HomeMy WebLinkAboutResolutions - 2015.05.21 - 21847MISCELLANEOUS RESOLUTION # 15138 May 21, 2015
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS TRI-PARTY PROGRAM — ADDITIONAL APPROPRIATION
FOR CHARTER TOWNSHIP OF INDEPENDENCE - PROJECT NO. 52651
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Charter Township of Independence #52651 was originally approved per M.R. #15072;
and
WHEREAS the project was established for the reconstruction and widening of Sashabaw Road at Waldon
Road and Sashabaw Road at 1-75; and
WHEREAS the total Tr-Party project cost participation was established at $3,442,000 of which the
County agreed to fund $538,148; and
WHEREAS the Township of Independence and the Road Commission for Oakland County (RCOC)
approved additional funding from existing allocated Tr-Party monies since the time Project #52651 was
initiated; and
WHEREAS the Oakland County share for the additional project cost is $108,999 to bring the total County
share to $647,147; and
WHEREAS in the event the FY2016, FY2017, and/or FY2018 Tr-Party Program funds are not available,
the COMMUNITY shall be responsible for their one-third share as well as the COUNTY's one-third share.
NOW THEREFORE BE IT RESOLVED the Oakland County Board of Commissioners approves the
additional Oakland County cost of $108,999 for Tr-Party Project #52651.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the following FY 2015 budget
amendment:
GENERAL FUND (#10100)
FY 2015
Revenue
9010101-196030-665882
Expenditures
901 0101-1 53010-7401 35
Planned Use of Balance
Total Revenue
Road Commission Tr-Party
Total Expenditures
$108,999
$108,999
$108,999
$108,999
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Matis absent.
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4 I • 7
Thomas G. Blust, P.E.
Director of Engineering
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Quality Life through Good Roads "We Care"
inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: April 16, 2016
To: Thomas G. Blust, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor 7-41/1
SUBJECT: PROJECT NO, 52651, SASHABAW ROAD AT WALDON ROAD/
SASH ABAW ROAD AT 1-75
AMENDED LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY
PROGRAM
CHARTER TOWNSHIP OF INDEPENDENCE
Attached for your review and submission to the Board for their approval is the amended
local cost participation agreement with the Charter Township of Independence for the
reconstruction and widening of Sashabaw Road at Waldon Road and Sashabaw Road
at 1-75, Construction on this project is expected to begin this spring,
The estimated total cost is $4,114,000 and will be partially funded with Transportation
Economic Development Fund, Category A, in the amount of $672,000. The local match
of $3,442,000 will be funded with $1,941,443 in Tr-Party funds, a $1,319,357
contribution from the Charter Township of Independence, and a $181,200 contribution
from the Board. Our total estimated share is $828,350 and is in the FY15 budget.
The project is in the district of County Commissioner Thomas Middleton, The
agreement is in our standard approved format, and 1 recommend Board approval and
authorize the Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
Recommended for Board Approval
Lk
1=2=7ROAD CONMISSION
far OAKLAND COUNTY
QUALITY LIFE TNROLIGH GOOD ROADS:
;DAD COMMISSION FOR OAKLAND COUNTY
WE CARE."
April 23, 2015
Ms. Barbara Pallotta, Township Clerk
Charter Township of Independence
6483 Waldon Center Drive
Clarkston, MI 48346
Re: Project No. 52651; Sashabaw Road at Waldon Road/I-75
Dear Ms. Pallotta:
A fully signed and executed agreement for the above-referenced project Is
enclosed.
The amended agreement was approved at the regularly scheduled Board
meeting of Thursday, April 23, 2015, and subsequently signed by Dennis
G. Kolar, RE., Managing Director,
Please contact Tom Blust, RE., Director of Engineering at 248-645-2000
ext. 2265 to answer any questions or for additional information.
Sincerely,
3Gat'd of Road Commissioners
Ronald J, Fowkes
Commissioner
Gregory C. Jamian
Commlssioner
Erio S. Wilson
Commissioner
Dennis G. Kolar, P.E.
Managing Dir8cior
Gary Piotrowlcz, RE, P.T.
