HomeMy WebLinkAboutResolutions - 2015.07.29 - 21944REPORT (MISC . #15201) July 29, 2015
BY: Human Resources Committee, Michael Spisz, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS — MICHIGAN
DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY
CORRECTIONS COMPREHENSIVE PLAN AND GRANT APPLICATION FOR FY 2016
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on July 22,
2015, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the
foregoing report.
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Spisz and Zack absent.
MISCELLANEOUS RESOLUTION #15201 July 29, 2015
BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS — MICHIGAN
DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY
CORRECTIONS COMPREHENSIVE PLAN AND GRANT APPLICATION FOR FY 2016
Chairperson, Ladies and Gentlemen:
WHEREAS the State of Michigan offers funding to local communities under PA 511; and
WHEREAS this funding is targeted to divert non-violent offenders from prison into local jail or sentencing
alternatives; and
WHEREAS Oakland County has been receiving Community Corrections funds since 1994; and
WHEREAS the application has been completed and is requesting funding in the amount of $1,830,339 for
plans and services for the grant period October 1, 2015 through September 30, 2016; and
WHEREAS a total appropriation of $1,717,143 is requested for probation residential services, which the
State now pays directly to the Probation Residential Centers since they hold the contract for all residential
services; and
WHEREAS the grant application seeks full-time eligible funding for positions 7425, 7426, 7429, 7432,
7433, 9243, 9247, 9291, 9295, 9648, 9649 and PTNE funding for positions 9292 and 9397 within the
Community Corrections Division; and
WHEREAS the grant application also seeks funding for positions 7834 and 9396, whereby the State will
fund 50% of the costs, and the County will match 50% of the total costs for these two (2) positions in the
Community Corrections Division; and
WHEREAS the grant application seeks full-time funding for positions 7419, 7420, 7418, 7421, and PTNE
funding for position 7417 within the Sheriff's — Correction Services Division; and
WHEREAS the grant application seeks additional funding to create a new one (1) Special Revenue full-
time eligible Community Corrections Specialist I position within the Community Corrections Division; and
WHEREAS any programs created through these funds become part of the County's Comprehensive
Community Corrections Plan; and
WHEREAS PA 511 of 1988 requires that the "County Board or Boards of Commissioners of the County
shall approve the proposed comprehensive plan prepared by their advisory board."
NOW THEREFORE BE IT RESOLVED that the application to request $1,830,339 from the State Office of
Community Corrections for the purpose of continuing programs contained within the Office of Community
Corrections FY 2016 grant application for offenders who meet PA 511 eligibility is hereby approved.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the
$1,717,143 allocation for probation residential services to be administered by the Michigan Department of
Corrections / Office of Community Corrections.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners approves the proposed
comprehensive plan prepared by the Community Corrections Advisory Board.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Spisz absent.
GRANT REVIEW SIGN OFF — Community Corrections
GRANT NAME: FY 2016 Comprehensive Community Corrections Plan and Application
FUNDING AGENCY: Michigan Department of Corrections — Office of Community Corrections
DEPARTMENT CONTACT PERSON: Barb Hankey 248 451-2306
STATUS: Application — Resolution required
DATE: June 26, 2015
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant application package (which should include an application Report
from Fiscal Services to the Chairperson of the Board of Commissioners', the grant application, and this
Sign Off email containing grant review comments) may be submitted to the Chairperson of the Board of
Commissioners for review and signature, with informational copies to the appropriate Board of
Commissioners' committee(s).
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (6/17/2015)
Department of Human Resources:
FIR Approved (Needs HR Committee) — Lori Taylor (6/18/2015)
Risk Management and Safety:
Application approved by Risk Management. — Robert Erlenbeck (6/18/2015)
Corporation Counsel:
There are no unresolved legal issues that require action at this time. —Karen P. Agacinski (6/25/2015)
From:
To:
Cc:
Subject:
Date:
Van Pelt Laurie M
West, Catherine A
5econtine, Julie L; Taylor. Lot l)avis, Patricia Q; J-lankev. Barbara M; Elgrably Kimberly K; firockmilier. Tern 5;
Scalt—Benniel
Re: GRANT REVIEW: Community Corrections - FY16 Comprehensive Community Corrections Plan - Grant
Application
Wednesday, June 17, 2015 4:39:41 PM
Approved
Sent from my iPhone
> On Jun 17, 2015, at 4:12 PM, West, Catherine A <westca@oakgov.com > wrote:
> GRANT REVIEW FORM
> TO: REVIEW DEPARTMENTS — Laurie Van Pelt —Lori Taylor— Julie Secontine — Pat Davis
> RE: GRANT CONTRACT REVIEW RESPONSE — Community Corrections
> FY16 Comprehensive Community Corrections Plan and Application
> Michigan Department of Corrections - Office of Community Corrections
> Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your
APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply
(to all) of this email.
> Time Frame for Returned Comments: June 24, 2015
> GRANT INFORMATION
> Date: June 17, 2014
> Operating Department: Community Corrections
> Department Contact: Barbara Hankey
> Contact Phone: (248) 451-2306
> Document Identification Number:
> REVIEW STATUS: Application — Resolution Required
> Funding Period: October 1, 2015 through September 30, 2016
> New Facility / Additional Office Space Needs: no
> IT Resources (New Computer Hardware! Software Needs or Purchases): no
> Will you issue a sub award or contract: yes, contracts with Holy Cross Family Services, Common Ground, Home
Confinement and House Arrest Services
> Funding Continuation/New: continuation
> Application Total Project Amount: $1,830,339 for Plans & Services and $177,025 for residential beds for
Substance Abuse Residential beds which will be held by the State and not recorded as income
> Prior Year Total Funding: $1,734,003 and $177,025 for residential; total of $1,911,028
> New Grant Funded Positions Request: 1 new Community Corrections Specialist I
> Changes to Current Positions: 7421, 7425, 7426, 7429, 7432, 7433, 7834 (.5), 9243, 9247, 9291, 9292 (PTNE),
9295, 9648, 9649, 9396 (.5), 7417 (PTNE), 7418, 7419, 7420, 9397 (PTNE)
> Grantor Funds: $2,007,364
> Total Budget: $2,117,691
> Match and Source: $110,327 GP/GE for the .5 of 7834 & 9396
> PROJECT SYNOPSIS
> This is the application for the annual MDOC grant for Community Corrections programs. A resolution approving
From:
To:
Cc:
Subject:
Date:
Taylor. Lon
West. Catherine A; Secontine, Julie L; vga221t,_Ligrig,n; Davis, Patricia G
Han key. Barbara M; FUrablv. Kimberly K; Brockmiller. Tern S; Scalf, Bonnie L
RE: GRANT REVIEW: Community Corrections - FY16 Comprehensive Community Corrections Plan - Grant
Application
Thursday, June 18, 2015 8:14:52 AM
HR Approved (Needs HR Committee)
From: West, Catherine A
Sent: Wednesday, June 17, 2015 4:12 PM
To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G
Cc: Hankey, Barbara M; Elgrably, Kimberly K; Brockrniller, Terri S; Scalf, Bonnie L
Subject: GRANT REVIEW: Community Corrections - FY16 Comprehensive Community Corrections Plan -
Grant Application
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt —Lori Taylor— Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Community Corrections
FY16 Comprehensive Community Corrections Plan and Application
Michigan Department of Corrections - Office of Community Corrections
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or
DISAPPROVAL, with supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: June 24, 2015
GRANT INFORMATION
Date: June 17,2014
Operating Department: Community Corrections
Department Contact: Barbara Hankey
Contact Phone: (248) 451-2306
Document Identification Number:
REVIEW STATUS: Application — Resolution Required
Funding Period: October 1, 2015 through September 30, 2016
New Facility / Additional Office Space Needs: no
IT Resources (New Computer Hardware / Software Needs or Purchases): no
Will you issue a sub award or contract: yes, contracts with Holy Cross Family Services,
Common Ground, Home Confinement and House Arrest Services
Funding Continuation/New: continuation
Application Total Project Amount: $1,830,339 for Plans & Services and $177,025 for
residential beds for Substance Abuse Residential beds which will be held by the State and not
recorded as income
Prior Year Total Funding: $1,734,003 and $177,025 for residential; total of $1,911,028
New Grant Funded Positions Request: 1 new Community Corrections Specialist I
Changes to Current Positions: 7421, 7425, 7426, 7429, 7432, 7433, 7834 (.5), 9243, 9247,
From:
To:
Cc:
Subject:
Date:
frlenbeckr Robert C
West, Catherine A; Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G
Hankey, Barbara It Elgrably, Kimberly K; Brockmiller, Terri 5; 5calf. Bonnie t s
RE: GRANT REVIEW: Community Corrections - FY16 Comprehensive Community Corrections Plan - Grant
Application
Thursday, June 18, 2015 11:55;24 AM
Application approved by Risk Management. R.E. 6/18/15.
From Easterling, Terri [mailto:easterlingt@oakgov.com]
Sent: Wednesday, June 17, 2015 5:09 PM
To: West, Catherine A; Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G
Cc: Hankey, Barbara M; Elgrably, Kimberly K; Brockmiller, Terri S; Scalf, Bonnie L
Subject: RE: GRANT REVIEW: Community Corrections - FY16 Comprehensive Community Corrections
Plan - Grant Application
Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-
1694). If you have not done so already, please forward all related information, documentation, and correspondence.
Also, please include Risk Management's assignment number, RM15-0237, regarding this matter.
Thank you.
From: West, Catherine A
Sent: Wednesday, June 17, 2015 4:12 PM
To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G
Cc: Hankey, Barbara M; Elgrably, Kimberly K; Brockrniller, Tern S; Scalf, Bonnie L
Subject: GRANT REVIEW: Community Corrections - FY16 Comprehensive Community Corrections Plan -
Grant Application
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt —Lori Taylor— Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Community Corrections
FY16 Comprehensive Community Corrections Plan and Application
Michigan Department of Corrections - Office of Community Corrections
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or
DISAPPROVAL, with supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: June 24, 2015
GRANT INFORMATION
Date: June 17, 2014
Operating Department: Community Corrections
Department Contact: Barbara Hankey
Contact Phone: (248) 451-2306
Document Identification Number:
REVIEW STATUS: Application — Resolution Required
From:
To
Cc:
Subject:
Date:
,gacinski. Karen P
Secontine,3ulie L; Van Pelt, Laurie M; 1 -loliver, Suzanne; Taylor, Lori; West. Catherine A
Egrably. Kimberly K; Falardeau. Nancy M; Metrick, Tammy A
Grant Review: Friend of the Court -- FY 2015 Access and Visitation Grant -- Amendment 1
Thursday, June 25, 2015 5:59:01 PM
GRANT INFORMATION
Operating Department: Friend of the Court
Department Contact: Suzanne Hollyer
Contact Phone: 248-858-0431
Other ID Number: SCAO-2015-024
Funding Period: October 1, 2014 — September 30, 2015
Original source of funding: Federal, Department of Health and Human Services,
Administration for Children and Families, CFDA 93.597
Will you issue a sub award or contract: Yes, Impact Consulting
New Facility / Additional Office Space Needs: None
IT Resources (New Computer Hardware / Software Needs or Purchases): None
Funding: Continuation
Application Total Project Amount: $18,500
Prior Year Total Funding: $17,700
New Grant Funded Positions Request: 0 county positions
Changes to Current Positions: None
Grantor Funds: $18,500
Total Budget: $18,500
Match and Source: no requirement for matching funds
PROJECT SYNOPSIS
The Supervised Parenting Time Program goal is to provide safety for children and victims of
violence while court-ordered parenting time is facilitated. This grant provides direct services
to parents who require supervision in order to spend time with their children. Additional
funding often becomes available when certain counties cannot spend their entire grant. That
has happened this year and an additional $6,500 has become available to Oakland County. No
county money is committed to this project.
REVIEW STATUS: Amendment to current contract over 15% — Requires Resolution
There are no unresolved legal issues that require action.
Thank you,
Karen P. Agacinski, Assistant Corporation Counsel
Department of Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East
Courthouse West Wing Extension, 3 rd Floor
Pontiac, Ml 48341
Phone Number: (248) 858-8677
Fax Number: (248) 858-1003
E-mail: agacinskik@oakgov,corn
PRIVILEGE1)..ANOFIDENiTIAL — ATIQRNEY,CLIENT..COMMUNKATIQN
This e-mail is intended only for those persons to whom it is specifically addressed, It is confidential and is protected by the
attorney-client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual
addressees are not authorized to waive or modify this privilege in anyway. Individuals are advised that any dissemination,
reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of
this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately, If
MICHIGAN DEPARTMENT OF CORRECTIONS
Reentry Administration
"Help Make Things Right"
Office of Community Corrections
Community Corrections Plan and Application
Fiscal Year 2016
CCAB Name: Oakland County Application Type:
Annual/Full
Email the application to:
DUE DATE: June 1, 2015
1. MDOC-OCC@michigan.gov
2. Grant Coordinator
Page 1 of 12
SECTION I. INTRODUCTION
Name of CCAB: oakidnd County
Federal 1.D. Number: 63-386004876
A: General Contact Informa ion:
Name:
Contact Person
(Manager)
Barbara Hankey
Manager's Direct
Supervisor
Mark Newman
Title: I Manager
Address: 250 Elizabeth Lake Rd.
Ste 1520
City: I Pontiac
State: I MI
Director Public Services Circuit Court Judge
2100 Pontiac Lk Rd 1200 N. Telegraph
EOB Dept. 409
Waterford Pontiac
MI MI
Director Management &
Budget
2100 Pontiac Lk Rd
EOB Dept. 409
Waterford
MI
Zip: I 48341 48328-0409 48328 48328-0409
Phone: I 248 451 2306 248 858 1074 248 858 0339
248 858 2163
Fax: I 248 452 2330
Email: I hankeyb@oakgov.com newmanm@oakgov.com mcmillenp@oakgov.com vanpeld@oakgov.com
Type of Community Corrections Board: County Advisory Board
Counties/Cities Participating in the CCAB: Oakland
Date application was approved by the local CCAB: May 28, 2015
Date application was approved by county board(s) of commissioners (and city council): July 7, 2015
Date application was submitted to OCC: June 1, 2015
CCAB !Membership _ _ _ _ _ _
Representing: Name 1 Email
County Sheriff: Lt. Dorothy Hall halid@oakgov.com
Chief of Police: Tom Lindberg tlindberg@Milfordpolice.com
Circuit Court Judge: Hon. Phyllis McMillen mcnnillenp@oakgov.com
District Court Judge: Hon. Kelley Kostin kostink@oakgov.com
Probate Court Judge: Rebecca Schenlz schenlzr@oakgov.com
County Commissioner(s): Shelley Taub taubs@oakgov.conn
Service Area (Up to 3): Christina Nichols nicholasc@occmha.org
County Prosecutor: Paul Walton waltonp@oakgov.com
Criminal Defense: Jack Holmes Jackholmesjratt@aol.com
Business Community:
Communications Media:
Circuit/District Probation: Brock Deitrich DietrichB@michigan.gov
General Public: Hon. Fred Mester (ret) judge@judgemester.com
City Councilperson: N/A
Workforce Development: Mon DeFransico modefran@hotmail.com
Does your CCAB have Bylaws? Yes If yes, have they been revised within the last 2 years? (Please send copy) No
Describe the contact and frequency of contact between the CCAB Manager and the Probation Supervisor: Mr. Brock
Deltrich was just promoted to Area Manager in April 2015. However regular communication is already taking place.
Page 2 of 12
._ .
C Summary - Briefly summarize the key points of your Community Corrections Plan: _ .
(all fields permit carriage returns)
1. What programs, practices and policies contribute to a reduction of (or maintenance of low) prison commitment
rates: Programs specifically designed to reduce or maintain our low PCR are the Thinking Matters Cognitive
Program (jail and community), jail reentry, Step Forward including targeted group interventions of a Youthful
Offender group and Mental Health assessments, OUIL III delayed sentence, Pretrial Services, pretrial
supervision and our residential substance abuse placement program. These programs along with their
corresponding intake units identify and target straddle cell offenders (offense group 2) and probation
violators for programming. All of these programs utilize EBP and target criminogenic risks / needs which offer
offenders from returning to antisocial behaviors or illegal activities.
a. How do they contribute to reduced/maintained PCRs? The Thinking Matters, OUIL III delayed
sentence, Step Forward including targeted group interventions of a Youthful Offender group and
Mental Health assessments, jail reentry and Probaiton Residential Centers target straddle cell
offenders thereby reducing the likelihood that they will be sent to prison. All programs targets
criminogenic needs through a standardized risk / needs assessment tool. Addressing criminogenic
needs has been shown to reduce recidivism rates by as much as 60%. This significantly reduces the
chance that the offender will return to criminal behavior in the future thereby reducing the number of
violations, both new arrest and technical, and keeping the PCR low in those categories. The Pretrial
Services and Pretrial Supervision programs help to recduce / maintain the PCR as research shows that
defendants detained for their entire pretrial period are over four times more likely to be sentenced to
jail and over three times more likely to be sentenced to prison. Sentences for those remaining in
custody are also significantly longer — nearly three times as long for defendants sentenced to jail and
more than twice as long for those sentenced to prison. By identifying low and moderate risk
defendants for release or pretrial supervision the prison commitment rate can be affected. The
deferred sentence program will allow judges the ability to fashion a sentence for the offender
dependent on their progress and motivation during the treatment phase. This will include the option
of jail rather than prison for the straddle cell offenders.
. Explain what data/measures show your PA511 funded programs have contributed to reductions in your
PCR: The OMNI PCR rates for the various SGL categories will be the main indicators of reductions to
the PCRs. Oakland has been able to maintain its PCR rate to 20.4% overall, 31.2% for straddle cells
and to 20.6% for OUIL III. These are good indicators that our programs are targeting the right
• populations and that they are working.
. What programs, practices and policies contribute to improved recidivism as defined by the State Corrections
Board? The Thinking Matters Cognitive Program (jail and community), Step Forward including targeted
interventions of a Youthful Offenders group and Mental Health assessments, OUIL ill delayed sentence,
Pretrial Services, pretrial supervison, jail reentry and our residential substance abuse placement program
funded programs target criminogenic needs through the COMPAS risk / needs assessment. Addressing
criminogenic needs has been shown to reduce recidivism rates by as much as 60%. Addressing the
criminogenic needs through a structured supervision plan reduces the chance that the offender will return to
criminal behavior in the future thereby reducing the number of violations, both new arrest and technical, and
keeping the PCR low in those categories.
a. How do they contribute to improved recidivism? The programs contibute to reduced recidivism by
targeting criminogenic needs. Addressing crinninogenic needs has been shown to reduce recidivism
rates by as much as 60%. Addressing the criminogenic needs through a structured supervision plan
reduces the chance that the offender will return to criminal behavior in the future thereby reducing
the number of violations, both new arrest and technical, and keeping the PCR low in those categories.
