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HomeMy WebLinkAboutResolutions - 2015.04.02 - 21782MISCELLANEOUS RE S OLUT ION #15093 April 2, 2015 BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - 2015/2016 HURON VALLEY SCHOOL DISTRICT SERVICE AGREEMENT AMENDMENT 2 ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS in 2011/2012, the Huron Valley School District (HVS) entered into a service agreement with the Oakland County Health Division to assist in conducting a groundwater monitoring program that included sampling from certain residences located near HVS's Bogie Lake Campus Wastewater Treatment Plant In White Lake Township, Oakland County, Michigan; and WHEREAS HVS is requesting to amend the agreement to include an additional year of services beginning on the day of acceptance and ending one year later; and WHEREAS the 2015/2016 HVS Amendment 2 reflects a total potential funding amount of $2 1 970 plus incurred mileage; and WHEREAS no personnel changes are requested for the Service Agreement; and WHEREAS this Amendment 2 has been reviewed by the County's Corporation Counsel and has been recommended for approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Huron Valley School District's Amendment 2 in the total amount of $2,970 plus incurred mileage, beginning on the day of acceptance and ending one year later. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Service Agreement and approve changes and extensions not to exceed fifteen percent (15%), which is consistent with the agreement as originally approved. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE GENERAL GOVERNMENT COMMITTEE Motion carried unanimously on a roll call vote. From To: Subject: Date: Berm. Bradley G Shymklvv, Rachel M 2015-0199 Health Department Service Agreement Addendum 2 RE: Huron Valley School District (HVS) Groundwater Monitoring Tuesday, March 10, 2015 9:12;09 AM Rachel, see no legal issues with executing this Addendum extending the service agreement with Huron Valley Schools. Thanks, Brad Bradley G. Benn Assistant Corporation Counsel Department of Corporation Counsel 1200 N. Telegraph Road Bldg 14 East Courthouse West Wing Extension, 3rd Floor Pontiac, MI 48341-0419 Phone: (248) 858-0558 Fax: (248) 858-1003 Email: bennb@oakgov.com pRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately. If you have any questions, please contact the Department of Corporation Counsel at (248) 858-0550. Thank you for your cooperation. ADDENDUM 2 SERVICE AGREEMENT WHEREAS, Huron Valley School District (hereinafter referred to as "HVS") and the Health Division of Oakland County (the "County") entered into a service agreement on March 30, 2012 ("Service Agreement"). WHEREAS, under the Service Agreement, HVS retained the County to assist HVS in conducting a groundwater monitoring program, including sampling from certain residences located near HVS's Bogie Lake Campus Wastewater Treatment Plant in White Lake Township, Oakland County, Michigan. NOW, THEREFORE, THE PARTIES AGREE TO AMEND THE SERVICE AGREEMENT BY AMENDING THE FOLLOWING PROVISIONS: 1. Section III of the Service Agreement shall be amended to read: This Agreement shall be in force and effect for one (1) year from the date this Addendum is executed by the Parties. The Parties can mutually agree in writing to extend the term of the Service Agreement. Either Party may terminate, with or without cause, upon giving the other Party thirty (30) days advance written notice. HVS shall reimburse the County for any reasonable expenses incurred/services, provided prior to the termination date. 2. EXHIBIT A, SCOPE OF SERVICES shall be amended as attached to this Addendum. Otherwise, the provisions of the SERVICE AGREEMENT remain unchanged and remain in full force and effect. IN WITNESS THEREOF, this Addendum to the Service Agreement has been executed on this day of ,2015. Executed by: HURON VALLEY SCHOOL DISTRICT By: Its: OAKLAND COUNTY By: Its: EXHIBIT A SCOPE OF SERVICES Residential wells are proposed for sampling as part of Huron Valley School District's groundwater monitoring program near HVS's Bogie Lake Campus Wastewater Treatment Plant in White Lake Township, Oakland County, Michigan ("WWTP"). The Health Division of Oakland County (referred to as the "County" or "Oakland County Health Division") has agreed to assist Huron Valley School's with the residential well sampling. See attached list for all homes to be included in the