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HomeMy WebLinkAboutResolutions - 2015.04.23 - 21796Gum-Ms-and-sample-bottles. The County standard procedures for the collection of a sample will be used and the Brighton Analytical Services chain of custody form will be used for the collection of samples (attached). REPORT (MISC. #15093) April 23, 2015 BY: Finance Committee, Thomas Middleton, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION — 2015/2016 HURON VALLEY SCHOOL DISTRICT SERVICE AGREEMENT AMENDMENT 2 ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: The Finance Committee, having reviewed the above referenced resolution and contract agreement, recommends the following amendments: Change title of the resolution: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION 2015/2016 201412015 HURON VALLEY SCHOOL DISTRICT SERVICE AGREEMENT AMENDMENT 2 ACCEPTANCE Change within the 3rd WHEREAS paragraph of the resolution: WHEREAS the 2015/2018 2014/2015 HVS Amendment 2 reflects a total 'potential funding amount of $2,970 plus incurred mileage; and Strikeout within Exhibit A Scope of Services 7 th bullet item: • Analysis of water samples (constituents to be sampled are: sodium chloride i nitrogen-and-hairdness) Also, to strikeout within Exhibit A Scope of Services second to last paragraph: Prior to groundwater sample collection, the water treatment system within each residence will be reviewed by the County in order to identify an unsoftened sample tap location. Samples collected from a confirmed unsoftened tap at the select residences in the study area will be labeled as "Unsoftened Sample" on the chain-of-custody documents and sample bottles. FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. MISCELLANEOUS RESOLUTION #15093 April 2, 2015 BY: General Government Committee, Christine Long, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - 2015/2016 HURON VALLEY SCHOOL DISTRICT SERVICE AGREEMENT AMENDMENT 2 ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS in 2011/2012, the Huron Valley School District (HVS) entered into a service agreement with the Oakland County Health Division to assist in conducting a groundwater monitoring program that included sampling from certain residences located near HVS's Bogie Lake Campus Wastewater Treatment Plant In White Lake Township, Oakland County, Michigan; and WHEREAS HVS is requesting to amend the agreement to include an additional year of services beginning on the day of acceptance and ending one year later; and WHEREAS the 2015/2016 HVS Amendment 2 reflects a total potential funding amount of $2,970 plus incurred mileage; and WHEREAS no personnel changes are requested for the Service Agreement; and WHEREAS this Amendment 2 has been reviewed by the County's Corporation Counsel and has been recommended for approval. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Huron Valley School District's Amendment 2 in the total amount of $2,970 plus incurred mileage, beginning on the day of acceptance and ending one year later. BE IT FURTHER RESOLVED that the Board Chairperson is authorized to execute the Service Agreement and approve changes and extensions not to exceed fifteen percent (15%), which is consistent with the agreement as originally approved.. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE Ir& GENERAL GOVERNMENT COMMITTEE Motion carried unanimously on a roll call vote. From: To: Subject: Date: Berm Bradley G Shymkiw. Rachel M 2015-0199 Health Department Service Agreement Addendum 2 RE: Huron Valley School District (HVS) Groundwater Monitoring Tuesday, March 10, 2015 9:12:09 AM Rachel, I see no legal issues with executing this Addendum extending the service agreement with Huron Valley Schools. Thanks, Brad Bradley G. Benn Assistant Corporation Counsel Department of Corporation Counsel 1200 N. Telegraph Road Bldg 14 East Courthouse West Wing Extension, 3rd Floor Pontiac, MI 48341-0419 Phone: (248) 868-0668 Fax: (248) 858-1003 Email. bennb©oakgov.com PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is protected by the attorney-client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately, If you have any questions, please contact the Department of Corporation Counsel at (248) 858-0550. Thank you for your cooperation. ADDENDUM 2 SERVICE AGREEMENT WHEREAS, Huron Valley School District (hereinafter