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Home My WebLink AboutResolutions - 2015.04.02 - 21756Miscellaneous Resolution # 15072 BY: Commissioner Tom Middleton, District #4 RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015 APPROPRIATION — CHARTER TOWNSHIP OF INDEPENDENCE — RECONSTRUCTION OF SASHABAW ROAD AT WALDON ROAD - PROJECT NO. 52651 TO: Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County's 1/3 share of the project from the General Fund Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and WHEREAS the Charter Township of Independence, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Independence and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Independence has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2015 authorized amount of Tr-Party Road Improvement funding for Project No. 52651 in the Charter Township of Independence is $538,148. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Independence and authorizes the release of Tr-Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Independence. frpftrson, weArrO-Cie the adoptriOn of the foregoing Resolution. Tom Middleton, District #4 Quality Life through Good Roads "We Care" =A WW1, Ifr-1 1 /Lc A- bi for .OAKLAND COUNTY Inter—Departmental Memorandum PROGRAMMING DIVISION DATE: February 27, 2015 To: Thomas G. Blust, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor "al- SUBJECT: PROJECT NO. 52651, SASHABAW ROAD AT WALDON ROAD/ SASHABAW ROAD AT 1-75 LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CHARTER TOWNSHIP OF INDEPENDENCE Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of Independence for the reconstruction and widening of Sashabaw Road at Waldon Road and Sashabaw Road at 1-75. Construction on this project is expected to begin this spring. The estimated total cost is $4,114,000 and will be partially funded with Transportation Economic Development Fund, Category A, in the amount of $672,000. The local match of $3,442,000 will be funded with $1,614,443 in Tr-Party funds, a $1,646,357 contribution from the Charter Township of Independence, and a $181,200 contribution from the Board. Our total estimated share is $719,348 and is in the FY15 budget. The project is in the district of County Commissioner Thomas Middleton. The agreement is in our standard approved format, and 1 recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. ije Attachments C far OAKLAND COUNTY QUALITY LWE rmilotiori GOOD ROADS :GAD COMMISSION FOR OAKLAND COUNTY WE CARE.' March 12, 2015 1=ROAD COMMISSION Ms. Nedra Lambert, Deputy Clerk Charter Township of Independence 6483 Waldon Center Drive Clarkston, MI 48348 Re: Project No. 52651, Sashabaw Road at Waldon Road/I-75 Dear Ms. Lambert: A fully signed and executed agreement for the above-mentioned project is enclosed. The agreement was approved and subsequently signed by Dennis G. Kolar, P.E., Managing Director at the regularly scheduled Board meeting of Thursday, March 12, 2015, Please contact Thomas G. Noechel, Programming Supervisor at (248) 645- 2000, ext. 2266 to answer questions or for additional information. Sincerely, 3oard of Road Commissioners Ronald J. Fowkes Commissioner Gregory C, Jam/an Cornmissloner Eric S. WI/son Commissioner Dennis G, Kolar, P.E. Managing Director Gary Piotrowicz, RE, Deputy Managing Director County Highway Engineer Clerk of the Board 31001 Lahser Road Beverly Hills, MI 48025 248-645-2000 FAX 248-645-1349 Pat Wierzbai Deputy Secretary-Clerk of the Board /sm Enclosure cc: Finance Department Engineering Department Programming Department Lynn Sonkiss, Oakland County www,rcocweb,org COST PARTICIPATION AGREEMENT CONSTRUCTION Sashabaw Road at Waldon Road Sashabaw Road at 1-75 Charter Township of Independence Board Project No, 52651 This Agreement, made and entered into this 12-'i \A day of c\r\J-0._ , 2015, by and between the Board of Road Commissioners for the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of Independence, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY, in cooperation with the Michigan Department of Transportation, hereinafter referred to as MDOT, have programmed the reconstruction and widening of Sashabaw Road at Weldon Road (PROJECT ONE) and Sashabaw Road at 1-75 (PROJECT TWO), as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of PROJECT ONE is $1,642,400 and the estimated total cost of PROJECT TWO IS $2,471,600; and WHEREAS, the BOARD will enter into a contract with MDOT for partial funding of PROJECT ONE with state program dollars under the