parties' duties and obligations regarding equipment transferred to the Political Subdivision and the Parties shall execute Transfer of Ownership Agreements for all equipment ordered by the Fiduciary prior to the date of termination and/or cancellation. 9. NO THIRD PARTY BENEFICIARIES. Except as provided for the benefit of the Parties, this Agreement does not and is not intended to create any obligation, duty, promise, contractual right or benefit, right to indemnification, right to subrogation, and/or any other right, in favor of any other person or entity. 10. DISCRIMINATION. The Parties shall not discriminate against their employees, agents, applicants for employment, or another persons or entities with respect to hire, tenure, terms, conditions, and privileges of employment, or any matter directly or indirectly related to employment in violation of any federal, state or local law. 11. PERMITS AND LICENSES. Each Party shall be responsible for obtaining and maintaining, throughout the term of this Agreement, all licenses, permits, certificates, and governmental authorizations necessary to carry out its obligations and duties pursuant to this Agreement. 12. RESERVATION OF RIGHTS. This Agreement does not, and is not intended to waive, impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. 13. DELEGATION/SUBCONTRACT/ASSIGNMENT. Neither Party shall delegate, subcontract, and/or assign any obligations or rights under this Agreement without the prior written consent of the other Party. 14. NO IMPLIED WAIVER. Absent a written waiver, no act, failure, or delay by a Party to pursue or enforce any rights or remedies under this Agreement shall constitute a waiver of those rights with regard to any existing or subsequent breach of this Agreement. No waiver of any term, condition, or provision of this Agreement, whether by conduct or otherwise, in one or more instances, shall be deemed or construed as a continuing waiver of any term, condition, or provision of this Agreement. No waiver by either Party shall subsequently affect its right to require strict performance of this Agreement. 15. SEVERABILITY. If a court of competent jurisdiction finds a term, or condition, of this Agreement to be illegal or invalid, then the term, or condition, shall be deemed severed from this Agreement. All other terms, conditions, and provisions of this Agreement shall remain in full force. 16. CAPTIONS. The section and subsection numbers, captions, and any index to such sections and subsections contained in this Agreement are intended for the convenience of the reader and are not intended to have any substantive meaning. The numbers, captions, and indexes shall not be interpreted or be considered as part of this Agreement. Any use of the singular or plural number, Page 7 2014 Homeland Security Grant Program Funding Agreement — 11142014 any reference to the male, female, or neuter genders, and any possessive or nonpossessive use in this Agreement shall be deemed the appropriate plurality, gender or possession as the context requires. 17. NOTICES. Notices given under this Agreement shall be in writing and shall be personally delivered, sent by express delivery service, certified mail, or first class U.S. mail postage prepaid, and addressed to the person listed below. Notice will be deemed given on the date when one of the following first occur: (1) the date of actual receipt; (2)the next business day when notice is sent express delivery service or personal delivery; or (3) three days after mailing first class or certified U.S, mail. 17.1. If Notice is sent to the Fiduciary, it shall be addressed and sent to: Macomb County Office of Emergency Management and Communications, 117 S. Groesbeck., Mt. Clemens, MI 48043, 17.2. If Notice is sent to the Political Subdivision, it shall be addressed to: Oakland County Board of Commissioners, 1200 North Telegraph Road, Pontiac, ME 48341 and Oakland County Homeland Security Manager, 1200 North Telegraph Road, Building 47 West, Pontiac, MI 48341. 17.3. Either Party may change the address and/or individual to which Notice is sent by notifying the other Party in writing of the change. 18. GOVERNING LAW. This Agreement shall be governed, interpreted, and enforced by the laws of the State of Michigan. 19. AGREEMENT MODIFICATIONS OR AMENDMENTS. Any modifications, amendments, recessions, waivers, or releases to this Agreement must be in writing and executed by both Parties. 20. ENTIRE AGREEMENT. This Agreement represents the entire agreement and understanding between the Parties. This Agreement supersedes all other oral or written agreements between the Parties. The language of this Agreement shall be construed as a whole according to its fair meaning, and not construed strictly for or against any Party. IN WITNESS WHEREOF, EXECU1'ED: DATE: Mark Deldin, Deputy County Executive Macomb County Executive Office WITNESSED: DATE: Political Subdivision: Oakland County, Michigan EXECUTED: DATE: Michael J. Gingell, Chairman Oakland County Board of Commissioners WITNESSED: DATE: Page 8 2014 Homeland Security Grant Program Funding Agreement — 11142014 Exhibit B State of Michigan Fiscal Year 2014 Homeland Security Grant Program Grant Agreement September 1, 2014 through May 31, 2016 cFDA Number: 97,.067 Grant Number: EMW-2014-SS-00059 This Fiscal Year (FY) 2014 Homeland Security Grant Program (HSGP) grant agreement is hereby entered into between the Michigan Department pf State Police, Emergency Management and Homeland Security Division (hereinafter called the Subgrantor), and the ' COUNTY OF MAC011/43 (hereinafter called the Subgrantee) I. Purpose The FY 2014 HSGP is a primary funding mechanism, administered by the United States Departrnent of Homeland Security (DHS), and plays an important role in the implementation of the National Preparedness System by supporting the building,.sustainment, and delivery of core capabilities essential to achieving the National Preparedness Goal (NPG) of a secure and resilient Nation. The HSGP is one tool among a comprehensive set of measures to help strengthen the nation against risks associated with acts of terrorism and other catastrophic events. The purpose of this grant agreement is to,provide federal pass-through funds to the Region 2 Homeland Security Planning Board (hereinafter called the regional board) through the Subgrantee, which has been voted and approv,ed to act as the Fiduciary Agent on behalf of and as a part of the regional board for the FY 2014 HSGP. The HSGP is comprised of three related grant programs, of which two are covered by this grant agreement: The State Homeland Security Program (SHSP): The SHSP is a core assistance program that provides funds to build capabilities at the state, local, tribal, and territorial levels, to enhance national resilience to.absorb disruptions and rapidly recover from natural disasters and terrorist incidents as well as to implement the goals and objectives included in state homeland security strategies, and shortfalls in core capabilities as identified in Threat and Hazard Identification and Risk Assessments and the State Preparedness Report. Activities implemented under SHSP must support national preparedness by building or enhancing capabilities that relate to the prevention-of, . protection from, mitigation of response to, 'and recovery from terrorism in order to be considered eligible. However, many capabilities which support terrorism preparedness simultaneously support preparedness for other hazards. Subgrantees must demonstrate this dual-use quality for any activities implemented under this program that are not explicitly focused on terrorism preparedness. Urban Areas Security initiative (UASI): The UASI program is intended to provide financial assistance to address the unique multi-discipline planning, organization, equipment, training, and exercise needs of high-threat, high- density Urban Areas, and to assist these areas in building and sustaining capabilities to 'prevent, protect against, mitigate, respond to, and recover from threats or acts of terrorism using the Whole Community approach. Activities implemented with UASI funds must support terrorism preparedness by building or enhancing capabilities that relate to the prevention of, protection from, mitigation of, response to or recovery from terrorisrrein order to be considered eligible. However', many capabilities which support terrorism preperedness simultaneously support preparedness for other hazards. Subgrantees must demonstrate the dual-use quality for any activities implemented that are not explicitly' focused on terrorism preparedness. Urban Areas must use UASifunds to employ regional approaches to overall preparedness and are encouraged to adopt regional response structures whenever appropriate. UAS1 program implementation and. govemances -nuet include regional partners and should have balanced representation among entities with operational responsibilities for prevention, protection, mitigation, response, and recovery activities within the region. States must ensure that the identified Urban Areas take an inelusive regional approach to the development and implementation of the UASI program and involve the contiguous jurisdictions, mutual aid partners, port authorities, rail and transit authorities, state agencies, Statewide Intel-operability Coordinators, Citizen Corps Council(s), and campus law enforcement in their program activities. FY 2014 HSGP County of Macomb (Region 2 Fiduciary) Page 2 of 11 Allowable activities must comply with the FY 2014 HSGP Funding Opportunity Announcement (F0A), align with Michigan's FY 2014 SHSP/UASI investments and the State of Michigan Homeland Security Strategy, and must align to projects specifically approved by the Subgrantor. Subgrantees must take a regional approach when determining the best use of FY 2014 HSGP funds. Subgrantees must consider the needs of local units of government, tribal governments, whole community and individuals, children and individuals with disabilities or access and functional needs, nonprofit communities, and applicable volunteer organizations in developing their HSGP projects and activities. For guidance. on allowable costs and program activities, please refer to the FY 2014 HSGP Funding Opportunity Announcement located at http://www.fema.gov/grants. II. Statutory Authority Funding for the FY 2014 1-ISGP is authorized by Section 2002 of The Homeland Security Act of 2002, as amended (Public Law 107-296), (6 U,S.C. § 603). Appropriation authority is provided by The Department of Homeland Security Appropriations Act, 20.14 (Public Law 11.3-76). The Subgrantee agrees to cOmply with all FY 2014 HSGP program requirements in accordance with the FY 2014 HSGP Funding Opportunity Announcement located at http://www.fema.govigrents, the DHS Standard Administrative Terms and Conditions located at htips://www.dhs.govipublicationify14-dhs-standard-terms-and- conditions;the FY 2014 HSGP Agreement Articles Applicable to Subgrantees, and the FY 2014 HSGP Michigan Supplemental Guidance. The FY 2014 HSGP Agreement Articles Applicable to Sub grantees document is included for reference in the grant agreement packet. The Subgrantee shall also cOmply with the most recent version of the regulations for Administrative Requirements, Cost Principles, and Audit Requirements, including but not limited to the following: A. Administrative Requirements 1, 44 CFR, Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments (OMB Circular A-102) 2. 2 CFR, Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals; and Other Non-Profit Organizations (OMB Circular A-110) 3. 44 CFR, Part 10,,Environmental Considerations B. Cost Principles 1. 2 CFR, Part 226, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A-87) 2. 2 CFR, Part 220, Cost Principles for Educational Institutions (OMB CircUlar A-21) 3. 2 CFR, Part 230, CoSt Principles for Non-Profit Organizations (OMB Circular A-122) 4. 48 CFR, Part 31 Federal Acquisition Regulations (FAR), Contract Cost Principles and Procedures C. Audit Requirements and Other Assessments 1. OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations located at http://www.whitehouse.goviomb/ciroularsjefault 2. public Law 107-300, improper Payments Information Act (IPIA) of 2002 located at http://www.dol.goviocfc/mediairegs/lPIA.pdf ID; Duplication of Benefits 1. There may not be a duplication of any federal assistance by governmental entities, per 2 CFR Part 226, Appendix A,, Basic Guidelines Section q,3 (c). Code of Federal Regulations (CFR) documents are located online at http://www.ectgov , FY 2014 H3GP County of Macomb (Region 2 Fiduciary) Page 3 of 11 IlL Award Amount and Restrictions A. The County of Macomb, acting as the Fiduciary Agent on behalf of and as a part of the Region 2 Board, is awarded $4,906,661.00 under the FY 2014 HSGP, This total consists of $506,661.00 from the SHSP program and $4,400,000.00 from the UASI program. The grant agreerhent shall be administered based on the Suhgrantee's policies and procedures, provided that they conform to state and federal rules, laws, and/or regulations. B, The FY 2014 HSGP covers eligible costs from September , 2014 to May 31, 2016. C. HSGP funds may not be used to support the hiring of any personnel for the purposes of fulfilling traditional public health and safety duties or to supplant traditional public health and safety positions and responsibilities. D. At least $1,226,666.00 of award funds must be dedicated towards Law Enforcement Terrorism Prevention Activities (LETPA). Activities eligible for use of LETPA focused funds are outlined in the National Prevention Framework (and where capabilities are shared with the protection mission area, the National Protection Framework) located at http://www.fema.govinational-planning-frameworks. The Subgrantee must ensure that the minimum requirement Is met for the FY 2014 HSGP. E. A maximum of $253,330.00 of SHSP award funds and $2,200,000.00 of UASI award funds may be used for personnel and personnel-related activities as directed by the Personnel Reimbursement for Intelligence • Cooperation and Enhancement (PRICE) of