The Pretrial Services and pretrial supervision programs improve recidivism as research shows that the
Page 3 of 12
longer a low-risk defendant is detained before trial, the more likely he is to commit a new crime
within two years of case disposition. Low risk defendants held for 8-14 days are 51% more likely to
recidivate than defendants who are detained less than 24 hours. Identifying and releasing low risk
defendants through pretrial services does improve recidivism.
b. Explain what data/measures show your PA511 funded programs have contributed to improvements in
local recidivism: The data measures set forth by the State Board including probation violators who
return to prison on either a new arrest or a technical vioaltion will be te main indicators. However,
Oakland County will also be capturing retuns to jail for technical and new arrest violators. This will be
further analyzed by program so that we may determine which programs are producing harm
reduction and which ones may need additional refining.
SECTION II: ANALYSIS & STRATEGIC PLAN
A INTRODUCTION AND INSTRUCTIONS FOR STRATEGIC PLAN
Page 4 of 12
Strategic Issues, Goals, and Priorities have been established by the Office of Community Corrections in accordance with
Public Act 511 and Key Performance indicators. CCAI3s will be required to establish Objectives and Strategies based
upon OMNI Felony Disposition, JP15, CCIS and local data that will support State Goals and Priorities.
Strategic Issues are identified as Felony Dispositions Recidivism and Local Priorities.
OCC will provide the CCABs with OMNI Felony Disposition and JPIS data. CCABs shall analyze this data along with local
CCIS data (reports run locally from Case Manager) and develop Key Objectives and supporting Strategies that will lead
toward attainment of Goals and Priorities established by the State Board and OCC, as well as local objectives and
priorities promoted in the comprehensive plan.
A thorough review of the data should include:
• Overall PCRs, rates within sentencing guideline ranges, PCRs within Group 1 and Group 2 offense categories,
status at time of offense and technical probation violation PCIls
Reference to changes in PCRs compared to prior years
Other changes in your CCAB/area that influence changes (new stakeholders, policies, emerging crimes, offender
characteristics, etc)
Review your past OCC funding proposals for ideas
Example:
For the Strategic Issue of Felony Dispositions, consider the stated Goal and Priority as outlined on the following pages
and complete an analysis of your county's prison commitment rate data provided by OCC. Establish objectives related
to prison commitment rates. For example:
1. Reduce PV commitment rate from 32% to 25%
2. Reduce the Group 2 Straddle rate to from 43% to 35%
Under each OBJECTIVE outline in bullet form those STRATEGIES (steps) to be taken, including continuing, new and
revised programs, or established and revised policies or practices, that will support the attainment of the objectives you
have specified. Identify if these are "new", "continuations," or 'modifications," or for short term (this fiscal year) or long
term implementation.
Keep in mind that all of the programs for which you are requesting PA511 funding should be identified as strategies.
Additionally, policies and practices you propose (such as targeting specific populations or characteristics) are also
strategies. Strategies may apply to more than one objective and should be repeated under each objective as
appropriate.
For Example, the objective of 'Reduce PV rate from 32% to 25%" may have the following strategies:
1 Initiate structured sentencing with jail followed by RS followed by community Cognitive Behavioral Treatment
program that targets probation violators. (New, FY 2014)
Target PVs as priorities for Residential Services. (Continuation)
The same strategies (with modifications) would be appropriate for the objective of reducing the PCR of Straddle Cell
offenders. Further OMNI data analysis may support an additional strategy of:
3. Target ORP eligible straddle cells, especially those from Group 2 without M.DOC status, for local sanctions
including
B: Felony Disposition Analysis
(NOTE: Regional -CCABs should complete nalysiS for, gaelitp0Oty4E,:q00.i0g0tOtOrp$Arg -pgrrylittOilriMli..$:$00101,):
Page 5 of 12
Strategic Issue: Felony Dispositions
Public Act 511 of 1988 stipulates that counties shall develop a community corrections comprehensive plan and provide
an explanation of how the county or counties' prison commitment rate will be reduced by diverting non-violent
offenders, and promote recidivism reduction while public safety is maintained. The Act is intended to encourage the
participation in community corrections programs of offenders who would likely be sentenced to imprisonment in a state
correctional facility or jail, who would not increase the risk to public safety, have not demonstrated a pattern of violent
behavior, and do not have a criminal record that indicates a pattern of violent offenses.
Goal: Reduce demand for prison resources and related budgetary requirements.
Priority; Reduce prison commitment of offenders who can be safely and effectively sanctioned and treated in the
---community by following the principles of effective intervention (Le.i.risk - need, responsivity).
Your analysis forms the basis for your objectives and stratedies. A weak connection between data analysis, objectives
and proposed proarammina (strategies) may result in denial or conditional approval of your plan.
. - . . .B 1 Using OMNI Felony Disposition data supplied by ()CC for FY 2OU and FY 2014; .: .
1. Are felony dispositions increasing, decreasing, or stable? Decreasing
2. Describe changes within SGL categories. Report rates with detailed explanation: The number of felony
dispositions has decreased by 7.7% or 436 offenders. Each category saw a decrease in the total number of
felons, however the overall prison commitment rate still increased by .4% from 20% to 20.4%. This is mainly
due to the increase in the number of presumptive prison offenders receiving prison sentences. There were an
additional 36 offenders in this category who received prison sentences in FY14 over FY13. This caused the
prison commitment rate in this category to jump by 5.1% from 87.7% to 92.8%. The presumptive category is
not a target population for Community Corrections. It should also be noted that 39 less offenders within the
straddle cell category received prison sentences lowering that prison commitment rate by .8% to 31.2%. In
particular the straddle cell Group 2 PCR was reduced from 31.7% to 30.1%. While this category did see a
decrease in the overall number of felons from 326 to 286, the number of felons receiving prison sentences
was still less than the overall decrease causing the reduction in the PCR. This category is a target of
Community Corrections.
3. Can you attribute any changes to strategies/programs in your comprehensive plan? There hasn't been any
major changes to our plan in the past year, rather the programs working together to keep the overall prison
commitment rate low.
4. Describe any changes in criminal justice system stakeholders that may have contributed to changes in rates:
As previously noted Brock Dietrich has been promoted as the new area manager. Prosecutor Cooper has also
recently agreed to send Chief Prosecutor Paul Walton to the CCAB mebers as her representative.
5. Describe any changes in felony populations that warrant a change in your plan: None
6. Provide additional analysis you feel necessary to explain your prison commitment rates: None
B.2; Felony Analysis Key 0 jectives and Strategies
Five objectives are not required; objectives should be measurable and provide sufficient detail so progress can
be monitored.
Each objective should be followed by at least one strategy (step, action, policy, and program) that will help you
achieve your objective.
Your objectives and strategies should be supported by the analysis above. If you did not provide analysis for a
PV or Group 2 population, you wouldn't develop an objective related to that population.
Keep in mind that all programs for which you are requesting funding are considered strategies, Be sure to
clearly identify them as strategies.
Page 6 of 12
1. Objective #1 is intended to impact the overall prison commitment rate — please state the Objective: Lower the
PCR to no more than 20%
Programs in support of Objective #1 (number and separate strategies by using carriage return [enter]):
1) Use Probation Residential Centers as part of a structutred sentencing (jail followed by PRC) in lieu of prison
2) Through the use of a Pretrial risk assessment tool, Pretrial Services, will identify those defendants who can be
safely released into the community thereby reducing their liklihood of receiving a sentence of incarceration, and
reducing the risk of post sentence recidivsm.
3) Use Probation Residential Centers through Pretrial Supervision for those defendants who have substance abuse
addictions rather than detention in jail. Defendants who do well on pretrial supervision are less likely to receive
sentences of incarceration
4) Use Pretrial supervision options including electronic monitoring for those defendants whose risk can be safely
managed in the community through electronic monitoring or other supervision strategies rather than detention in
jail. Defendants who do well on pretrial supervision are less likely to receive sentences of prison.
5) Continue to assess OUIL Ills offenders for placement into the delayed sentence program which is a combination of
jail and treatment in lieu of prison
6) Continue the use of OWL III specific Step Forward case managers to address the unique characteristics of this
poulation.
2. Objective #2 is intended to impact the Group 2 Straddle Cell rate — please state the Objective: Reduce the
Group 2 straddle cell PCR from 30% to29%
Programs in support of Objective #2:
1) Target Straddle Cell Group 2 offenders with scores of 5 or higher on COMPAS for Step Forward to address
criminogenic behaviors
2) The Youthful Offenders group for high risk, gang affliated offenders
3)Mental Health assessments for those offender who may be engaging in antisocial or criminal behavior due to an
undiagnosed or untreatnnent mental health disorder.
4) Use Probation Residential Centers as part of a structutred sentencing for Group 2 offenders in lieu of prison
5) Encourage the use of Thinking Matters—jail for straddle cell offenders in lieu of short prison sentences
6) Use probaiton residential centers for techincal probation violators
7) Use probaiton residential centers for new arrest probaiton violators
8) Use Step Forward and Thinking Matters for new arrest and techinal probtion violators
9) Use the Jail Reentry program to target criminogenic needs of straddle cell offenders serving time at OCJ
B-3: Assessment
Use OMNI data to track changes in prison commitment rates that were identified as objectives.
Monitor and report on changes in local circumstances or offender populations/characteristics that prevent
attainment of your objectives.
Use CCIS data to determine the utilization of your programs by your targeted populations.
What steps will you take if you find that you are not meeting your objectives or your strategies are not being
implemented as planned? The PCR numbers are reviewed at CCAB meetings and we will continue to do so. If
objectives are not being met through the strategies, we will discuss how those strategies will need to change to meet
our objectives. There may also be separate meetings with the Area Manager and other supervisors / stakeholders to
address specific deficiencies.
JailData Analysis: .
Using JPIS or focal snapshot data, please provide informat ion pertaining to the
well as the ADP % of housed inmates for each of.the -categories below.
Page 7 of 12
(NOTE: Regional CCABs should complete analysiS fcir each -count:y.4 , . Regional should
- .
Current Jail Utilization. . •
Felon Popkilation
720
Sentenced Prior
to Admission
Sentenced
After Admission
Unsentenced
Fel..........
o
. .
•:•••• • . . . •••:..
Misdemeanant Population
--Sentenced
Misdemeanants-.
--Sentenced -Prior .
to Admission
375
454
'Sentenced . . .
After Admission
Unsentenced
Misdemeanants 1
1. Does your county have a written county jail population management plan per PA 139 of 2007? No
2. In FY 2014, did your sheriff initiate a reduction in population because the jail exceeded 95% of RDC for 5
consecutive days per Public Act 140 of 2007? Yes. If YES, explain how this was carried out: A Circuit Court
liaison prepares a list of eligible inmates, then sends the list to the Chief Circuit Court Judge for approval.
Once approved, the list sent to Booking for final release review and preparation.
3. In FY 2014 how many times did the county declare an official (in writing) jail overcrowding state of emergency
(over 100% of RDC for 7 consecutive days) per Public Act 140 of 2007? None
4. Does your jail submit WIS data? Yes
If not, please provide a rationale for not submitting PIS data: We are submitting data but it is not being read
properly. We have spent several month working with various vendors trying to clean the data so it is
readable. As of May 22, ido not have a definitely time line from our IT departmant as to when this might be
completed.
5. What vendor or jail management software is used to report jail utilization? Intellitech
Ustrig JPIS tlatalor Iota' data as avallablej ,pitvide ariatialySis.ciflocal jail utilizationinClUdingthe average dailY --
populations/lengths of -stay of iail. populations including felon.and.misdemeanant:Ptiiilation, sentenced and - • ,. :.. -unsentenced populations, partially sentenced populations, boarders, an d . d offense categories (Regionals use carriage.
Page 8 of 12
92
return [Enter] to separate information by jail)
1. This application uses Local Snapshot Data
2. Are bookings up, down, or stable? Up
3. Describe changes in ADP or AvLOS for the population groups reported above: The felony and misdemeanor
populations are 67% and 33% respective to the total population. This is a slight change from FY13, with the
felony populaitondecreasing by 3% and the misdemeanor population increasing by the same amount. The
unsentenced population is at 28% of the total population with 20% of that being misdemeanors and the
remaining 80% being felons. The sentenced population stands at 72% of the total population with 33% being
misdemeanors and the remaining 67% being felons. These numbers represent a good split of the population
and are within the ranges we like to see. The ALOS for these populations are hard to determine. The JPIS
data is still not loading properly and the Sheriff's Office only has an ALOS report by facility. This will be
addressed in the coming fiscal year by requesting new ADP and ALOS reports through the data warehouse for
our various populations.
4. Provide additional information to explain your jail utilization here including changes in stakeholders, law
enforcement priorities, bed closures, etc.: The bookings have risen steadily over the past 2 years. For FY14
bookings were 18,809 which is a significant increase from FY13. This may be due to the Sheriff's Office taking
over police functions for the city of Pontiac.
CtZ 'pes.cobe:ppliciesand practices that influeric:jail 0:0010 Iiiiit
1. Does the jail have a "bed allocation plan"? No
2. Does the county have a "jail task force" in place to address jail utilization issues? No
3. How are sheriffs good time and trustee credits awarded / forfeited? Sheriff's good time is one day for every
six days served and forfeited only for major disciplinary infractions upon recommendation of the Hearing
Sergeant. Trusty good time is based on one day for every 12 days served and can be forfeited for the same
reasons as Sheriff's Good Time.
4. Is the jail "closed" to certain types of offenses/offenders/warrants? Yes
5. Does the jail accept boarders from other counties? Nolf YES, what is the daily rate charged for a boarder?
N/A
6. Does the jail have a county-imposed cap on local bed utilization to provide space for boarding? No If YES,
report number of boarders and the % of the RDC for all boarders. N/A
7. Does the jail accept Parole Violators on MDOC detainers? Yes
8. Does the jail accept MDOC or Federal boarders under contract? No If YES, what is the daily rate charged for
MDOC and/or Federal boarders? N/A
9. What was the revenue from boarders for CV 2014? 0
10. What was the revenue from County Jail Reimbursement in CV 2014? $1,691,975
11. Does the jail operate a work release program (offenders leave the jail to work and then return to the jail)? No
If YES, how many beds (number and % of RDC) are work release beds? N/A
How much are offenders charged to be on work release? N/A.
12. Does the jail accept weekend sentences? No
If YES, approximately how many weekenders book in each weekend? N/A
13. Provide additional analysis you feel is necessary to explain your jail utilization: The jail still provides a "virtual"
work release option. However offenders do not return to that jail and no beds are allocated for this program.
All work release inmates are monitored through a GPS tether which tracks their movements and
whereabouts.
D.: Recidivism Analysis
The 2014 updated Public Act 511 mandates that CCABs "Provide improved local services for individuals involved in the
criminal justice system with the goal of reducing the occurrence of repeat criminal offenses that result in a term of
Page 9 of 12
ii
0
176
D-2 . Using OMNI FelOnitDisposition data supplied by OCC for FY .201.3:and FY 2014;
185
incarceration or detention in jail or prison." As such CCABs are required to address recidivism within their
comprehensive plan, with a specific emphasis on how the plan is intended to impact the local recidivism rates.
The State Board has defined recidivism as 'Probation Violations, either technical or new sentence, resulting in prison,
and has identified Probation Violators as being indicative of performance in this area
Male Probation Violators with a new felony conviction resulting in a prison sentence
Female Probation Violators with a new felony conviction resulting in a prison sentence
iii. Male Technical Probation Violators resulting in a prison sentence
iv. Female Technical Probation Violators resulting in a prison sentence
Please use the following table to report the number of Probation Violators that resulted in a prison disposition for each
listed category. See the table for an example of how this should look You may delete the sample data to insert your
_local-data.
Regional CCABs should list the Probation Violation Data for each County separately and provide a total, regional rate at
the end of each row.
**PLEASE NOTE** If you do not have a tracking process for probation violations you may use ONINI Disposition
Report #3 for Probation Violation New Sentence data.
Using OMNI -Felony Disposition data supplied by OCCfOr FY 2014;
20141:Recidivism Ratei.
Probation Violation - New Sentence to Prison
Probation Violation Technical t0:::Prisaii
1. Are Probation Violations increasing, decreasing, or stable? Decreasing
2. Describe changes within the Probation Violation data from FY 2013 to FY 2014. Report rates with detailed
explanation: The number of offenders who received a prison sentence while under the supervison of MDOC
decreased from 232 offenders in FY13 to 176 offenders in FY14. However, due to the decrease in total felony
dispositions the violation rate for FY14 (29%) is actually higher than that of FY13 (24%).
. Can you attribute any changes to strategies/programs in your comprehensive plan? no
4. Describe any changes in criminal justice system stakeholders that may have contributed to changes in rates:
none
S. Describe any changes in Probation Violation data that warrant a change in your plan: n/a
6. Provide additional analysis you feel necessary to explain your recidivism rates: Through new reports beign
requested this year, it is hoped that by next grant cycle the above information will be readily available.
Page 10 of 12
NOTE:
• Five objectives are not required; objectives should be measurable and provide sufficient detail so progress can
be monitored.
• Each objective should be followed by at least one strategy (step action, policy, and program) that will help you
achieve your objective.
• Your objectives and strategies should be supported by the analysis aboveKeep in mind that all programs for
which you are requesting funding are considered strategies. Be 'sure to clearly identify them as strategies.
1. Objective #1 is intended to impact recidivism by targeting: Probation Violators with a new sentence State
the Objective: To reduce the number of new sentence violators by 5% from 176 to 167.
Programs in support of Objective #1:
Thinking Matter -Jail, Jail Reentry, Thinking Matters - Community; StepFroward Intake, Step Forward, Mental Health
Intake
2. Objective #2 is intended to impact recidivism by targeting: Technical Probation Violators State the
Objective: To reduce the number of technical violators by 10% from 185 to 166.