sampling survey for Spring 2015. The specific tasks for the residential sampling and the Party responsible to complete the task are as follows: • Prepare and send letter to those selected to have their well sampled o Entity to complete —Huron Valley Schools ▪ Prepare contact list of residents (addresses and phone numbers) o Entity to complete -Huron Valley Schools • Contact residents and schedule sampling appointments o Entity to complete —Oakland County Health Division • Preparation of sample containers, and sample coolers o Entity to complete -Brighton Analytical Services and Huron Valley Schools - Review of resident's water system and collect sample from water supply well o Entity to complete —Oakland County Health Division Transportation of samples to analytical laboratory (prior to transportation, a seal that is signed by the County will be placed on all sample containers and sample coolers, and Brighton Analytical Services will certify that such seals are in place at the time of delivery to the laboratory). o Entity to complete —Huron Valley Schools • Analysis of water samples (constituents to be sampled are: sodium, chloride, iron, manganese, ammonia nitrogen, nitrate nitrogen, nitrite nitrogen, total inorganic nitrogen and hardness) o Entity to complete-Brighton Analytical Services Note: Lab fees to be paid by Huron Valley Schools Data quality review o Entity to complete —AMEC and Oakland County Health Division • Prepare letter to residents indicating results o Entity to complete —Oakland County Health Division Prior to groundwater sample collection, the water treatment system within each residence will be reviewed by the County in order to identify an unsoftened sample tap location. Samples collected from a confirmed unsoftened tap at the select residences in the study area will be labeled as "Unsoftened Sample" on the chain-of-custody documents and sample bottles. Softened samples will also be collected from a softened sample location and will be labeled as "Softened Sample" on the chain-of-custody documents and sample bottles. The County standard procedures for the collection of a sample will be used and the Brighton Analytical Services chain of custody form will be used for the collection of samples (attached). Analytical results will be transmitted by Brighton Analytical Services to the County and AMEC for quality control and quality assurance review. Upon completion of this review, the County will transmit the results to each property owner via a letter consistent with letters previously sent by the County to area residents. Table A Residential Well Sampling Plan (15116) Huron Valley Schools-Bogie Lake Campus VVWTP White Lake Township, Michigan Annual Sampling HOUSE NUMBER STREET NAME 3124 Mistwood Court-North 3125 Mistvvood Court-North 3132 Mistwood Court-North 13133 Mistwood Court-North 3140 Mistwood Court-North 7333 Mistwood Drive 7345 Mistwood Drive 7353 Mistwood Drive 7360 Mistwood Drive 7370 Mistwood Drive 7380 Mistwood Drive 7390 Mistwood Drive 7397 Mistwood Drive 7400 Mistwood Drive 7410 Mistwood Drive 7443 Mistwood Drive 7473 Mistwood Drive 7493 Mistwood Drive 7503 Mistwood Drive 7520 Mistwood Drive 7523 Mistwood Drive 7533 Mistwood Drive 7540 Mistwood Drive 7563 Mistwood Drive 7570 Mistwood Drive 3167 Turnberry Drive 2500 Valley Oaks Drive 2505 Valley Oaks Drive 2645 Valley Oaks Drive 2785 Valley Oaks Drive 2865 Valley Oaks Drive 7070 Willowing Oaks Drive 17075 Willowing Oaks Drive liAl-lealthkAdminNGaneraRGRANTS\ Huron Valley SchonislAmendment 21Copy of Residential Well Sampling List spring 2015.xis OF PAGE BA PROJECT 14: Oft RTRE . NEVIONS itivikrittx 4:!***41 COMPANY NAME: Attn: PROJECT NAME: PROJECT NUMBER: PHONE: FAX: LS (L) LAB TO F Sample received Within holding time? yes 0 flO For TCLP ONLY — Federal Limits 0 Other0 R15' If RUSE, approved by: R=1.4W.3 unP,,S'day,1 Samples intact: yes J no (if no, see below) Note samples if not intact: Time I Date Brighton ID It Sample Description IleadspaceThubbles in VOA'S? yes Er no El Dian Sample containers and coc match? yes ID no 0 2) 3) Comments: 5) 6) 7) 8) 9) 10) 11) Temperature of Samples ,}C: 1.00Wit1: yttll.4 g 0 014.000m n 411onalyseg won 'f or .r omplete information will result in a TkanSi DATE: TIME: RECEIVED BY: DATE: TIME: RECEIVED BY: RELINQUISHED BY: RELINQUISHED BY: Resolution #15093 April 2, 2015 The Chairperson referred the resolution to the Finance Committee There were no objections.