Homeland Securit y Act (Public Law 110-412). In general, the • use of SHSP or UASI funding to pay for staff and/or contractor regular time or overtime/backfill is considered a personnel cost. A definition of personnel costs Is provided in Appendix C of the FY 2014 HSGP Funding Opportunity Announcement. F. Exactly $25,333.00 of SHSP award fUnds and $220,000.00 of LAS! award funds are allocated to the Subgrantee to be used for the Management and Administration (M&A) of the FY 2014 HSGP, M&A - allowable costs are defined in the FY 2014 HSGP Funding Opportunity Announcement, Alignment and allowability for the use of M&A award funds by the Subgrantee are not subject to review and approval of the Region 2 Homeland Security Planning Beard. At the discretion of the Subgrantee, any unused portion of the M&A award funds may be reallocated to the Region 2 HSGP Designated Funding Allocation. • G. Exactly $120,332.00 of SHSP award funds and $1,045,000.00 of UASE award funds are allocated to Region 2 for use as the Region 2 1-ISGP Designated Funding Allocation. These funds will be.used to support regional projects as determined by the Region 2 Homeland Security Planning Board. FL The following grant award funds are allocated by the Subgrantor, acting as the State Administrative Agency (SAA). The identified local governmental units are entitled to the reimbursement of allowable expenses from the Subgrantee in an amount not to exceed the amount listed herein: . County of Macomb SHSP funding source: $54,170.00 UAS1 funding source: $470,426.00 County of Monroe SHSP funding source: $29,93200 UASI funding source: $259,941.00 County of Oakland SHSP funding source: $64,818.00 UASI funding source: $562,897.00 County of St. Clair SHSP funding source: $35,188.00 UASI funding source: $305,586.00 County of Washtenaw ' SHSP funding source: $35,10600 UASI funding source: $304,876.00' County of Wayne SHSP funding source: $72,825.00 UASI funding source: $6327428.00 City of Detroit SHsP funding source: $68,957 00 UASI funding source: $598,846.00 FY 201,4 HSGP County of Macomb (Region 2 Fiduciary) . Page 4 of 1 1, I. Reimbursement of allowable expenses to the local governmental unit by the Subgrantee will be contingent on satisfactory completion of all responsibilities Identified within this grant agreement by the local governmental unit, as determined by the Subgrantee and/or the Subgrantor, J. No portion ofthe funds specifically allocated to local governmental units may be used for MM expenSes. K. All funds allocated to specific local governmental units require proof of encumbrance or reimbursement requests received by the fiduciary no later than 5:00 p.m. on November 30, 2015. This date is six months prior to the end of the grant agreement period. Funds which are not encumbered or which do hot have reimbursement requests received by the fiduciary by this date will be reallocated to the Region 2 HSGP Designated Funding Allocation. L., The Subgrantee may only fund projects which directly support one of the Federal Emergency Management Agency (FEMA) approved FY 2014 HSGP grant investments included in Michigan's FY 2014 SHSP Investment Justification (for SHSP funded activities) or Southeast Michigan's FY 2014 UAS1 Investment Justification (for UAS1 funded activities). To assist Sitgrantees, the Subgrantor has developed the FY 2014 HSGP Michigan Supplemental Guidance to provide additional information on SHSP and UAS1 projects consistent with the National Preparedness Goa/ state and regional homeland security strategies, and Michigan's FY 2014 SHSP investment justification, M. Except as otherwise specifically set fqrth in this grant agreement, the Subgrantor (not the Subgrantee) shall make the final determination on how funds awarded under this grant agreement are allocated and/or spent, from projects reviewed and approved by the regional board and submitted to the Subgrantor by the Subgrantee. N. For any activities involving construction or installations Of equipment, an Environmental and Historic Preservatian (EHP) Review .must be completed prior to any work being ddne, Any activities that have been initiated without the necessary EFW review and approvawill result in a non-compliance finding and will not be eligible for federal funding. 0. A portion of FY 2014 SHSP funds should be allocated toward sustainment of the Regional Response Team Network (RRTN) and search and rescue capabilities, where applicable. The Subgrantee should ensure that support is provided through appropriate planning, equipment, training, and exercise activities. 1V. Responsibilities of the Subgrantee A. Grant funds must supplement, not supplant, state or local funds. Federal funds must be used to supplement existing funds, not replace (supplant) funds that have been appropriated for the same purpose. Potential supplanting will be carefully reviewed in subsequent monitoring reviews and audits. The Subgrantee may be required to supply documentation certifying that it did not reduce non-federal funds because of receiving federal funds. Federal funds cannot be used to replace a reduction in non- federal funds or solve budget shortfalls in general fund programs. B. Refer to the .FY 2014 I-ISGP Funding Opportunity Announcement located at http1//www.fema,gov/grants, for a detailed list of allowable costs under this grant Allowable costs are specifically addressed in Appendix C. . C. In addition to this grant agreement, the Subgrantee shell complete, sign, and submit to the Subgrantor the following documents, which are incorporated by reference Into this grant agreeme,nt 1 „ Standard Assurances 2, Certifications Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; and Drug-Free Workplace Requirements 3. State of Michigan Audit Certification (EMD-053) 4. Request for Taxpayer Identification Number and Certification (W -9) 5. Other documents that may be required by federal or state officials FY 2014 HSGP ' County of Macomb (Region 2 Fiduciary) Page 5 of 11 D. The Subgrantee agrees to act as the designated Fiduciary Agent on behalf of and as a part of the regional board for the FY 2014 HSGP, The Subgrantee agrees to comply with all applicable federal and state regulations, including, but not limited to, the following: 1. Make all purchases in accordance with federal, state and local purchasing policies. ' 2, The Subgrantee is required to submit reports to the Subgrantor on the status of all projects and funding. Reporting must follow the format and schedule specified by the Subgrantor. Current reporting forms and instructions are located at http://vvww.michigan.gov/emhsd. 3.. Submit regional board-approved projects to the Subgrantor for alignment and allowability evaluation prior to starting a project. All grant projects must meet DHs and Subgrantor grant guidelines, must directly support one of the FY 2014 HSGP Investment Projects, and must support at least one core capability from the National Preparedness Goal. Projects must be coordinated regionally and align to the Regional and State of Michigan Homeland Security Strategies. Any project that proposes a , change In scope of work during the grant performance period must be resubmitted to the Subgrantor for evaluation. Any funds spent on a project prior to receiving Subgrantor approval may be ineligible for reimbursement. Current forms and instructions are located at http://www.michigan.goviemhed . 4. The Subgrantee will select an individual who will act as a programmatic single point of contact between the Region 2 Homeland Security Planning Board and the Subgrantor. 5; The Subgrantee will select an individual to act as a fiduciary single point of contact between the Subgrantee and the Subgrantor. The separate roles of programmatic single point of contact and fiduciary single point of contact may be filled by the same individual at the discretion of the Subgrantee. 6,. Create and maintain an Inventory of all equipment purchases in accordance with 44 CFR Part 13.32(d)(1) located at http://www.ecfegov. Within 30 days of the end of the Subgrantee's fiscal year, the Subgrantee must supply a copy of this inventory to the Michigan State Police, rmergency Management and Homeland Security Division, Audit Unit, 4000 Collins Road, Lansing, Michigan 48910-5883. An Equipment Tracking Form is available to assist the Subgrantee in meeting these requirements. The form can be found online at http://www.michigan.gov/emhsd, 7. If the Subgrantee purchases equipment for a local governmental unit with FY 2014 HSGP funds, the Subgrantee shall make the equipment available for pick-up by other local governmental. units per equipment assignments by the regional board. This process needs to include legal transfer of the equipment to the designated local governmental units. At minimum, the Subgrantee should prepare documents, which, when signed, will indicate other designated loCal governmental units accept full legal and financial responsibility for the pieces of equipment. $. The Subgrantee agrees to prepare the Reimbursement Cover Sheet (EMD-054) with all required supporting documentation attached, including proof of payment. The Subgrantee will submit these to the Subgrantor at a minimum at the end of each quarter (or more frequently, as needed), if expenditures have been paid. Please note; One Reimbursement Cover Sheet and related forms must be completed for each grant project, solution area, allocation type, and individual exercise. Reimbursement Cover Sheets must be filled out completely and submitted with original signatures or they will be returned to the Subgrantee for proper completion. Please refer to the Instructions tab included with each of the reimbursement forms. The Reimbursement Cover Sheet and other reimbursement forms can be found on the Michigan State Police, Emergency Management and Homeland Security Division (MSP/EMHSD) website located at http://wWw.michigan.gov/emhsd . The Subgrantee will not be reimbursed for funds until all required signed documents and reimbursement documentation are received. All reimbursement requests must be submitted to. the Subgrantor no laterthan 30 days after the end of the performance period identified in this grant agreement. Any remaining balance of funds by that date will be reallocated. FY 2014 HSGP County of Macomb (Region 2 Fiduciary) Page 6 of 11 9. Comply with applicable financial and administrative requirements set forth in the current edition of 44 CFR, Part 13, including, but not limited to the following provisions: a. Account for receipts and expenditures, maintain adequate financial records, and refund expenditures disallowed by federal or state audit, b. Retain all financial records, statistical records, supporting documents, and other pertinent materials for at least three years after the grant is closed by the awarding federal agency for purposes of federal and/or state examination and audit a Perform the required financial and compliance audits in accordance with the Single Audit Act of 1984, 85 amended in 1996, and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, as further described in 44 CFR, Part 13, 10, Comply with National Incident Management System (N1MS) requirements to be eligible to receive federal preparedness funds. N1MS information is available at http://www.fema ,gov/emergency/nims. More information oh complying with N1MS is available from the State NIMS Coordinator, 11. Integrate individuals with disabilities into emergency planning in compliance with Executive Order 13347 and the Rehabilitation Act of 1973. 12, Environmental and Historic Preservation Compliance. The federal government is required to consider the effects on the environment and/or historic properties of any federally funded activities and programs, including grant funded projects, The EHP Program engages in a review process to ensure that federally funded activities comply with federal EHP regulations, laws and executive orders as applicable. The goal of these compliance requirements is to protect the nation's environmental, historic, and cultural resources. Proposed projects that have the potential to impact the human or natural environment must undergo an EHP review. The Subgrantee shall not undertake any project having the potential to impact EHP resources without prior approval. Any activities that have been initiated without the necessary EHP review and approval will result in a non-compliance finding and will not be eligible for federal funding. . 13. Comply with the Davis-Bacon Act (40 U.S.C. 3141 et seq.) for grant funded construction projects. The Sulograntee must ensure that contractors or subcontractors for construction projects pay workers employed directly at the work-site no less than the prevailing wages and fringe benefits paid on projects of a similar character. Additional information, including Department of Labor wage determinations, is located at http://www,dol.gov/compliance/laws/comp-dbra.htm. 14. Complete federally-mandated reporting reqpirements, including,, but not limited to, requirements related to the Federal Funding Accountability and Transparency Act of 2006 (FFATA) (Public Law 109- 282), as amended by Section 6202(a) of the GovernMent Funding TransParency Act of 2008 (Public LaW 110-252) and DHS program specific reporting requirements. 15. Upon request, Subgrantee will supply information to the Subgrantor as required to address federal reporting requirements for fusion centers. Reference pages 35-36 of the FY 2014 HSGP Funding Opportunity Announcement for additional details. 