Programs in support of Objective #2:
Thinking Matters -Jail, Jail Rentry, Thinking Matters - Community; StepFroward Intake, Step Forward, Mental Helath
Intake
3. Objective #3 is intended to impact recidivism by targeting: Technical Probation Violators State the
Objective:
Programs in support of Objective #3:
4. Objective #4 is intended to impact recidivism by targeting: Technical Probation Violators State the
Objective:
Programs in support of Objective #4:
5. Objective #5 is intended to impact recidivism by targeting: Probation Violators with a new sentence State
the Objective:
Programs in support of Objective #5 :
6. Objective #6 is intended to impact recidivism by targeting: Choose an item. State the Objective:
Programs in support of Objective #6:
E COMPAS Crirninogenic Needs Profile
Please list the top 3 needs scales as identified within the COMPAS Criminogenic Needs and Risk Profile provided by
OCC. Additionally, present both the local and OCC strategies that will impact the identified needs scales:
Substance abuse was the highest need score at 61%, followed by Vocation/ Education at 33% and non-compliance at
31%. These also mimic the top three needs on a statewide basis. The elimination of the SGL score to drive placement
into a PRC will help in placing more offenders in substance abuse treatment. We are also exploring the possiblity of
having a marijuana education / prevention class at Step Forward. MDOC agents have indicated they must respond to
all positive tests with a treament recommendation. Most marijuana users do not qualify for resiential placement but
may benefit from a class such as this. In order to address the vocational needs, Step Forward has recently added an
employment group called Career Connections. This group is based on the program used by the Federal Government
'workforce development". It utilizes the Holland code assessment and helps the offender to create a long term career
goal and not just "get a job." The non-compliance need is a bit more difficult to attack. However the Step Forward
program has begun training using the Briefcase Series by Mark Carey. This training series is designed to reinforace
EBP skills on the part of line staff. One of the modules is "Effective Responses to Non-Compliant Behavior". This
module deals with a variety of noncompliance issues and helps line staff to develop techinques in order to redirect
Page 11 of 12
F Other Local Strategies
Present any local priorities such as development of criminal justice coordinating councils, Specialty Courts, public
education, etc., which have not been identified in the above sections, but have an impact on the performance
indicators:
In FY15 we held an Open House for all MDOC Probation Agents. We had over 40 agents attend and received a lot of
positive feedback. The purpose of this event was to educate the agents about the services available to them through
Community Corrections. There has been much turnover in the agents and many were not aware of all the
programming offered. We hope to make the open house a yearly event.
Page 12 of 12
MICHIGAN DEPARTMENT OF CORRECTIONS
OFFICE OF COMMUNITY CORRECTIONS
FY 2016 FUNDING PROPOSAL
for
OAKLAND COUNTY
Comprehensive Plans & Services
..j •Funding Request j Approved Funding Reserved Funding
Community Service
Placement
Work Crew - Inmate
Work Crew - Community
Sub-Total
Group-Based Programs
Education
Employment
.Life Skills
Cognitive
Domestic Violence
Sex Offender
Substance Abuse
Other Group Services
Sub-Total
Supervision Programs
Day Reporting
Intensive Supervision
Electronic Monitoring
Pretrial Supervision
Sub-Total
Assessment Services
Actuarial Assessment
Pretrial Assessment
Sub-Total
Gatekeeper
Jail Population Monitor
Gatekeeper
Sub-Total
Case Management
Substance Abuse Testing
Other .
Program To al
Administration Total
227,089
25,500
252,589
49,223
138,310
187,533
68,373
361,594
429,967
487,370
1357,459
196,316
Total Comprehensive Plans & Services 1,553,775 0
BOO
E315
1316
CO1
COS
COG
G18
GOO
Drunk Driver Jail Reduction
• Total Funding •
Recommendation
Assessment & Treatment Services
5-Day In Jail Housing
Residential Servcices
•Total Funding
Recommendation Program Cade Funding Request Approved Funding Reserved Funding
201 209,355
ZO2 67,208
203 177,025
Totals 453,588
Summary of Program Services
For:
OAKLAND COUNTY
Fr ogiarn Code Program & Service Type Name of Program Projected
Enroliments
• .
CoritinuationS Total in Program
Administration Administration Administration n/a ri/a n/a
CO1 Cog 'rive Thinking Matters - Jail 260 50 310
COI. Cognitive Thinking Matters - Community 378 116 494
D08 Electronic Monitoring Pretrial Supervision EM 457 150 607
F23 Pretrial Supervision Pretrial Supervision 3228 665 3893
F22 Pretrial Assessment Pretrial Services Assessment 9278 0 9278
122 Actuarial Assessment Step Forward Intake 985 0 985
124 Community Based Case Management Step Forward 907 407 1314
122 Actuarial Assessment Step Forward Mental Health Intake 116 0 116
GOO Other 6.4p,rp.Service . .. ._. .... ..- .. ... Young Mens Group
Drunk Driving Screen and Assessment
70
90
18
2
88
92 201 DDJR Assessment &Treatment Services
202 DDJR In Jail Assessment 5 Day Housing 309 3 312
203 DDJR Residential Services Residential Services 40 40
124 Community Based Case Management Jail Rentry 260 50 310
--
-- 0
0
-- 0
--
0
-- 0
-- 0
0
-- 0
-- 0
_ _ 0
-- 0
-- 0
. _
FM- • . • .. • 1,001".". 7080,00
Program Cost Descriptions
For:
OAKLAND COUNTY
apryAlivagq..c0Sts.:..
Position 'I
:Title: Manager Name of Individual: Barbara Hankey
NeM3cr.Of.tiourSWori5Usi Per ,40r..
(Fell Tirce•Is • . • 2080.00 FTE E.quivalord:1 1.00
Program Code/Name. CPS
• Foldifig burcei Rs Cost Alliscatien
LeCalfOther7T-Fee ReVerUms Totals - -patios arid Reaperisibilitlei
Administration 178,167 178,167
Responsible for managing all aspects of the CC Division. Completes all
required reports. Develops and maintains the budget for both the State
MDCC grant and the county CF/CF. Cultivates relationships between CC
and its partners on the local, state and federal levels.
-0
Totals 178,167 178,167
Position 2
Chief Of Operations Namo of individual; Larry Doyle
*Mho!' of Hours Worked•Per Your..
Illna is 2.,008)
• • • • • • • • • • • • • • • • • • • • • • • • •• • • • • • • • • • • •• •
Equive'.ent: 1.00
runaing sour.ces a con opcation
Program Cede CPS 0018 I Local/other' I • Fe.a.ReWiliki!.• Tutalu PU1144 gs(d.ROMPOPil.sliltle*
Administration 123,346
Responsible for overall day to day operations. Trouble shoots problems,
123,346 staffing Issues and provides proposed solutions to the Manager for
handling such matters. Attends meetings or other functions as necessary
and acts In the capacity of Manager In her absence.
Totab 123,346 123,346
Position 3
. Title; User Support Specialist II Name of Mrkvidual: Diana Carver
pullet end Responaibilitiee
FleidIng &suites $4•Cust AllucatIcin.
DM Local/Other Fee Revenue
Administration 47,995 47,995
Responsible for maintaining and updating all databases within
98;390 Community Corrections, sends monthly CCIS data to OCC and maintains
the Integrity of the data. Updates all brochures, newsletters, and other
pi-kilted information for the Division.
- -
Totals 47,995 47,995 . 95,990
Position .4 • • .
. • .
• : T.111 Supervisor Community
Corrections ••Narne of Individual. . .. . .. . . . • . . Eric Schmidt, Karon Peterson, Dana O'Neal, Lisa Smith
Nimt.ar of Roars Werks PVI' Year.
(Fiki time 2,084 . • i • H20.00 FTE• •
• • •• • • Equivalent! 4.0',
"..Foritilng.5000eS•i$, 'cost Mo.catIon •
. Program Code... CPS . AD1R . I-0001,01Ru . Fee Revenue • • Totals •
31,166
.. Mlles sod ROIIpOnsibthli“...
The Step Forward supervisor oversees day to day operations of the Step
Forward Program. Responsible for procedures, employee issues and
works as a liaison between OCC staff, M DOC staff and Administration.
Also carries a small caseload of special needs clients & transfer cases.
Administration 31,166
124 - Step Forward 31,166 62,332 93,498
F22 - Pretrial Services Assessment 124,679 124,679
There is one supervisor for both the District Court and fail staff. The
supervisors handle staffing issues, conduct work evaluations, draft policy
and fill staffing gaps as needed.
123 - Pretrial Supervision 124,730 124,730
The supervisor is responsible both the supervision as and EM units. She
is responsible for procedures, staff issues and performance appraisals.
Also provides coverage as needed.
Administration 122,770 122,770
Responsible for the Weekend and Weekend Alternative for
Misdemeanants programs. Also coordinates all PA511 placements form
the jail for MDOC and for the misds.
• Totals 62,332 - 434,511 496,843
Position 5
'Title: Office assistant .. :..• ,. 1 , • •., POMO of mow dual, • . .
Dodie LaMarle, Kathryn Bodi. Arnie Hamm, Arhia Lindsay, Chalyn Gallop, Windy . Marion,
.. ...
Numbor of Hcitrs Worked Per Y*ar..".
Mill Jim', it :ohm. • . • • • • • • • 1 ,t c:;o.o( FYI.: • • • • • • • • fiquIvaionu. 5,C 0
. Funding sources & Cost Alteration •
Program Code . • • CPS. . . 1)D1R• . • Loaalmther". .Fee Revenue . ... : I Ofais•• .- • 'guiles and RespopsibilitieS . •• •
Administration 151,206 151,206
Acts as administrative assistant to the Manager, also completes payroll,
personnel requisitions and billing duties.
F23 - Pretrial Supervision 75,404 75,404
Sorts and enters supervision cases as they are received. Secures and
enters next court dates from the courts or other databases, Sends letters
and performs other general clerical duties as needed.
124 - Step Forward 63,292 67,169 130,461
Assists in data entry to C *Star for CCIS data, sets up appointments for
clients, tracks referrals, answers phones, sorts mail. Other general
Clerical Duties, There is 1. FTE In each of our 2 locations
Totals 63,292 293,779 - 357,071
Position 6
• .. Title: Community Corrections
Specialist III
• • Nome of individual . .. . . .
Beatrice Stitt, Jill Hadley, Kim Hassinger, Michelle Dennis, Barb Bari!, Aimee Soya,
Angel Braden, Linda Muiter-Carmean
Number of Heins Wffiked Per YeAr,.
(Full "fime .s 4080 • 16640,00 FTE • • • • • • • Equivalent- 8.00
• •• • kidding Sources &custAllocation• • . • . • . • ' .
Progeam Code • CPS' DEM 'Local/Other' • • Fee Relitinue • • • • Toasts • • • males and Responsibilities'
F23 - Pretrial Supervision 108,827 108,627
Responsible for the day to day operation of Me unit and the Offender Link
system. Responsible for all new enrollees and those that may be rejected by the
system due to incomplete Information. Monitors the case loads of line staff to
ensure work is being completed In a timely fashion, and also oversees the EM
staff,
F22 - Pretrial Services Assessment 99,824 • 95,824 supervises the day to day activities of the Community Corrections Specialists lis.
Sets priorities according to available resources, checks work, acts as a Raison
124 - Step Forward 176,494 176414
To conduct Intake assessments (COMPAS) on all referred offenders into the Step
Forward program. Provides non-eligible clients with appropriate referral
CO1 - Thinking Matters - Community 44,124 44,124
Each lead staff is responsible for running at lease 1 group a week, They also
conduct audits of the groups of other staff to be sure of fidelity to the program.
122 - Step Forward Intake 100,296 100,296
Responsible for day to day operation of unit and staff. Carries a smaller caseload
but Is also responsible for making sure groups are covered, helping line staff with
difficult clients and acts a liaison with outside agencies providing services at Step
Forward.
• . Totals 529,565 - 529,565
Position 7
.
• Tile Community Corrections
Specialist II
• • • • • .Name.ot individual: - • • • • • . . •
Escobedo, Rogers, Finley, Stoops, Rector,Yosick, Dutcher, Falls,Sornmervilie,
Allen, Barna. Rielly, Steinhebel, Gallon, Mickley. Stacker, Marlin
Nurniw of Heim. Worked Pei Year,
(Ed Time is 2,1181,1) .• • - • 3536000 FTE • • Eguivelent: . • . 17.0n
...pundlng Sources. & Cost AllecatIOO.
Program Cade CPS DDJR . Leeefiother • Fee savdnue . :Totals • . . . Duties and Responsibilities •
Monitors pretrial defendants on supervision for compliance with
conditions of bond ordered by the court. F23 - Pretrial Supervision 138,310 329,501 467,811
DOE - Pretrial Supervision EM 34,223 34,223
Also responsible for defendants placed on EM. Staff is responsible for
offender whereabouts, scheduling, monitoring Of alarms, and responding
to violations.
F22 - Pretrial Services Assessment 361,594 828,512 1490406
Interviews in custody defendants and complies a bond report in accordance with
MCR 6.106. sail recommendations are made using the pretrial risk assessment
tool, the Praxis. All information is verified through third parties as often as
.1 ...tJ
. Totals 534,127 - 1,158,013 1,662,140
poSitiOn 8
1 HIS : • •
Community Corrections
Specialist II • . Name IndiVic" ak hi I lou n. le, Miles, Short. Poisso Dellison, Kitchen. Sharp, Jensen, Fanning, I •rvomey,
Antwen, Dean
Wake! or Nom Worked Far year, •
Old brne is2,0821 : . 22880.00
itTE• • • • • :Equivalent; 11.00
. . •. sending Sources & Cost AlloCattoo. i.
• • •. • .: Program Code • CPS • DM oonothor •. :Po Reyonito • Totois .
122,361
Duties and Reeponalhililiee •
Each case manager conduct at least 2 sessions of the Thinking matters
groups per week. Responsible for running the group, checking homework
and reporting progress.
CO1 - Thinking Matters - Community 55,274 67,087
24 - Step Forward 221,098 268,349 489,447
Case managers have caseloads of about 70, for which they coordinate treatment
and supervision plans using the COMPAS and Carey OUldes„ Staff Is responsible
for communicating with agents / courts regarding progress or lack thereof.
There are 2 FTE case managers paid for through the 0055.
122 - Step Forward intake 28,973 105,141 134,114
To conduct Intake assessments (COMPAS) on all referred offenders into
the Step Forward program.
201 - Drunk Driving Screen and
Assessment 196,601 196,601
Conducts comprehensive assessments including drugs and alcohol for
offender referred Into the OUIL III delayed sentence program. The DOSS
case managers have cuit. Iv comes Only. These case mangers visit all
clients prior to being released from the PRC to establish a rapport With
the offender. 942 523
Totals 305,345 195,601 440,577
Position 9.
. TII.10: Inmate Caseworker Narne Ot lifcliyick0 Roberta Rice, Jodi Barriger, Paula Goocman, Sanora Ballard
Number of I lotus Worked Par Year. •
(Full lime is ?„ospj . • • 7280.00 • FTL • • • Equiya-ent: ... 3.50
• •• Funding sources&tost Alkn3t1011 .
. ' Program Code •c.:P • DDJR Local/Other • Fee Revenue : Totals . Duitioltand Fiesperteikallties
CO1 - Thinking Matters -Jail 171,815 171,815
Facilitates all sessions of the Thinking Matters in the fall.
124 -Jail Sentry 171,814 171,814
Meets Individuallay with all offenders enrolled in the Thinking Matters
program. Develops rentry plans which provide referrals and aftercare
ilia vs.
' Totals 343,629 - - 343,629
Position 10 .
. Tire: Inmate screener • Name OrlOcliv.Ititrat: Bonnie WalendzIk
:Name of Provider: Oakland County information Technology
• iSkvictni Pim:deli: Computers, support, development of all IT applications and phone lines; Support and rental of phone, and fax lines
$1,738/ quarter or $6,952/ year for computer rental and $10,00 for development; $2,200 for phone usage, $50/month for
4ax/copler/scanner maintenance and repairs
Funding Sources & Cost Allocation
CPS. . DIMR
19,752
• j4d..•-rO5a.1 19,712
LooallOther 1 Pea itavonuo Totola
19,752
19,752
Administration
- - o
Terrns of Reimnumement; Holy Cross is reimbursed on a per group basis. There Is a flat fee of $250 per group, this includes all materials for group participants.
Funding SourceS 43.COst Allocation :
CPS
25,500
Sub 'Total 25,500
600- Young Mens Group
LossifOlher Fee Revenue Totals
25,500
25,500
• • Funding Seurces & Cost Allocation • •
DDIR Lobar/01W • • Fee Reveries I To • Oldies and Responsibilities
Conducts COMPAS assessments on all misdemeanor offenders entering
the jail. Responds to "kites'' form inmates regarding program eligibility,
requests resentencing into programs for Inmates that may be eligible for
82,196 PA511 programming but were not sentenced to an alternative, and tracks
suspended sentences. This person will be responsible for tracking
recidivism on all offenders completing PA 511 funded programs.
Administration 82,196
TOO'S 82,196
82,196 1
Salary8, Wage Totals :••• 1?.1..8.,916 .•1 196,601 ••3;205,953
Contractual Service
Contract 2
Name 0f Provider: Holy Cross Counseling
Service? Provided; Group for Youthful Offenders
Contract 3
Name of Provider: Oakland County Facilities, Maintenance and Operations
SerVicen Provided: Building space rental
TOM:is:0F fielmboradmont:1$11.00 / aq two foot X 837 feet of space
Funding Samoa Os Cost Alioration
Program Code cPp : DNS •Loire&Olflør .P00 . ,r0441 • .
Administration 9,207 9,207
9,207
Services Provided ltvlental Health assessments, referrals, and short solution focused individual counseling
Funding Sc.illifces gi Cost Allocatlen
Program Cods cPs CiD4 Ft LoeallOthar : 1: Fee nevem*
122 - Step Forward Mental Health Intake 37,000
nub Fatal 37,000
pu.ticlIng.Sou4s & Coat AlloOtliin
CPS D0111 LaeakiCither 1 Fee Reveries 1 • Totals
2,400 2,400
2,400 2400
Program Code
122 -Step Forward Intake
Sub;- Total
Program Code
201 - Drunk Driving Screen and
Assessment
DO8 - Pretrial Supervision EM
Sub - Total
Funding Sources & Cost Allocation '
.. 'OMR .1 :Lotai/Othor 1:• fee Revenue. I. •.Totals • :
12,754 12,754
15,000
12,754 27,754
15,000
15,000
DaIR Leech OtherFee Revenue t Totals
67,208
67,208
Program Code CPS
Z02 - 5 Day Housing
Su 'Total
67,208
67,208
Fee eve .11..doallottte Et 'WAR.
177,025
Program Code CPR
203 - Residential Services 177,025
SeNices PrOvided Residential services
• Terms of Reimbursement: up to $48.00 per day
funding Sources & Cost Allocation
: Ott Fetal 177,025 177,025
erms of Reimbursement:
Contract 5
Nf11116 of PrWid.pr: ADE, INC
'Services Provided: NEEDS assessments for offenders that require a substance abuse assessment according to COMERS and/or the T CU .