Depoty iFl000gThg Direetur
County Highway Engineer
Patricia Z.Milerzbicki
Deputy-Secretary /Clerk of the Board
/sm
Enclosure
C: Finance Department
Engineering Department
Programming Department
Lynn Sonkiss, Oakland County
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-1349
www.reocweb.org
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AMENDED
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Sashabaw Road at Waldon Road
Sashabaw Road at 1-75
Charter Township of Independence
Board Project No. 52651
This Agreement, made and entered into this Z-1 day of , 2015,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Independence, hereinafter
referred to as the COMMUNITY, provides as follows;
WHEREAS, the BOARD and the COMMUNITY, in cooperation with the Michigan
Department of Transportation, hereinafter referred to as MDOT, have programmed the
reconstruction and widening of Sashabaw Road at Waldon Road (PROJECT ONE) and
Sashabaw Road at 1-75 (PROJECT TWO), as described in Exhibit "A", attached hereto, and
made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and
within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of PROJECT ONE is $1,642,400 and the estimated
total cost of PROJECT TWO IS $2,471,600; and
WHEREAS, the BOARD will enter into a contract with MDOT for partial funding of
PROJECT ONE with state program dollars under the Transportation Economic Development
Fund Category A in the amount of $672,000; and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MDOT to bear all costs of the PROJECT in excess of state funds, hereinafter
referred to as the LOCAL MATCH; and
WHEREAS, the COMMUNITY'S share of said LOCAL MATCH involves certain
designated and approved Tr-Party Program funding in the amount of $1,941,443 ($789,200
toward PROJECT ONE and $1,152,243 toward PROJECT TWO), which shall be paid through
equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of
Commissioners, hereinafter referred to as the COUNTY; and
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WHEREAS, all the parties hereto have reached a mutual understanding regarding the
cost sharing for the LOCAL MATCH and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
PROJECT ONE — SASHABAW ROAD AT WALDON ROAD
The COMMUNITY shall perform or cause to be performed all preliminary engineering
and right of way acquisition. Costs for the preliminary engineering and right of way will
be funded through the Tr-Party Program in the amount of $253,200.
2. The BOARD shall contribute and perform the construction engineering, estimated in the
amount of $181,200, toward the LOCAL MATCH.
3. The BOARD shall enter into a contract with MDOT for partial funding of the construction
with State Transportation Economic Development Fund, Category A Program funds,
estimated in the amount of $672,000,
4. Upon execution of this agreement, the COMMUNITY shall submit two invoices to the
BOARD:
a. The first invoice shall be payable by the BOARD in the amount of $84,400 (being
100% of the BOARD's Tr-Party contribution toward the preliminary engineering
and the right of way).
b. The second invoice shall be payable by the COUNTY in the amount of $84,400
(being 100% of the COUNTY'S Tr-Party contribution toward the preliminary
engineering and the right of way).
c. The invoices shall be sent to:
Ms. Julie Enders, Engineering Aide
Road Commission for Oakland County
31001 Lahser Road
Beverly Hills, MI 48025
Sashabaw Road at Watdon Road/Sashabaw Road at 1-75 - 2 -
Charter Township of Independence
Project No. 52651
4/15/2015 5
5. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $178,667 (being 100% of the COMMUNITY'S Tr-Party
contribution for the construction)
6. After execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $178,667 (being 100% of the
COUNTY'S Tr -Party contribution for the construction).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
7. Any preliminary engineering and/or right of way costs above the Tr-Party funds in the
amount of $253,200 will be funded 100% by the COMMUNITY. Any construction costs
not covered by the TEDF Category A funds in the amount of $672,000 and the Tr-Party
funds in the amount of $536,000, will be funded 100% by the COMMUNITY.
PROJECT TWO — SASHABAW ROAD AT 1-75
1. The COMMUNITY shall perform or cause to be performed all preliminary engineering,
right of way acquisition, and construction engineering. Costs will be funded through the
Tr-Party Program in the amount of $659,600.
2. Upon execution of this agreement, the COMMUNITY shall submit two invoices to the
BOARD:
a. The first invoice shall be payable by the BOARD in the amount of $219,867 (being
100% of the BOARD's Tr-Party contribution toward the preliminary engineering,
right of way, and construction engineering).
b, The second invoice shall be payable by the COUNTY in the amount of $219,867
(being 100% of the COUNTY'S Tr-Party contribution toward the preliminary
engineering, right of way, and construction engineering).
Sashabaw Road at Weldon Road/Sashabaw Road at 1-75 -3-
Charter Township of Independence
Project No. 52651
4/15/2015
6
C, The invoices shall be sent to:
Ms. Julie Enders, Engineering Aide
Road Commission for Oakland County
31001 Lahser Road
Beverly Hills, MI 48025
3. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $1,374,571 (being 100% of the COMMUNITY'S $55,214
Tr-Party contribution for the construction and 100% of the COMMUNITY'S $1,319,357
additional contribution). The Tr-Party contribution of $55,214 does not include the
FY2016, FY2017, or FY2018 Tr-Party amounts. These will be invoiced as indicated by
below in Paragraph 6 and 8.
4. After execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $55,214 (being 100% of the
COUNTY'S Tr-Party contribution for the construction). The Tr-Party contribution of
$55,214 does not include the FY2016, FY2017, or FY2018 Tr-Party amounts. These
will be invoiced as indicated below in Paragraph 7 and 8.
