HomeMy WebLinkAboutResolutions - 2015.05.21 - 21862Miscellaneous Resolution # 15113
BY: Commissioner Shelley Taub, District #12
RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015
APPROPRIATION — CHARTER TOWNSHIP OF BLOOMFIELD — RESURFACING OF LAHSER ROAD
- PROJECT NO. 52861
TO: Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party Road
Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction,
maintenance and repair of roads under the supervision, direction and control of the Road Commission for
Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that
any Oakland County appropriation in support of the Tr-Party Road Improvement Program shall be distributed only
after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for
payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing
the appropriation of the County's 1/3 share of the project from the General Fund Designated Fund
Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and the
full Board; and
WHEREAS the Charter Township of Bloomfield, along with the RCOC has identified a project and said project is
ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of
Bloomfield and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Bloomfield has demonstrated that it has authorized its 1/3 share of the
funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2015 authorized amount of Tr-Party
Road Improvement funding for Project No. 52861 in the Charter Township of Bloomfield is $82,773 45,118.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the
project submitted by the Charter Township of Bloomfield and authorizes the release of Tr-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which
are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly
forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a
separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to
the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of
Bloomfield.
Chairperson, we move the adoption of the foregoing Resolution.
Shelley Taub, District #12
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Quality Life through Good Roads "We Care"
itx.c7.„51-iv for OAKLAND COUNTY
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: March 27, 2015
To: Thomas G. Blust, RE., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor 7-4,0
SUBJECT: PROJECT NO, 52861, LAHSER ROAD
13 MILE ROAD TO MAPLE ROAD
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CHARTER TOWNSHIP OF BLOOMFIELD
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Bloomfield for the resurfacing of
Lahser Road from 13 Mile Road to Maple Road. Construction on this project is expected
to begin this spring.
The estimated total cost is $4,136,500 and will be partially funded with Federal Surface
Transportation Program funds in the amount of $2,571,250. The remaining local match
of $1,565,250 will be shared between the RCOC, the County of Oakland, the Village of
Beverly Hills, and the Charter Township of Bloomfield. This agreement is with the
Charter Township of Bloomfield and they have elected to use $135,354 in Tr-Party
Program funds along with a contribution of $38,646 to fund their $174,000 share. Our
total estimated share is $1,204,022 and is in the FY15 budget.
The project is in the district of County Commissioners Shelly Goodman Taub and
William Dwyer. The agreement is in our standard approved format, and I recommend
Board approval and authorize the Managing Director to execute the agreement on
behalf of the Board.
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Attachments
Recommended for Board Approval
Thomas G. Blust, RE.
Director of Engineering viCUtr
1==='ROAD CONIWSS/ON for OAKLAND COUNTY QUALITY LIFE THROUGH Gova RoADs: :DAD COMMISSION FOR OAKLAND COUNTY "WE CARE." April 9, 2015 Clerk of the Board Ms. Janet Roncelli, Clerk Charter Township of Bloomfield P.O. Box 489 Bloomfield Hills, MI 48303-7714 Re: Lahser Road, 13 Mile Road to Maple Road; Project No. 52861 Dear Ms. Roncelli: A fully signed and executed agreement for the above-referenced item is enclosed. The agreement was approved at the regularly scheduled Board meeting of Thursday, April 9, 2015, and subsequently signed by Dennis G. Kolar, P.E., Managing Director. Please contact Tom Blust, P.E., Director of Engineering at (248) 645-2000 ext 2265 to answer any questions or for additional information. Sincerely, f. Patricia Z.( ierzbicki Deputy-Secretary/Clerk of the Board 3dard of Road Commissioners Ronald J. Fawkes Commissioner Gregory a .1arnian Commissioner Eric S. Wilson Commissioner Dennis G. Kolar, P.E. Managing Director Gary Piotrowicz, P.E, P.T.O.E. Deputy Managing Director County Highway Engineer 31001 Lahser Road lw Beverly Hills, MI 43025 Enclosure 248445-20110 FAX 248-645-1349 c: Finance Department Engineering Department Programming Division Lynn Sonkiss, Oakland County www,rcocweb.org