"forms of Roimb.irsomont:1$6.00 per test
Contract 6
Name of Provider: Rancililo &Assoc, -louse Arrest, & G45
Sei vices Premikled; Electronic Monitoring services for pretrial defendants who are unable to pay.
•.Terini .of.kelinburSeMeni Average cost $12.00/day plus $100 hook up fee.
Contract 7
Name cif PrOvider. Oakland County Sheriff's Office
" :Services Provided: Housing for DUlL Ill offenders
TOMiR cf Relintnirsement: $4300 per day up to 5 days.
Funding Sources IA Cost Allocation
Contract 8
Wow of Provider; Residential Services
Contract 9
Name of Provider:
Funding SourUei a test Allocation
Program Code CPS DM Una*Other Fee Revenue Totals
Contract 10
• Name of ProvIder.
• Service ProsilOed:
.Torms of RoiMbiiretneny:
Program Code
Funding SourcesA Cost Allocation ..
. cPs • at.IR Local/Other.' I :Fee Revenue • I • : Totals .
Sub - Total
Equipment
Total 108,850 255,087 105,44.:
• Program Code :CPS • DD.IR • 1:Peai/Othei. Fee.Ft4,19nue Totals Dekaption..
Administration
Total
Sup Ilea:
Nevem Code
Administration
DEUR . ocsloOthar. Pee keveniie Totals .. : Description' .
Travel
Totall
Prograintode. • CPS. • •DDJR Local/Other Fee iteventie totals' Description
Administration 2,000 2,000
2,000 2000,
jotal 2,0001
Beard Expenses
:PrOgg'are Code cps . LoeallOthet Fee keirenkio Totals DecrIPtion
Ad ministraticn 1,000
Total 1,000
Other
Program Code CPS • OD,lia • •LocallOther• Fee Revenue: Totals Description.
Administration 1,000 1,000
Total LOU
CCAB: Oakland County FY: 16
Select the Program c);) e and complete with t e local prd04ni,nanie. Clearly describe any acronyms.
(Yo u do notineedtollit Residential Services
Program 1: COi - Cognitive — Thinking Matters - Jail
Program 2: CO1 - Cognitive — Thinking Matters - Community
Program 3: 008 - Electronic Monitoring —Pretrial Supervision EM
Program 4: F22 - Pretrial Assessment —Pretrial Services
Program 5: F23 - Pretrial Supervision -
Program 6: GOO - Other Group Services — Young Mens Group
Program 7: H20-01 - DaIR 5 Day Housing -
Program 8: 122 - Assessment —Step Forward Intake
Program 9: 122 - Assessment —Step Forward Mental Health
Program 10: 124 - Community Based Case Management — Step Forward
Program 11: ZOO - Other—Drunk Driving Assessment
Program 12: 124 - Community Based Case Management —Jail Reentry
Program 13: Choose an item.
Program 14: Choose an item.
Program 15: Choose an item.
Program 16: Choose an item.
Program 17: Choose an item.
Program 18: Choose an item.
Program 19: Choose an item.
Program 20: Choose an item.
Page 1 of 1
FY: 16
CCAB: Oakland County
Administration —
Administration is defined as those activities and related costs that have been incurred for the overall
executive and administrative functions of the local office or other expenses of a general nature that do
not relate solely to the operation of a specific program as defined/approved within the local plan. They
are costs that by their nature are administrative in support of the overall duties and functions of the
local OCC. This category must also include its allocable share of fringe benefits, costs, operation and
maintenance expenses, and if applicable, depreciation and interest costs.
NOTE: A SUPPLY has a life expectancy of less than a year (paper, toner, folders, urine testing supplies,
etc.) while EQUIPMENT has a life expectancy of more than a year (fax machine, PBT, leaf blower).
I OVV4C41(91.,'40.000Piedr.1 ; RINV40110150 s
a. Name and title of CCAB manager: Barbara Hankey, Manager Community Corrections
b. Name(s) and title(s) of clerical and/or administrative support staff: Diana Carver, User
Support Specialist
c. Is there a request for funding of administrative or support personnel such as IT, human
resources, etc.? NO
d. How frequently are CCAB meetings held? Monthly
e. Describe what is done to prepare/prepare board members for CCAB meetings and who
(manager, clerical, etc.) does what: with the exception of the summer months
f. Do your CCAB meeting agenda include the following items (please remember to forward
agenda and meeting minutes to our office): yes
i. Review of prison commitment rates/recent sentencing trends: Yes
ii. Jail utilization/state of crowding: Yes
iii. Program utilization in general and by targeted populations: Yes
iv. Status of contractual conditions (if applicable): Yes
v. Status of contractual objectives: Yes
vi. Correspondence from Lansing Office of Community Alternatives: Yes
vii. Expenditures and reimbursements to date: Yes
viii. What other items are typically on your meeting agenda? These items may not
be discussed at every meeting but as they are appropriate. Typical agenda
items include: Public Comment; Approval of Minutes; Manager's Report which
covers most of the items in i-vii; Program Updates; Other Business; and
Adjournment.
g. Describe how expenditure reports are processed and forwarded to OCC in Lansing: All
expenditures are tracked within the Oakland County financial management system.
Each expenditure requires a funding code (identifies it as being a grant), division code
(identifies it as a Community Correcitons exp), a program code (tracks expenditures by
program; pretrial services for example) and line item code (the type of expenditure;
Page 1 of 4
supplies, salaries, etc). Reports can be generated by fund, program or type of
expenditure. The fiscal analyst assigned to Community Corrections runs these reports
and groups the expenditures within the cooresponding grant line item. The monthly
expendiutres are transferred to the FSR which is then forwarded to the Manager with
the necessary backup via email. A hard copy of the FSR follows in the mail with the
analyst's signature. The FSR is reviewed by the Manager for any inconsistencies,
overages, or potential problem areas and then signed. A copy is sent via email to MOCA
for reimbursement.
h. How often does the manager meet with, visit, and evaluate contracted programs? As
needed Explain: All vendors of residential services for Oakland County are audited at
least yearly. Even though the state now holds the contracts for the felony offenders, we
still have contracts for misdemeanor offenders. We have contracts with two providers,
Common Ground and Holy Cross, who perform their duties within the Community
Corrections building. Therefore we have directly contact with these providers several
times per week. Our other vendors (for electronic monitoring) are evaluated almost
daily, as we are constantly reviewing alarms, etc. for accuracy.
i. Answer the following two questions only if PA511 funds support the CCAB manager's
salary:
i. How many staff does the manager directly supervise? There are 47 FTEs and 20
PTNEs within Community Correcitons. Direct supervision for the manager
includes the Chief, and the four Supervisors.
ii. How much time is spent training, evaluating or disciplining staff? It depends.
Most training is conducted by the Supervisors and lead staff. Evaluations of line
staff are conducted by the supervisors and approved by the Manager. All
formal discipline actions must be approved by the manager, however in the
initial stages issues will be handled by the supervisor and Chief.
j. How often does the manager meet with probation supervisors/officers? no set schedule
Explain: If there are issues to discuss that is done on an as needed basis. There are talks
about scheduling anualy or biannual training for new agents.
k. How often does the manager meet with the prosecutor? as needed Explain: The
prosecutor has just agreed to send a representative to the CCAB meetings. However
she has indicated a willingness to meet whenever necessary.
I. How often does the manager meet with judges? as needed Explain: There is no set
interval although I speak with many of the judges on a fairly regular basis.
m. How often does the manager meet with the sheriff/jail staff? as needed Explain: The
jail administrator is on the CCAB, I talk with her as needed sometimes weekly,
sometimes everyday. It just depends on the issues.
n. How often does the manager meet with financial support staff? Quarterly to review
forecasts Explain: As the manager, I have full access to financial information and
reports for my Division. I am able to run any report I need at any time.
o. How often are CCIS data reports run and reviewed for accuracy? The reports are run,
reviewed and submitted on a monthly basis Explain: The accuracy of the reports are
also reviewed against our own database. We have developed an additional CCIS report
which further breaks out the 122s and COls so a differentiation can be made between in-
jail and community programs.
Page 2 of 4
-0111-% tr 11 [04ii1011
p. How much time is spent reviewing OMNI and jail data? It depends Explain: During
grant application, mid year and end year, I may spend a significant amount of time
analyizing data. During other times of the year I may just look at the PCR or
percentages. This information is reviewed on a regular basis as it helps us to gauge how
we are doing, to identify areas that might need improvement or that are targets of
contractual conditions.
q. How much time is estimated to be spent developing the plan and application? up to 40
hours Describe when and how the plan is developed: The plan and application is
developed by the Mangaer and presented to the CCAB for approval. It involves
reviewing the midyear numbers to estimate projections for the coming year. Reviewing
salary forecasts and expenditure information for budget and reviewing objectives from
the previous year to determine where changes might be needed.
r. Describe the involvement of other stakeholders or subcommittees in data analysis or
plan/program development. There really is no involvement on the part of the
stakeholders in the data analysis as that is seen as the responsilibity of the Manger.
However analysis of the data is shared with the stakeholders to support plan
development, changes, etc. When a new program is implemented or changes in an
existing program are needed, there is involvement on the part of the respective
stakeholders.
s. How are utilization and expenditures monitored? The expenditures are monitored
through the monthly FSR and back up is provided by fiscal services to the Manager.
Reports that have the ability to drill down expenditures by program are also available to
the manager if needed. Utilization is reported by the respective progam Supervisors via
their monthly reports (generated from C*Star) and that is checked against the CCIS.
t. What actions are taken when programs are under- or over-utilized? Actions may
include meetings with the appropriate stakeholders, appearance at staff meetings,
reminder emails, development of promotional materials, etc. Serious and repetitive
underutilization may result in the termination of a contract or closing of a program and
reassignement of monies elsewhere. Data analysis and trends are also used to
determine root causes of under / over utilization.
u. Who develops the subcontracts for CPS funded services? Oakland County uses a
standard contract. The Manger develops a scope of work which is then included within
the contract. All contracts must be secured through the purchasing department and are
subject to RFT, and /or other rules.
v. Who calculates jail bed days saved and how much time is devoted to that task? Within
the C*Star database there is a field which captures direct jail days saved for each client
per program enrollment. This is actual days saved from a 25% reduction or from an early
release / structured sentence. This field is queried and summed by program code to
give a total jail days saved for each program. The manager calculates indirect jail beds
saved. Given our automation this task takes very little time.
w. What specific tasks are assigned to clerical support and what is the frequency and
amount of time dedicated to those tasks? The user support specialist is paid 50% under
the grant and is responsible for the maintaining the integrity of the C*star data. She
acts as the liaison between the staff and IT, and has administrative rights to the
database. She also generates all needed reports for the Manager from C*Star,
Page 3 of 4
including midyear and year end numbers. She is responsible for CCIS data and COMPAS
issues. She produces all public education material, referral forms and templates for all
Communtiy Corrections programs.
If there is no clerical support, describe clerical tasks/frequency and time demands if
performed by the manager:
x. Does the county have procurement or purchasing policies for contractual services,
supplies, and/or equipment? yes Describe: Oakland County has comprehensive
procurement and purchasing policies that are available upon request or through the
county website.
y. Please describe the county's policies on travel expense reimbursement (mileage, meal
allowance, etc.): The county has comprehensive travel and reimbursement policies that
are available upon request or through the county website.
z. Does your county have the facilities to host training (such as for cognitive programs or
application training)? YES How many can your facilities comfortably accommodate?
Oakland County has several different training facilities; there is a computer training lab,
and lecture space for large or small groups. Each facility has a different capacilty so the
type of training needed would dictate the space availability.
aa. Does your county have a computer lab available for computer-based training? YES
How many can your computer lab comfortably accommodate? 20 Would you be
interested in hosting training? YES
Page 4 of 4
CCAB: Oakland County FY: 16 For OCC Use Only:
Approved CCiS Code:
Approved Projected Enrollment:
Budget Recommendation;
Conditions:
Coordinator:
Local Program Name: Thinking Matters - Jail
Service Provider: Oakland County Sheriff's Office
CCIS Service Type: C01 - Cognitive Programming
Projected Enrollment: 260
Projected Length of Stay: 42 days
Does this program also use DDJR funding? NO If YES, how many OWL 3rds are projected?
Program Location (select all that apply): Jail: CO Residential: • Community: •
Program Status (new, modification, continuation): Continuation
If a modification, describe here:
List projected enrollment by member county:
GROUP/CLASS DELIVERED PROGRAMMING —
• This form is for program activities delivered primarily through a group or class-type structure.
• When developing eligibility criteria think about what behavior or characteristic in addition to
addressing PCRs or jail utilization that the program is intended to address.
• Use of individual sessions should be described when asked for.
• New CCIS codes have been established to identify the specialized nature of some programs
and their populations.
• Cognitive, Substance Abuse Treatment, Sex Offender Treatment, Employment, Life Skills, and
Domestic Violence programs are all programs that would use this form.
• G18 — Substance Abuse Outpatient: Counties should exhaust all other funding resources (i.e.
Medicaid) before utilizing P.A. 511 funding.
• 600 is an option for "other" group-type programming not specifically identified here (discuss
with your coordinator first).
• In the future cognitive programs may have separate CCIS codes based on a beginning,
intermediate or intensive program design.
• It will be recommended that CCABs receive a memorandum of understanding from local
school districts, substance abuse coordinating councils, community mental health agencies,
etc., clarifying what services are or are not available for your targeted populations under their
existing funding and why/why not PA511 funds are required for these services.
ANSWER ALL QUESTIONS USING 'NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM.
Copy the objective(s) from your felony and/or
designed to address:
a. Group 2 Straddle Cell Objective Which state(s): Reduce the Group 2 straddle cell
PCR from 30% to29%
b. Recidivism Objective Which state(s): To reduce the number of technical (and new
arrest) violators by using a combination of cognitive behavioral tharpy (Thinking
Matters) and jail reentry programming for straddle cell offender serving jail sentences
c. Choose an item, Which state(s):
Based on your objective(s), what is your target population?
ail analysis (Part 0 that this program
Page 1 of 5
Male and female Inmates in the Oakland County Jail who are convicted of a non-assaultive felony, and
based on the COMPAS assessment score a 3 or above in Risk scales or 3 or above in a minimum of two
needs scales: criminal personality, criminal thinking, criminal involvement, and/or cognitive behavior;
Probation Violators are eligible regardless of score. Misdemeanors(male or female) that are
sentenced to more than 50 days in jail and have been sentenced into the program by the judge so that
a time cut can be awarded. Misdemeanors would need to score probable or highly probably on the
COMPAS cognitive behavior scale as well.
3. Describe the program:
a. Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Include requirements for
assessments and assessment results. Eligibility will be determined using the same
charge eligibility criteria in use for all Oakland County Community Corrections
programs. These generally exclude assaultive type charges, or charges that pose a
threat to public safety. An offender will have to be sentenced to a term of
incarceration in the Oakland County Jail to be eligible to be assessed for placement
into the program. COMPAS assessments of participants will be reviewed for a high
need score on cognitive thinking and will be given priority for participation. If the
session is not filled, offenders who score in the mid range in this area will be
considered next and then those who score low.
b. Assessment (not screening) is the foundation of evidence-based practices. Referrals to
treatment programs should be based upon assessed needs. Please describe your
assessment practices below:
i. Is a risk and/or need assessment (includes substance abuse or mental health
assessment) required prior to referral or admission to this program? YES,
Prior to Admission
ii. If an assessment is used, identify the tool: COMPAS assessment
iii. Who completes the assessment? A copy of the COMPAS assessment
completed by MDOC will be obtained.
iv. Does the substance abuse assessment result in a recommended level of
treatment per American Society of Addition Medicine (ASAM) criteria? NA
v. Is there a process to ensure that offenders receive the recommended level of
treatment per the assessment? NA
c. Are recommendations for the program made in the PSI or PV sentence
recommendation? Sometimes it depends on the probation agent Are required
assessments completed prior to the recommendation? YES
d. How else are offenders identified and/or referred to the program? Offenders can be
sentenced into the program by the courts, reviewing the jail population for eligible
candidates may also find possible candidates that will be forwarded to the court for
the possibility on an amended sentence. Additionally offenders can make requests to
participate in the program through caseworkers working within the jail.
e. Identify who is responsible for confirming eligibility and describe the process. The
eligibility is confirmed by a staff of the OCSO who works closely with the program.
f. Describe your process for addressing referrals not meeting program target/eligibility. If
Page 2 015
1 -.01;•r4i:t.11 -1701
an offender is sentenced to the program by the courts on an ineligible charge the
offender is notified, and a letter is sent to the court informing the judge that the
offender is ineligible for this program. These offenders may be eligible for other non-
community corrections funded programs offered within the jail by Sheriff's Office
Program Services staff.
g. How is CCIS data gathered/entered? Information on admissions and completions are
compiled and then entered into the C*Star database. Program information is stored
under program code C01. We can query the database at any time for the number of
CO1s completed that day or within a specified time period. All required CCIS
information is captured as a comma delineated file and sent to NorthPointe.
h. Describe the program design (programs using this description form should be delivered
primarily through a group or class structure):
i. Name of curriculum (if applicable and please spell out abbreviations). Thinking
Matters
ii. Is the group open or closed? Open
iii. What is the minimum/maximum number of participants per group, as identified
in the curriculum? There is a minimum of 3 and maximum of 15
iv. What is anticipated number of groups that will be conducted during the fiscal
year? There are 3 separate open ended groups being run (2 male, 1 female).
Each of these groups meet at least 6 times a week. The group is open ended
several participants are completing the program weekly. As such it could be
stated that 900+ groups will be run during the fiscal year.
v. How many sessions will be completed per group? 36
vi. What is the length of each group session? 90 minutes, an additional 30
minutes is needed for transport of inmates to and from group backt o their
respective cells.
vii. Identify what skills are taught in this program: The Thinking Matters curriculm
and information on being able to identify anti-social thinking patterns that
lead to repeated, illegal, negative, or destructive behaviors and to develop
new thinking patterns that establish new core attitudes and beliefs through
thinking reports and role rehearsals.
viii. identify if/how participants transition between various phases or treatment
locations (jail/residential/community) as applicable to your program: Modules
are self contained within one week series. Offenders may enter the program
at the start of a new week and complete the modules in any order.
ix. Are individual sessions part of the program? YES
x. If individual sessions are part of the program and billed separately, how many
individual sessions are anticipated per participant? Individual sessions will
occur but not be billed separately.
xi. On what basis would individual sessions be used? If additional assistance is
noted within the group sessions the offender will be met with individually to
ensure completion of the module. Additional sessions can also be offered in a
higher score is indicated on the offender COMPAS.
i. Identify the training or credentials held by your service provider qualifying him/her to
provide this service: Caseworkers have received training in the Thinking Matters
Page 3 of 5
(-Tr- 1 -:):11):1 iv r id P
programming. Additionally they have received local training in Motivational
Interviewing.
j. How are delivered services and offender progress and participation documented by the
service provider? All inmates participating in the program are entered into C*star
where their enrollment and completion information is stored. The staff also
maintains an individual client folder containing class and progress notes. There are no
billing issues as Sheriff's Department staff positions are paid by the grant to deliver
this program.
k. How is offender progress/participation reported to the probation officer or referral
source? Include frequency of reporting positive and negative progress and types of
reports provided such as intake, monthly, termination, etc. The MDOC agent will be
notified when an offender completes the progam as it often affects the offender's out
date.
I. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: A
prerequisite for participation in the Thinking Matters Program is approval from the
Courts. With this approval and upon completion the offender receives a 25%
reduction off their jail sentence. The actual number of jail days saved is entered into
C*Star and can be queried at any time.
A program must meet at least one of the following objectives and there should be consistency
between the objectives and strategies identified in Part I of yourapplication, your targeting and
eligibility noted above and your response here.- - -
a. Will this this program reduce prison commitments? YES
i. If YES, by targeting which Key Performance Indicator? Group 2 Straddle Cell
PCR
ii. Clearly describe how this program will impact the PCR: Inmates placed into
the program are required to have straddle cell sentencing guidelines. These
are inmates that could have potentially been sentenced to prison. The Court
opted to have them serve their sentence in the County Jail and complete the
class rather than prison. The program is cognitive behavioral in nature and is
effective in addressing several of the criminogenic factors that contribute to
redicivism.
b. Is this program intended to impact recidivism? YES
i. If YES, by targeting which Key Performance Indicator? Probation Violators with
a new sentence
ii. Clearly describe how recidivism will be impacted: The program is cognitive
behavioral in nature, CBT has been shown to be effective in addressing several
of the criminogenic factors that contribute to redicivism. Research shows
that addressing criminogenic needs can reduce recidivism by up to 30%.
Targeting high risk, high need offenders for this program will reduce the
likelihood of reoffending either with a new crime or for a technical violation.
Recidivism will be measured by II of inmates who successfully complete the
program but are returned to jail within a 12 month period. This measurement
is possible through the criminal justice datawarehouse.
PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
Page 4 of 5
•
Ir.) ilV 0:d . . .
status of the following Key Performance Indicators, at a minimum:
Track the successful funsuccessfutdischarge from probation for -program
coMpletions/failures.
OCC recommends that 75% of 13A511. funded program enrollees are from this program
primary target population, This discourages net widening and focuses on populations in
support of your objective(s).
.:Track the changes:ln:P.CR.5;.:.•ADP:.andior.:.1:05.•:baSed.:-..0pOn .VOUrprOgrabv.objettiV.OS per:. • • ..•••• •••.• ••••• •:•••.•••••••••• ••••••••••••.•:••......••••••••••••••••••••••••••••••...•.... ........••••••••••••••••••••••••••••••••••••••••••.•,.......• ••••••••••••• ••••••••••••••••• •••••• •
:•Paeti....This.Will:reflect.StatOSitoWardi:athieVerneht.sof yoar Obi .................
Track jail bed days saved if-applicable to yOur program design.
Track successful and unsuccessful terminations from the program.
• Develop additional performance indicators based on your program design such as newly
acquired or improved skills, tests passed, pre/post test results, etc., as you deem appropriate.
Contact your grant coordinator for assistance if necessary.
Page 5 of 5
Copy the objectives) from Your felohYarld/or jail analysis 1Parti) that this program
designed to address:
a. Group 2 Straddle Cell Objective
PCR from 30% to29%
b. Recidivism Objective Which state(s): To reduce the number of techincal violators
(and new arrest) by using a combination of cognitive behavioral therapy (Thinking
Matters) and case management services aimed at addressing the offender's
criminogenic needs while on probation through the Step Forward program
c. Choose an item. Which state(s):
Which state(s): Reduce the Group 2 straddle cell
CCAB: Oakland County FY: 16 .For act uso oniy,
Approved CCIS Code:
Approved Projected Enrollment:
Budget Recommendation:
conotions:
coordinator:
Local Program Name: Thinking Matters - Step Forward
Service Provider: Oakland County Community Corrections
CCIS Service Type: CO1 - Cognitive Programming
Projected Enrollment: 378
Projected Length of Stay: 91 Days
Does this program also use DDJR funding? NO If YES, how many OUIL 3rds are projected?
Program Location (select all that apply): Jail: • Residential: El Community: •
Program Status (new, modification, continuation): Continuation
If a modification, describe here:
List projected enrollment by member county:
GROUP/CLASS DELIVERED PROGRAMMING —
• This form is for program activities delivered primarily through a group or class-type structure.
• When developing eligibility criteria think about what behavior or characteristic in addition to
addressing PCRs or jail utilization that the program is intended to address.
• Use of individual sessions should be described when asked for.
• New CCIS codes have been established to identify the specialized nature of some programs
and their populations.
• Cognitive, Substance Abuse Treatment, Sex Offender Treatment, Employment, Life Skills, and
Domestic Violence programs are all programs that would use this form.
• G18 — Substance Abuse Outpatient: Counties should exhaust all other funding resources (i.e.
Medicaid) before utilizing P.A. 511 funding.
• GOO is an option for "other" group-type programming not specifically identified here (discuss
with your coordinator first).
• in the future cognitive programs may have separate CCIS codes based on a beginning,
intermediate or intensive program design.
• It will be recommended that CCABs receive a memorandum of understanding from local
school districts, substance abuse coordinating councils, community mental health agencies,
etc., clarifying what services are or are not available for your targeted populations under their
existing funding and why/why not PA511 funds are required for these services.
ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR1PROGRAM.
Based on your objective(s), what is your target population
Page 1 of 5
Male and female offenders, either felony or misdemeanor, enrolled in the Step Forward program who
based on the COMPAS assessment score a 3 or above in Risk scales or 3 or above in a minimum of two
needs scales; criminal personality, criminal thinking, criminal involvement, and/or cognitive behavior;
Probation Violators regardless of score.
Describe the program:
a. Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Include requirements for
assessments and assessment results. All particpants will have been been assessed with
the COMPAS prior to being placed in the program. Offenders must have scored
probable or highly probable in the following areas on the COMPAS in order to be
enrolled in the Thinking Matters program; cognitive behavioral, criminal opportunity,
criminal personality, criminal thinking self report, negative social cognitions,
substance abuse, social environment, criminal associates, or socialization failure.
. Assessment (not screening) is the foundation of evidence-based practices. Referrals to
treatment programs should be based upon assessed needs. Please describe your
assessment practices below:
i. Is a risk and/or need assessment (includes substance abuse or mental health
assessment) required prior to referral or admission to this program? YES,
Prior to Referral
ii. If an assessment is used, identify the tool: The COMPAS is used as stated above
iii. Who completes the assessment? Currently the Step Forward intake staff
complete the COMPAS. Once an arrangement whereby the COMPAS
assessment completed by MDOC can be electronically accessed that
assessment will be used.
iv. Does the substance abuse assessment result in a recommended level of
treatment per American Society of Addition Medicine (ASAM) criteria? NA
v. Is there a process to ensure that offenders receive the recommended level of
treatment per the assessment? NA
c. Are recommendations for the program made in the PSI or PV sentence
recommendation? YES Are required assessments completed prior to the
recommendation? YES
. How else are offenders identified and/or referred to the program? Offenders are
placed into this group (and others) based on their COMPAS needs. Offenders must be
a participant of Step Forward, the idea of Step Forward is to create a comprehensive
supervision / treatment plan that addresses the offender's needs and to track the
progress of that plan. Not every offender is ready to start with the Thinking Matters
group, some may need to address other needs first, like housing or substance abuse.
Some offenders may not need to attend the Thinking Matters group at all. Having
Thinking Matters a a part of Step Forward rather than a stand alone program, helps to
ensure that the offenders are receiving the appropriate intervention at the
appropriate time.
e. Identify who is responsible for confirming eligibility and describe the process. The Step
Forward intake staff, eligibility questions can be referred to a supervisor if necessary.
Page 2 of 5
f. Describe your process for addressing referrals not meeting program target/eligibility.
Correspondance is always sent to the probation agent or judge indicating if someone
is not eligible for service.
g. How is CCIS data gathered/entered? Information on admissions and completions are
compiled and then entered into the C*Star database. Program information is stored
under program code Col - community. We can query the database at any time for the
number of C01-communitys completed that day or within a specified time period. All
required CCIS information is captured as a comma delineated file and sent to
NorthPointe.
h. Describe the program design (programs using this description form should be delivered
primarily through a group or class structure):
i. Name of curriculum (if applicable and please spell out abbreviations). Thinking
Matters
ii. Is the group open or closed? Open
Hi. What is the minimum/maximum number of participants per group, as identified
in the curriculum? There will be a maximum of 15 per group and a minimum
of 3
iv. What is anticipated number of groups that will be conducted during the fiscal
year? There are 8 groups per week at out Pontiac location and 5 per week at
out Troy location for a total of 13 per week or 676 sessions per year.
v. How many sessions will be completed per group? Each offender will complete
an average of 12 weeks. This is an average as each offender will only move on
based on his or her grasp of the program concepts.
vi. What is the length of each group session? 90 minutes
vii. Identify what skills are taught in this program: being able to identify anti-social
thinking patterns that lead to repeated, illegal, negative, or destructive
behaviors and to develop new thinking patterns that establish new core
attitudes and beliefs through thinking reports and role rehearsals.
viii. Identify if/how participants transition between various phases or treatment
locations (jail/residential/community) as applicable to your program: Offenders
will be able to transition form the jail Thinking Matters program into the Step
Forward Thinking Matters program. Offenders will be able to continue with
their situations as both programs use the same database for tracking
purposes.
ix. Are individual sessions part of the program? NO
x. If individual sessions are part of the program and billed separately, how many
individual sessions are anticipated per participant? N/A
xi. On what basis would individual sessions be used? N/A
i. Identify the training or credentials held by your service provider qualifying him/her to
provide this service: Instructors are case managers of the Step Forward program and
have attended the facilitator training for Thinking Matters, many hold MSWs or
master's degrees.
j. How are delivered services and offender progress and participation documented by the
service provider? All offenders participating in the program are entered into C*star
where their enrollment and completion information is stored. The staff also
Page 3 of 5
maintains an individual client folder containing class and progress notes. There are no
billing issues as Step Forward staff positions deliver this program.
k. How is offender progress/participation reported to the probation officer or referral
source? Include frequency of reporting positive and negative progress and types of
reports provided such as intake, monthly, termination, etc. Referring agents receive
rmonthly progress reports on the status of each of their offenders. In addition agnets
may access the C*Star database at anytime to see how clients are doing.
I. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program:
:ikOrOgrarn:rnuStMeet at least.Eone :OfithefalloWing.objectiveS and:i thereShoOldibe:sconsistency i:
betWeen:the:ObjectiVe•S:and strategies identified::m:Part I:Of your application ; your targeting and :
:eligibility noted above and your response here
a. Will this this program reduce prison commitments? YES
I. If YES, by targeting which Key Performance Indicator? Group 2 Straddle Cell
PCR
ii. Clearly describe how this program will impact the PCR: Many of the offenders
coming intop Stpe Forward and enrolled in this group are probation violators.
Addressing the criminogenic behaviors that led to the violation reduce the
likelihood of repeat behavior and therefore the likelihood of a prison
sentence.
b. is this program intended to impact recidivism? YES
i. If YES, by targeting which Key Performance Indicator? Technical Probation
Violators
ii. Clearly describe how recidivism will be impacted: The program is cognitive
behavioral in nature, CBT has been shown to be effective in addressing several
of the criminogenic factors that contribute to redicivism. Research shows
that addressing criminogenic needs can reduce recidivism by up to 30%.
Targeting high risk, high need offenders for this program will reduce the
likelihood of reoffending either with a new crime or for a technical violation.
Recidivism will be measured by # of offenders who successfully complete the
program but are returned to incarceration (jail or prison) within a 12 month
period. This measurement is possible through the criminal justice
datawarehouse.
PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the following Key Performance Indicators, at a minimum:
()CC:recornerendS that 75% of PAST1 funded program enrollees are from this program's
primaryitarget::popplapOn :ThisdiSCOpragesiriet-widenintand focuseibet:popUlations,:in:
support of
Track the Changes in PCRS;::ADR and/Or i:PS:based:OPori::VOUr:prograrn objectives per
Part I; This :willEreflect:statusitowa rd :achievement of your objective(s)
Track jail days Saved i:if applicable to your program design"
Track successfuland:unsUcceSsfulilerMinatiOns'frOM :sthe::prOgraM:.::,
Track the 5OCcesSf.01./unsOCCestf01 discharge:frOn;(probation:k4::otogeathr:
completions/failures.
4
Page 4 of 5
6. Develop additional performance indicators based on your program design such as newly
acquired or improved skills, tests passed, pre/post test results, etc., as you deem appropriate.
Contact your grant coordinator for assistance if necessary.
Page 5 of 5
CCAB: Oakland County FY: 16
Local Program Name: Pretrial Services Supervision
Service Provider: Oakland County Community Corrections
CCIS Service Type: 008 - Electronic Monitoring
Projected Enrollment: 457
Projected Length of Stay: 86 days
$pprovecl.:CCIS.:Code
::..40610d OtO/We.a.:rOttillitieht
-Copy the objective(s) from your felony and/or jail analysis (Part)) that thts.program is
designed to address;
a. Overall PCR Objective Which state(s): Lower the PCR to no more than 20%
b. Choose an item. Which state(s):
c. Choose an item. Which state(s):
Based on your objective(s), what is your target population?'
The target population for Electronic Monitoring is felony or misdemeanor defendants on pretria
release that require more restrictive/intensive supervision based on the Okaland County Praxis.
Defendants who have a risk score of 5 or more on Grid 2 (non-violent felonies and high severity
misdemeanors) or have a risk score of 4 or more on Grid 3 (violent felony) on the Praxis.
Does this program also use DDJR funding? NO If YES, how many OUIL 3rds are projected?
Program Location (select all that apply): Jail: n Residential: LI Community: IZ
Program Status (new, modification, continuation): Continuation
If a modification, describe here:
List projected enrollment by member county:
SUPERVISION SERVICES —
• Supervision programs include Day Reporting, Electronic Monitoring, Intensive Supervision and
Pretrial Supervision.
• It may be proposed that Day Reporting be eliminated as a program type since service typically
delivered under DR could be funded under Case Management or Intensive Supervision.
• PA511 funds can not be used to provide Electronic Monitoring Services for MDOC
probationers unless it is for pretrial supervision of a probationer with a new charge (call your
grant coordinator for exceptions).
• When developing eligibility criteria, think about what behavior or characteristic in addition to
addressing PCRs or recidivism that the program is intended to address.
• Supervision programs are not intended to simply provide access to substance abuse testing
absent other supervision activities.
• Costs associated with Substance Abuse Testing may be incurred as "supply" costs in this
program's budget if testing is part of the program design.
• OCC requires that an objective pretrial assessment be used before defendants are referred for
pretrial supervision.
ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM.
Describe the program:
Page 1 of 5
a. Is an assessment or screen required to determine eligibility? Assessment
b. If an assessment is used then provide the name of the assessment tool: The Praxis is
used to determine the most appropriate level of supervision. However, the judicial
officer always has the option of rejecting the recommendation or ordering a
defendant to EM who has not scored for EM according to the Praxis.
c. Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Be sure to include assessment
scores if applicable. In order to be eligible for EM the defendant must have EM
ordered as a condition of bond. Defendants who have a risk score of 5 or more on
Grid 2 (non-violent felonies and high severity misdemeanors) or have a risk score of 4
or more on Grid 3 (violent felony) on the Praxis are eligible.
d. Are recommendations for the program made in the PSI or PV sentence
recommendation? NO
e. How else are offenders identified and/or referred to the program? Defendants are
referred to the program via the Bond Recommendation by the Pretrial Services Unit
and ultimately through an order by the judicial officer.
f. Identify who is responsible for confirming eligibility and describe the process? All EM
cases are handled between 1.5 case managers who are responsible for ensuring a
court order has been recieved. The case managers receive a faxed copy of the court
order. They review the court order to ensure the defendant has been ordered to EM
and for any restrictions, schedule, etc. The case managers coordinate all aspects of
the EM from scheduling hook up at the jail to daily reviewing of points, vioaltions and
alarms.
g. Describe your process for addressing referrals not meeting program target/eligibility. If
there is a judicial order requiring a defendant to receive EM services even though he
does not meet the eligibility criteria, we will still supervise the defendant.
h. How is CCIS data gathered/entered? All supervision cases are entered into our C*Star
database. It operates in a similar fashion as case manager, in that each enrollment
requires a program code. Our codes mimic the CCIS codes. Therefore when an EM
enrollment is generated it is saved as an D08. We can query the database at any
time for the number of D08s completed for that day or within a specified time period.
All required COS information is captured as a comma delineated file and sent to
NorthPointe.
i. Are offenders supervised through (select all that apply):
Office Visits: • EMS: • TX Reporting: • TX System (e.g. OffenderLink): • Field Contacts: 0
Other (describe):
j. If using electronic monitoring or other technology (including phone systems) answer and
clearly explain the following (use NA if not applicable to your program). NOTE: The
MDOC charges $6.50 per day for radio frequency or Sobrietor units with monitoring, or,
$7.75 per day for both.
i. What kind of equipment/system: We use a variety of equipment; mostly GPS
and transdermal alchol devices. We do not use RI expect in extreme cases of
24 hour lock down.
ii. Vendor for equipment/service: Sentinel (formerly G4S), Rancillio Home
Confinement, and House Arrest Services
Page 2 of 5
iii. Cost assessed by the vendor per unit/offender/day (clearly describe): The costs
associated with the electronic devices are mostly incurred by the defendant.
There is a line item for defedants who qualify for EM under the Praxis but can
not afford it. If the cost hinders their release then Community Corrections will
pay. Per Diem rate ranges from $6.00-$14.00 per day based on equipment.