16. The Subgrantee must acknowledge and agree to comply with applicable provisions governing U.S. OHS access to records, accounts, documents, information, facilities, and staff. The Subgrantee also agrees to require any subreciplents, contractors, successors, transferees, and assignees to acknowledge and agree to comply with these same provisions. Detailed information on record access provisions can be found in the DHS Standard Administrative Terms and Conditions located at https://wwwslhs.gov/publication/fy14-dhe-standard-terms-and-oonditions, specifically in the OHS Specific Acknowledgements and Assurances on pages 7 and 8, FY 2014 HSdP County of Macomb (Region 2 Fiduciary) Page 7 of 11 V. Responsibilities of Regional Board The Region 2 Homeland Security Planning Board, in accordance with the general purposes and objectives of this grant agreement, will: A. Review and approve all projects to be funded under the FY2014 HSGP grant before they are submitted by the Subgrantee to the Subgrantor for approval. B. Ensure that all grant projects are aligned to the appropriate ry 2014 HSGP investment and Homeland Security Strategy. Projects to be funded by SHSP must align to one of Michigan's FY 2014 SHSP investments and the State of Michigan Homeland Security Strategy. Projects to be funded by UAS1 must • align to a FY 2014 UASI investment and the UASI Homeland Security Strategy. Project documentation will include an explanation of how each project benefits Region 2. C. Ensure the Subgrantee, in its role as regional fiduciary, is fully apprised of all projects approved by the Region 2 Homeland Security Planning Board. D. Develop and Implement a stand-alone Southeast Michigan Urban Area Security Initiative (SEMI UASI) Multi-Year Training and Exercise Plan or provide evidence of the SEMI UASI's adoption and utilization of the state's Multi-Year Training and Exercise Plan. VL Responsibilities of the Subgrantor The Subgrantor, in accordance with the general purposes and objectives of this grant agreement, will: A. Administer the grant in accordance with all applicable federal and state regulations and guidelines and submit required reports to the awarding federal agency. B. Provide direction and technical assistance to the Subgrantee. C. Provide to the Subgrantee any special report forms and reporting formats (templates) required for administration of the program. D. Reimburse the Subgrantee, in accordance with this grant agreement, based on appropriate documentation submitted by the Subgrantee. E. At its discretion, independently, or in conjunction with the federal awarding agency, conduct random on- site reviews of the Subgrantee(s). VII. Reporting Procedures The Subgrantee Is required to submit reports to the Subgrantor on the status of all projects and funding. Reporting must follow the format and schedule specified by the Subgrantor, Current reporting forms and instructions are located at http://miw.michigan.goviemhsd . Reporting on funding status is mandated by the federal government. Failure by the Subgrantee to fulfill reporting requirements, in compliance with federal grant rules, shall result in the suspension of grant activities until reports are received and may jeopardize future federal funding. FY 2014 HSGP County of Macomb (Region 2 Fiduciary) Page 8 of 11 VIII. Payment Procedures The Subgrantee agrees to prepare the Reimbursement Cover Sheet (EMD-064) with all required supporting documentation attached, including proof of payment. The Subgrantee will submit these to the Subgrantor at 'a minimum at the end of each quarter (or more frequently, as needed), if expenditures have been paid. Please note: One Reimbursement'Cover Sheet and related forms must be completed for each grant project, solution area; allocation type, and individual exercise. Reimbursement Cover Sheets must be filled out completely and submitted with original signatures or they will be returned to the Subgrantee for proper completion. Please refer to the instructions tab included with each of the reimbursement forms. The Reimbursement Cover Sheet and other reimbursement forms can be found on the Michigan State Police, Emergency Management and Homeland Security Division (MSP/EMHSD) website located at http://www.michigan.goviemhsd. The Subgrantee will not be reimbursed for funds until all required signed documents and reimbursement documentation are received. All reimbursement requests must be submitted to the Subgrantor no later than 30 days after the end of the performance period identified in this grant agreement. Any remaining balance of funds by that date will'be reallocated. Drawdown of Funds in Advance. Up to 120 days prior to expenditure, the Subgrantee may request funds for purchases of $10,000 or more. All of the following requirements must be met when obtaining advanced funds: The Subgrantee must submit advance requests with a copy of approved purchase orders and a copy of approved Alignment and Allowability Forms: The Suhgrantes must place advanced funds in an Interest-bearing account. The Subgrantee may keep interest up to $100 per year (44 CFR, Part 13,211)..for administrative expenses for all federal grants combined. The Subgrantee must notify the Subgrantor quarterly, in writing, of any interest earned over $100. The Subgrantee must promptly, but at least quarterly, remit any interest earned over $100 to Michigan State Police, Emergency Management and Homeland Security Division, Grants and Financial Management Section, 4000 Collins Road, Lansing, MI 48910. The Subgrantee must liquidate each advance within 120 days of the advanced payment issue date. The Subgrantee must ensure all invoices and proof of payment documents are dated within 120 days of the advanced payment Issue date. IX, Employment Matters The Subgrantee shall comply with Title VI of the Civil Rights Act of 1,964, as amended; Title VIII of the Civil Rights Act of 1968; Title IX of the Education Amendments of 1972 (Equal Opportunity in Education Act); the Age Discrimination Act of '1975; Titles I, II end la of the Americans with Disabilities Act of 1990; the Elliott-Larsen Civil Rights Act, 1976 PA 463, as amended, MCL 37.2101 at seq.; the Persons with Diqabilities Civil Rights Act, 1976 PA 220, as amended, MCL 37,1101 et seq., and all other federal, state and local fair employment practices and equal opportunity laws and covenants, The Sulegrantee shall not discriminate against any employes or applicant for employment, to be employed in the performance of this grant agreement, with respect to his or her hire, tenure, terms, conditions, or privileges of employment; or any matter directly or indirectly related to brnpk)yment because of his or her race, religlon e color, national origin, age, sex, height, weight, marital status, limited English proficiency, or handicap that Is unrelated to the individual's ability to perform the duties of a particular job or position_ The Subgrantee agrees to include in every subcontract entered into for the performance of this grant agreement this covenant not to discriminate in employment. A breach of this Covenant is a material breach of the grant agreement. The Subgrantee shall ensure that no subcontractor, manufacturer, or supplier of the Subgrantee for projects related to this grant agreement appears on the Federal Excluded Parties List System located at http://wvew ,sarn.gov. A. P. C. D. E. F. a FY 2014 HSGP County of Macomb (Region 2 Fiduciary) Page 9 of 11 X. Limitation of Li 'ability The Subgrantor and the Subgrantee to this grant agreement agree that each must seek its own legal representative and bear its own costs, including judgments, in any litigation that may arise from performance of this contract, It is specifically understood and agreed that neither party will indemnify the other party in such litigation. This is not to he construed as a waiver of governmental Immunity for either party. XL Third Parties This grant agreement is not intended to make any person or entity, not a party to this grant agreement, a third party beneficiary hereof or to confer on a third party any rights or obligations enforceable in their favor. XII Grant Agreement Period This grant agreement is in full force and effect from September 1, 2014 to May 31, 201e, No Costs eligible under . this grant agreement shall be inburred before the starting date of this grant agreement, except with prior written approval. This grant agreement package consists of two identical grant agreements, simultaneously executed; each is considered an original having identical legal effect. This grant agreement may be terminated by either party by giving thirty (30) days written notice to the other party stating reasons for termination and the effective date, or upon the failure of either party to carry out the terms of the grant agreement. Upon any such termination, the Subgrantee agrees to return to the Subgrantor any funds not authorized for use, and the Subgrantor shall have no further obligation to reimburse the Subgrantee. Upon termination of grant agreement, the Subgrantee shall submit documentation, in a format specified by the Subgrantor, to formally end its status as Fiduciary Agent XIII. Entire Grant Agreement This grant agreement is governed by the laws of the State of Michigan and supersedes all prior agreements, documents, and representations between the Subgrantor and the Subgrantee, whether expressed, implied, or oral. This grant agreement constitutes the entire agreement between the parties and may not be amended except by written instrument executed by both parties prior to the grant end date. No party to this grant agreement may assign this grant agreement or any of his/her/its rights, interest, or obligations hereunder without the prior consent of the other party. The Subgrantee agrees to inform the Subgrantor'in writing immediately of any proposed changes of dates, budget, or services indicated in this grant agreement, as well as changes of address or personnel affecting this grant agreement. Changes In dates, budget, or services are subject to prior written approval of the Subgrantor. if any provision of this grant agreement shall be deemed void or unenforceable, the remainder of the grant agreement shall remain valid. The Subgrantor may suspend or terminate grant funding to the Subgrantee, in whole or in part, or other measures may be imposed for any of the following reasons: A. Failure to expend funds in a timely manner consistent with the grant milestones, guidance, and assurances: B. Failure to comply with the requirements or statutory objectives of federal or state law. C. Failure to follow grant agreement requirements or special conditions. D. Proposal or implementation of substantial plan changes to the extent that, if originally submitted, the project would not have been approved for funding. E. Failure to submit required reports. F. Filing of a false certification in the application or other report or document. G. Failure to adequately manage, monitor or direct the grant funded activities of its subrecipients. Before taking action, the Subgrantor will provide the Subgrantee reasonable notice of intent to impose corrective measures and will make every effort to resolve the problem informally. FY 2014 HSGP Count Y of Macomb (Region 2 Fiduciary) Page 10 of '11 XIV. Business Integrity Clause The Subgrantor may Immediately cancel the grant without further liability to the Subgrantor or its employees if the Subgrantee, an officer of the Subgrantee, or an owner of a 25% or greater share of the Subgrantee is convicted of a criminal offense Incident to the application for Or performance of a state, public, Or private grant or subcontract; or convicted of a criminal offense, including, but not limited to any of the following: embezzlement, theft, forgery, bribery, falsification or destruction of records, receiving stolen property, attempting to influence a public employee to breach the ethical conduct standards for State of Michigan employees; convicted under state or federal antitrust statutes; or convicted of ahy other criminal offense which, in the sole discretion of the Subgrantor, reflects on. the Subgrantee's business integrity. XV. Freedom of Information Act (MIN Much of the information submitted in the course of applying for funding under this program, or provided in the course of grant management activities, may be considered law enforcement-sensitive or otherwise critical to national security interests. This may include threat, risk, and needs assessment Information; and discussions of demographics, transportation, public works, and industrial and public health infrastructures. Therefore each Subgrantee agency Freedom of Information Officer will need to determine whet information is to be withheld on a case-by-case basis. The Subgrantee should be familiar with the regulations governing Protected Critical Infrastructure Information (6 CFR Part 29) and Sensitive Security information (49 CFR Part 1520), as these designations may provide additional protection to certain classes of homeland security information. Date FY 2014 HSGP County of Macomb (Region 2 Fiduciary) Page 11 of 11 XVI. Official Certification For the Subqrantee The individual or officer signing this grant agreement certifies by his or her signatur e t h a t h e o r s h e i s a u t h o r i z e d t o sign this grant agreement on behalf of the organization he or she represents. The Sub g r a n t e e a g r e e s t o c o m p l e t e , all requirements specified in this grant agreement. Macomb County 026344713 Subgrantee Name Subgrantee's DUNS Number Mark Deldin Deputy County Executive Printed Name Title . Signature Date For the Subqrantor (Michigan State Police, Emergency Management a n d H o m e l a n d S e c u r i t y D i v i s i o n ) Deputy State Director of Emergency Chris A. Kelenske, Captain Management and Homeland Security Printed Name (10-.1\--.4:0...1-4320oryJae Signature Title Date For the Regional Board The Regional Board Chair's signature appears on this grant agreement as a certification•that the Region 2 Homeland Security Planning Board has chosen the County of Mecomb,to act as the F i d u c i a r y A g e n t on behalf of and as a part of the regional board for the FY 2014 HSGP. Regional Board Chair Printed Name Title 0103 APPROVAL NO, 1121-0140 • 1,CPIRES,06/30/2009 STANDARD ASSURANCES The Applicant hereby assures and certifies complianCe with all applicable Federal statutes, 'regulations, policies, guidelines, and requireMents, including OMB CirmilarS A-21, A-87, A-102, A-I10, A422, 4-133; Ex. Order 12372 (intergovemmental review of federal programs); and 28 C.P.R. pts. 66 or 70 (administrative requirements for grants and cooperative agreements). The applicant also specifically assures and certifies that; 1. It has the legal authority to apply for federal assistance and the institutional, managerial, and. financial capability (including funds suffidient to pay any required non-federal share of project cost) to ensure proper planning, management, and completion: of the project described in This application_ 2. It will estabfigh safeguards to prOhi'bit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 3. It will give the a,waerling agency or the General Accounting Office, through any authorized , representative, access to and the right to examine all paper or electronic records related to the financial assistance. 