HomeMy WebLinkAboutResolutions - 2015.07.29 - 21924MISCELLANEOUS RESOLUTION #15188
BY: Commissioners Marcia Gershenson, District #13; Chris Long, District #7
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2015 APPROPRIATION — CHARTER TOWNSHIP OF WEST BLOOMFIELD — WIDENING AND
RECONSTUCTION OF MAPLE ROAD - PROJECT NO. 52661 AND PROJECT NO. 52041
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program
shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County's 1/3 share of the project from the General Fund
Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS the Charter Township of West Bloomfield, along with the RCOC has identified a project and
said project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter
Township of West Bloomfield and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of West Bloomfield has demonstrated that it has authorized its 1/3
share of the funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2015 authorized amount of Tr-
Party Road Improvement funding for Project No. 52661 and Project No. 52041 in the Charter Township of
West Bloomfield is $313,389.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of West Bloomfield and authorizes the release of
Tr-Party Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution,
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of West Bloomfield.
Chairperson, I move the adoption of the foregoing Resolution.
Commissioner Marti& Gershenson
District #13
6/30/i s
Thomas G. Blust, RE.
Director of Engineering
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Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: June 23, 2015
To: Thomas G. Blust, P.E., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor
SUBJECT: PROJECT NO. 52661, MAPLE ROAD
HAGGERTY ROAD TO DRAKE ROAD
PROJECT NO. 52041, MAPLE ROAD
DRAKE ROAD TO ORCHARD LAKE ROAD
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CHARTER TOWNSHIP OF WEST BLOOMFIELD
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of West Bloomfield for the widening
and reconstruction of Maple Road from Haggerty Road to Orchard Lake Road.
Construction on this project is expected to begin in 2016.
The estimated total cost is $12,250,000 and will be partially funded with Surface
Transportation Program funds in the amount of $7,350,000. The local match of
$4,900,000 will be funded with $940,168 in Tr-Party funds, a $1,509,832 contribution
from the Charter Township of West Bloomfield, and a $2,450,000 contribution from the
Board. Our total estimated share is $2,763,390 and is in the FY15 budget.
The project is in the district of County Commissioners Christine Long and Marcia
Gershenson. The agreement is in our standard approved format, and I recommend
Board approval and authorize the Managing Director to execute the agreement on
behalf of the Board.
ije
Attachments
Recommended for Board Approval
to\-\
I=T:Z=71? OA D
COMMISSION
for OAKLAND COUNTY
QUALITY LIFE /]-FRoilGo GoDO ROADS:
.04.0 COMMISSION FOR OAKLANO COUNTY
'WE CARE." July 9, 2015
Ms. Catherine Shaughnessy
Township Clerk
Charter Township of West Bloomfield
P.O. Box 250130
West Bloomfield, Ml 48325-0130
RE: Project No. 52661, Maple Road, Haggerty Road to Drake Road
Project No, 52041, Maple Road, Drake Road to Orchard Lake Road
Dear Ms. Shaughnessy:
A fully signed and executed agreement for the above-referenced projects is
enclosed.
The agreement was approved at the regularly scheduled Board meeting of
Thursday, July 9, 2015, and subsequently signed by Dennis G. Kolar, RE.,
Managing Director.
Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-
2000 ext. 2266 to answer any questions or for additional information.
Sincerely,
3oard of Road Commissioners
Runaid J, Fowkes
C2ammissioner
Gregory C. JaMiall
Commissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar, P.E.
Manacfing Director
Gary Piotrowicz, P.E„ P. T.O.E.
Deputy Menaging Director
County Highway Engineer
Patricia Z.'Wierzbicki
Deputy-Secretary /Clerk of the Board
Clerk of the Board
/sm
31001 Lahser Road
Beverly Hills, MI
48025
248-645-2000
FAX
248-645-1349
Enclosure
cc Finance Department
Engineering Department
Programming Division
Lynn Sonkiss
www.rcocweb.org
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Maple Road
Project No. 52661 — Haggerty Road to Drake Road
Project No. 52041 — Drake Road to Orchard Lake Road
Charter Township of West Bloomfield
This Agreement, made and entered into this TIAN... day of ---\V , 2015,
by and between the Board of Road Commissioners for the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of West Bloomfield, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY, in cooperation with the Michigan
Department of Transportation, hereinafter referred to as MDOT, have programmed the widening
and reconstruction on Maple Road from Haggerty Road to Orchard Lake Road, as described in
Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under
the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter
referred to as the PROJECT; and
WHEREAS, the estimated total cost of the PROJECT is $12,250,000; and
WHEREAS, the BOARD will enter into a contract with MDOT for partial funding of the
PROJECT with federal program dollars under the Surface Transportation Program estimated in
the amount of $7,350,000; and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MDOT to bear all costs of the PROJECT in excess of federal funds, hereinafter
referred to as the LOCAL SHARE; and
WHEREAS, the COMMUNITY'S share of said LOCAL SHARE involves certain
designated and approved Tr-Party Program funding in the amount of $940,168, which shall be
paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County
Board of Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, all the parties hereto have reached a mutual understanding regarding the
cost sharing for the LOCAL SHARE and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD and MOOT to perform or cause to be performed, and complete
the PROJECT along with all administration in reference thereto,
2. The PROJECT shall include preliminary engineering, right of way, and total payments
to the contractor.
