HomeMy WebLinkAboutResolutions - 2015.07.29 - 21927MISCELLANEOUS RESOLUTION #15194 July 29, 2015
BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: INFORMATION TECHNOLOGY — VILLAGE OF MILFORD POLICE DEPARTMENT
CESSATION OF PSAP FUNCTIONS
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners adopted the Final Amended 9-1-1 Service Plan
for the County of Oakland under Miscellaneous Resolution #13176; and
WHEREAS the Village of Milford Police Department was listed as a Primary 9-1-1 Public Safety
Answering Point (PSAP) in that Plan; and
WHEREAS the Emergency 9-1-1Service Enabling Act, Michigan Public Act 32 of 1986, MCL §484.1101
et seq, as amended, provides a mechanism under which a PSAP may cease functioning as a Primary
PSAP by providing written notice to the County Clerk of its intention to cease functioning as a Primary
PSAP; and
WHEREAS the County Clerk has received written notice from the Village of Milford of its intention to
cease functioning as a Primary PSAP under the Final Amended 9-1-1 Service Plan for the County of
Oakland; and
WHEREAS the Oakland County 9-1-1 Coordinator has received notice from the Village of Milford and the
Township of Milford designating the Oakland County Sheriff Office as the Primary PSAP for those
municipalities; and
WHEREAS in consideration of the cessation of the PSAP functions, the amount of $50,000 will be paid
no later than 30 days after the Village's ceasing of its functions and the Sheriff's Office accepting the role
be paid from the County's Radio Communications Fund (#53600) to the Village of Milford; and
WHEREAS Michigan Public Act 32 of 1986, MCL §484.1101 et seq, as amended requires a Board of
Commissioners resolution to make minor amendments to the Final Amended 9-1-1 Service Plan for the
County of Oakland;
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes an
amendment of the Final Amended 9-1-1 Service Plan for the County of Oakland deleting the Milford
Police Department from the list of Primary PSAPs.
BE IT FURTHER RESOLVED that a budget amendment is recommended to the Radio Communications
Fund as noted below.
Radio Communications Fund (#53600)
Revenue
1080310-115150-665882 Planned Use of Balance
Total Revenue
Expense
1080310-115150-762011 Transfer to Municipalities
Total Expense
FY 2015
$50,000
$50,000
$50,000
$50,000
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long, Crawford and Zack absent.
COUNTY MICHIGAN
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
Robert J. Daddow
Special Projects Deputy County Executive
June 22, 2015
Chief Thomas Lindberg
Village of Milford
1100 Atlantic
Milford, Michigan 48381
RE: Village of Milford Dispatching Operations
Dear Chief Lindberg:
Over the past several months, the administrations of the Sheriff's Office and the Village (Village)
have discussed the Village's dispatch operation and its consideration in the dissolution of the
public safety answering point (PSAP, or dispatch center). Upon dissolution, the Sheriff's Office
would begin operating the dispatch function in lieu of the Village immediately thereafter. As
discussed, the County will remit the consideration no more than 30 days after dissolution.
There are good and valid reasons for considering the Sheriff's Office for the dispatching
function, including but not limited to:
• An increased medical, fire and police functions available when utilizing the Sheriff's
Office.
• The State has recently imposed formal dispatcher certification requirements in
December 2012 that are currently effective. For those local PSAPs that do not comply
with the new requirements, legal exposures to local units exist in the event that an
uncertified dispatcher is involved in alleged improper 9-1-1 responses.
• The use of a larger PSAP, such as the Sheriff's Office, improves the economies of scale
for a largely fixed cost operation through a larger operating base resulting in a
budgetary savings.