4. It will comply with all lawful requirements imposed by the awarding agency, specifically inelurthig any applicable regulations, such as 28 C.F.R. pts. 18,22, 23, 30, 35, 38, 42, 61, and 63, and the award tern in. 2 C.F,R. § 175.15(b). S. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the National Historic Preservation Act of 1966 (16 U.S ,C. § 470), Ex. Order 11593 (identification and protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16 U.S.C.§ 469 a-1 et seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321). 6, It will comply (and will require any subgrantees or contractors to comply) with any applicable, statiatorily-imposed nondiscrimination requirements, which may include the Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. §10604(e)); The Tuvenile 5iisiicelaiad Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2600d); the Rehabilitation Act of 1973 (29 U.S.C. §794); the Americans with Disabilities Act of 1990 (42 U.S.C.§ 12131-34); the Education Amendments of 1972(20 U.S.C. §§1681, 1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.C, §§ 6101-07); se Ex. Order 13279 (equal protection of the laws for faith-based and community organizations)., 7. If a governmental entity— a) it will comply With the requirements of the Unifonsa Relocaticn,Assistance and Real Property Acquisitions Act of 1970 (42 U,S.C.§ 4601 et seq.), which govern the treatment of persons displaced as a result of federal and federally-assisted programs; and , b) it will comply with requirements of 5 U.S.C.§§ 1501-08 and §§7324-28, which limit certain political activities of State or local government employees whose principal employment is in connection with .an.„.aRtivity financed in, whole or in part by federal assistance. UAL taWHDLD Signature Date Vicki Won. e r , Direct o U.S: DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER • CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicantsshould refer to the regulations cited below to determine the certification to which they are required to attest, Applicants should also review the instructions for certification included in'the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 6g, New Restrictions ien Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Nonpro-ourement) and . Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and Implemented at 28 CFR Part 69, for persons entering Into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 68, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or an behalf of the undersigned, to any person for in- fluencing or attempting to influence an officer or employee of any agehoy, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in con- nection with the making of any Federal grant, the entering into, of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for Influencing or at- tempting to Influence an officer or employee of any agenoy, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in oonnection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," In accordance with its instructions', (c) The undersigned shall require that the language of this cer- tification be included in the awarci documents for all sthawards at all tiers (Including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub-recipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12649, Debarment and . Suspension, and implemented at 213 CFR Part 67, for prospec- tive participants in, primary covered transactions, as defined at 28 cm Part 67, Section 67,610— A. The applicant certifies that It and its principals: (a) Are not presently debarred; suspended, proposed for debar- ment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, er voluntarily excluded ' from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this applica- tion been convicted of or had a civil Judgment rendered against them for commission of fraud or a criminal offense in conn ec-tion with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or, State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently Indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this applica- tion had one or more public transactions (Federal, State, or local) terminated or cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 108, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67,820- A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited In the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to Inform employees about— (1) The dangers of drug abuse In the workplace;. (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, arid employee assistance programs; and : (4) The penalties that may be imposed upon employees for drug abuse violations oceurring in the workplace; (c) Making it a requirement that each employee to be erigaged In the performance of the grant be given a copy of the state- ment required by paragraph (a); (d) Notifying the employee in the statement required by para- graph (a) that, as a condition of employment under the grant, the employee will- OJP FORM 409116 12-91) REPLACES DIP FORMS 4061/2, 4061/3 AND 4081/4 WHICH ARE OBSOLETE. 6, Date • ')///1 //hi 5. Signature (1) Abide by the terms 'of the Statement; and (2) Notify the employer In writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction; (a) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherWise receiving actual notice of such convic-tion. Emptayers of convicted employees must provide notice, Including position title, to; Department of Justice, Office of Justice Programs, ATTN: Control Desk, 833 Indiana Avenue, NW., Washington, D.C. 20531. Notice shall include the iden- tification number(s) of each affected grant; • (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who Is so convicted— (1 ) Taking•appropriate personnel action against siJoh an employee, up to and Including termination, consistent with the requirements of the Rehabilitation Act of 1073, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purpoSes by a Federal, State, or local health, law enforce- ment, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug- free workplace through Implementation of paragraphs (a), (b), (c), (e). and (f), • • B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant Place of Performance (Street address, city, county, state, zip code) Check 9 if there are workplaces on file that are not indentified. here. Section 67, 530 of the regulations provides that a grantee that is a State may elect to make one certification In each Federal fiscal year, A copy of which should be Included with each ap- plication for Department of Justice funding. States and State agencies may elect to use OJP Fern 4061/7. Check 9 if the State has elected to complete OJP Form 4061/7, DRUG-FREE WORKPLACE • (GRANTEES WHO ARE INDIVIDUALS) As required by the Drug-Free Workplace Act of 1668, and Implemented at 28 CFR Part 67, Subpart F, forgrantees, as defined at 28 CFR Part 67; Sections 67.615 and 87.620- A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, posses- sion, or use of a controlled substance in conducting any activity with the grant; and B. If convicted of ,a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, 1 wlii report the conviction, in writing, within 10 calendar days of the conviction, to; Department of Justice, Office of Justice Programs, ATTN: Control Desk, 810 Seventh Street NW., Washington, DC 20631. • As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above c e r t i f i c a t i o n s , 1, Grantee Name and Address: Vicki Wolber, Director. Macomb County Emergency Management & Communications 117 S. Groesbeck Mount Clemens, MI 48043 2, Application Number and/or Project Name S. Grantee IRS/Vendor Number EMW2014-SS-00059. 38-600-4868 4. Typed. Name and Title of Authorized Representative Vicki Wolber, Director Govammont NiOng Mice: iSOt - 4o5,057149014 EMD-053 (03-2004) MICHIGAN STATE POLICE Emergency Management & Homeland Security Division , STATE OF MICHIGAN . . . . AUDIT CERTIFICATION . . , . . . Federal Audit Requirements . ,. Fiscal Years Beginning After June 30 1 1996 ' Non-federal organizations which expend $750 1000 or more In federal funds during their fiscal year are required to have an audit performed in accordance with the Single Audit Act of 1984, as amended, and Office of Management and Budget (OMB) Circular A-133. Subgrantees must submit a copy of their audit report to: Michigan Department - of State Police, Grants and Community Services Division, 333 South Grand Avenue, Lansing, Michigan 48909, for each year they meet the funding threshold. Program: FY 2014 HOMELAND SECURITY GRANT PROGRAM (HSGP) . . CFDA Number: .97.067 . . Subgrantee Information Jurisdiction Name: Macomb County .. 120 North Main Street . , Street Address: • City, State, Zip Code; Mount Clemens, MI 48043 , , . Certification for Fiscal Year 'Ending (mmidd/yyyy): 12/31/14 . . (Check appropriate box) . I certify that the subgrantee shown.above does not expect it will be required to have an audit performed under — the Single Audit Act of 1984, as amended, and the pm Circulars as revised, for the above listed program.. X I certify that the subgrantee shown above expects It will be required to have an audit performed under the — Single Audit Act of 19841 as amended, and the OMS Circulars as revised, during at least one fiscal year funds are received for the above listed program. A COW oflhe audit report will be submitted to: Michigan Department o t4e Police, Grants and Community Services Division, 333 South Grand Avenue, Lansing, Michigan 43909. Vicki Iklber, Director . (Signature of Subgrantee's Authorized Representative) ( ate) . . - . Please mail completed form to: Attention: Ms. June Martin Emergency Management and Homeland Security Division Michigan Department of State Police . 4000 Collins Road , • Lansing, Michigan 48910 For NISP- ENID Use Only Reviewed By: ' . Date: Authority: Act 390, P. A of 1s76 as amended Completion: Voluntary, but completion necessary to be considered for assistance. Social security number Employer identification number 3 8 8 ' 0 0 4 86 8 Date 0- Form lat -9 (Rev, August 2015) Department of the Treasury internal Revenue Service Request for Taxpayer identification Number and Certification Give Form to the requester. Do not send to the IRS. Name (es shown on your income tax return) Macomb County Business name/disregarded entity name, if different from above 1=t Check appropriate box for federal tax elessIfication: ri Li individual/sole proprietor C corporation S Corporation 0 Partnership 0 Trust/estate a vs so. a 0 Limited llabeity company. Eater the tax classification (C-0 corpora/km, SeS corporation, FPartrlefihiP)* Exemptions (see Instructions): Exempt payee code (If any) Exemption from FATCA reporting code (if any) other (see Instruction) le Government Address (number, street, end apt. or suite no, 120 S. Main • City, state, and ZIP code Mt Clemens, MI 480.43 Ust account number(s) here (optional) Requester's name and address (optional Taxpayer Identification Number (TIN) Enter your TIN In the appropriate box. 'The TIN provided must match the narhe given on the "Name" line to avoid backup withholding. For individuals, this Is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page a. For other entitles, It is your employer identification number (E1N). If you do not have a number, see How to get a TIN on page 3. Note. if the account Is In more than one name, see the chart on page 4 for guidelines on Whose number to enter. ' Parl Certification Under penalties of perjury, I certify that: 1. The number shown on this form Is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (o) thel RS has notified me that I am no longer subject to backup withholding, and 3, 1 am a U.S. citizen or other U.S, person (defined below), and 4. The FATCA code(s) entered on this form of any) Indicating that I am exempt from FATCA reporting Is correct. Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest end dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement OR& and generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the Instructions on page 8, Sign SIgnature of Here U.S. person lie General Instructitms Section references are to the Internal Revenue Code unless otherwise noted. Future developments. The IRS has created a page on 1RS.gov for Information about Form W-9, at www.irs.govivve. Information about' any future developments affecting Form W-9 (such as legislation enacted after we release It) wIl be posted , on that page, Purpose of Form A person who Is required to 111e an Information return with the IRS mist obtain your correct taxpayer identlecation number (ilei) to report, for example, Income paid to you, payments made to you in settlement of payment card and third party network transactions, real estate transactions, mortgage Interest you paid, acquisition or abandonment of seemed property, cancellation of debt, or contributions you made to an IRA Lisa Form W-5 only If you area U.S. person (Including a resident alien), to provIde your correct TIN to the personeequestIng it (the requester) and, when applicable, to: 1. Genify thatthe TIN you are gIvIng Is oared (or you are waiting for a number to be Issued), 2. Certify that you are riot subject to backup withholding, or 3. Claim exemption from backup Withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership Income from a U.S. trade or business Is reat subject to the withholding tax on foreign partners' share of effectively ccnnobled income, end 4. Certify that FATCA code(s) entered on this form Of anyMndioatIng that you are exempt from The FATOA reporting, Is correct, Note. If you are a U.S. person and a requester gives you a form other than Form W-9 to request your TIN, you must use the requester's form if it Is substantially similar to this Form W-3, Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: • An individual who is a U.S. citizen or U.S. resident alien, • A partnership, corporation, company, or association created or organized In the United States or under the laws of the United States, • An estate (other than a foreign estate), or • A domestic -trust (as defined in Regulations section 301.7701-7). SPaolal rules for Partnerships. Partnerships that conduct a trade or business in the United States am generally required to pay a withholding tax under section 1446 on any foreign partners' share of effootheely connected taxable Income from such business. Further,'In certain cases where 'a Form W-9 has not been received, the rules under section 1445 require a partnership to presume that a partner is a forelge person, and pay the section 1446 withholding tax. Therefore, If you are g U.S. person that is a partner In a partnership conducting a trade or business in the UnlMel States, provkle Form W-S to the pattnershlp to establish your U.S: status and avoid section 1445 withholding an your share of partnership income. Oat No. 1Ces1x Form W-9 (Fiev. 8-2013) Form W-9 (Rev. 8-2013) Page 2 In the eases below, tire following person must give Form W-9 to the partnership for purposes of establishing Its U.S. status and avoiding withholding on its , allocable share of net income from the partnership conducting a trade or business. in the United States: • In the case of a disregarded entity with a U.S, aWner, the 115. owner of the disregarded entity and not the entity. • In the cese of a grantor trust with a U.S. grantor or other U.S. owner, generally, the U.S. grantor or other U.S. owner of the grantortrust and notthe trust, and • In the ease of a LeS. trust (other than a grantortnesta the U.S. trust (other than a grantor trust) and not the beneficiaries of the trust. Foreign persorn if you are a foreign person or tae U.S. branch of a foreign bank . that has erected to be -treated as a U.S, person, do not use Form W-a irstead, use the appropriate Form W-8 or Fenn 8233 (see Pub(oation 515, Withholding of Tax on Nonresident Aliens and Foreign Entitles). Nonresident alien who becomes a resident alien. Generally, only a•nonresident - alien Individual may tree the terms of a tax treaty to reeleee or eliminate US. tax on certain types of Income. However, most tax treaties contain a provision known as a "saving clause." Exceptions specified in the saving clause may permit art exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien tortax purposes. If you are a U.S. resident alien who Is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tea en certaIntypes of income, you roust attach a statement to Form W-9 that specifies the following five Items: I. The treaty country, Generally, this must be the same treaty under which you cleaned exemption from tax as a nonresident alien. 2erhe treaty adore addresang the Income. 3. The article number (or locution) In tile tax treaty that contains the saving clause and Its exceptions. ' 4. The type and amount of Income that qualifies for the exemption from tax. 5. Sufficlere facts to justify the exemption Item tax under the terms of the treaty article. Example. Article 20 of the U.S.-China income tax treaty allows an exemption from tax for scholarship income received by,a Chinese studentiemporaly present In the United States. Under U.S. law, this student will become a resident alien for lox purposes If his or her stay in the United States exceeds 5 calendar years. However, paragraph 2 of the that Protocol to the U.S.-China treaty (dated April 30, 1E154) allows the provisions of Articie 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese stude n t who qualifies for this exception (under paragraph 2 of the -first protocol) and is relying on this exception to claim an exemption from tax on his or her scholars h i p or fellowship Income would attach to Retm W-9 a etaternent that Includes the informatiort described above to support that exemption. if you are a nonresident alien or a foreign entity/give the requeater the appropriate completed Form Wee or Form 8233. What is backup withholding? Persons makine certain payments to you must under certain conditions withhold and pay to the IRS a percentage of such payments. This is called "backup Withholding." Payments that may be subject t o backup withholding Include interest, tax-exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonempioyee pay, payments Mad e In settlement of payment card and third party network transactions, and certain payments from fishing boat operators. Rea( estate transataione are not subjeet to backup withholding. You will not be subject to backup withholding on payments you receive if you • give the requester your correct TIN, make the proper certifications, and report all your taxabie interest and dividends on yourtex retum. Payments you receive wilt be subject to backup withholding if 1. You do not furnish your-I-1N to the requester, 2. You do not certify your 1II4 when required (see the Part II instructions on page Stem details), 3. The IRS tells the requester that you furnished an Incorrect TIN, 4. The IS tells you that you are subject to backup withholding because you did not report all your Interest and dividends on your tax return (for reportable Interest and dividends only), or • 5. You.do not certify to the requester that you are hot subject to backup Withholding Under 4 above (for reportable Interest and dividend accounts opened after 198e only), Certain payees and payments are exempt from backup withholding. See Exempt ' Payee code on page 3 end tire separate instructions for the Requester of Form W-G for more Information. Also see Special rules for partnerships on page 1. What Is FATCA reporting? The Foreign Account Tax Compliance Act (FATCA) requires a participating foreign finanoial institution to report all United States account holders that are specified Uelted States persons. Certain payees are . exempt from FATCA reporting, See Exemption from MTCA reporting code on page Sand the Instructions for the Requester of Form vv-9 for more Information. Updating Your Information You must provide updated Information to any person to whom you claimed to be an exempt payee if you ere no longer an exempt payee and anticipate receiving reportable paymente in the future from this person. For example, you may need to provideupdated information if you ere a 0 corporation that elects to be an S corporation, or if you no longer are tax exempt in addttion, you must fUrnish a ne w Form W-5 if the name or TIN Changes for the account, for example, if the grant o r a a grantor trust dies. Penalties Failure to furnish TIN. If you fall to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due io reasonable cause and not to willful neglect' Civil penalty for false information with respect to withholtang. If you make a false statement with no reasonable basis that results In no backup withholding. you are subject to a OD° penalty. Criminal penalty for falsifying Information. Willfully falsifying certifications or affirmations may subject you to criminal penalties Including lines and/or imprisonment. Misuse of TINs. If the requester discloses or uses Me In violation of federal la w , the requester may be subject to civil and criminal penalties, Specific Instructions Name • If you are an individual, you Inuit generally ehter the. name shown on your income tax return. HoWever, if you have changed your last name, for instance, due to marriage without Informing the Social Security Administration of the hems change, enter your first name, the last name shown on your metal security card, and your new last name.. if the account is in Joint names, llet first, and than circle, the name of the person or entity whose number you entered In Part I of the form. Sole proprietor. Enter your individual name as shown on your income tee return on the "Name" line. 'You may enter your business, trade, or "doing business as (GRA)" ferns on the "amine= name/disregarded entity name' line. Partnership, C Corporation, or S Corporation. Enter the entity's name on the "Name" line and any business, trade, or "doing business as (DA) name" on the "Business name/disregarded entity name" line. Disregarded entity. For U.S. federal tax purposes, an entity that is disregarded as an entity separate from Its owner ls treated as a 'disregarded anety." See Regulation section 301.7701-2(o)(2)(I11). Enter the owner's name on thia "Name" line. The name of the entity entered on the "Name" line should never be a disregarded entity. The name on the "Name" line must bathe name shown on the income tax return on which the income should be reported. For example, If a foreign LLC that is treated as a disregarded entity for U.S. federal tax purposes has a single owner that Is a U.S, person, the U.S. owner's name Is required to be provided on the "Name' Ilne, lithe direct owner of the entity Is also a disregarded entity, enter the first owner that is not disregarded for federal tax purposes. Enter the disregarded entity's narre on the 'Business name/disregarded entity name" line. If the owner of the disregarded entity Is a foreign person, the owner must complete an appropriate Form W-8 instead of a Form IN-S. This is the ease even If the forsIgn person has a US. TIN. Note. Check the appropriate box for the U.S. federal tax classification of the person whose name Is entered on the 'Name" line (Individual/sole proprietor, Partnership, C Corporation, S Corporation, Trust/estate). Limited liability Company (LIZ), lithe parson identified on the "Name" line is an LLC, check the "Limited liability company" box only and enter the appropriate cocieforthe U.S. federal tax classification In the space provided. If you are an LOC that is treated as a partnership for U.S. federal tax purposes, enter "la" for partnership. If you are an L.LC that has flied Form 8832 or a Form 2583 to be taxed as a corporation, enter "C" for C corporation or "3" for S corporation, as appropriate. If you are an LLD that is disregarded as an entity separate from Its owner under Regulation section 331.7701-3 (exceptfor employment and excise tax), do not shack the IMC box unless the owner ea the LLC (required ;to be Identified on the 'Name line) is another Le.0 that Is not disregarded for U.S. federal tax purposes. If the LLC is disregarded as an entity separate from its owner, enter the appropriate tax elaseificatIon of the owner identified on the "Name" line. Other entitles, Enter your business name as shown an required U.S. federal tax documents on the Name' line. This name should match the name shown err the charterer other legal document creating the entity. You may enter any business, trade, or DSA name cm the "BesInese name/disregarded enaty name" line. Exemptions if you are exempt from backup withholding and/or FATCA reporting, enter In the Exemptions box, any code(e)that may apply to you. See Exempt Mee code and Exemption from FATCA reporting code an page 3. Form W-9 {Rev. 8-20131 Page 3 Exempt payee code. Generally, individuals (Including sole proprietors) are not exempt from backup withholding. Corporations are exemptfrorn backup withholding for certain payments, such as interest and dividends. Corporations are e not exempt from backup withholding for payments made In settlement of payment card or third party network transactions. • Note. if 'you are exempt from backup withholding, you should stlitcomplete this term to avoid possible erroneous backup withholding. The following codes Identify payees thaf are exempt from backuiewithheldtrig: 1—An organization exempt from tax under section 601(a), any IRA, or a custodial account under section 403(b)(7) lithe account satisfiee the requirements of section 4010(2) 2—The Uoited States or any of its agencies or Instrumentalities 3—A state, the District of Columbia, a Possession of the United States, or any of their political subdivisions or Instrumentalities 4—A foreign government or Hey of its political subdivisions, agencies, or instrumentalities 5—A corporation 5—A dealer in securities or commodities required to register in the United States, the District of Columbia, or a possession of the United States 7—A futures commission merchant registered with the Commodity Futures Trading Commission B—A real estate investment trust • 9—An entity-registered at all times during the tax year en derthe Investment Company Act of 1940 10—A common truet fund operated by a bankunder section 554(a) 11—A financial Institution 12—A middleman known in the investment community as a nominee or custodian 13—A trust exempt flom tax under section 684 or described is section 4947 The following chart shows types of payments that may be exemptfrom backup witteterlding. The chart applies to the exempt payees Wed above, 1 through 13. F the payment Is for.,. THEN the payment is exemptfor .. , Interest and dividend payments All exeinptpayees except for 7 Broker transactions • Exempt payees 1 through 4 end 5 through 11 and all C corporations. 