Transportation Economic Development Fund Category A in the amount of $672,000; and WHEREAS, the BOARD, as the requesting party therein, will be the party financially responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter referred to as the LOCAL MATCH; and WHEREAS, the COMMUNITY'S share of said LOCAL MATCH involves certain designated and approved Tr-Party Program funding in the amount of $1,614,443 ($789,200 toward PROJECT ONE and $825,243 toward PROJECT TWO), which shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, all the parties hereto have reached a mutual understanding regarding the cost sharing for the LOCAL MATCH and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: PROJECT ONE — SASHABAW ROAD AT WALDON ROAD 1 The COMMUNITY shall perform or cause to be performed all preliminary engineering and right of way acquisition. Costs for the preliminary engineering and right of way will be funded through the Tr-Party Program in the amount of $253,200. The BOARD shall contribute and perform the construction engineering, estimated in the amount of $181,200, toward the LOCAL MATCH. 3. The BOARD shall enter into a contract with MDOT for partial funding of the construction with State Transportation Economic Development Fund, Category A Program funds, estimated in the amount of $672,000. 4. Upon execution of this agreement, the COMMUNITY shall submit two invoices to the BOARD: a. The first invoice shall be payable by the BOARD in the amount of $84,400 (being 100% of the BOARD's Tr-Party contribution toward the preliminary engineering and the right of way), b. The second invoice shall be payable by the COUNTY in the amount of $84,400 (being 100% of the COUNTY'S Tr-Party contribution toward the preliminary engineering and the right of way). c. The invoices shall be sent to: Ms. Julie Enders, Engineering Aide Road Commission for Oakland County 31001 Lahser Road Beverly Hills, MI 48025 Sash abaw Road at Waldon Road/Sashabaw Road at 1-75 -2- Charter Township of Independence Project No. 52651 1/29/2015 5. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $178,667 (being 100% of the COMMUNITY'S Tr-Party contribution for the construction). 6. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $178,667 (being 100% of the COUNTY'S Tr-Party contribution for the construction). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 7. Any preliminary engineering and/or right of way costs above the Tr-Party funds in the amount of $253,200 will be funded 100% by the COMMUNITY. Any construction costs not covered by the TEDF Category A funds in the amount of $672,000 and the Tr-Party funds in the amount of $536,000, will be funded 100% by the COMMUNITY. PROJECT TWO — SASHABAW ROAD AT 1-75 1 The COMMUNITY shall perform or cause to be performed all preliminary engineering, right of way acquisition, and construction engineering. Costs will be funded through the Tr-Party Program in the amount of $659,600. 2. Upon execution of this agreement, the COMMUNITY shall submit two invoices to the BOARD: a. The first invoice shall be payable by the BOARD in the amount of $219,867 (being 100% of the BOARD's Tr-Party contribution toward the preliminary engineering, right of way, and construction engineering). b. The second invoice shall be payable by the COUNTY in the amount of $219,867 (being 100% of the COUNTY'S Tr-Party contribution toward the preliminary engineering, right of way, and construction engineering). Sashabaw Road at Walden Road/Sashabaw Road all-75 -3- Charter Township of Independence Project No. 52651 1/29/2015 c. The invoices shall be sent to: Ms. Julie Enders, Engineering Aide Road Commission for Oakland County 31001 Lahser Road Beverly Hills, MI 48025 3. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $1,701,571 (being 100% of the COMMUNITY'S $55,214 Tr-Party contribution for the construction and 100% of the COMMUNITY'S $1,646,357 additional contribution). 4. After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $55,214 (being 100% of the COUNTY'S Tr-Party contribution for the construction). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 5. Any preliminary engineering, right of way, or construction engineering costs above the Tr-Party funds in the amount of $659,600 will be funded 100% by the COMMUNITY. Any construction costs not covered by Tr-Party funds in the amount of $165,643 and the COMMUNITY'S contribution in the amount of $1,646,357 will be funded 100% by the COMMUNITY. PROJECT ONE AND TWO SUMMARY The total actual LOCAL MATCH will be determined from the records of the BOARD upon completion of State financial audits of the PROJECTS and a final determination of the total state funds used on the PROJECT ONE, Final adjustments in the financial obligations of the parties hereto will be made upon completion of the required audits. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Sashabaw Road at Waldon Road/Sashabaw Road at 1-75 -4- Charter Township of Independence Project No. 52651 1/2g/2015 Its Managing Director CHARTER7OWNSHIP OF INDEPENDENCE illPaAsomPs Patrick J. Kittle Its Supervisor By IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate BY /1") 41:7, Sashabaw Road at Waidon Road/Sashabaw Road at 1-75 - 5 - Charter Township of Independence Project No, 52651 1/29/2015 EXHIBIT A TRI-PARTY PROGRAM Sashabaw Road at Waldon Road Sashabaw Road at 1-75 Charter Township of Independence Board Project No. 52651 Reconstruction and widening of Sashabaw Road at VValdon Road and Sashabaw Road at 1-75. ESTIMATED PROJECT COST PROJECT ONE PROJECT TWO TOTAL Preliminary Engineering $117,200 $175,800 $293,000 Right of Way $136,000 $212,000 $348,000 Construction Engineering $181,200 $271,800 $453,000 Construction $1,208,000 $1,812,000 $3,020,000 Subtotal $1,642,400 $2,471,600 $4,114,000 Less State Funds $672,000 $0 $672,000 Total Estimated Local Share $970,400 $2,471,600 $3,442,000 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL FY06 Tr-Party Program $21,184 $21,184 $21,183 $63,551 FY07 Tr-Party Program $81,843 $81,842 $81,843 $245,528 FY08 Trl-Party Program $81,718 $81,719 $81,719 $245,156 FY09 Tr-Party Program $81,671 $81,672 $81,671 $245,014 FY10 Tr-Party Program $35,737 $35,737 $35,737 $107,211 FY11 Tr-Party Program $36,023 $36,023 $36,023 $108,069 FY12 Tr-Party Program $36,565 $36,565 $36,564 $109,694 FY12 Add! Tr-Party Program $54,353 $54,353 $54,353 $163,059 FY13 Tr-Party Program $36,468 $36,468 $36,469 $109,405 FY14 Tri-Party Program $36,313 $36,313 $36,314 $108,940 FY15 Tr-Party Program $36,272 $36,272 $36,272 $108,816 Contribution $1,646,357 $0 $181,200 $1,827,557 TOTAL SHARES $2,184,504 $538,148 $719,348 $3,442,000 Sash abaw Road at Weldon RoadiSashabaw Road at I-75 -6- Charter Township of Independence Project No. 52651 112912015 ALTER RAMP FOR SB 175 TO SLOW SPEEDS SIVIART LIGHTS TO MAXIMIZE THRU-PUT WIDEN WALDON TO ALLOW FOR 2 RIGHT TURN LANES ;n;.' CREATE-?--LE.FTTURN • LANES TO ----"- N.B. -SASHABAW CREATE 2 LEFT TURN LANES TO S.B. SASHABAW CREATE 2 LEFT TURN LANES TO W.B. WALDON YELLOW REPRESENTS PROPOSED ROADWAY CHANGES CREATE NEW RAMP FOR NB I 75 CREATE DEDICATED EXIT RAMP FOR S.B. SASHABAW CREATE NEW LEFT TURN LANE FOR NB 175 PINE KNOB GOLF COURSE DEDICATED EXIT RAMP FOR N.B. SASHABAW SMART LIGHTS TO MAXIMIZE THRU-PUT CREATE NEW LEFT TURN LANE FOR PARK & RIDE tiGE YELLOW REPRESENTS PROPOSED ROADWAY CHA Resolution #15072 March 18, 2015 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (MR. #15072) April 2, 2015 BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015 APPROPRIATION — CHARTER TOWNSHIP OF INDEPENDENCE — RECONSTRUCTION OF SASHABAW ROAD AT WALDON ROAD - PROJECT NO. 52651 TO: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds: 1. On December 11,2014, the Board of Commissioners approved Miscellaneous Resolution #14295 which designated $2,000,000 in fund balance for the Tr-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $538,148 is available in the General Fund Assigned Fund Balance for Tr-Party 2015 and prior funding (account #383510) for project 52651. 3. This project is for the reconstruction and widening of Sashabaw Road at Weldon Road and Sashabaw Road at 1-75. 4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment. 6. The FY 2015 budget be amended as follows: General Fund #10100 Revenue 9010101-196030-665882 Planned Use of Balance Total Revenues Expenditures 9010101-153010-740135 Road Commission Tr-Party Total Expenditures FY 2015 $538,148 $538,148 $538,148 $538,148 Fl CE ?EtrfliMI TE / ?L. FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Matis absent. Resolution #15072 April 2, 2015 Moved by Spisz supported by Gershenson the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Fleming, Gershenson, Gingen, Gosselin, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (19) NAYES: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). -4() HEMBYAPPROVttHIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 2, 2015, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 2 nd day of April 2015. Lisa Brown, Oakland County