HomeMy WebLinkAboutResolutions - 2015.03.18 - 21716MISCELLANEOUS RESOLUTION #15054 March 18, 2016
BY: FINANCE COMMITTEE, TOM MIDDLETON, CHAIRPERSON
IN RE: FACILITIES MANAGEMENT/FACILITIES MAINTENANCE & OPERATIONS — INFORMATION
TECHNOLOGY CHILLER REPLACEMENT PROJECT
TO THE OAKLAND COUNTY BOARD OF COMMISSIONERS
Chairperson, Ladies and Gentlemen:
WHEREAS the ongoing operation of Information Technology and its main computer room is
mission critical; and
WHEREAS the current chiller system cools the Information Technology building including its main
computer room; and
WHEREAS the current chiller system is 24 years old and has reached the end of its expected
service life; and
WHEREAS the 2013 Capital Improvement Program (CIP) allocated funding for an Information
Technology Chiller Replacement Project; and
WHEREAS to avoid possible future failures of the current chiller that could adversely affect IT
operations, a request to issue bids was submitted to the Planning & Building Committee on February 19,
2013; and
WHEREAS the Planning & Building Committee approved Facilities Management's request to
issue an RFP; and
WHEREAS the 2013 CIP project was delayed to redesign and expand the new chiller design to
provide system redundancy and ensure the uninterrupted operation of the Information Technology
Department; and
WHEREAS the George W. Auch company, as Construction Manager (CM) on the project,
received bids from subcontractors and the recommendation summary from Auch is attached; and
WHEREAS the following subcontractors and project costs have been identified: Hartwell Cement
Company of Oak Park for $21,557, Nelson Iron Works of Detroit for $21,300, and Conti Corporation of
Sterling Heights for $584,197 to install three new air-cooled water chillers along with a contingency of
$30,000 and $105,756 of CM and other construction fees which amounts to a total project cost of
$762,810; and
WHEREAS the FY 2013 CIP included estimated available funding of $300,000 for the IT Chiller
Replacement project which was included in planning the 2015 CIP projects and additional funding of
$462,810 is available from previously approved Project Work Order projects concerning the IT Chiller
Cooling Tower (#100000000447), Chiller Re-Gasketing (#100000001209), and IT Chiller Maintenance
(#100000002045) projects that were completed under budget with favorability; and
WHEREAS the $300,000 is available as part of the Building Authority bonds proceeds for the
Facilities Infrastructure and Info Tech projects Fund (#41423) and $462,810 is available to transfer from
the Project Work Order Fund (#40400) to the Facilities Infrastructure and Info Tech Projects Fund
(#41423).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
authorizes the Information Technology Chiller Replacement Project in the amount $762,810.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding
for the Information Technology Chiller Replacement Project (#100000001806) in the amount of $462,810
from the Project Work Order Fund (#40400) to the Building Authority Facilities Infrastructure and Info
Tech projects Fund (#41423) as detailed below:
Project Work Order Fund #40400
Revenue
1040101-148020-665882 Planned Use of Balance
Total Revenue
$462,810
$462,810
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Expenses:
Project ID 100000000447
1040101-148020-788001-41423Transfer Out
Project ID 100000001209
1040101-148020-788001-41423 Transfer Out
Project ID 100000002045
1040101-148020-788001-41423 Transfer Out
Total Expenses
Total
BA Fac Infrastructure-IT Proi Fund *41423
Project ID 100000001806
Revenues:
1040101-148020-695500-40400 Transfer In-PWO Fund
Total Revenues
($ 23,000)
($159,597)
($280,213)
$462,810
$ -0-
$462,810
$462,810
Expenses:
1040101-148020-796500 Budgeted Equity Adjustments $462,810
Total Expenses $462,810
Total $ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
(..-PINAWE CO,ParriE
Resolution #15064 March 18, 2015
Moved by KowaII supported by Quarles the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, KowaII, Long, Matis,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Crawford, (21)
NAYS: None, (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
HUM APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on March 18,
2015, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 18th day of March 2015.
Lisa Brown, Oakland County