8 corporations must not enter an exempt payee code becaUse they are exempt only for sales of noncovered seoureles acquired prior to 2012. Barter exchange transactions and patronage dividends Exempt payees 1 through 4 Payments over $600 required to be reported end direct sales over $5,0001 Generally, exempt payees 1 through e . Peyments made In settlement of payment card or third party network transactions Exempt payees 1.through 4 I See Form 1099-MISC, Miscellaneous income, and its Instructions, I However, the following payments made to a corporation and reportable on Form 1009-MISC are riot exempt from backup Withholding: medical and health care payments, attorneys' fees, gross proceeds paid to ae attorney, and payments for services paid by a federal executive agency. Exemption from rATcA reporting cede. The following codes identify payeee that are exempt from reporting under FATCA. These codes apply to persons submitting 'this form for aceounts maintained outside of the Defied States by certain foreign financial Inefitutions. Therefore, if you are only submitting this form for an account you hold in the United States, you reey leave this field blank Consult with the person requesting this form if you are uncertein if the financial Institution is subjeotto these reqeiremente. A—An organization exempt from tax under section 501(e) or any individual • retirement plan as defined in section 7701 (a)(57) B —The United States or any of its agencies or instrumentalities C—A state, the District of Columbia, a possession of the United States, or any of their poetical subdivisions or Instrumentalities D—A corporation the stockof whieh IS regularly traded on one or more established securities markets, as described in Reg, section 1.1472-1(c)(1)(I) E—A corporation that is a member ofthe.same expanded affiliated group as a corporation described in Reg, seellortl,14721(e)(1)(1) • F—A dealer In securities, commodities, or derivative financial Instruments (including notional principal contracts, futures, forwards, am{ options) that is registered as such underthe laws of the United States or any state G—Areal estate investrneot trust 'H—A regulated investment company as defined in section 851 or an entity registered et all times during the tax year under the Investment Company Act of 1940 i—A common trust fund as defined In section 564(a) J—A bank as defleed in section 561 /C—A broker L--Airust ewriptIrorn tax ender section 664 or described In section 4947(a)(1) Id—Max exempt trust under a section 403(b) plan or section 457(g) plan Part 1. Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. If you are a resident allen end you do not have and are not eligible to get an 5514, your TIN Is your IRS individual taxpayer Identification number (ITN). Enter it in the social security number box, if you do not have an MN, see How to gets TIN below, If you are a sole proprietor and you have an EiN, you may entei• either your 88N or EIN. However, the IRS prefers that you Use your SSN. It you are a sing re-member 1.1.0 that Is disregarded as an entity separate from its owner (sea Umlted Liability Company (LW) on page 2), enter the owner's SON (or E)N, if the owner has one). Do not enter the disregarded entity's EIN. If the LLO Is classified as a corporation or partnership, enter the entity's EN. Note. See the chart on page 4 for further clarification of name and '1114 combinations, How to get a TIN. if you do not have a TIN, apply for one immediately. To apply for an 8Sel, get Form 88-5, Application fore Social Security Card, from youriecal Social Security Administration office or get this form onlina at wWW.ssa.gov. You • may also get thIsform by ceiling 1-800-772-1213. Use Form W-7, Application for IRS Individual Taxpayer identification Number, to apply for an MN, or Form 88-4, Application for Employer Identification Number, to apply for an SIN. You can apply for an EIN online by accessing the IRS website at www.iragovlbusfriassas and olloitIng on Employer Identification Number (BIN) under Starting a Business, You can get Forms W-7 end S8-4 from the IRS by visiting nagov or by calling 1-800- TAX-FORM (1-800-829-3876). If you are asked to complete Farm W-9 but do not have aTbN, apply for 51114 and write "Applied For" In the space far the TIN, sign and date the form, and give it to the requester. For Interest and dividend payments, end certain payments made with respeetto readily tradable Instruments, generally you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60-day rule does hot apply to other types of payments, You will be subject to backup withholding on all such payments until you provide yourTIN to the requester. Note. Entering "Applied For" means that you have already applied for a TIN or that you Intend to apply for one soon. Caution: A disregarded US. entity that haze foreign owner must use the approptlata Form W-5. Part II. Certification To establish to the withholding agent that you are a U.S. person, or resident ellen, slur Perm W-9. You may be requested to sign bythe withholding agent even if items 1, 4, or 5 below indioate otherwise. For a joint account, only the person whose TIN Is shown in Part I shored sign (when required), In the case of a disregarded entity, the person identified on the "Name' fine must sign. Exempt payees, see Exempfpayce code easier. Signature requirements. Complete the certification as Indicated In items 1 t6rh1a.ulgete6 below , reet,dividend, and berter exchange acoounts opened before 1984 and broker accounts considered active during 1993, YoU must give your correct TIN, but you do not have to sign the certilloation. 2.. Interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts considered inactive during 1 sin. You must Bien the certification or backup withholdino will apply, If you are eublect to baokep withholding and you are merely providing your correctliN to the requester, you must cross out Sem 2 In the oeitificatton before signing the form, , 3. Rent estetetrensactions.You must sign the certification. You may cross out item 2 of the certlecation. 4. Other payments. You must give your correct TIN, but you do not have to sign the certification unless you have been notified that you have previously given an incorrect TIN, "Other paymenW include payments made In the course of the requester's trade or business for rents, royalties, goods (otheethan bills for merchandise), medical and health care services (including payments to corporations), payments to a nenempiciret for services, payments made In settlement of payment card and third party network transactions, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (Inol,eding payments -10 corporations). 5. Mortgage interest paid by you, acquisition or abandonment of secured ' properly, cancellation of debt, qualified tuition program payments (under section 529), IFIA, Coverdell ESA, Archer MBA or NSA contributions or distributions, end pension distributions. You must give your correot TIN, but you do not have to sign the certification. Form W-9 (Rev. 8-2019) ' Page 4 What Name and Number To Give the Requester For this type of account Give name and 8911 of: 1„ individual . 2. Two or more Individuals OM account) • 3. Custodian account of a minor (Uniform Giftto Minors Act) 4. a. The usual revocable savings . trust (grantor Is also trustee) b. So-called trust account that is not a legal or valid trust under state iaw 5. Sole proprietorship or disregarded entity owned by an individual' 3, Grantor twat Thing under Optional Form 1099 Filing Method 1 (see Regulation section 1.871-4(b)(2)(I){A)) - The individual The actual owner of the account or, if combined funds, the first individual on the account' The minor' The grantor-trustee' The actual owner 1 . ' The owner' The grantor' For this type of accounb . Give name and EIN of; 7. Disregarded entity not owned by an Individual 8. A valid trust, estate, or pension trust 9. Corporation or LLC electing corporate status on Form 8832 or Form 2553 10. Association, olUb, religious, charitable, educational, or other tax-exempt orgentzation 11. Partnership or multi-member LLC 12.A broker or registered nominee 13. Account with the Department of Agriculture in the name of a public entity (such as a state or local government, school district, or prison) that receives agricultural 'program payments 14. Grantor-trust filing underthe Form 1041 Filing Method or the Optional Form 1099 Filing Method 2 (see Regulation section 1.671-4@)(2)(t(B)) The owner Legal entity 4 The corporation The organization . The partnership The broker or nominee The public entity The trust . • I List first and eirele the nouns of the person whose numberyou furnish. If only one person on s fent account has an SSA that person's number must be furnished, bircie the minor's name and furnish the minor's SON. You must show yourinelvidual name and you may Was enter your business or "DEW name on The 4eusinesa name/disregarded entity' name Me. You may use either your .9.3N or1914(It you have one), but the IRS encourages you to use your sett 41.1st lrstsud oirole the name of the trust, estate, or pension trust. (oo not-furnish the '1114 of the persona; represereative or trustee snlass the loge' unity Itself Is not dm ihnsted tithe account title.) MD Sea speak! rules kr pariaarahlps on page 1. *Note. Grantor else must provide a Form W-9 to trustee of trust, Note. If no name is circled when more than one name is listed, the number will be considered 'to be that of the first name listed. Secure Your Tax Records from Identity Theft identity theft occurs when someone uses your personal Information such as your name, social security number (SSN), or Ober identifying information, without your permission, to comnittfriUd or other crimes. An Identity:thief may use your SSN to get a job or may file atax return using your SSN to receive a refund. To reduce your risk: • Protect your SSN, • r-leure your employer is protecting your SSN, and • Be careful when choosing a tax preparer. 'Dour tax records ere affected by identity theft and yoLl receive a notice frorn , the IRS, respond right away lo the narne and phone number printed on the IRS notice or letter, If your tax records are not currently affected by identity theft but you think you are at risk due to a lost Cr stolen purse or wallet, questionable ors& card activtty or credit report, contact the IRS Identity Theft Hotline at 1-800-9034490 or submit Form 14039. . • . • For more information, see Publication 4585, IdentityTheit Prevention and Victim Assistance, Victims of identity theft who are experienaino economic harm era system problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible far Taxpayer Advocate Service (TAS) assistance, You can reach TAS by calling the TAS toll-free case Intake line at 1-877-777-4778 or TTY/TDD 1-800-829-4059.- Protect 3,1:anal/from suspicious emalis or phishing schemes. PhishIng lathe creation and usa of email and websites designed to Mimic legitimate business ernalls and websites. The most common act Is sending an email to a user falsely cialmIng to be an established legitimate enterprise in an attempt to scam the user Into surrendering private Information that will be used for identity theft. The IRS does not initiate contacts with taxpayers via ernails: Aso, the IRS does not request persona/ detailed informatioo through email or ask taxpayers for be PIN numbers, passwords, or similar searet,access information for their credit card, bank, or otherlinancFal accounts. If yori receive an unsolicited email claiming to be from the IRS, forward this massage to phishtaggermgov. You may also report misuse or the MS name, logo, or other IRS properly to the Treasury inspector General for Tax Administration at 1-800468-4484, You can forward suOloloUs ernes to the Federal Trade Commission at sparrOuce.gov or contacit them at Www.fic.govildthaft or -I -877- =HEFT (1-877-438-4338), Visit IRS.gov to learn more about Identity theft and how to reduce your risk. Privacy Act Notice Section 8109 of the internal Revenue Code requires you to proVide your correct TIN to persons (Including fe d e r a l a g e n c i e s ) w h o e r e r e q u i r e d t o f i l e i n f o r m a t i o n r e t u r n s w i t h the IRS to report Interest, dividends, or certain other income paid to you; mortgage,interest yo u p a i d ; t h e a c q u i s i t i o n o r a b a n d o n m e n t o f s e c u r e d p r o p o i t y ; t h e c a n c e l l a t i o n of debt; or contributions you made to an IRA, Amber NSA, or EISA. The person collecting this form tines t h e i n f o r m a t i o n o n t h e f o r m t o f i l e I n f o r m a t i o n r e t u r n s w i t h t h e I R S , reporting the above information. Routine uses *this information inokids giving it to the Department of Justice for olvii end criminal litigation and to citie s , s t a t e s , t h e D i s t r i c t of Columbia, and U.S, commonwealths end possessions far use In administering their laws, The i n f o r m a t i o n a l s o m a y b e d i s c l o s e d t o o t h e r g a u n t r i e s u n d e r a t r e a t y , t o federal and state agencies to enforce civii and criminal laws, orto federal law enforcement and i n t e l l i g e n c e a g e n c i e s t o c o m b a t t e r r o r i s m . Y o u m u s t p r o v i d e y o U r T I N whether or not you are requiredto lie a tax return. Under section 3408, payers must generally wit h h o l d a p e r c e n t a g e o f t a x a b l e i n t e r e s t , d i v i d e n d , a n d c e r t a i n o t h e r payments to a payee who does not give a TiNto the payer. Certain penalties may also apply for p r o v i d i n g f a l s e o r f r a u d u l e n t I n f o r m a t i o n . Fiscal Year 2014 Homeland 'Security Grant Program Agreement Articles Applicable to Subgrantees Article I - Summary Desoriptiork of Award ' The Fiscal Year (FY) 2014 Homeland Security Grant Program (HSGP) plays an important role in the implementation of the National Preparedness System (NPS) by supporting the building, sustainment, and delive r y ' of core capabilities essential to achieving the National Preparedness Goal (NPG) of a secure and resilient nat i o n . HSGP funding shall be used for statutorily eligible costs related to the planning, organization, equipment, training, and exercise needs that prevent, protect against, mitigate, respond to, and recover from acts'of terrorism and other catastrophic events. These programs provide an integrated mechanism that' builds and sustains core capabilities to support the nation's preparedness against terrorist attacks, major disasters and other emergencies. Article II - Assurances, Administrative Requirements and Cost Principles a, Recipients of Department of Homeland Security (DHS) federal financial assistance must complete OMB Standard Form 424B Assurances — Non-Construction Programs. Certain assurances in this document may n o t b e applicable to your program, and the awarding agency may require applicants to certify to additional assurances. Please contact the program awarding office if you have any