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Lahser Road
13 Mile Road to Maple Road
Charter Township of Bloomfield
Board Project No. 52861
This Agreement, made and entered into this Ct -RV day of pmL , 2015,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the CHARTER TOWNSHIP OF BLOOMFIELD,
hereinafter referred to as BLOOMFIELD TOWNSHIP, provides as follows:
WHEREAS, the BOARD, BLOOMFIELD TOWNSHIP, and the Village of Beverly Hills,
hereinafter referred to as BEVERLY HILLS, in cooperation with the Michigan Department of
Transportation, hereinafter referred to as MDOT, have programmed the resurfacing of
Lahser Road from 13 Mile Road to Maple Road, as described in Exhibit "A", attached hereto,
and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD
and within BEVERLY HILLS and BLOOMFIELD TOWNSHIP, which improvements are
hereinafter referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $4,136,500; and
WHEREAS, the BOARD has entered into an agreement with MDOT in Contract
No. 15-5094 for partial funding of the PROJECT with federal program dollars under the Surface
Transportation Program in the amount of $2,571,250; and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter
referred to as the LOCAL MATCH; and
WHEREAS, BLOOMFIELD TOWNSHIP'S share of said LOCAL MATCH involves certain
designated and approved Tr -Party Program funding in the amount of $135,354, which shall be
paid through equal contributions by the BOARD, BLOOMFIELD TOWNSHIP, and the Oakland
County Board of Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, all the parties hereto have reached a mutual understanding regarding the cost sharing for the LOCAL MATCH and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between BLOOMFIELD TOWNSHIP and the BOARD that: 1. BEVERLY HILLS and BLOOMFIELD TOWNSHIP approve of the PROJECT, declare its public necessity, and authorizes the BOARD and MDOT to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. 3. The estimated total LOCAL MATCH is $1,565,250 and shall be funded in the following order: a. Tr-Party Program funding shall be invoiced simultaneously as follows: b. BEVERLY HILLS shall contribute $270,000 toward the LOCAL MATCH for the Village of Beverly Hills' participating and non-participating portions of the PROJECT ($112,964 in Tr-Party Program funds and a $157,036 contribution). Any PROJECT costs in the Village of Beverly Hills above the estimated amount of $270,000 shall be funded first with any available Tr-Party Program funds and any difference shall be funded entirely by BEVERLY HILLS. c. BLOOMFIELD TOWNSHIP shall contribute $174,000 toward the LOCAL MATCH for the Charter Township of Bloomfield's participating and non-participating portions of the PROJECT ($135,354 in Tr-Party Program funds and a $38,646 contribution). Any PROJECT costs in the Charter Township of Bloomfield above the estimated amount of $174,000 shall be funded first with any available Tr-Party Program funds and any difference shall be funded entirely by BLOOMFIELD TOWNSHIP. Lahser Road - 2 - Charter Township of Bloomfield Project No. 52861 3/16/2015
d. The BOARD shall contribute $1,121,250 toward the LOCAL MATCH on the
Federal participating portion of the PROJECT.
4. Upon execution of this agreement, the BOARD shall submit an invoice to
BLOOMFIELD TOWNSHIP in the amount of $83,764 (being 100% of BLOOMFIELD
TOWNSHIP'S Tr-Party contribution of $45,118 and 100% of BLOOMFIELD
TOWNSHIP'S non Tr-Party contribution of $38,646).
5. Upon execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $45,118 (being 100% of the
COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. The total actual LOCAL MATCH will be determined from the records of the BOARD
upon completion of State financial audits of the PROJECT and a final determination of
the total federal funds used on the PROJECT. Final adjustments in the financial
obligations of the parties hereto will be made upon completion of the required audits.
7. Upon receipt of said invoice(s), the BLOOMFIELD TOWNSHIP and the COUNTY shall
pay to the BOARD the full amount thereof, within thirty (30) days of such receipt.
8. The BOARD shall execute a separate Cost Participation Agreement with BEVERLY
HILLS for their share of the estimated total PROJECT cost.
Lahser Road - 3. Charter Township of Bloomfield
Project No. 52861
3/16/2016
t-'7( r By Its IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate By D":2-r_,-74-{0 / Its Managing Director CHARTER TOWNSHIP OF BLOOMFIELD Lahser Road - 4 - Charter Township of Bloomfield Project No. 52861 3/16/2015
EXHIBIT A
TRI-PARTY PROGRAM
Lahser Road
13 Mile Road to Maple Road
Charter Township of Bloomfield
Board Project No. 52861
Resurfacing on Lahser Road from 13 Mile Road to Maple Road.