• And, both the local and County avoid future capital costs otherwise required if the
Village were to retain a PSAP operation particularly with the impending need to move to
the NG-911 network and in the replacement of certain dispatch equipment
components,
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EXECUTIVE OFFICE BUILDING 41 WEST • 2100 PONTtAC LAKE RD DEPT 409 • WATERFORD MI 48328-0409 • (248) 858-1050 • FAX (248)252-9215
EMAIL: daddowr@oalgov,com
As you are well aware, the dispatching computer system and related equipment is operated
through CLEMIS at a discount to the local law enforcement units, both in terms of operating
and capital costs. Operating costs include, but not limited to: 1) the storage of data used in the
dispatching function; 2) operating and maintenance for network connectivity between the
County's Information Technology Department and the Village (OAKNet); and 3) user support of
the technology within the Village dispatch operations.
In the past, CLEMIS, which is heavily subsidized by Oakland County's General Fund, has assisted
in absorbing much of the capital cost of outfitting the dispatch function for PSAPs, including the
Village. The costs per PSAP are quite substantial and have run into the hundreds of thousands
of dollars. Additional equipment and network investment costs are anticipated in the next
several years if the Village continues its dispatch operations (a portion of which would be
additional local costs). Clearly, the Village's termination of its dispatching function, with the
Sheriff's Office then assuming that role shortly thereafter, benefits the CLEMIS and Radio
Communications Fund operations and their capital plans as well.
In the coming year, console equipment located in PSAPs throughout the County will require
replacement for all PSAPs (e.g. those using the County's public safety radio communications
system). The console equipment is expected to be funded from the telephone operating
surcharge used to operate and equip the radio communications system when replaced. The
County's Board of Commissioners has recently increased the telephone operating surcharge by
$.08 per month per line, as defined; such amount is not expected to be sufficient to cover the
full cost of upcoming equipment upgrades and operating costs associated with the network
requirements and further increases to fund the full cost are likely on July 1, 2016 as well.
Reductions in PSAPs throughout the County would serve to mitigate these capital needs.
The cost of equipping of each PSAP and funding the network operations will vary by size but
minimum costs for this capital need circa 2016 would be substantial as well. With the
elimination of the Village dispatch center, this capital cost otherwise burdened on the radio
communication system can be avoided.
In addition, technology is changing and will require the replacement of the network trunks to
the dispatch facility —the NG-911 project. The NG-911 project would have moved from a
copper network installed circa 1962 to a state-of-the-art fiber connection at a fairly steep
equipment cost (one-time until this equipment becomes obsolete in roughly 10 years) and an
annual hosted maintenance cost. Based on the approach undertaken by the Radio Oversight
Committee and the recently-adopted Board of Commissioners resolution involving the increase
in the 9-1-1 fee (formerly operating surcharge), the annual maintenance cost of the network
and certain equipment costs would have been apportioned to the County and local dispatch
centers. The Village will avoid these costs that would have otherwise been billed by CLEMIS
circa 2016 by virtue of the dispatch operations being transferred to the Sheriff's Office.
Over the past several years, there have been numerous State discussions about the involuntary
consolidation of dispatch centers with the most troublesome proposal being that the roughly
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200 dispatch centers be consolidated into no more than 10 for the entire State. While this
legislation did not pass, variants of the proposal are still being kicked around Lansing given that
dispatch operations are a prime State target for consolidation and are not a formally protected
mandated function of a local unit of government, There is no way to currently assess whether
this discussion will turn into action and the content of that action cannot be determined at this
writing. However, it is probable that increasing political pressures to act on local fiscal issues
will be imposed by Lansing (potentially through an involuntary consolidation of PSAPs).
In the interest of the mutual benefits of the Village ceasing its operations in the near-term, in
the spirit of collaboration between the County and the Village, and in the interest of the
Village's taxpayers, the County would prefer to avoid an involuntary consolidation and
encourage not only the Village but potentially other local units to consider an alternative means
for dispatching, including the use of the Sheriff's Office dispatch operation.