questions. The administrative requirements that apply to DHS award recipients originate from two sources: • Office of Management and Budget (0M13) Circular A-102, Uniform Administrative Requirements for Grants and Cooperative AgreementSto State and Local Governments (also known as the "A-102 Common Rule"). These A-102 requirements are also located within OHS regulations at Title 44, Code of Federal Regulations (CFR) Part 13. • OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non- Profit Organizations, relocated to 2 CFR Part 215. b. The cost principles that apply to OHS award recipients through a grant or cooperative agreement originate from one of the following sources: • 011/113 Circular A-21, Cost Principles for Educational Institutions, relocated to 2 CFR Part 220. • OMB Circular A-87, Coat Principles for State, Local, and Indian Tribal Governments, relocated to 2 CFR Part 226. • OMB Circular A-122, Cost Principles for Non-Profit Organizations, relocated to 2 CFR Part 230,' The audit requirements for State, Local and Tribal recipients of DHS awards originate from: • OMB Circular A-133, Audits of States, Local Governments and Non-Profit Organizations, Article Ill - Acknowledgement of Federal Funding from OHS All recipients must acknowledge their use of federal funding when issuing statements, press releases, request s f o r . proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds, Article IV - Activities Conducted Abroad AU recipients must ensure that project activities carried on outside the United States are coordinateci_as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained. Article V - Best practices for Collection and Use of Personally Identifiable Information (PII) All recipients who collect Pll are required to have a publically-available privacy policy that describes what Pit they collect, how they use the PII, whether they share Pil with third parties, and how inciividUals may have their Pli corrected where appropriate,. Award recipients may also find as a useful resource the OHS Privacy Impact Assessments: http://www.dhs.govixlibrary/assets/privacy/privacy_pia_guidance june2010,pdf and http://vvvvw.dhs.gov/xlibraryfassets/privacy/privacy_pia template,pdf, respectively, Article VI - Copyright . All recipients must affix the applicable copyright notices of 17 U.S.C. § 401 or. 402 and an acknowledgement of Government sponsorship (including award number) to any work first produced under federal financial assistance awards, unless the work includes any information that is otherwise controlled by the government (e.g., classified information or other information subject to national security or export control laws or regulations). 1 Article VII - Debarment and Suspension All recipients must comply with Executive Orders 12549 and 12689i which provide protection against waste, fraud and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. Article VIII - Drug,=Free Workplace Regulations All recipients must comply with the Drug-Free Workplace Act of 19.88(412 U.S,C. § 701 et seq.), which requires that all organizations receiving grants from any federal agency agree to maintain a drug-free workplace. These regulations are codified at 2 CFR 3001. Article IX - Duplication of Benefits State, Local and Tribal Recipients must comply with 2 CFR Part §225, Appendix A, paragraph (C)(3)(c), which provides that any cost allocable to a particular federal award or cost objective under the principles provided for In this authority may not be charged to other federal awards to overcome fund deficiencies. Article X False Claims Act and Program Fraud Civil Remedies All recipients must Comply with the requirements of 31 U.S.C, § 3729 which set forth that no recipient of federal payments shall submit a false claim for payment. See also 38 U.S.C. § 3801-8812 which details the administrative remedies for false claims and statements made.. Article XI - Federal Debt Status All recipients are required to be non-delinquent In their repayment of any Federal debt. Examples of relevant debt include delinquent payroll and Other taxes, audit disallowances, and benefit overpayments, See OMB Circular A- 129 and form SF-424B, item number 17 for additional information and guidance. Article XII - Fly America Act of 1974 All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service Is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B138942. Article XIII - Hotel and Motel Fire Safety Act of 1990 In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1900, 15 U.S.C. §2225(a), all recipients must ensure that all conference, meeting, convention, or training space funded in whole or in part with Federal funds complies with the fire prevention and control guidelines of the Federal Fire Prev.ention and Control Act of 1074, 15 U.S.C. §2225. Article XIV - Lobbying Prohibitions All recipients must comply with 31 U.S.C. § 1852, which provides that none of the funds provided under art award may be expended by the recipient to pay any person to influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an offiaer or employee of Congress, or an employee of a Member of Congress in connection with any federal action concerning the award or renewal. ArticleXV - Non-supplanting Requirement Recipients who receive awards made under programs that prohibit sUpplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non-federal sources. Where federal statues for a particular program prohibitssupplanting, applicants or recipients may be required to demonstrate and document that a reduction in non-federal resources occurred for reasons other than the receipt o f expected receipt of federal funds. Article XVI - Trafficking Victims Protection Act of 2000 All recipients must comply with the requirements of the government-wide award term which Implements Section 106(g) of the Trafficking Victims Protection Act (TVPA) of 2000, as amended (22 U.S.C. § 7104), located at 2 CFR Part 175. This ie imp1emer2ted in accordance with OMB Interim Final Guidance, Federal Register, Volume 72, No. 218, November 13, 2007. in accordance with the statutory requirement, each agency award under which funding is provided to a private entity, Section 106(g) of the "TVPA, as amended, requires the agency to include a condition that authorizes the agency to terminate the award, without penalty, if the recipient or a subrecipient 2 (a) Engages in severe forms of trafficking in persons during the period of tithe that the award is in effect; (b) Procures a commercial sex act during the period of time that the award is in effect; or (c) Uses forced labor in the performance of the award,or subawards under the award. Full text of the award term is provided at 2 CFR §175.15, Article XVIl - USA Patriot Act of 2001 All recipients must comply with the requirement of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 1 5 U . S . C . §§ 175-175c. Among other things, the USA PATRIOT Act prescribes criminal penalties for possession of any biological agent, toxin, or delivery system of a-type or in a quantity that is not reasonably justified by a prophylactic, protective, bona fide research, or other peaceful purpose. Article XVIII - Use of DI-IS Seal, Logo and Flags All recipients must obtain DHS's approval prior to using the DI-IS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials. Article XIX - DEIS Specific Acknowledgements and Assurances All recipients must acknowledge and agree—and require any sub-recipients, contractors, successors, transferees, and assignees acknowledge an clagree—to comply with applicable provisions governing DNS access to records , accounts, documents, information, facilities, and staff. 1. Recipients must cooperate with any compliance review or complaint investigation conducted by DHS. . 2. Recipients must give DHS access to and the right to examine and copy records, accounts, and other documents and sources of information related to the grant and permit access to facilities, personnel, and other individuals and information as may be necessary, as required by OHS regulations and other applicable taws or program guidance, 3, Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate backup documentation to support the reports. 4. Recipients must comply with all other special reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance. 5. If, during the past three years, the recipient has been accused of discrimination on the grounds of race, color , national origin (including limited English proficiency), sex, age, disability, religion, or familial status, the recipient must provide a list of all such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS awarding office and the OHS Office of Civil Rights and Civil Liberties. 6. In the event any court or administrative agency makes a finding of discrimination on grounds of race, color, national origin (including limited English proficiency), sex, age, disability, religion, or familial status against the recipient, or the recipient settles a case or matter alleging such discrimination, recipients must forward a copy of the complaint and findings to the OHS Component and/or awarding office. The United States has the right to seek judicial enforcement of these obligations. Article XX – Incorporation by Reference of Funding Opportunity Announcement The Funding Opportunity Announcement for this program Is hereby incorporated into your award agreement b y reference. By accepting, this award, the recipient agrees that all allocations and use of funds under this gra n t w i l l be in accordance with the requirements contained in the Funding Opportunity Announcement Article XXI – Acceptance of Post Award Changes In the event FEMA determines that changes are necessary to the award document after an award has been m a d e , including changes to period of performance or terms and conditions, recipients will be notified of the changes in , writing, Once notification has been.made, any subsequent request for funds will indicate recipient acceptance of the changes to the award. Article XXII - Age Discrimination. Act of 1975 . Ail recipients must comply with the requirements of the Age Discrimination Act of 1975 (42 U.S.C. § 6101 at seq . ) , which pr,ohibits discrimination on the basis of age in any program or activity receiving federal fnahcial assista n c e , 3 Article XXIII - Americans with Disabilities Act of 1990 Ail recipients must comply with the requirements of Titles I, II, and ill of the Americans with Dis a b i l i t i e s A c t , w h i c h prohibits recipients from discriminating on the basis of disability in the operation of public ent i t i e s , p u b l i c a n d private transportation systems, places of public accommodation, and certain testing entit i e s ( 4 2 U.S.C. §§ 12101- 12213). Article .XXIV - Civil Rights Act of 1964 All recipients must comply with the requirements of Title VI of the Civil Rights Act of 1984 (42 U . S . C , § 2 0 0 0 d a t seq.), codified at 6 CFR Part 21 and 44 CFR Part 7, which provides that no person in the,Unit e d S t a t e s w i l l , o n t h e grounds of race, color, or national origin, be excluded from participation in, be denied the b e n e f i t s o f , o r b e subjected to discrimination under any program or activity receiving federal financial assikance. Article XXV - Civil Right Act of 1968 All recipients must comply with Title VIII of the Civil Rights Act of 1968, which prohibits recipients fr o m discriminating in the sale, rental, financing, and advertising of dwellings, or In the provisio n o f S e r v i c e s i n connection therewith, on the basis of race, color, national origin, religion, disability, familial s t a t u s , a n d s e x ( 4 2 U.S.C, § 3601 et seq.), as implemented by the Department of Housing and Urban Development a t 2 4 C F R P a r t 100. The prohibition on disability discrimination includes the requirement that new multifa m i l y h o u s i n g w i t h f o u r o r more dwelling units-I.e., the public and common use areas and individual apartment units (all units i n b u i l d i n g s w i t h elevators and grodnd-flOor units in buildings without elevators)-be designed and constructed wit h c e r t a i n accessible features (see 24 CFR § 100.201). Article XXVI - Limited English Proficiency (Civil Rights Act of 1964, Title VI) All recipients must comply with the Title VI of the Civil Rights Act of 1954 (Title VI) prohibition a g a i n s t discrimination on the basis of national origin, which requires that recipients of federal financial as s i s t a n c e t a k e reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) t o t h e i r p r o g r a m s and services. Providing meaningful access for persons with LEP may entail providing langu a g e a s s i s t a n c e services, including oral and written translation. in order to facilitate compliance with Title VI, rec i p i e n t s a r e encouraged to consider the need for language services for LEP persons served or enCountered in d e v e l o p i n g program budgets. Executive Order 13166, Improving Access to Services for Persons with Li m i t e d E n g l i s h Proficiency (August It 2000), requires federal agencies to issue guidance to recipients, assistin g s u c h organizations and entities in understanding their language access obligations. DI-IS published the r e q u i r e d recipient guidance in April 2011, DHS Guidance to Federal Financial Assistance Recipien t s R e g a r d i n g T i t l e V I Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons, 7 6 F e d . R e g . 