ESTIMATED PROJECT COST
Contractor Payments
$4,136,500
Less Federal Funds
$2,571,250
Total Estimated Local Share
$1,565,250
COST PARTICIPATION BREAKDOWN
BEVERLY
HILLS
BLOOMFIELD
TWP COUNTY BOARD TOTAL
FY07 Tr-Party Program $6,143 $0 $6,143 $6,144 $18,430
FY08 Tr-Party Program $4,547 $0 $4,547 $4,546 $13,640
FY11 Tri-Party Program $4,563 $0 $4,563 $4,562 $13,688
FY12 Tr-Party Program $5,841 $0 $5,841 $5,842 $17,524
FY13 Tr-Party Program $5,817 $0 $5,817 $5,817 $17,451
FY14 Tri-Party Program $5,346 $0 $5,346 $5,345 $16,037
FY15 Tri-Party Program $5,398 $45,118 $50,516 $50,516 $151,548
Contribution $157,036 $38,646 $0 $1,121,250 $1,316,932
TOTAL SHARES _ $194,691 $83,764 $82,773 $1,204,022 $1,565,250
Lahser Road - 5 - Charter Township of Bloomfield
Project No. 52861
3/16/2015
Resolution #15113 April 23, 2015
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #15113)
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2015 APPROPRIATION — CHARTER TOWNSHIP OF BLOOMFIELD — RESURFACING OF LAHSER ROAD
- PROJECT NO. 52861
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 11, 2014, the Board of Commissioners approved Miscellaneous Resolution #14295
which designated $2,000,000 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $82,773 $45,118 is available in the General Fund Assigned Fund Balance for Tri-Party
2015 and prior funding (account #383510) for project 52861.
3. This project is for the resurfacing of Lahser Road from 13 Mile Road to Maple Road.
4. The resolution allows for additional project costs not greater than 15% from the original agreement,
which is consistent with the project as originally approved, to be paid when invoiced and appropriated
in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to
payment.
6. The FY 2015 budget be amended as follows:
GENERAL FUND #10100
FY 2015 Revenue
9010101-196030-665882 Planned Use of Balance $82 773 $45,118
Total Revenues $82,7-74 $45,118
Expenditures
9010101-153010-740135 Road Commission lit-Party $82,773 $45,118,
Total Expenditures Etaaa $45,118
FINANCE COMMITTEE
Resolution #15113 May 21, 2015
Moved by Taub supported by KowaII to reconsider Miscellaneous Resolution #15113 — Board of
Commissioners — Tr-Party Road Improvement Program Fiscal Year 2015 Appropriation — Charter
Township of Bloomfield — Resurfacing of Lahser Road — Project No. 52861.
Vote on Reconsideration:
AYES: Gosselin, Hoffman, Jackson, KowaII, Long, Matis, McGillivray, Middleton, Quarles, Scott,
Spisz, Taub, Weipert, Woodward, Zack, Crawford, Dwyer, Fleming, Gingell. (19)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolution was before the Board for reconsideration.
Moved by Taub supported by Long the resolution be amended to add:
WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2015 authorized amount of
Tr-Party Road Improvement funding for Project No. 52861 in the Charter Township of Bloomfield is
$82,773 45,118.
2. Funding of $8277-73 $45,118 is available in the General Fund Assigned Fund Balance for Tr-
Party 2015 and prior funding (account #383510) for project 52861.
6. The FY 2015 budget be amended as follows:
GENERAL FUND #10100
FY 2015
Revenue
9010101-196030-665882 Planned Use of Balance $82,773 $45,118
Total Revenues &Ua $45,118
Expenditures
9010101-153010-740135 Road Commission Tr-Party $82,773 $45,118
Total Expenditures fhUa $45,118
FINANCE COMMITTEE
Vote on amendment:
AYES: Hoffman, Jackson, Kowall, Long, Matis, McGillivray, Middleton, Quarles, Scott, Spisz,
Taub, Weipert, Woodward, Zack, Crawford, Dwyer, Fleming, Gingell, Gosselin. (19)
NAYS: None (0)
A sufficient majority having voted in favor, the amendment carried.
Moved by Taub supported by Spisz the resolution, as amended, be adopted.
Vote on resolution, as amended:
AYES: Jackson, Kowall, Long, Matis, McGillivray, Middleton, Quarles, Scott, Spisz, Taub,
Weipert, Woodward, Zack, Crawford, Dwyer, Fleming, Gingell, Gosselin, Hoffman. (19)
NAYS: None (0)
A sufficient majority having voted in favor, the resolution, as amended was adopted.
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on May 21, 2015,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 21 st day of May 2015.
Lisa Brown, Oakland County
ACTING PURSUANT TO MCL 45.559A (7)