Costs associated with the automated telephone reporting system are paid by
Oakland County Community Corrections, the cost is $3.00 per month per
defendant regardless of the number of inbound reporting calls.
iv. Who does the equipment installation/retrieval? Installation/retrieval of
electronic monitoring equipment is the responsibility of the vendor.
v. Who sets up schedules and/or monitors compliance? Compliance is monitored
by both the vendor and Oakland County Community Corrections personnel. A
defendant's compliance with schedules, travel restrictions and equipment
issues (ie. Battery charging, downloading) is continuously monitored by the
vendor. OCCCD personnel review all alarms and violation to ensure the
vendors are following established protocol.
k. What is the frequency of reporting/contact with the offender? The frequency of
reporting is once per week at a minimum. However due to alarms, schedules
changes, etc., the case managers may have more contact with these defendants than
once per week.
I. How is frequency of reporting/contact determined? All defendant's on any electronic
monitoring device are considered "intensive" and are therefore placed on a high level
of supervision. The frequency of contact established by our judges(as part of our
differential levels of supervision) for "intensive" supervison is once per week.
m. What happens during a typical "report" and how long is it estimated to take? A typical
"report' is a 3 minute automated telephone call that is designed to specifically review
the defendant's conditions of bond and provide notification of next appearance.
Additionally, defendants are contacted periodically by their case manager to review
specific EM requirements, violations or alarms.
n. Does the program design include collateral contacts with family, employer, school,
treatment provider, etc.? yes, if employment, education, and/or treatment is
ordered as a condition of release, the program does include collateral contacts with
these agencies. Additionally, if victims are involved, victims are contacted.
o. Does the program assist offenders with securing identification and/or refer to additional
social or supportive services? Yes If Yes, how? YES the program is designed to assist
the defendant (and family members if necessary) with referrals to community
agencies for supportive services (ie. Victim services, alcohol/drug support services,
mental health services).
p. Does the program monitor for new criminal activity? Yes If Yes, how?
q. This program Monitors drug/alcohol testing.
r. Explain involvement in `p' above including the frequency/cost of testing if provided: If
drug testing is a condition of bond, the casemanagers will make referrals to a testing
program and monitor the defendant's compliance. Compliance is then reported to the
court trhough progress reports.
s. How are delivered services and offender progress and participation documented by the
Page 3 of 5
service provider? A defendant's compliance with his / her reporting schedule as well
as all conditions of supervison are tracked in the C*star database. Since Community
Corrections staff provide this service there is no billing. If a defendant has no income,
is on a fixed income, or is being detained simply because he can not pay for the EM
device and this has been verified by the court or supervision Community Corrections
may pay for the device. The vendor will send an invoice to Community Corrections,
the invoice contains the defendnats's name, and dates of of provided EM service.
This is checked against our database for accuracy before being approved.
t. How is offender progress/participation reported to the probation officer or referral
source? Include frequency of reporting positive and negative progress and types of
reports provided such as intake, monthly, termination, etc. Prior to each court date an
updated progress report detailing the defendant's compliance with conditions of bond
is sent to the court However in the instance of a positiove drug screen, rearrest or
other egregious technical violation an immediate bond revocation / hearing is sent to
the court. The court decides how to proceed from there. Progress reports are also
sent to the district court and MDOC probation agents prior to sentencing to add to
their PSI reports. All documentation is also available to them through our C*Star
database.
u. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: The
automated system also makes outbound, court reminder telephone calls to the
defendant. Research has shown that reminding defendants of their court date is the
single most effective thing a program can do to reduce failures to appear.
4 A program must meet at least one of the following objectives and there should be consistency
between the objectives and strategies identified in Part I of your application, your targeting and . _
eligibility noted above and your response here.
a. Will this this program reduce prison commitments? YES
1. If YES, by targeting which Key Performance Indicator? Overall PCR
ii. Clearly describe how this program will impact the PCR: A recent study from
the Laura and John Arnold Foundation indicates that defendants who spend as
little as two days in pretrial detention have significantly higher rate of post-
conviction recidivism than defendants not held in custody. Individuals who
do well on supervision are less likely to receive sentences of incarceration or
may receive less severe sentences.
b. Is this program intended to impact recidivism? YES
1. If YES, by targeting which Key Performance Indicator? Probation Violators with
a new sentence
ii. Clearly describe how recidivism will be impacted: Many of the EM options
work to reinforce behavior modification learned in treatment settings. For
instance an EM curfew will help to encourage changing a criminal lifestyle or
antisocial leisure activities. Changing a defendant's behaior patterns and
thinking are the first steps in moving them away from a criminal lifestyle into
a more socially acceptable one. The intense supervision associated with EM
does not allow most defendants the opportunity to reoffend.
PERFORMANCE MEASUREMENT; - At Midyear and Year end you are required to report on the
Page 4 of 5
Status of tho:ftiliciwirig..KeyPerform4ngeilndic•atprs;....at a minimum:
a. • , •• • • • • •;:••••• ••••• . .
• • recommends . a of PA53.1.funde ..program. enrol lee s are from this program 's • . • primary target pOpolatiow.:.:E i Thig.....discourages:netwideningand:f0Cuses..OwpopalatiOnsin
:upport.of.your'objective(s)..::.
7raCk:E.the ..changesiwPCRS:-..:ADP.::and-..Or:LO. ••••••••based..:opowyouts.program•-objectivesrper
..Part:L.:..ThlswilLreflect .status:toward....aellieveniant....pf..POr 0 .1;ijectiV.e.$),
:•1.ratk:.:Jairbed2..daVs..:avectilapplicabla.:.to..your::program....
::Tratic.$0•Ccessful.iand..:Orisucoe$.sfol.A0tthination*.frprniffiptOgranL:. _............... ..... ...............................
qtatii.:the ...!..stitcesSf011onsticceSSA1.1.:diScharge.:from.:probatioh.:for program:
completions/failures.
Develop additional performance indicators based on your program design such as securing of
identification, completion of other monitored programs and conditions, etc., as you deem
appropriate. Contact your grant coordinator for assistance if necessary.
Page 5 of 5
CCAB: Oakland County FY: 16 For OCC Use Only
Approved COS Code
Approved Projected Enrollment:
OUdget Recommendntion:
Conditions:
Coordinotor:
Local Program Name: Pretrial Services
Service Provider: Oakaind County Community Corrections
CCIS Service Type: F22 - Pretrial Assessment
Projected number of assessments (enrollment): 9278
Does this program also use DDJR funding? NO If YES, how many OUIL 3rds are projected?
Program Location (select all that apply): Jail: 1M Residential: D Community: II
Program Status (new, modification, continuation): Modification
If a modification, describe here: Requesting funding for an additional pretrial investigator for the Royal Oak
446 District Court. If apporved, the utilization would be expected to increase by at least 500.
List projected enrollment by member county:
ASSESSMENT SERVICES - Provides for thorough assessment of offender needs:
• COMPAS or other objective, commercial risk/need assessment
• Assessment for substance abuse, mental health, or pretrial services eligibility
• Assessments provided by different service providers will require separate program
description forms
• Funding under assessment also includes the task of using results to develop treatment plans
and/or recommendations for available services
• Assessment for entry into pretrial programming
ANS1NER ALL QUESTIONS USING "NA" IF NOT APP !CABLE TO THIS PARTICUIAR PROGRAM
. Copy the objective(s) from your felony and/or recidivism analysis (Part I) that this program is
designed to address:
a. Overall PCR Objective Which state(s): Lower the PCR to no more than 20%
b. Choose an item, Which state(s):
C. Choose an item, Which state(s):
, Based on your objective(s), what is your target population?
All in-custody misdemeanor and felony defendants who are arrested and pending arraignment at the
Oakland County Jail or at one or fourteen different district court lock ups.
Describe the program:
a. Describe eligibility criteria, including exclusionary criteria, for an assessment: Under
MCR 6.106 all defendants are entitled to bond, therefore no charges are excluded
from the assessment process. Pretrial assessments will be conducted on all in custody
defendants charged with a misdemeanor or felony offense, including those dendants
who are already serving a sentence, have been brought to Oakland County on a writ,
or on those who have an MDOC detainer. We will not assess defendants arrested
solely for a violation of probation or bench warrant for failing to pay fines and costs.
b. What programs (PA511 and/or locally funded) require this assessment to determine
eligibility? A pretrial assessment is not required to determine eligibility for Oakland
Page 1 of 4
County's locally funded programs. However, the risk assessment does determine the
level of supervision for the pretrial supervison unit if the defendant is ordered to
supervised release.
c. What assessment instrument is proposed? The Praxis
d. Is the assessment completed during the presentence investigation period (prior to
sentencing)? YES
e. How are offenders identified and/or referred for an assessment? Defendants are
referred to pretrial services by virtue of being arrested. Defendants lodged at the
Oakland County Jail are identified via daily database searches. Defendants in local
police jurisdictions are identified via daily telephone inquiries to the local lockups.
Defendants may also be referred by defense counsel or directly from the bench.
f. Is this service contracted to a vendor or does local community corrections staff
complete the assessment(s)? Community Corrections staff complete all pretrial risk
assessments.
g. Describe the training, certification process, or credentials of the person(s) doing the
assessment(s) which qualify him/her to do them — include dates of training/certification
and who conducted the training: Community Corrections Specialists who are
conducting pretrial assessments are trained by their Supervisor and Lead staff on
interviewing techniques, verification methods, criminal history checks, bond statutes,
and standards of pretrial release published by multiple organizations. (National
Association of Pretrial Services, National District Attorneys Association, American Bar
Association, Federal Criminal Code Title 18.) Each staff member is a certified LEIN
operator, has completed assessment training, and is a certified Pretrial Services
Professional Level One Practitioner via the National Association of Pretrial Services
(NAPSA).
h. What is the cost of the instrument itself, per use? It was developed as a public domain
tool, therefore there is no per use cost.
i. How much time is anticipated to complete one assessment (not including subsequent
development of a recommendation or plan)? Assessments on each individual
defendant vary based on multiple factors. The assessment with the defendant takes
approximately 15-20 minutes to complete, the verification and criminal record checks
required to complete the assessment process may take up to an additional 30-90
minutes. Additional time may be required to enter all information into the database,
depending on the length of the criminal history, etc.
j. is the assessment completed through an interview with the offender or would the
offender fill out a questionnaire for later scoring? Each pretrial risk assessment
includes a face to face interview with the defendant.
k. Is subsequent verification of information required prior to making a recommendation or
determining eligibility? YES all information provided by the defendant is verified
through a third party for accuracy. The verification of information is required to score
the Praxis correctly.
I. Is the recommendation written? YES
m. How much time is it estimated to take to put all information into a recommendation?
10- 30 minutes Explain your response. This time frame has been shortened
significantly with the introduction of our new automated report. In the past the staff
Page 2 of 4
wrote a 2-3 page summary of all the defendant's information. Now the computer
generates most of the report, highlighting those factors that are significant to pretrial
failure. The staff now only add narrative that supports the recommendation or
requests an override.
n. Does a substance abuse assessment result in a recommended level of care per ASAM
criteria? Not Applicable
o. How is the information gained from the assessment used in sentencing
recommendations? Probation Agents both MDOC and local, have access to the
pretrial assessment and can review information about a defendant that is relevant to
that defendant's adjust and progress while on supervision. In some instances, a
defendant may plead guilty to a misdemeanor offense and the judicial officer will
immediately sentence him / her. The pretrial assessment provides information to the
judicial officer much like a PSI would. The pretrial assessment captures information
about the defendant that would not otherwise be available to the judicial officer. A
pretrial assessment can assist agents in their PSI process by providing historical
information about the defendant's prior convictions, SGL score, prior supervision
compliance, any violations of probation or parole, failure to appear history, substance
abuse information, treatment history, mental health concerns, employment history,
education level, and housing status. It really is a starting point for the PSI.
p. How is completion of assessment documented by the service provider? Pretrial
assessments are created electronically and saved in the Oakland County Community
Corrections web-based database C-Star. No invoicing is required.
q. How is information about the number of completed assessments entered into Case
Manager and tracked for CCIS purposes? All pretrial assessments are generated
through our C*Star database. It operates in a similar fashion as the COMPAS case
manager, in that each enrollment requires a program code. Our codes mimic the CCIS
codes. Therefore when a pretrial bond report is generated, it is also saved as an F22.
We can query the database at any time for the number of F22s completed for that day
or within a specified time period. All required COS information is captured as a
comma delineated file and sent to NorthPointe.
r. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: Defendants
who are unable to post bond and remain at the jail are eligible for our "second look"
program. Pretrial staff try to dertermine if any circumstances have changed (reduced
charges, verified address, employment) that may impact the release/ detetion
decision. A amended report will be sent to the court advising of these changes. If the
person remains in custody they are referred to for consideration! review for other jail
programs.
. PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the following Key Performance Indicators, at a minimum:
. OCC recommends that 75% of I3A511 funded program enrollees are from this program's
primary target population. This discourages net-widening and focuses on populations in
support of your objective(s).
. Track the changes in PCRs, ADP and/or LOS based upon your program objectives per
Part I. This will reflect status toward achievement of your objective(s).
Page 3 of 4
Track the percentage of assessments that result in placement in programming based on
assessed risk and/or need.
• Develop additional performance indicators based on your program as you deem appropriate.
Contact your grant coordinator for assistance if necessary.
Page 4 of 4
CCAB: Oakland County FY: 16
Local Program Name: Pretrial Services Supervision
Service Provider: Oakland County Community Corrections
CCIS Service Type: F23 - Pretrial Supervision
Projected Enrollment: 3228
Projected Length of Stay: 85 days
Appfiiile..1.4irojeC4tdi-EntoilinO.oi;!:
dqet RecomrnndoLion.
CondiLloos
Does this program also use DDJR funding? NO If YES, how many OUIL 3rds are projected?
Program Location (select all that apply): Jail: 0 Residential: 0 Community: El
Program Status (new, modification, continuation): Choose an item.
If a modification, describe here:
List projected enrollment by member county:
SUPERVISION SERVICES —
• Supervision programs include Day Reporting, Electronic Monitoring, Intensive Supervision and
Pretrial Supervision.
• It may be proposed that Day Reporting be eliminated as a program type since service typically
delivered under DR could be funded under Case Management or Intensive Supervision.
• PA511 funds can not be used to provide Electronic Monitoring Services for MDOC
probationers unless it is for pretrial supervision of a probationer with a new charge (call your
grant coordinator for exceptions).
• When developing eligibility criteria, think about what behavior or characteristic in addition to
addressing PCRs or recidivism that the program is intended to address.
• Supervision programs are not intended to simply provide access to substance abuse testing
absent other supervision activities.
• Costs associated with Substance Abuse Testing may be incurred as "supply" costs in this
program's budget if testing is part of the program design.
• OCC requires that an objective pretrial assessment be used before defendants are referred for
pretrial supervision.
ikNSWER ALL QUESTIONS USING 'NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM.
Copy the objective(s) from your felony and/or jail analys
designed to address:
a. Overall PCR Objective Which state(s): Lower the PCR to no more than 20%
b. Choose an Rem. Which state(s):
c. Choose an item, Which state(s):
Based on your objective(s), what is your target population
Misdemeanor or felony defendants that have a risk score of 4 or higher on Grid 1 (misdemeanors) 3 or
higher on Grid 2 (nonviolent felons and high severity misdemeanors) or 2 or more on Grid 3 (violent
felons).
Describe the program:
a. Is an assessment or screen required to determine eligibility? Assessment
Page 1 of 5
b. If an assessment is used then provide the name of the assessment tool: The Praxis is a
Pretrial risk assessment tool built for Oakland County by Luminosity. It is based on the
Virginia model risk assessment
c. Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Be sure to include assessment
scores if applicable. Misdemeanor or felony defendants that have a risk score of 4 or
higher on Grid 1 (misdemeanors) 3 or higher on Grid 2 (nonviolent felons and high
severity misdemeanors) or 2 or more on Grid 3 (violent felons), are recommended for
pretrial supervision.
d. Are recommendations for the program made in the PSI or PV sentence
recommendation? NO
e. How else are offenders identified and/or referred to the program? Defendants are
identified for the program via the Bond Recommendation made by the Pretrial
Services assessment through the Praxis. Ultimately defendants are placed on pretrial
supervision through an order by the judicial officer.
f. Identify who is responsible for confirming eligibility and describe the process? Eligiblity
is confirmed through the Praxis. Overrides to the Praxis' level of supervision require a
Supervisor's approval which is handled on the Pretrial assessemnt side, when the
report and recommendation is completed. Cases that have not been scored through
the Praxis due to unavailability; weekend arraignment, housed in the clinic, etc., are
funneled to one case manger within the supervision unit who scores all the cases.
Once the level of supervision has been determine, the case is assigned to the
appropriate case manager.
g. Describe your process for addressing referrals not meeting program target/eligibility. If
a defendant is ordered to supervision but does not meet the above eligibility criteria
the defendant is simply placed on a "monitoring only "caseload. This caseload
receives court reminder phone calls but nothing else. The pretriaol superviison unit
honors all court orders requiring a defendnat be supervised.
h. How is CCIS data gathered/entered? All supervision cases are entered into our C*Star
database. It operates in a similar fashion as COMPAS case manager, in that each
enrollment requires a program code. Our codes mimic the CCIS codes. Therefore
when a supervision enrollment is generated it is saved as an F23. We can query the
database at any time for the number of F23s completed for that day or within a
specified time period. All required COS information is captured as a comma
delineated file and sent to NorthPointe.
i. Are offenders supervised through (select all that apply):
Office Visits: iii EMS: • TX Reporting: Ei TX System (e.g. OffenderLink): E Field Contacts: IL
Other (describe):
j. If using electronic monitoring or other technology (including phone systems) answer and
clearly explain the following (use NA if not applicable to your program). NOTE: The
MDOC charges $6.50 per day for radio frequency or Sobrietor units with monitoring, or,
$7.75 per day for both.
i. What kind of equipment/system: Automated telephone reporting
ii. Vendor for equipment/service: Offender Link by Fieldware
iii. Cost assessed by the vendor per unit/offender/day (clearly describe): The cost
Page 2 of 5
is $3.00 per defendant per day. For outbond reminder calls only the cost is
$1.50 for successful notifications (usually 2 ) and .25 for unsuccessful
notifications.
iv. Who does the equipment installation/retrieval? N/A
v. Who sets up schedules and/or monitors compliance? The frequency of call-ins
is part of the differential supervision model and the schedule is established
through the automated system. Compliance of reporting is a feature of the
automated telephone reporting system as well. Non-compliance is reported
via a dashboard for each case manager. Case managers deal with
noncompliance on an indidivual basis with each defendant. The sytem also
tracks compliance with conditions of bond. The compliance, or lack thereof, is
reported by case managers to the court at each scheduled court event.
k. What is the frequency of reporting/contact with the offender? Differential levels of
reporting are used in order to keep the EBP risk principle. Reporting is scheduled
once per month for standard supervision, twice per month for intermediate
supervision and once per week for intensive supervision.