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
5. Any preliminary engineering, right of way, or construction engineering costs above the
Tr-Party funds in the amount of $659,600 will be funded 100% by the COMMUNITY.
Any construction costs not covered by Tr-Party funds in the amount of $492,643 and
the COMMUNITY'S contribution in the amount of $1,319,357 will be funded 100% by
the COMMUNITY,
6. After January 1,2016, January 1,2017, and January 1,2018, the BOARD shall submit
invoices to the COMMUNITY in the amount of $36,333 each (being 100% of the
COMMUNITY'S Tr-Party contribution for the construction),
Sashabaw Road at Waldon RoadiSashabaw Road at 1-75 - 4 -
Charter Township of Independence
Project No. 52651
4/15/2015
7
7. After January 1, 2016, January 1, 2017, and January 1, 2018, the BOARD shall submit
invoices to the COUNTY in the amount of $36,333 each (being 100% of the COUNTY'S
Tr-Party contribution for the construction).
a. The invoices shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
8. In the event the FY2016, FY2017, and/or FY2018 Tr-Party Program funds are not
available, the COMMUNITY shall be responsible for their one-third share as well as the
COUNTY's one-third share.
PROJECT ONE AND TWO SUMMARY
The total actual LOCAL MATCH will be determined from the records of the BOARD upon
completion of State financial audits of the PROJECTS and a final determination of the total state
funds used on the PROJECT ONE. Final adjustments in the financial obligations of the parties
hereto will be made upon completion of the required audits.
Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
Sashabaw Road at 1/1/2Won Read/Sashabaw Road at 1-75
Charter Township of Independence
Project No. 52651
4/15/2015
8
By
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
Its Managing Director
Its :Dap te1,t• V t
Sashabaw Road at Waldon Road/Sashabaw Road at 1-75 -6-
Charter Township of Independence
Project No, 52651
4/15/2015
9
EXHIBIT A
TRI-PARTY PROGRAM
Sashabaw Road at Waldon Road
Sashabaw Road at 1-75
Charter Township of independence
Board Project No. 52651
Reconstruction and widening of Sashabaw Road at Waidon Road and Sashabaw Road at 1-75,
ESTIMATED PROJECT COST
PROJECT ONE PROJECT TWO TOTAL
Preliminary Engineering
Right of Way
Construction Engineering
Construction
Subtotal
Less State Funds
Total Estimated Locai Share
$117,200
$136,000
$181,200
$1,208,000
$1,642,400
$672,000
$970,400
$175,800
$212,000
$271,800
$1,812,000
$2,471,600
$0
$2,471,600
$293,000
$348,000
$453,000
$3,020,000
$4,114,000
$672,000
$3,442,000
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD
_
TOTAL
FY06 Tr-Party Program $21,184 $21,184 $21,183 $63,551
FY07 Tri-Party Program $81,843 $81,842 $81,843 $245,528
FY08 Tri-Party Program $81,718 $81,719 $81,719 $245,156
FY09 Tr-Party Program $81,671 $81,672 $81,671 $245,014
FY10 Tr-Party Program $36,737 $35,737 $35,737 $107,211
FY11 Tr-Party Program $36,023 $36,023 $36,023 $108,069
FY12 Tri-Party Program $36,565 $36,565 $36,564 $109,694
FY12 Add' Tr-Party Program $54,353 $54,353 $54,353 $163,059
FY13 Tri-Party Program $36,468 $36,468 $36,469 $109,405
FY14 Tr-Panty Program $36,313 $36,313 $36,314 $108,940
FY15 Tr-Party Program $36,272 $36,272 $36,272 $108,816
FY16 Tr-Party Program* $36,333 $36,333 $36,334 $109,000
FY17 Tr-Party Program* $36,333 $36,333 $36,334 $109,000
FY18 Tr-Party Program* $36,333 $36,333 $36,334 $109,000
Contribution $1,319,357 $0 $181,200 $1,500,557
TOTAL SHARES $1,966,503 $647,147 $828,350 $3,442,000
*The FY2016, FY2017, and FY2018 Tr-Party Program allocations will be announced early in 2010, 2017, and 2018,
These are estimates of those amounts. These amounts will not be invoiced until January of the corresponding year.
Sashabaw Road at Waldon Road/Sashabaw Road at 1-75
Charter Township of Independence
Project No. 52651
4/15/2015
1 0
Resolution #15138 May 21, 2015
Moved by Spisz supported by Jackson the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gingell, Gosselin, Hoffman, Jackson, KowaII, Long, Matis, McGillivray,
Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Crawford. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HUMP" API3ROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 21, 2015,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 21 st day of May 2015.
.X2Reee
Lisa Brown, Oakland County