referred to as "HVS") and the Health Division of Oakland County (the "County") entered into a service agreement on March 30, 2012 ("Service Agreement"). WHEREAS, under the Service Agreement, HVS retained the County to assist HVS in conducting a groundwater monitoring program, including sampling from certain residences located near HVS's Bogie Lake Campus Wastewater Treatment Plant in White Lake Township, Oakland County, Michigan. NOW, THEREFORE, THE PARTIES AGREE TO AMEND THE SERVICE AGREEMENT BY AMENDING THE FOLLOWING PROVISIONS: 1. Section III of the Service Agreement shall be amended to read: This Agreement shall be in force and effect for one (1) year from the date this Addendum is executed by the Parties. The Parties can mutually agree in writing to extend the term of the Service Agreement. Either Party may terminate, with or without cause, upon giving the other Party thirty (30) days advance written notice. HVS shall reimburse the County for any reasonable expenses incurred/services, provided prior to the termination date. 2. EXHIBIT A, SCOPE OF SERVICES shall be amended as attached to this Addendum. Otherwise, the provisions of the SERVICE AGREEMENT remain unchanged and remain in full force and effect. IN WITNESS THEREOF, this Addendum to the Service Agreement has been executed on this day of ,2015. Executed by: HURON VALLEY SCHOOL DISTRICT By: Its: OAKLAND COUNTY By: Its: EXHIBIT A SCOPE OF SERVICES Residential wells are proposed for sampling as part of Huron Valley School District's groundwater monitoring program near HVS's Bogie Lake Campus Wastewater Treatment Plant in White Lake Township, Oakland County, Michigan ("WWTP"). The Health Division of Oakland County (referred to as the "County"or "Oakland County Health Division") has agreed to assist Huron Valley School's with the residential well sampling. See attached list for all homes to be included in the sampling survey for Spring 2015. The specific tasks for the residential sampling and the Party responsible to complete the task are as follows: • Prepare and send letter to those selected to have their well sampled o Entity to complete Huron Valley Schools • Prepare contact list of residents (addresses and phone numbers) o Entity to complete -Huron Valley Schools • Contact residents and schedule sampling appointments o Entity to complete —Oakland County Health Division • Preparation of sample containers, and sample coolers o Entity to complete -Brighton Analytical Services and Huron Valley Schools Review of resident's water system and collect sample from water supply well o Entity to complete —Oakland County Health Division • Transportation of samples to analytical laboratory (prior to transportation, a seal that is signed by the County will be placed on all sample containers and sample coolers, and Brighton Analytical Services will certify that such seats are in place at the time of delivery to the laboratory). o Entity to complete —Huron Valley Schools • Analysis of water samples (constituents to be sampled are: sodium, chloride, iron, manganese, ammonia nitrogen, nitrate nitrogen, nitrite nitrogen, total inorganic nitrogen and hardness) o Entity to complete-Brighton Analytical Services Note: Lab fees to be paid by Huron Valley Schools • Data quality review o Entity to complete —AMEC and Oakland County Health Division • Prepare letter to residents indicating results o Entity to complete —Oakland County Health Division Prior to groundwater sample collection, the water treatment system within each residence will be reviewed by the County in order to identify an unsoftened sample tap location. Samples collected from a confirmed unsoftened tap at the select residences in the study area will be labeled as "Unsoftened Sample" on the chain-of-custody documents and sample bottles. Softened samples will also be collected from a softened sample location and will be labeled as "Softened Sample" on the chain-of-custody documents and sample bottles. The County standard procedures for the collection of a sample will be used and the Brighton Analytical Services chain of custody form will be used for the collection of samples (attached). Analytical results will be transmitted by Brighton Analytical Services to the County and AMEC for quality control and quality assurance review. Upon completion of this review, the