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Home My WebLink AboutResolutions - 2015.07.16 - 21892MISCELLANEOUS RESOLUTION #15166 BY: Commissioner Michael Spisz, District #3 IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015 APPROPRIATION — CHARTER TOWNSHIP OF OAKLAND — 2015 LIMESTONE PROGRAM — PROJECT NO. 53002 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County's 1/3 share of the project from the General Fund Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and WHEREAS the Charter Township of Oakland, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Oakland and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Oakland has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2015 authorized amount of Tr- Party Road Improvement funding for Project No. 53002 in the Charter Township of Oakland is $21,227. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Oakland and authorizes the release of Tr- Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Oakland. Chairperson, I move the adqption of the _foregoing Resolution. Corfirn1s4ierT'er Mi6hae1 Spis &Strict #3 Quality Life through Good Roads "We Care" .1===7,1.42.14.99 C400191175.5740A, for OAKLAND COUNTY Inter—Departmental Memorandum PROGRAMMING DIVISION DATE: May 27, 2015 To: Thomas G. Blust, P.E., Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor 1 41 SUBJECT: PROJECT NO. 53002, 2015 LIMESTONE PROGRAM VARIOUS ROADS LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CHARTER TOWNSHIP OF OAKLAND Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of Oakland for the spreading of limestone or various roads within the township. This work is expected to be completed this summer. The Charter Township of Oakland has elected to use the Tr-Party Program along with a contribution of $3,773 to fund the estimated total project cost of $67,455. Our share is estimated to be $21,228 and is in the FY15 budget. The project is in the district of County Commissioner Michael Spisz. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. Ije Attachments Recommended for Board Approval Thomas G. Blust, P.E. Director of Engineering A===71? OA D COMWSVON tor OAKLAND COUNTY GIUALITY LIFE THROUGH GOOD ROAD$: DAD COMMISSION FOR OARLARO CoVHTY WE CARE." June 4, 2015 Ms. Karen Reilly, Township Clerk Charter Township of Oakland 4393 Collins Road Rochester, MI 48306-1670 Re: Project No.53002; 2015 Limestone Program Dear Ms. Reilly: A fully signed and executed agreement for the above-referenced project is enclosed. The agreement was approved at the regularly scheduled Board meeting of Thursday, June 4, 2015, and subsequently signed by Dennis G, Kolar, P.E., Managing Director. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645- 2000 ext. 2266 to answer any questions or for additional information, Sincerely, 1,01it, du:AL, Patricia Z.VVierzbicki Deputy-Secretary /Clerk of the Board /sm Enclosure c: Finance Department Engineering Department Programming Department Lynn Sonkiss, Oakland County Uoard of Road Cornmi$aioners Ronald J. Fawkes Comansmoner Gregory C, Jamlan Commissioner Eric S. Wilson COM(1-65.5i01701" Dennis a Kolar. P,E, Managing Director Gary Piatrowir.:z, P.E„ P.T,O,E, Deputy Managing Ofrector County bifghway Engineer Clerk of the Board 31001 Laheer Road Beverly Hills, MI 48020 248-645.2000 FAX 248-645-1340 www.rcooweb.org COST PARTICIPATION AGREEMENT 2015 LIMESTONE PROGRAM Charter Township of Oakland Board Project No, 53002 This Agreement, made and entered into this 1.4--kAk day of OWE— , 2016, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of Oakland, hereinafter referred to as the COMMUNITY, provides as follows; WHEREAS, the BOARD and the COMMUNITY have agreed to program the spreading and grading of limestone and on various roads under the jurisdiction of the BOARD, as described in Exhibit "A", attached hereto, and made a part hereof, the roads selected will be mutually agreed upon by the BOARD and the COMMUNITY, which are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $67,455; and WHEREAS, the PROJECT involves certain designated and approved Tri-Parky Program funding in the amount of $63,682 which amount shall be paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the COMMUNITY and the BOARD have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement NOW, THEREFORE, in consideration of the mutual covenants set forth herein, it is hereby agreed between the COMMUNITY and the BOARD that: 1 The BOARD shall forthwith undertake and complete the PROJECT, as above described, and shall perform all engineering, inspection and administration in reference thereto, 2. The actual total cost of the PROJECT shall include total payments to the contractor. 3. The estimated total PROJECT cost of $67,455 shall be funded in the following order: a, Tr-Party Program funding in the amount of $63,682, b. The COMMUNITY shall contribute $3,773 toward the PROJECT. c. Any PROJECT costs above the Tr-Party Program funding of $63,682 and the COMMUNITY contribution of $3,773 will be funded first with any available Tr-Party Program funds, If no Tri-Party Program funds are available, any PROJECT costs above $67,455 will be funded 100% by the COMMUNITY. 4. Upon execution of this Agreement, the BOARD shall submit an invoice to the COMMUNITY In the amount of $26,000 (being 100% of the COMMUNITY'S Tr-Party contribution and 100% of the COMMUNITY'S contribution). 6, Upon execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $21,227 (being 100% of the COUNTY'S Tr-Party contribution). a, The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. 2015 Ilmestonsf Program - 2 - Gflorlar Township of Oakland Projeol Nc. 53002 4/2712016 IN WITNESS WHEREOF, the parties hereto have executed trds Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Pubilc Body Corporate By Its Managing Director CHARTER TOWNSHIP OF OAKLAND By Its /1.44..,v4 &EL? 2015 Limestone Program Charlor Township of Oakland Project No. 53002 4/2712016 EXHIBIT A TRI-PARTY PROGRAM 2015 Limestone Program Charter Township of Oakland Board Project No, 53002 Spreading of limestone on various roads within the township. Contractor Payments - Limestone $67,455 COST PARTICIPATION EiREAKDOWN COMMUNITY COUNTY BOARD TOTAL FY13 Tr-Party Program $508 $508 $509 $1,525 FY15 Tr-Party Program $20,719 $20,719 $20,719 $62,157 Contribution $3,773 $0 $0 $3,773 TOTAL SHARES $25,000 $21,227 $21,228 $67,455 2015 LiMeatone Program Clmrt.er Township of Oakland Project No, 53002 4/27/2015 Resolution #15166 June 10, 2015 The Chairperson referred the resolution to the Finance Committee, There were no objections, FISCAL NOTE (MISC. #15166) July 16, 2015 BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015 APPROPRIATION — CHARTER TOWNSHIP OF OAKLAND — 2015 LIMESTONE PROGRAM - PROJECT NO. 53002 TO: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. On December 11, 2014, the Board of Commissioners approved Miscellaneous Resolution #14295 which designated $2,000,000 in fund balance for the Tr-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC), 2. Funding of $21,227 is available in the General Fund Assigned Fund Balance for Tr-Party 2015 and prior funding (account #383510) for project 53002. 3. This project is for the spreading and grading of limestone on various roads within the township. 4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment. 6. The FY 2015 budget be amended as follows: GENERAL FUND #10100 FY 2015 Revenue 9010101-196030-665882 Planned Use of Balance Total Revenues $21,227 $21,227 Expenditures 9010101-1 53010-7401 35 Road Commission Tr-Party $21,227 Total Expenditures $21,227 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Woodward and Zack absent. Resolution #15166 July 16, 2015 Moved by KowaII supported by Bowman the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, KowaII, Long, Matis, McGillivray, Middleton, Scott, Spisz, Taub, Weipert, Woodward, Bowman, Crawford. (19) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). 7/)-13 ii0 i HEREBY APPROVt THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 16, 2015, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 16th day of July 2015, )fpize Lisa Brown, Oakland County