I. How is frequency of reporting/contact determined? Frequency of reporting is
determined by the Praxis risk score
m. What happens during a typical "report" and how long is it estimated to take? A typical
"report" is a 3 minute automated telephone call that is designed to specifically review
the defendant's conditions of bond and provide notification of next appearance. A
defendant may at any time be connected with a case manager should there be a crisis
or questions.
n. Does the program design include collateral contacts with family, employer, school,
treatment provider, etc.? YES If employment, education, and/or treatment is ordered
as a condition of release, the program does include collateral contacts with these
agencies, This may range from telephone calls for verification, to pay stubs, to
progress reports or other written notification.
o. Does the program assist offenders with securing identification and/or refer to additional
social or supportive services? Yes if Yes, how? The program is designed to assist the
defendant (and family members if necessary) with referrals to community agencies for
supportive services (ie. Victim services, alcohol/drug support services, mental health
services).
p. Does the program monitor for new criminal activity? Yes If Yes, how?
q. This program Monitors drug/alcohol testing.
r. Explain involvement in 'p' above including the frequency/cost of testing if provided: If
drug testing is a condition of bond, the casemanagers will make referrals to a testing
program and monitor the defendant's compliance. Compliance is then reported to the
court through progress reports.
s. How are delivered services and offender progress and participation documented by the
service provider? A defendant's compliance with his / her reporting schedule as well
as all conditions of supervison are tracked in the Offender Link database. Since
Community Corrections staff provide this service there is no billing.
t. How is offender progress/participation reported to the probation officer or referral
source? Include frequency of reporting positive and negative progress and types of
Page 3 of 5
reports provided such as intake, monthly, termination, etc. Prior to each court date an
updated progress report detailing the defendant's compliance with conditions of bond
is sent to the court. However in the instance of a positiove drug screen, rearrest or
other egregious technical violation an immediate bond revocation / hearing is sent to
the court. The court decides how to proceed from there. Progress reports are also
sent to the district court and MDOC probation agents prior to sentencing to add to
their PSI reports. All documentation is also available to them through our C*Star
database.
u. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: The
automated system also makes outbound, court reminder telephone calls to the
defendant. Research has shown that reminding defendants of their court date is the
single most effective thing a program can do to reduce failures to appear.
4 A program must meet at least one of the following objectives and there should be consistency
between the objectives and strategies identified in Part I of your application, your targeting and
eligibility noted above and your response here..
a. Will this this program reduce prison commitments? YES
i. If YES, by targeting which Key Performance Indicator? Overall PCR
II. Clearly describe how this program will impact the PCR: A recent study from
the Laura and John Arnold Foundation indicates that defendants who spend as
little as two days in pretrial detention have significantly higher rate of post-
conviction recidivism than defendants not held in custody. Individuals who
do well on supervision are less likely to receive sentences of incarceration or
may receive less severe sentences.
. Is this program intended to impact recidivism? YES
i. If YES, by targeting which Key Performance Indicator? Probation Violators with
a new sentence
ii. Clearly describe how recidivism will be impacted: Pretrial Supervision
monitors defendants closely to ensure they adhere to the bond conditions and
appear for court appearances until they are sentenced. The conditions are
designed to mitigate the risk of reoffendeing while addressing criminogenic
needs which also leads to a reduction in recidivism. Defendants that are not
doing well under supervision may be directed for additional services or may be
recommended for a bond hearing. The hearing could result in dentention
prior to the defedant cornmiting a new criminal act. Pretrial supervision will
measure recidivism as a function of rearrest during the pretrial supervision
period.
PERFORMANCE MEASUREMENT:- At Midyear and Year end you are 'required: to report on the
status of the following Key Performance Indicators, at a minimum
a. OCC recommends. that 7.5% of PA511- funded program enrollees are from this
P
ro
g
ram'
s primary target population - This discourages net,widening :and focuses on populations in
support of your Objective(s),.
Track the changes in PQRs; ADP. and/or LOS based upon your prograM-objeCtiVeS.per
.Part I. This will reflect status toward achievement of your ol3jective(s)--...
Track jail bed days saved if applicable to your.prograrn -desi
Page 4 of 5
Tracksuccessful and u nsuccessfulitertytihatiptisfit ilfth .prOgratm:
Track the successful /unsuccessful discharge from probation for program
completions/failures.
6. Develop additional performance indicators based on your program design such as securing of
identification, completion of other monitored programs and conditions, etc., as you deem
appropriate. Contact your grant coordinator for assistance if necessary.
Page 5 of 5
Copy the objective(s) from your felony an:. /or jail analysisPart !).that this program
designed to address:
Gl.1-(..) LI ptCli D•e 10 ri Ill•11 -1 i 11
CCAB: Oakland County FY: 16 For OCC Use Only
Approved COS Code:
Approved Projected Enrollment:
audget Recommendation:
conditions:
Coordinator ,
Local Program Name: Step Forward Young Mens Group
Service Provider: Holy Cross
CCIS Service Type: 600 - Other Group Program
Projected Enrollment: 70
Projected Length of Stay: 150
Does this program also use DaIR funding? NO If YES, how many OUIL 3rds are projected?
Program Location (select all that apply): Jail: • Residential: iil Community: 0
Program Status (new, modification, continuation): Continuation
If a modification, describe here:
List projected enrollment by member county:
GROUP/CLASS DELIVERED PROGRAMMING —
• This form is for program activities delivered primarily through a group or class-type structure.
• When developing eligibility criteria think about what behavior or characteristic in addition to
addressing PCRs or jail utilization that the program is intended to address.
• Use of individual sessions should be described when asked for.
• New CCIS codes have been established to identify the specialized nature of some programs
and their populations.
• Cognitive, Substance Abuse Treatment, Sex Offender Treatment, Employment, Life Skills, and
Domestic Violence programs are all programs that would use this form.
• G18 — Substance Abuse Outpatient: Counties should exhaust all other funding resources (i.e.
Medicaid) before utilizing P.A. 511 funding.
• GOO is an option for "other" group-type programming not specifically identified here (discuss
with your coordinator first).
• In the future cognitive programs may have separate CCIS codes based on a beginning,
intermediate or intensive program design.
• It will be recommended that CCABs receive a memorandum of understanding from local
school districts, substance abuse coordinating councils, community mental health agencies,
etc., clarifying what services are or are not available for your targeted populations under their
existing funding and why/why not PA511 funds are required for these services.
ANSWER ALL QUESTIONS -USING•i•NA" IF.NOT•AP.PL1CABLETO. THIS •PARTICULAR . PROGRAM.
a. Recidivism Objective Which state(s): To reduce the number of techincal (and new
arrest) probation violators by using a combination of cognitive behavioral teharpy
(Thinking Matters) and case management services aimed at addressing the offender's
criminogenic needs while on probation through the Step Forward program
b. Group 2 Straddle Cell Objective Which state(s): Reduce the Group 2 straddle cell
PCR from 30% to29%
c. Choose an item. Which state(s):
• ::••• •:••:. • • ••••••••• • • .••• .• .••• • •-• • • • • •• •••• ••• •••••••••• • ••• •::•.••••.•:•• ••:.: .• •• ••. ••••• ; •• ••• • • •••••:. • . . •
,:•••::Ba$pd on:yourobjective(s),..WhOtlyiNr itarget:pcmp!appp?.,...:•.,•:•••
Page 1 of 5
G 1-(5.up s s 1) e
Male participants of Step Forward who score 5 or higher on Violence or Recidivism scales. Must be
between the ages 17-26 and have high criminogenic scores for any of the following criminal thinking,
criminal opportunity, antisocial peers, substance abuse, Leisure and Recreation, Social isolation,
Substance Abuse, Anger, Cognitive Behavioral. Clients that have known gang affiliations or associate
with known gang members and have antisocial peers as a crimnogenic driver are a priority.
Describe the program:
a. Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Include requirements for
assessments and assessment results. Male participants of Step Forward who score 5 or
higher on Violence or Recidivism scales. Must be between the ages 17-26 and have
high criminogenic scores for any of the following criminal thinking, criminal
opportunity, antisocial peers, substance abuse, Leisure and Recreation, Social
Isolation, Substance Abuse, Anger, Cognitive Behavioral.
b. Assessment (not screening) is the foundation of evidence-based practices. Referrals to
treatment programs should be based upon assessed needs. Please describe your
assessment practices below: Our assessment practice includes the use of an acturail
risk / needs assessment tool, COMPAS. All referrals are assessed using this
instrument. From the assessment a supervision and treatment plan is built around the
offenders identified risks and criminogenic needs.
i. Is a risk and/or need assessment (includes substance abuse or mental health
assessment) required prior to referral or admission to this program? YES,
Prior to Admission
ii. If an assessment is used, identify the tool: COMPAS
iii. Who completes the assessment? Step Forward Intake staff. This is subject to
change due to availability of the COMPAS assessment completed by
probation.
iv. Does the substance abuse assessment result in a recommended level of
treatment per American Society of Addition Medicine (ASAM) criteria? NA
V. Is there a process to ensure that offenders receive the recommended level of
treatment per the assessment? NA
c. Are recommendations for the program made in the PSI or PV sentence
recommendation? NO Are required assessments completed prior to the
recommendation? NA
d. How else are offenders identified and/or referred to the program? All potential clients
are referred to the intake unit. Defendants are referred either as a condition of bond
or offenders are referred by the Probation Department to fulfill their probationary
obligations. Referrals may come directly from the bench or defense counsel as well.
Page 2 of 5
e. Identify who is responsible for confirming eligibility and describe the process. The
intake staff is responsible for confirming eligibility based upon their criminal history
and COMPAS scores from the intake and assessment. Questions on eligilbilty are
referred to the Supervisor for resolution.
f. Describe your process for addressing referrals not meeting program target/eligibility. If
a client is not eligible for Step Forward the court and/or Agent is notified immediately
after the intake has been completed via phone and/or in writing. Additionally, the
offender is provided a list of community resources that may be able to meet their
needs on a less intensive basis.
g. How is CCIS data gathered/entered? Once the client has been deemed eligible for
Step Forward, they are entered into our C*Star database. It operates in a similar
fashion as COMPAS case manager, in that each enrollment reuires a program code.
Our codes mimic the CCIS codes. Therefore when a Yothful offender enrollment is
generated it is saved as an GOO under the P& S funding. We can query the database at
any time for the number of GOOs completed for that day or within a specified time
period. All required CCIS information is captured as a comma delineated file and sent
to NorthPointe.
h. Describe the program design (programs using this description form should be delivered
primarily through a group or class structure):
i. Name of curriculum (if applicable and please spell out abbreviations).
Strategies for Self-Improvement and Change (SSC) by Wanberg and Milkman
ii. Is the group open or closed? Open
iii. What is the minimum/maximum number of participants per group, as identified
in the curriculum? There is a minimum of 3 and maximum of 15
iv. What is anticipated number of groups that will be conducted during the fiscal
year? 2.3 groups will be able to be completed at each location per year, for a
total of 4.6 groups
v. How many sessions will be completed per group? 102 sessions per year (22
sessions per group).
vi. What is the length of each group session? Each session is 2 hours in length
vii. Identify what skills are taught in this program: The SSC model focuses on
assisting offenders in developing new thinking skills that will help them to
reorganize drug related beliefs and automatic thoughts that promote criminal
conduct and substance abuse.
viii. Identify if/how participants transition between various phases or treatment
locations (jail/residential/community) as applicable to your program: This
program is only available in the community.
ix. Are individual sessions part of the program? NO
x. If individual sessions are part of the program and billed separately, how many
individual sessions are anticipated per participant? N/A
xi. On what basis would individual sessions be used? N/A
i. Identify the training or credentials held by your service provider qualifying him/her to
provide this service: Holy Cross Services is one of the largest private, not-for-profit
providers of children's services in Michigan. The service portfolio includes residential
campuses and group homes, charter schools, foster care homes, supervised
Page 3 of 5
G r(-Arip CIL'Icr, -D0:1] v et e:(.1 P ro r1I1I11i
independent living programs, day treatment and a variety of community-based
services. They have been in business for over 60 years. They have worked with a
variety of courts and funding sources (MDOC, Pontiac Parole, Oakland County Circuit
Court, and Office of Substance Abuse Services). They have been providing CBT
treatment to parolees and other criminal justice clients since 1993. The current
facilitator is a CADC-M and has been trained in Stages of Change, Motivational
Interviewing, Trauma Informed Services, and Toxic Relationships.
j. How are delivered services and offender progress and participation documented by the
service provider? Progress reports are submitted after every group to the Step
Forward case managers on client's participation.
k. How is offender progress/participation reported to the probation officer or referral
source? Include frequency of reporting positive and negative progress and types of
reports provided such as intake, monthly, termination, etc. The Step Forward case
managers report back to the probation department and/or the court monthly on the
offender's participation or lack of progress. A telephone or email contact is made if
immediate attention is required due to inadequate progress.
I. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: Holy Cross is
reimbursed on a per group basis. There is a flat fee of $250 per group, this includes all
materials for group participants.
A program must meet at least one of the following objectives and there should be consistency
between the objectives and strategies identified in Part I of your application, your targeting and
eligibility noted above and your response here,
a. Will this this program reduce prison commitments? YES
I. If YES, by targeting which Key Performance Indicator? Overall PCR
ii. Clearly describe how this program will impact the PCR: Individuals referred to
this group are clearly headed to prison if their criminal behavior continues.
This groups is Cognitive behaviorally based and is designed to interrupt that
thinking, help offenders with new thinking patterns that will lead them away
from criminal behaviors.
b. Is this program intended to impact recidivism? YES
i. If YES, by targeting which Key Performance Indicator? Technical Probation
Violators
ii. Clearly describe how recidivism will be impacted: The program is a cognitive
behavior program. These program have been shown to reduce recidivism by
up to 30%. Targeting high risk, high need offenders for this program will
reduce the likelihood of reoffending either with a new crime or for a technical
violation. Recidivism will be measured by # of offenders who successfully
complete the program but are returned to jail within a 12 month period. This
measurement is possible through the criminal justice datawarehouse.
'PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the following Key Performance indicators -, at a minimum:
a. OCC -recommends that 75% of PA511funded.program enrollees are from this program's
primary target population. This discourages net-widening and focuses on populations in
support of your objective(s).
Page 4 of 5
Dv.c r erd P í ö ti, t. 01:111
Track the changes in PCRs, ADP and/or LOS based upon your program objectives per.
Part I This will reflect status toward achievement of your objective(s), •
Track jail bed days saved if applicable to your program design.
ci Track successful aridunsuccessful terminations from the program.
Track the successful /unsuccessful discharge from probation for program
completions/failures.
. Develop additional performance indicators based on your program design such as newly
acquired or improved skills, tests passed, pre/post test results, etc., as you deem appropriate.
Contact your grant coordinator for assistance if necessary.
Page 5 of 5
a Ill 1,-Y jAil loini
D))1B1)11
CCAB: Oakland County FY: 16 Far CoLC., the Only:
Approved Projected Enrollment:
Budget Recommendation:
Conditions:
Coordinator:
CCIS Code: H20-01
Projected number of eligible DDJR offenders: 309
List projections by member county:
Drunk Driving Jail Reduction/Community Treatment Program: 5-Day housing is only available to those
CCABs that still have DDJR funding available to them. Eligibility is:
• Convicted of OUIL 3rd
• Intermediate sanction cell, or, Straddle cell with a PRV of less than 35
• You may bill for 5 days of jail housing post conviction at a rate of $43.50 per day
• 5 days of housing is valued at $217.50 per offender
• *NEW FOR FY 2016* - If program is utilized, all CCABs MUST verify that an appropriate
assessment is completed while clients are incarcerated AND all program enrollees MUST be
referred to a follow-up program based on the assessment results.
NSW ER Pk1.117101YS COMP LETE
Describe the program:
a. What is your DIDJR/CTP maximum available for programming? $453,588
b. How many OUIL 3rd offenders do you project to bill for this fiscal year? 309
c. Calculate your H20-01 budget: Projected OUIL 3 11 309 X $217.50 = 67,208
d. How are OUIL 3 rd offenders identified for reimbursement? OUIL III offenders are
identified through the criminal data warehouse which combines OMNI data with Jail
data.
e. Who determines/confirms eligibility? The County has a fiscal analyst assigned to this
task. He is responsible for reviewing the report and checking to make sure all
offenders meet the criteria. When he has completed the invoice it is sent to
Community Corrections. Each ffender is enrolled in C*Star for tracking and as a
double check of the eligibility.
f. How is CCIS data gathered/entered? All OUIL III cases are entered into our C*Star
database. It operates in a similar fashion as case manager, in that each enrollment
reuires a program code. Our codes mimic the CCIS codes. Therefore when a OUIL III
DDJR enrollment is generated it is saved as an H20-01. We can query the database at
any time for the number of H20-01s completed for that day or within a specified time
period. All required CCIS information is captured as a comma delineated file and sent
to NorthPointe.
g. Identify who is completing the assessment and when: The assessment is being
completed by a member of the Sheriff's Office inmate caseworker staff.
h. What assessment instrument is used? NEEDS by ADE, Inc
PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the following, at a minimum:
a Number of offenders documented as eligible and billed under DM 5-day housing,
, Number of eligible OUIL 3'd offenders actually assessed for treatment or case
Page 1 of 2
management within the 5-day housing period
PCR for Milt 3 rd offenders
ADP and LOS in jail for OUIL 3 ftl offenders and changes if impacted by DDJR funded
programming.
Subsequent CPs/RS/DDJR. funded program participation by Olw OftellOqrs.
Page 2 of 2
CCAB: Oakland County FY: 16 For OCC Use Only:
Approved CCIS Code
Approved Projected Enrollment:
Budget Recommendation:
Conditions:
Coordinator:
Local Program Name: Step Forward Intake
Service Provider: Oakland County Community Corrections
CCIS Service Type : 122 -Assesstnent
Projected number of assessments (enrollment): 985
Does this program also use DDJR funding? YES If YES, how many OUIL 3rds are projected? 180
Program Location (select all that apply): Jail: El Residential: D Community: a
Program Status (new, modification, continuation): Continuation
If a modification, describe here:
List projected enrollment by member county:
ASSESSMENT SERVICES - Provides for thorough assessment of offender needs:
• COMPAS or other objective, commercial risk/need assessment
• Assessment for substance abuse, mental health, or pretrial services eligibility
• Assessments provided by different service providers will require separate program
description forms
• Funding under assessment also includes the task of using results to develop treatment plans
and/or recommendations for available services
• Assessment for entry into pretrial programming
IANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM
. Copy the objective(s) from your felony and/or recidivism analysis (Part I) that this program is
designed to address:
a. Group 2 Straddle Cell Objective Which state(s): Reduce the Group 2 straddle cell
PCR from 30% to 29%
b. Recidivism Objective Which state(s): To reduce the number of (techincal and) new
sentece violators by using a combination of cognitive behavioral teharpy (Thinking
Matters) and case management services aimed at addressing the offender's
criminogenic needs while on probation through the Step Forward
c. Choose an item. Which state(s):
. Based on your objective(s), what is your target population?