County will transmit the results to each property owner via a letter consistent with letters previously sent by the County to area residents. Table A Residential Well Sampling Plan (15(18) Huron Valley Schools-Bogie Lake Campus WWTP White Lake Township, Michigan Annual Sampling HOUSE NUMBER STREET NAME 3124 Mistwood Court-North 3125 Mistwood Court-North 3132 Mistwood Court-North 3133 Mistwood Court-North 3140 Mistwood Court-North 7333 Mistwood Drive 7345 Mistwood Drive 7353 Mistwood Drive 7360 Mistwood Drive 7370 Mistwood Drive 7380 Mistwood Drive 7390 Mistwood Drive 7397 Mistwood Drive 7400 Mistwood Drive 7410 Mistwood Drive 7443 Mistwood Drive 7473 Mistwood Drive 7493 Mistwood Drive 7503 Mistwood Drive 7520 Mistwood Drive 7523 Mistwood Drive 7533 Mistwood Drive 7540 Mistwood Drive 7563 Mistwood Drive 7570 Mistwood Drive 3167 Turnberry Drive 2500 Valley Oaks Drive 2505 Valley Oaks Drive 2645 Valley Oaks Drive 2785 Valley Oaks Drive 2865 Valley Oaks Drive 7070 Willowing Oaks Drive 7075 Willowing Oaks Drive 1:111ealtiliAdminCenerai SGRANTS\Huron Valley SchanislAmendment Moldy of Residential Wei Sampling List spring 2016.xis *Mb BA PROJECT .0.4*AP ggo.. PAGE OF ,{0..p:Aiies oe , ifk/ - 040404 COMPANY NAME: PROJECT NAME: PROJECT NUMBER: Attn: PHONE: FAX Sample received within holding time? yes 0 no 0 For TCLP ONLY — Federal Limits 0 Other Samples intact: yes 0 no0 (if no, see below) Note samples if not intact: Headspacefbubble-s in VOA'S? yes 0 no El nia Sample containers and COC match? yes D non Comments: P. O. NUMBER: ;004* , If RUSH, z approved by: GLASS, NO PRE annirnie:; Time Date Sample Description 5) 6) 7) 8) 9) 10) 111 Temperature of Samples uC: VRIM,WZ waseitz Out i1e h am o .ry beittipaai an t'Ae iv-complete ufaz7 ltlon vi esrtti _in a 5 hold" On,' RELINQUISHED BY: RECEIVED BY: DATE: TIME: RELINQUISHED BY: RECEIVED BY: DATE: TIME: Resolution #15093 April 2, 2015 The Chairperson referred the resolution to the Finance Committee There were no objections. FINANCE C(03.U.LIITTET FISCAL NOTE (MISC. #15093) April 23, 2015 BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF HEALTH AND HUMAN SERVICES/HEALTH DIVISION - 2014/2015 HURON VALLEY SCHOOL DISTRICT SERVICE AGREEMENT AMENDMENT 2 ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. Miscellaneous Resolution #12058 established an agreement so that Oakland County could assist the Huron Valley School District in conducting a groundwater monitoring program that includes sampling from certain residences located near the Huron Valley School District's Bogie Lake Campus Wastewater Treatment Plant in White Lake Township. 2. The County has extended its contract with the Huron Valley School District for one year in order to assess the confined aquifer that is used for drinking water by the nearby residents, as well as to assist in developing and/or refining future soil boring/monitoring well drilling. 3. The County shall be compensated for performing its services on a per sample basis at a rate of $90 per sample, with thirty-three (33) proposed residential wells, which totals $2,970 in anticipated revenue for FY 2015. This is an increase of four (4) wells or $360 from the original service agreement. 4. The County is also entitled to collect reimbursement for mileage equal to the federal mileage reimbursement rate of 57.5 cents. The average round trip distance from the County complex to one sample site is 28 miles, which results in total mileage reimbursement of $531. 5. Total funding for this program is $3,501. 6. There are no additional positions required with this agreement. 7. The FY 2015 Budget is amended as follows: GENERAL FUND (#10100) FY2015 Revenues 1060220-134220-631799 Reimb Contracts 9010101-196030-665882 Planned Use of Balance Total Revenues $ 3,501 ( 3,501) $ 0 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Resolution #15093 April 23, 2015 Moved by Spisz supported by McGillivray the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (19) NAYS: None, (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompany reports being accepted). cle7-24 VigREBY APPROVE THIS FIESOLUTION CHEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 46.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on April 23, 2015, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 23rd day of April 2015. Lisa Brown, Oakland County