In the spirit of cooperation the County Executive's administration, with the support of the
Sheriff's Office, would propose the following —
• In consideration, the amount of $50,000 to be paid no later than 30 days after the Village's
ceasing of its functions and the Sheriff's Office accepting that role be paid from the Radio
Communications Fund for the following commitments from the Village:
o The Village ceases its dispatch operations.
o In the future event that the Village chooses to terminate the intergovernmental
agreement (a standard agreement that will have to be modified for these terms
when introduced to the Board of Commissioners in a regularly scheduled meeting)
with the County for Sheriff's Office dispatch services, the County would have no
obligation whatsoever to fund the requisite dispatch equipment cost then required
to stand up a dispatch center operation should the Village terminate the agreement
and restore its dispatch operations. instead, the Village would be fully responsible
for all capital costs associated with the dispatch operation's restoration.
• Assuming the Village ceases its dispatching operations, it may no longer have any uses of
some of the dispatch equipment (although a portion of the equipment will have to be
retained to operate the Village's telephone system), The County may have an interest in
the equipment not otherwise acquired by CLEMIS on the Village's behalf as it may serve to
provide parts or be usable in other functions of the Sheriff's Office dispatch operation.
As you are fully aware, the above offer is entirely contingent upon the Board of Commissioners
concurring with the passage of the resolution at an upcoming meeting involving the
modification of the County's PSAP Plan for the transfer of the dispatch operations. The County
Executive's administration will recommend it to the Board of Commissioners and the Sheriff's
Office will endorse that recommendation as well.
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Should you have any questions concerning the above matter, please do not hesitate to contact
either Michael McCabe, Undersheriff at 248/ 858-0146 or myself.
Very truly yours,
Roberti. Daddow,
Deputy County Executive
Copy to Michael McCabe, Undersheriff
Jamie Hess, CLEMIS Manager
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VILLAGE OF MILFORD
Pursuant to Section 318 of the Michigan Emergency Telephone Service Enabling Act
(PA 32 of 1986, as amended) the Village of Milford designates the Oakland County
Sheriff Department as the Primary Public Safety Answering Point (PSAP) for all 9-1-1
calls originating from within the Village.
Furthermore, pursuant to Section 502 of the Michigan Emergency Telephone Service
Enabling Act (PA 32 of 1986, as amended), the Milford Police Department shall cease
functioning as a primary PSAP within the Oakland County 9-1-1 Service District.
The Village of Milford directs the Oakland County 9-1-1 Coordinator, the Oakland
County Clerk, and all applicable communication service providers to implement this
directive by September 1,2015.
Jem<Ekry, Slillag4ouncil President
-211 DATE: IlL
1100 ATLANTIC STREET • MILFORD, MICHUGAN 48381
PHONE (248) 6844515 • FAX (248) 684-5502 • email:milfordvillage@villageofmilford.org
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EN
CHARTER TOWNSHIP OF MILFORD
e-t
(Mud! Co
FOUNDED 1832
Pursuant to Section 318 of the Michigan Emergency Telephone Service Enabling Act
(PA 32 of 1986, as amended) the Township of Milford designates the Oakland County
Sheriff Department as the Primary Public Safety Answering Point (PSAP) for all 9-1-1
calls originating from within the township.
The Township of Milford directs the Oakland County 9-1-1 Coordinator, the Oakland
County Clerk, and all applicable communication service providers to implement this
directive on --V-viae--L--// oe,5 date, or as soon thereafter as technically
feasible.
DATE:
Randal K. Busick, Trustee
Donald D. Green, Supervisor Brien R. Worrell, Trustee
Holly Brandt, Clerk William E. IVIazzara, Trustee
Cynthia Dagenhardt, Treasurer Dale R. Wiltse, Trustee
1100 Atlantic Street • Milford, Michigan 48381-2000 • (248) 685-8731 • Fax (248) 685-9536
Website, milfordttiwnship.corn 7
Resolution #15194 July 29, 2015
Moved by Spisz supported by Jackson the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gingell, Gosselin, Hoffman, Jackson, KowaII, Long, Matis, Middleton,
Quarles, Scott, Spisz, Taub, Weipert, Zack, Bowman, Crawford. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
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I V-IdiAgDY APPNeVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 29, 2015,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 29 th day of July 2015.
)fAeety
Lisa Brown, Oakland County