1 The estimated total LOCAL SHARE is $4,900,000 and shall be funded in the following
order:
a. In Party Program funding in the amount of $940,168.
b. The BOARD shall contribute $2,450,000 toward the LOCAL SHARE.
c. The COMMUNITY shall contribute $1,509,832 toward the LOCAL SHARE.
d. Any LOCAL SHARE costs above the Tri-Party Program funding of $940,168, the
BOARD contribution of $2,450,000, and the COMMUNITY contribution of
$1,509,832, will be shared equally by the BOARD and the COMMUNITY.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $911,610.50 (being 50% of the COMMUNITY'S In-
Party contribution of $313,389 and 50% of the COMMUNITY'S $1,509,832 additional
contribution).
5. Upon execution of this agreement, the BOARD shall submit an invoice to the COUNTY
in the amount of $313,389 (being 100% of the COUNTY'S Tr-Party contribution).
Maple Road
Charter Township of West Bloomfield
Project No. 52041 and 52661
6/21/2016
6. a, The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
7. As costs of the LOCAL SHARE are incurred, the BOARD shall invoice the
COMMUNITY for the remaining 50% of the COMMUNITY'S Tr-Party contribution and
additional contribution.
8, The total actual LOCAL SHARE will be determined from the records of the BOARD
upon completion of State financial audits of the PROJECT and a final determination of
the total federal funds used on the PROJECT. Final adjustments in the financial
obligations of the parties hereto will be made upon completion of the required audits.
9. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
10, The BOARD will provide the COMMUNITY with periodic progress reports relating to
the PROJECT. In particular, the BOARD will provide the COMMUNITY (a) preliminary
engineering and estimated costs based thereon, (b) any updated cost estimates when
prepared, including without limitation revised cost spreadsheets for each segment of
the PROJECT, (c) right of way acquisition costs, (d) construction engineering and
estimated costs based thereon, (e) costs based on accepted bids, (f) state financial
audits, and (g) final determination of total federal funds used on the PROJECT,
Maple Road -3- Charter Township of West Moor/field
Project No. 52041 and 52651
5/21/2015
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above,
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate D
By j,
,):/
/ w-- --. ,,,:w._2L4 1.______e,___._,.._.__f er __C.::'-'
Its
Managing Director
CHARTER TOWNSHIP OF WEST BLOOMFIELD
By
Its Township Clerk
- Maple Road
4.. Charter Township of West Bloomfield
Project No. 52041 and 52001
5/21/2015
EXHIBIT A
TRI-PARTY PROGRAM
Maple Road
Haggerty Road to Orchard Lake Road
Charter Township of West Bloomfield
Board Project No, 52661 and 52041
Widening and reconstruction of Maple Road from Haggerty Road to Drake Road (Project No.
52661) and from Drake Road to Orchard Lake Road (Project No, 52041).
ESTIMATED PROJECT COST
Preliminary Engineering
Right of Way
Contractor Payments
Total Estimated Project Cost
Less Federal Funds
Total Estimated Local Share
$200,000
$250,000
$11,800,000
$12,250,000
($7,350,000)
$4,900,000
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY12 Fri-Party Program $48,276 $48,276 $48,275 $144,827
Addif FY12 Fri-Party Program $112,392 $112,392 $112,392 $337,176
FY13 Tr-Party Program $76,250 $76,250 $76,251 $228,751
FY14 Fri-Party Program $76,471 $76,471 $76,472 $229,414
Contribution $1,509,832 $0 $2,450,000 $3,959,832
TOTAL SHARES $1,823,221 $313,389 $2,763,390 $4,900,000
Maple Road - 5 -
Charter Township of West Bloomfield
Project No. 52041 and 52661
5/21/2015
Resolution #15188 July 16, 2015
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #15188) July 29, 2015
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2015 APPROPRIATION — CHARTER TOWNSHIP OF WEST BLOOMFIELD — WIDENING AND
RECONSTRUCTION OF MAPLE ROAD - PROJECT NO. 52661 AND PROJECT NO. 52041
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 11,2014, the Board of Commissioners approved Miscellaneous Resolution #14295
which designated $2,000,000 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $313,389 is available in the General Fund Assigned Fund Balance for Tr-Party 2015 and
prior funding (account #383510) for project 52661 and 52041.
3. This project is for the widening and reconstruction of Maple Road from Haggerty Road to Drake Road
(Project No. 52661) and from Drake Road to Orchard Lake Road (Project No. 52041).
4. The resolution allows for additional project costs not greater than 15% from the original agreement,
which is consistent with the project as originally approved, to be paid when invoiced and appropriated
in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to
payment.
6. The FY 2015 budget be amended as follows:
GENERAL FUND #10100
FY 2015
Revenue
9010101-196030-665882 Planned Use of Balance $313,389
Total Revenues 13.13_,189
Expenditures
9010101-153010-740135 Road Commission Tr-Party $313,389
Total Expenditures $313,389
rrE C E
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FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long, Crawford and Zack absent.
Resolution #15188 July 29, 2015
Moved by Spisz supported by Jackson the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gingell, Gosselin, Hoffman, Jackson, KowaII, Long, Matis, Middleton,
Quarles, Scott, Spisz, Taub, Weipert, Zack, Bowman, Crawford. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE TI415 RESOLUTION
CHEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 29, 2015,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 29th day of July 2015.
Lisa Brown, Oakland County