21755-21768, (April 18, 2011). The Guidance provides helpful information such as how a recipie n t c a n d e t e r m i n e the extent of its obligation to provide language services; selecting language services; and e l e m e n t s o f a n e f f e c t i v e plan on language assistance for LEP persons. For additional assistance and information regardi n g l a n g u a g e access obligations, please refer to the DHS Recipient Guidance https://www.dhs.gov/guidance-pub l i s h e d - h e l p - department-supported-organizations-provide-meaningful-access-people-limited and additional resources on httpl/www.lep.gov. Article XXVII SAFECOM Recipients who receive awards made under programs that provide emergency communicafjon equipment and Its related activities must comply with the SAFECOM Guidance for Emergency Communicati o n s G r a n t s , i n c l u d i n g provisions on technical standards that ensure and enhance interoperable communications. Article )0(Vilf - Title IX of the Education Amendments of 1976 (Equal Opportunity in Education Act) All recipients must comply with the requirements of Title IX of the Education Amendments o f 1 9 7 2 ( 2 0 U . S . C . § 1681 et seq.),,which provides that no person in the United States will, on the basis of sex, be e x c l u d e d f r o m participation in, be denied the benefits of, or be subjected to discrimination under any education a l p r o g r a m o r activity receiving federal financial assistance. These regulations are codified at 6 CFR Pa r t 1 7 a n d 4 4 C F R P a r t , 1 9 . 'Article XXIX - Rehabilitation Act of 1973 All recipients must comply with the requirements of Section 504 of the Rehabilitation Act of 1973, 2 9 U . S . C . § 7 9 4 , as amended, which provides that no otherwise qualified handicapped individual in the Uni t e d S t a t e s \ W I , s o l e l y b y reason of the handicap, be excluded from participation in, be denied the benefits of, or be su b j e c t e d t o discrimination under any program or activity receiving federal financial assistance. These requirements pertain to the provision of benefits or services as well as to employment. 4 Article )00C— Reporting Subawards and Executive Compensation A. Reporting of first-tier subawards. 1. Applicability. Unless you are exempt as provided in paragraph d. of this award term, you must report each action that obligates $25,000 or more In federal funds that does not include Recovery funds (aselefineci in section 1512(a)(2) of the American and Reinvestment Act of 2009, Pub: L. 111-6) for a subaward to an • entity (see definitions in paragraph e. of this award term). 2. Where and when to report. a. You must report each obligation action in paragraph al. of this award term to littplietww.fers.gov b. For subaward information, report no later than the end of the month following the month in which the obligation was made, (For example, If the obligation was made on November 7, 2010, the . obligation must be reported by no later than December 31, 2010) 3. What to report. You must report the.information about each obligating action in accordance with the submission instructions posted at http;//www,fsrs.gov. B. Reporting Total Compensation of Recipient Executives. , 1. Applicability and what to report. You must report total compensation for each of your five most hig h l y compensated executives for the preceding completed fiscal year, if- a. The total federal funding authorized to date under this award Is $25,000 or more; b. In the preceding fiscal year, you received- I. 80 percent or more of you annual gross revenues from federal procurement contracts (and subcontracts) and federal financial assistance stibject to the Transparency Act, as defined at 2 CFR 170.320 -(and subawards); and ii. $26,000,000 or more in annual gross revenues from federal procurement contracts (and subcontracts) and federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and c. The public does not have access to information about thecompensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 05 U.S.C. 78m(a), 78o(d)) or section. 8104 of the Inter* Revenue Code of 1985. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange • Commission total compensation filings'at http://wwev ,sec.govianswers/exeeomp,htm.) 2. Where and when to report. You must report executive total compensation described in paragraph b . 1 . o f this award term: a, As part of your registration profile at http://ww.sam.gov . b. By the end of the month following the month in which this award is made, and annually thereafter. C. Reporting of Total Compensation of Subrecipient Executives. 1, Applicability and what to report. Unless you are exempt as provided in paragraph d. of this award t e r m , f o r each first-tier subrecipient under this award, you shall report the names and total compensation of each of the subreciplent's five most highly compensated executives for the subreciplent's preceding completed fiscAl year, if- - a. In the subrecipient's preceding fiscal year, the subreciplent received- i. 80 percent or more of you annual gross revenues from federal procurement contracts (and subcontracts) and federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170,320 (and subawards); and IL $25,000,000 or more in annual gross revenues from federal procurement contracts (and subcontracts) and federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and b. .The public does not have access to information about thesornperisation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 780(d)) or section 6104 of the Internal if the public has access to the compensation information, see, the U,S. Security and Exchange Commission total compensation filings at http://vvww.sec.govianswerstexecomp.htm ,) 2. Where and when to report. You must report executive total compensation described In paragraph at of this award term; a. To the recipient . • b. By the end of the month following the month during which you make the subaward. For example, , is a subawand Is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), you must report any required compensation information of the subrecipient by . November 30 of that year. 5 D. Exemptions 1. If, in the previous tax year, you had gross income, from all source s , u n d e r $ 3 0 0 , 0 0 0 , y o t r a r e e x e m p t f r o m the requirements to report', a. Subawards, and b. The total compensation of the five most highly compensated executives o f a n y s u b r e c i p i e n t . E. Definitions. For purposes of this award term: 1. Entity means all of the following, as defined in 2 CFR § 25.320: a. A governmental organization, which is a state, local government or I n d i a n t r i b e ; b. A foreign public entity; c. A domestic or foreign nonprofit bronization; d. A domestic' or foreign for-profit organization; e. A federal agency, but only as a subrecipient under an award or subawa r d t o a n o n - f e d e r a l e n t i t y . 2. Executive means officers, managing partners, or any other employees i n m a n a g e m e n t p o s i t i o n s , a s defined in 2 CFR § 170,315. 3. Subaward, as defined in 2 CFR § 170.325: a. This term means a legal instrument to provide support for the performan c e o f a n y p o r t i o n o f t h e substantive project Or program for which you received this award and tha t y o u a s t h e r e c i p i e n t award to an eligible subrecipient, b. The term does not include your procurement of property and service s n e e d e d t o c a r r y o u t t h e project or program (for further explanation, see Sec, .210 of the attachment to OMB Circular A- 133, "Audits of States, Local Governments, and Non-Profit Organizations). . c. A subaward may be provided through any legal agreement, includin g a n a g r e e m e n t t h a t y o u o r a subrecip lent considers a contract, 4. Subrecipient, as defined in 2 CFI § 25,360, means an entity that: a. Receives a subaward from you (the recipient) under this award; and b. Is accountable to you for the use ef the federal funds provided by the s u b a w a r d . 5. Total compensation, as defined in 2 CFR § 170.330 means the cash a n d n o n c a s h d o l l a r v a l u e e a r n e d b y the executive during the recipient's or subrecipient's preceding fiscal year a n d i n c l u d e s t h e f o l l o w i n g ( f o r r'nore information see 17 CFR 229.402.(c)(2)): a. Salary and bonus b. Awards of stock, stock options, and stock appreciation rights. Use the dolla r a m o u n t r e c o g n i z e d for financial statement reporting purposes with respect to the fiscal ye a r i n a c c o r d a n c e w i t h t h e Statement of Financial Accounting Standards No. 123 (Revised 2004) ( F A S 1 2 3 R ) , S h a r e d B a s e d Payments. - c. Earnings for services under non-equity incentive plans. This does no t i n c l u d e g r o u p l i f e , h e a l t h , hospitalization or Medical reimbursement plans that do not discriminate o n f a v o r o f e x e c u t i v e s , and, are available generally to all salaried employees. d. Change in pension-value. This is the change In present value of defined b e n e f i t a n d a c t u a r i a l pension plans. e. Above-market earnings on deferred compensation which is not tax-qualifi e d . f. Other compensation, if the aggregate value of all such other compen s a t i o n ( e . g . s e v e r a n c e , termination payments, value of life insurance paid on behaif of the emp l o y e e , p e r q u i s i t e s o r property) for the executive .exceeds $10,000. 6 FISCAL NOTE (MISC. #15019) February 15, 2015 BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON IN RE: HEALTH AND HUMAN SERVICES — HOMELAND SECURITY DIVISION — 2014 FEMA STATE HOMELAND SECURITY GRANT INTERLOCAL AGREEMENT ACCEPTANCE TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee, has reviewed the above referenced resolution, and finds: 1. The Michigan Department of State Police, Emergency Management and Homeland Security Division has awarded Homeland Security Grant Program funding to Region 2 of the State, which includes, but is not limited to the following political subdivisions: City of Detroit along with the Counties of Macomb, Monroe, Oakland, St Clair, Washtenaw, and Wayne. 2. The program provides funds to build capabilities to prevent, respond to, and recover from acts of domestic and foreign terrorism, to address National Priorities and Target Capabilities as they relate to terrorism, and support the implementation of the National Preparedness Goal, National Incident Management System, and National Response Framework. 3. Macomb County has been appointed by the Region 2 Planning Board as fiduciary and subgrantee for the 2014 Homeland Security Grant Program (HSGP). 4. The Resolution authorizes entering into an agreement with Macomb County for the purpose of passing through 2014 HSGP funds to Oakland County. 5. Oakland County is entitled to reimbursement of allowable expenses for the 2014 Grant Program in an amount not to exceed $64,818.00 in State Homeland Security Program (SHSP) funding and $562,897.00 in Urban Area Security Initiative (UASI) funding. 6. Oakland County is being awarded a total of $138,713.00 in grant funds for regional projects from the 2014 Grant Program Agreement for total funding of $766,428. 7. The regional funding will be used to partially cover the continuation of two (2) full-time eligible special revenue Regional SAP positions (#10296 and #10520) in the Homeland Security Division as well as one (1) Special Revenue full-time eligible Intelligent Analyst position (#11083) in the Sheriff's Office Emergency Response and Preparedness Division Admin Unit. 8. The grant period is September 1,2014 through May 31, 2016. 9. The future level of service, including personnel, will be contingent upon the level of funding available from the State. 10. The FY 2015 Special Revenue Budget is amended as follows to reflect the 2014 HSGP and Region 2 award: DOMESTIC PREPAREDNESS EQUIPMENT (Fund 29340) Budget Reference 2014 / GR0000000669 FY 2015 — FY 2017 FY 2015 FY 2017 FY 2015— FY 2017 Amended Budget Adopted Revenues 1060601-115125-610313-62000 Federal Operating Grants 604,534 1060601-115127-610313-63054 Federal Operating Grants 25,888 4030501-110110-610313-63054 Federal Operating Grants 88,000 Total Revenues 718,422 Expenses 1060601-115125-702010-62000 Salaries 86,336 1060601-115125-722740-62000 Fringe Benefits 37,894 1060601-115125-731346-62000 Personal Mileage 5,000 1060601-115125-731458-62000 Professional Services 50,000 1060601-115125-731465-62000 Program 65,000 1060601-115125-732018-62000 Travel and Conference 5,000 1060601-115125-732165-62000 Workshops and Meetings 3,000 1060601-115125-760126-62000 Capital Outlay Misc. 351,304 1060601-115125-778675-62000 Telephone Communications 1,000 1060601-115127-702010-63054 Salaries 12,426 1060601-115127-722740-63054 Fringe Benefits 13,462 4030501-110110-702010-63054 Salaries 54,422 Adjustment ( 604,534) ( 25,888) ( 88,000) ($ 718,422) 86,336) 37,894) 5,000) 50,000) 65,000) 5,000) 3,000) 351,304) 1,000) 12,426) 13,462) 54,422) 0 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Woodward and Matis absent. 4030501-110110-722740-63054 Fringe Benefits 26,857 4030501-110110-731346-63054 Personal Mileage 2,000 4030501-110110-732018-63054 Travel and Conference 4,721 Total Expenses $ 718,422 ( 26,857) ( 2,000) ( 4,7211 ($ 718,422) DOMESTIC PREPAREDNESS EQUIPMENT (Fund 29340) Budget Reference 2015/ GR0000000705 FY 2015 - FY2017 FY 2015 - FY 2017 FY 2015 - FY 2017 Adopted Adjustment Amended Budget Revenues 1060601-115125-610313 Federal Operating Grants 1060601-115127-610313 Federal Operating Grants 4030501-110110-610313 Federal Operating Grants _ Total Revenues 627,715 50,713 88,000 $ 766,428 627,715 50,713 88,000 766,428 Expenses 1060601-115125-702010 1060601-115125-722740 1060601-115125-731346 1060601-115125-732018 1060601-115125-750567 1060601-115125-760126 4030501-110110-702010 403050 1-1 10110-722740 4030501-110110-731346 4030501-110110-732018 Total Expenses Salaries Fringe Benefits Personal Mileage Travel and Conference Training-Educational Supplies Capital Outlay Miscellaneous Salaries Fringe Benefits Personal Mileage Travel and Conference 101,980 54,840 2,000 10,000 35,000 474,608 56,055 25,180 3,000 3,765 $ 766,428 101,980 54,840 2,000 10,000 35,000 474,608 56,055 25,180 3,000 3,765 $ 766,428 Resolution #15019 February 18, 2015 Moved by Gosselin supported by McGillivray the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, KowaII, Long, Matis, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford, (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). HEFIEBYAPPROVETHIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCI_ 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 18, 2015, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 18th day of February 2015. jefv/z Lisa Brown, Oakland County