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HomeMy WebLinkAboutResolutions - 2015.07.29 - 21943MISCELLANEOUS RESOLUTION #15200 July 29, 2015 BY: Public Services Committee, William Dwyer, Chairperson IN RE: FRIEND OF THE COURT - 2015 ACCESS AND VISITATION GRANT — AMENDMENT #1 OVER 15% To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Oakland County Friend of the Court received an amendment to the FY 2015 Access and Visitation grant award (MR #15010) administered through the State Court Administrative Office (SCA0);and WHEREAS the subsequent award increases the contract amount from $12,000 to $18,500; and WHEREAS the additional $6,500 will be used for services performed in conjunction with Impact Consulting, Inc., which facilitates parenting time (visitation) for certain cases as determined by the Court; and WHEREAS there are no in-kind matching funds required by the grant; and WHEREAS the grant amendment has been approved by the County Executive's review process according to the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the FY 2015 Access and Visitation grant contract amendment. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute this amendment agreement and to approve additional amendments and extensions up to fifteen (15%) percent variance from the award. BE IT FURTHER RESOLVED this grant program is contingent upon the continuation of State funding and acceptance of this grant does not obligate the County to any future commitment. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote with Spisz absent. GRANT REVIEW SIGN OFF — Friend of the Court GRANT NAME: FY2015 Access and Visitation Grant FUNDING AGENCY: State Court Administrative Office DEPARTMENT CONTACT PERSON: Suzanne Hollyer 248 858-0431 STATUS: Grant Amendment DATE: July 2, 2015 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (6/24/2015) Department of Human Resources: HR Approved (No Committee) — Lori Taylor (7/2/2015) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (6/25/2015) Corporation Counsel: There are no unresolved legal issues that require action at this time. — Karen P. Agacinslci (11/24/2014) From: To: Cc: Subject: Date: Van Pelt, Laurie M West, Catherine A; Secontine,iulie_L; Taylor, Lori; Davis, Patricia G kioliver, Suzanne; Egrablv. Kimberly K; Falardeau, Nancy M; Metrick, Tammy A RE: GRANT REVIEW: Friend of the Court - FY 2015 Access and Visitation Grant - Amendment #1 Wednesday, June 24, 2015 2:17:50 PM Approved, From: West, Catherine A Sent: Wednesday, June 24, 2015 1:28 PM To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Hollyer, Suzanne; Elgrably, Kimberly K; Falardeau, Nancy M; Metrick, Tammy A Subject: GRANT REVIEW: Friend of the Court - FY 2015 Access and Visitation Grant - Amendment J,1 GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Friend of the Court FY 2015 Access and Visitation Grant State Court Administrative Office (SCAO) Please be advised the above mentioned grant information was put into contract review today. A hard copy of these materials has been sent to you for review. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: July 1, 2015 GRANT INFORMATION Date: June 24, 2015 Operating Department: Friend of the Court Department Contact: Suzanne Hollyer Contact Phone: 248-858-0431 Other ID Number: SCA0-2015-024 REVIEW STATUS: Amendment to current contract over 15% — Requires Resolution Funding Period: October 1, 20l4- September 30, 2015 Original source of funding: Federal, Department of Health and Human Services, Administration for Children and Families, CFDA 93.597 Will you issue a sub award or contract: Yes, Impact Consulting New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None Funding Continuation/New: Continuation Application Total Project Amount: $18,500 Prior Year Total Funding: $17,700 New Grant Funded Positions Request: 0 county positions Changes to Current Positions: None From: To: Cc: Subject; Date: Taylor, Lori West, Catherine A; Secontine, Julie L; Van Pelt, Laurie M; Ljavis, Patricia 0 J-lollver, Suzanne; BaranIv, Kimberly K; Falardeau, Nancy M; Metrick, Tammy A RE: GRANT REVIEW: Friend of the Court - FY 2015 Access and Visitation Grant - Amendment #1 Thursday, July 02, 2015 12:56:01 PM HR Approved (No Committee) From: West, Catherine A Sent: Wednesday, June 24, 2015 1:28 PM To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Hollyer, Suzanne; Elgrably, Kimberly K; Falardeau, Nancy M; Metrick, Tammy A Subject: GRANT REVIEW: Friend of the Court - FY 2015 Access and Visitation Grant - Amendment #1 GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Friend of the Court FY 2015 Access and Visitation Grant State Court Administrative Office (SCAO) Please be advised the above mentioned grant information was put into contract review today. A hard copy of these materials has been sent to you for review. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: July 1, 2015 GRANT INFORMATION Date: June 24, 2015 Operating Department: Friend of the Court Department Contact: Suzanne Hollyer Contact Phone: 248-858-0431 Other ID Number: SCAO-2015-024 REVIEW STATUS: Amendment to current contract over 15% — Requires Resolution Funding Period: October 1, 2014 — September 30, 2015 Original source of funding: Federal, Department of Health and Human Services, Administration for Children and Families, CFDA 93.597 Will you issue a sub award or contract: Yes, Impact Consulting New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None Funding Continuation/New: Continuation Application Total Project Amount: $18,500 Prior Year Total Funding: $17,700 New Grant Funded Positions Request: 0 county positions Changes to Current Positions: None From: To: Cc: Subject: Date: Erienbeck, Robert West, Catherine A; Secontine, Julie L; Van Pelt,i_aurie_M; Taylor Lori; Davis, Patricia G Noflyer, Suzanne; Elgrabiy. Kimberly K; Falardeau, Nancy M; Metrick, Tammy A RE: GRANT REVIEW: Friend or the Court - FY 2015 Access and Visitation Grant - Amendment #1 Thursday, June 25, 2015 7:37:09 AM Approved by Risk Management. R.E. 6/25/15. From: Easterling, Terri [mailto:easterlingt©oakgov.corn] Sent: Wednesday, June 24, 2015 4:13 PM To: West, Catherine A; Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Hollyer, Suzanne; Elgrably, Kimberly K; Falardeau, Nancy M; Metrick, Tammy A Subject: RE: GRANT REVIEW: Friend of the Court - FY 2015 Access and Visitation Grant - Amendment #1 Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RM15-0248, regarding this matter. Thank you. From: West, Catherine A Sent: Wednesday, June 24, 2015 1:28 PM To Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Hollyer, Suzanne; Elgrably, Kimberly K; Falardeau, Nancy M; Metrick, Tammy A Subject: GRANT REVIEW: Friend of the Court - FY 2015 Access and Visitation Grant - Amendment #1 GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Julie Seeontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Friend of the Court FY 2015 Access and Visitation Grant State Court Administrative Office (SCAO) Please be advised the above mentioned grant information was put into contract review today. A hard copy of these materials has been sent to you for review. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: July 1, 2015 GRANT INFORMATION Date: June 24, 2015 Operating Department: Friend of the Court Department Contact: Suzanne Hollyer Contact Phone: 248-858-0431 From: To: Cc: Subject: Date: Agacinski Karen P Secontine Julie L; Van Pelt Laurie M; Holiver Suzanne; Taylor Lan; West Catherine A Elgrably. Kimberly K; Faiardeau, Nancy M; Metrick, Tammy A Grant Review: Friend of the Court -- FY 2015 Access and Visitation Grant -- Amendment 1 Thursday, June 25, 2015 5:59:01 PM GRANT INFORMATION Operating Department: Friend of the Court Department Contact: Suzanne Hollyer Contact Phone: 248-858-0431 Other ID Number: SCAO-2015-024 Funding Period: October 1, 2014 — September 30, 2015 Original source of funding: Federal, Department of Health and Human Services, Administration for Children and Families, CFDA 93.597 Will you issue a sub award or contract: Yes, Impact Consulting New Facility / Additional Office Space Needs: None IT Resources (New Computer Hardware / Software Needs or Purchases): None Funding: Continuation Application Total Project Amount: $18,500 Prior Year Total Funding: $17,700 New Grant Funded Positions Request: 0 county positions Changes to Current Positions: None Grantor Funds: $18,500 Total Budget: $18,500 Match and Source: no requirement for matching funds PROJECT SYNOPSIS The Supervised Parenting Time Program goal is to provide safety tbr children and victims of violence while court-ordered parenting time is facilitated. This grant provides direct services to parents who require supervision in order to spend time with their children. Additional funding often becomes available when certain counties cannot spend their entire grant. That has happened this year and an additional $6,500 has become available to Oakland County. No county money is committed to this project. REVIEW STATUS: Amendment to current contract over 15% — Requires Resolution There are no unresolved legal issues that require action. 'Manic you, Karen P. Agacinski, Assistant Corporation Counsel Department of Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3rd Floor Pontiac, MI 48341 Phone Number: (248) 858-8677 Fax Number: (248) 858-1003 agacinskik@oakgov.com P RI VILEQEDAN T.IAL - ATTORNEY CLIENT COIVIIMILCAILON This e-mail is intended only for those persons to whom it is specifically addressed, It is confidential and is protected by the attorney-client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in anyway. Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately. If Michigan Supreme Court State Court Administrative Office Michigan Hall of Justice P.O. Box 30048 Lansing, Michigan 48909 Office of Dispute Resolution 517-373-4839 Access and Visitation Contract Amendment for State Fiscal Year 2014-15 The 2014-15 Access and Visitation Contract, effective October 1, 2014, through September 30, 2015, between the State Court Administrative Office (SCAO), P.O. Box 30048, Lansing, Michigan 48909, and the 6th Circuit Court, Oakland County Friend of the Court, 230 Elizabeth Lake Road, Pontiac, Michigan 48390 (Contractor), is amended as follows: 1. The contract amount of $12,000.00 is increased to $18,500.00. 2. This amendment will be effective only when signed by the Deputy State Court Administrator or her designee, and the Chief Circuit Court Judge, or other person designated to legally bind contracts. Once signed, its provisions will apply to the entire period specified in the 2014-15 Access and Visitation Contract. The remaining provisions, responsibilities, and assurances within the 2014-15 Access and Visitation Contract continue to apply except as modified by this amendment. Authorized by: Dawn A. Monk Date Michigan Supreme Court Deputy State Court Administrator Acceptance by Contractor: Date Date FISCAL NOTE (MISC . #15200) July 29, 2015 BY: Finance Committee, Tom Middleton, Chairperson IN RE: FRIEND OF THE COURT - FY 2015 ACCESS AND VISITATION GRANT - AMENDMENT #1 OVER 15% To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Oakland County Friend of the Court (FOC) received a grant amendment in the amount of $6,500 to the Federal 2015 Access and Visitation grant award (MR #15010) administered through the State Court Administrative Office (SCAO). 2. The amendment will increase the contract award from $12,000 to $18,500 for the grant period of October 1, 2014 through September 30, 2015. 3. The grant amendment of $6,500 will be used to provide services to be performed in conjunction with Impact Consulting, Inc., to facilitate parenting time (visitation) for certain cases as determined by the Court. 4. There are no in-kind or County matching funds required. 5. The Fiscal Year 2015 Special Revenue budget is amended as follows: FOC Access Visitation — Fund (#27120) Grant # GR0000000282 Activity GLB, Analysis Type GLB, Bud Ref 2015 Revenue 3010404-126030-610313 Grants-Federal Expenditures 3010404-126030-731458 Professional Services FY 2015 6,500 6,500 6.500 ,5.0_11 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Long, Crawford and Zack absent. Resolution #15200 July 29, 2015 Moved by Spisz supported by Jackson the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Fleming, Gingell, Gosselin, Hoffman, Jackson, KowaII, Long, Matis, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Zack, Bowman, Crawford. (18) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). ROBY APPR THIS FIESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A(7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 29, 2015, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 29th day of July 2015. Lisa Brown, Oakland County