The target population is non-violent felony and misdemeanor offenders who are at high risk for
reoffending (score 5 or higher on the COMPAS). Offenders may or may not exhibit substance abuse
and/or co-occurring disorders. The offenders referred are in need of intensive case management
services and specialized groups that will address specific criminogenic needs. Probation violators or
offenders who were not successful in less intensive programs are a priority population.
Describe the program:
a. Describe eligibility criteria, including exclusionary criteria, for an assessment:
Participants must not be charged with an ineligible offense, nor can they have a
conviction for one of these offenses within the past 5 years. The intake process is to
determine if the offender will meet the additional more specific Step Forward
Page 1 of 3
eligibiltity criteria.
b. What programs (PA511 and/or locally funded) require this assessment to determine
eligibility? The Step Forward program requires an assessment to determine eligibility
into the program
c. What assessment instrument is proposed? The COMPAS and NEEDS are used as the
assessment tools. The COMPAS is administered to all offenders referred and the
NEEDS is admisnitered to those clients where substance abuse may be a risk / need.
d. Is the assessment completed during the presentence investigation period (prior to
sentencing)? YES
e. How are offenders identified and/or referred for an assessment? Defendants are
referred either as a condition of bond or offenders are referred by the Probation
Department to fulfill their probationary obligations. Referrals may come directly from
the bench or from defense counsel as well.
f. Is this service contracted to a vendor or does local community corrections staff
complete the assessment(s)? Community Corrections staff are responsible for
performing the assessments. However depending on the electronic availability of the
COMPAS from MDOC this process may undergo some change.
g. Describe the training, certification process, or credentials of the person(s) doing the
assessment(s) which qualify him/her to do them — include dates of training/certification
and who conducted the training: All staff have a minimum of a bachelor's degree in
sociology, psychology, social work or criminal justice. Staff were trained in
motivational interviewing and they received extensive training on how to administer
the COMPAS and NEEDS.
h. What is the cost of the instrument itself, per use? There is no cost by the department
for the COMPAS. The NEEDS costs $6.00 per assessment
i. How much time is anticipated to complete one assessment (not including subsequent
development of a recommendation or plan)? The COMPAS and NEEDS each take
approximately 30-45 minutes per assessment to complete. Appointments are
scheduled for 90 minutes.
j.
k.
Is the assessment completed through an interview with the offender or would the
offender fill out a questionnaire for later scoring? The COMPAS is mailed to the client
to review and compile answers prior to attending the interview. We have found this
helps the client with recalling information they may have at home, but not in the
interview; such as dates and locations of treatment episodes. The client brings the
completed paperwork to the scheduled intake. The intake staff reviews all the
questions and answers with the client and then enters the answers into the COMPAS.
Once the COMPAS has been computed, the intake staff will conduct an interview with
the offender to verify information and focus in on any crirninogenic needs that have
been flagged as high so that more detailed information can be gathered.
The NEEDS is administered at intake if it is determined that a DSM-IV diagnosis or
ASAM level is needed as part of their treatment.
I. Is subsequent verification of information required prior to making a recommendation or
determining eligibility? NO
m. Is the recommendation written? YES
Page 2 of 3
n. How much time is it estimated to take to put all information into a recommendation?
45 minutes Explain your response. Once the COMPAS has been entered, the intake
staff and offender go through the assessment to verify the answers provided.
Additionally, a series of questions are asked about each criminogenic need in order to
determine the "driver" criminogenic need and where the treatment should be
focused.
o. Does a substance abuse assessment result in a recommended level of care per ASAM
criteria? YES
p. How is the information gained from the assessment used in sentencing
recommendations? All information gathered from the COMPAS and NEEDS
assessment along with the personal interview is shared with the probation agent that
is writing the PSI.
q. How is completion of assessment documented by the service provider? N/A
r. How is information about the number of completed assessments entered into Case
Manager and tracked for CCIS purposes? The clerical staff assigned to the Step
Forward program enters the referral into C*Star. Once the intake has been completed
the clerical staff enters the enrollment and termination dates and codes. All COMPAS
assessment information is available through a link on C*Star.
s. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: There are
some logistical aspects of this program that may change due to the MDOC probation
agents conducting full COMPAS assessments. We currently do not have the access to
the OMNI database and therefore no way to access the assessments conducted by
MDOC. We are in talks with our local MDOC office about receiving copies of the
COMPAS questionnaire. Due to the fact that Community Corrections is totally
automated, receiving a copy of the complete COMPAS would be of no use. We need
to have the information digitally in order for it to be pulled into our C*Star data base.
This drives the entire supervision plan. If we receive the questionnaire we could re-
enter the answers and generate an identical COMPAS assessment. However, at this
time we are still hopeful that MDOC will be able to assist us in retrieving COMPAS
information electronically so that reentry is not necessary.
. PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the following Key Performance Indicators, at a minimum:
a. OCC recommends that 75% of PA511 funded program enrollees are from this program's
primary target population This discourages net-widening and focuses on populations in
support of your objective(s).
b Track the changes in PCRs, ADP and/or LOS based upon your program objectives per
Part I. This will reflect status toward achievement of your objective(s).
. Track the percentage of assessments that result in placement in programming based on
assessed risk and/or need.
5. Develop additional performance indicators based on your program as you deem appropriate.
Contact your grant coordinator for assistance if necessary.
Page 3 of 3
CCAB: Oakland County FY: 16 for RCC Ltsg Only:
jApproved COS Code
Approved Projected ertipl1MeN: j
Conditions:
:coomii3aton: :
Local Program Name: Step Forward
Service Provider: Common Ground
ipudget Recommendation: : CCIS Service Type: 122 - Assessment
Projected number of assessments (enrollment): 116
Does this program also use DDJR funding? NO If YES, how many OUIL 3rds are projected?
Program Location (select all that apply): Jail: • Residential: • Community: r1
Program Status (new, modification, continuation): Continuation
If a modification, describe here:
List projected enrollment by member county:
ASSESSMENT SERVICES - Provides for thorough assessment of offender needs:
• COMPAS or other objective, commercial risk/need assessment
• Assessment for substance abuse, mental health, or pretrial services eligibility
• Assessments provided by different service providers will require separate program
description forms
• Funding under assessment also includes the task of using results to develop treatment plans
and/or recommendations for available services
• Assessment for entry into pretrial programming
ANSWER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM!
. Copy the objective(s) from your felony and/or recidivism analysis (Part I) that this program is
designed to address;
a. Recidivism Objective Which state(s): o reduce the number of new sentece violators
by using a combination of cognitive behavioral teharpy (Thinking Matters) and case
management services aimed at addressing the offender's criminogenic needs while on
probation through the Step Forward
b. Choose an item. Which state(s):
c. Choose an item Which state(s):
. Based on your objective(s), what is your target population?
Clients of Step Forward, who exhibit signs of possible mental health issues
. Describe the program:
a. Describe eligibility criteria, including exclusionary criteria, for an assessment:
Participants must be a Step Forward client so they must meet PA 511 eligibility criteria
as well as score a 5 or greater on the Violence Recidivism or General Recidivism. This
allows us to focus on the higher risk offenders.
. What programs (PA511 and/or locally funded) require this assessment to determine
eligibility? Access to services provided by the Oakland County Community Mental
Health Authoirty require this assessment.
c. What assessment instrument is proposed? LOCUS- The Level of Care Utilization
System for Psychiatric and Addiction Services Adult Version 2010 through the
Page 1 of 3
American Association of Community Psychiatrists. This instrument is mandated by the
State if a client is found eligible to receive Oakland County Community Mental Health
Authority services (OCCMHA).
d. Is the assessment completed during the presentence investigation period (prior to
sentencing)? NO
e. How are offenders identified and/or referred for an assessment? Clients are referred
by the case managers directly for an assessement. The client may have scored high in
this area on the COMPAS, been previously diagnosed as having a mental health issue,
or may be exhibiting behaviors associated with mental health issues.
f. Is this service contracted to a vendor or does local community corrections staff
complete the assessment(s)? It is contracted to Common Ground who also has the
contract through OCCMHA to preform all mental health assessments in the county.
g. Describe the training, certification process, or credentials of the person(s) doing the
assessment(s) which qualify him/her to do them — include dates of training/certification
and who conducted the training: The person performing the LOCUS holds a Michigan
Master's Ltd. Psychologist
h. What is the cost of the instrument itself, per use? There is no cost for the instrument
i. How much time is anticipated to complete one assessment (not including subsequent
development of a recommendation or plan)? Appointments are scheduled for 1.5
hours
j. Is the assessment completed through an interview with the offender or would the
offender fill out a questionnaire for later scoring? The assessment is completed
through a face to face interview with the client.
k. Is subsequent verification of information required prior to making a recommendation or
determining eligibility? YES, the client's insurance needs to be verified as well as if
the client is an existing concurner of CMHA services or has been in the past.
1. Is the recommendation written? YES
m. How much time is it estimated to take to put all information into a recommendation?
45-60 minutes Explain your response. When a client is found eligible for OCCMHA
services, documentation and criteria has to be established to justify the referral to the
core providers to begin care. There is a large amount of computer entry and
paperwork that must be completed due to working in a dual system.
n. Does a substance abuse assessment result in a recommended level of care per ASAM
criteria? Not Applicable
o. How is the information gained from the assessment used in sentencing
recommendations? This information is usually not completed prior to the sentencing
recommendation. However, all results are shared with the Step Forward case
manager as well as the referring agent so that amendments to the treatment plan or
order of probation can me made if necessary.
p. How is completion of assessment documented by the service provider? Client
appoinments are set through the Step Forward clerical. Therefore there is a record of
all appointments in C*Star. The results of each assessment are forwarded to the case
manager. The Step Forward supervisor receives a monthly report detailing all activity
for all referrals. This is not a fee for service by rather a flat fee contract.
q. How is information about the number of completed assessments entered into Case
Page 2 of 3
Manager and tracked for CCIS purposes? The clerical staff assigned to the Step
Forward program sets the appointment and enters the referral into C*Star. Once the
intake has been completed the clerical staff enters the enrollment and termination
dates and codes. Therefore number of mental health assessments can be queried like
any other program.
r. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: This
assessment process is really part of the Step forward program and not a stand alone
program. The mental health worker has an office in our facility so referrals are quick
and contained. It allows for a much streamlined process to CMHA services. In addition
this person is also provding short term solution focused counseling to a small number
of clients that do not qualify for CMHA services.
. PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the following Key Performance Indicators, at a minimum:
a, OCC recommends that 75% of PA511 funded program enrollees are from this program's
primary target population. This discourages net-widening and focuses on populations in
support of your objective(s).
. Track the changes in Pais, ADP and/or LOS based upon your program objectives per
Part I. This will reflect status toward achievement of your objective(s)
Track the percentage of assessments that result in placement in programming based on
assessed risk and/or need.
. Develop additional performance indicators based on your program as you deem appropriate.
Contact your grant coordinator for assistance if necessary.
Page 3 of 3
CCAB: Oakland County FY: 16 rnli OCC (6e Oniy
Approved CC6 rode
Appi oped Proina-M FnrOlment•
Local Program Name: Step Forward
Service Provider: Oakland County Community Corrections
CCIS Service Type: Community Based Case Management — 124 Bridget inCid-d-nPndat ion
Condalfin.s.
(-nor dinutnr : Projected Enrollment: 1314
Projected Length of Stay: 178
Does this program also use DDJR funding? YES If YES, how many OUIL 3rds are projected? 150
Program Location (select all that apply): Jail: • Residential: CI Community: 02
Program Status (new, modification, continuation): Continuation
If a modification, describe here:
List projected enrollment by member county:
CASE MANAGEMENT —
• Only Community Based Case Management uses this form. Jail Population Monitor and
Gatekeeper use a different form (Case Management is more of a SERVICE while JPM and
Gatekeeper are more of a FUNCTION).
• Proposed definition of Case Management:
o Problem-solving activity for specific populations to address barriers to successful
completion of probation characterized by advocacy, communication, and resource
management; promotes reduction of barriers to success and improved outcomes.
• Since this sounds suspiciously like "probation" or possibly "intensive supervision", proposed
use of this program should be for very specific populations (targets) and very closely tied to
your objective(s).
• You will be asked to clearly explain why additional case management beyond what is provided
by probation supervision is necessary to help achieve your objectives.
• Case Management is not used to simply do data entry for offender enrollment and
termination.
• If you have questions about what form to use or if your program really is "case management"
please contact the OCC program section manager or your grant coordinator.
N.WIERAL.L"AU ESTIP1111 USING: 714A7.:IF:14.prAPPL CAOWT.p. THIS PARTICULAR pRpe.RAm
1. Copy the ob active(s) from your felony and/or jail analysis (Part I) that this program Is
designed to address
a. Recidivism Objective Which state(s): To reduce the number of (techincal and) new
sentece violators by using a combination of cognitive behavioral teharpy (Thinking
Matters) and case management services aimed at addressing the offender's
criminogenic needs while on probation through the Step Forward
b. Group 2 Straddle Cell Objective Which state(s): Reduce the Group 2 straddle cell
PCR from 30% to29%
c. Choose an iteili. Which state(s):_
Based ori your objective(s), what -is.youti tarp .popuiatjoh?
The target population is non-violent felony and misdemeanor offenders who are at high risk for
Page 1 of 5
reoffending (score 5 or higher on the COMPAS). Offenders may or may not exhibit substance abuse
and/or co-occurring disorders. The offenders referred are in need of intensive case management
services and specialized groups that will address specific criminogenic needs. Probation violators or
offenders who were not successful in less intensive programs are a priority population.
estribe the program:
a. Is an assessment (not screening) required to determine eligibility? YES all referrals
require an assessment prior to enrollment into Step Forward. The assessment is used
to determine eligibility and to determine a supervision plan and is conducted by the
Intake staff
. Is assessment (not screening) part of the case planning process? YES The case
managers receive the COMPAS results and bio/psych/social narrative from the intake
staff, this assessment is used to create the treatment plan for the offender. We are
using a case planning section within our Cstar database which assists in a seamless
transition from intake to case planning to meet the offender's needs.
c. Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Be sure to include assessment
scores if applicable. Clients must meet PA511 eligibility. In addition the client must
score a 5 or greater on the Violence Recidivism or General Recidivism OR if they have
7 or more areas in which the score is "probable" or "highly probable" under
Criminogenic Need Scales on the COMPAS.
. Are recommendations for this program made in the PSI or PV sentence
recommendation? YES
e. How else are offenders identified and/or referred to this program? All potential clients
are referred to the intake unit. Defendants are referred either as a condition of bond
or offenders are referred by the Probation Department to fulfill their probationary
obligations. Referrals may come directly from the bench or defense counsel as well.
f. Identify who is responsible for confirming eligibility and describe the process? The
intake staff is responsible for confirming eligibility based upon their criminal history
and COMPAS scores from the intake and assessment. Questions on eligilbilty are
referred to the Supervisor for resolution.
g. Describe your process for addressing referrals not meeting program target/eligibility. If
a client is not eligible for Step Forward the court and/or Agent is notified immediately
after the intake has been completed via phone and/or in writing. Additionally, the
offender is provided a list of community resources that may be able to meet their
needs on a less intensive basis.
. How is CCIS data gathered/entered? Once the client has been deemed eligible for
Step Forward, they are entered into our C*Star database. It operates in a similar
fashion as COMPAS case manager, in that each enrollment reuires a program code.
Our codes mimic the CCIS codes. Therefore when a Step Forward enrollment is
generated it is saved as an 124 under the P& S funding. We can query the database at
any time for the number of 124s completed for that day or within a specified time
Page 2 of 5
period. All required CC1S information is captured as a comma delineated file and sent
to NorthPointe.
i. Does Case Management include goal/task setting? YES If yes, explain how
goals/tasks are established and monitored: The case manager establishes a
supervision plan with each client based upon the COIVIPAS assessment. The case
managers will focus on the four highest RISK/NEED categories and add goals, tasks and
activities which will address those RISK/NEEDS. The supervision plan is reviewed on
a monthly basis during 1-1 sessions or as needed. If changes occur in the offender's
life then the treatment plan will be adjusted so that this 'change' will be addressed.
j. If referrals are made to other programs, they are both PA 511 and non-PA 511
funded.
k. What is the frequency of reporting/contact with the offender? The case managers
meet with the offenders at a minimum of one time per month. However, this can be
increased based upon the offenders RISK/NEEDS. Additionally, offenders attend
groups 1-3 times per week while in the Step Forward program.
I. How is frequency of reporting/contact determined? The frequency is based upon the
offender's initial screening and their RISK/NEED level. Initially, meetings with their
case manager may be more frequent however; the more compliant the offender
becomes the less they may need to report. Case managers will reduce the reporting
requirements as an incentive for compliance or increase it if warranted.
m. What happens during a typical session with an offender and how long is it estimated to
take? During a typical session with a case manager the supervision plan is reviewed
and any adjustments are made at this time. The offenders are assigned any
appropriate groups, a start date and provided rules of the program. In subsequent
meetings the case managers assist the client by linking them with services in the
community (housing, employment etc). The case managers also target the needs of
the offender and work with them on a 1-1 basis by using the Carey Guides aimed at
specifc crinninogenic areas.
n. Does the program design include collateral contacts with family, employer, school,
treatment provider, etc.? YES the case managers work with the offenders on issues
relating to their family relationships, employment, referrals to educational institutions
and linking them with additional treatment providers in the community if required.
The case managers and the providers in the community communicate so that they can
effectively share information and incorporate the progress, or areas of concern, into
the offender's supervision plan.
o. Does the program assist offenders with securing identification and/or refer to additional
social or supportive services such as health care or clothing assistance? YES case
managers connect the offender to any services in the community that they need in
order to be successful. The referrals range from obtaining birth records, social security
cards, State ID or their Driver's License, Additionally, the case managers utilize
community agencies that have clothing assistance, food pantry's, or to a free clinic for
medical services.
p. Does the program monitor for new criminal activity? YES Pretrial investigators in the
field will contact the Step Forward program if someone who is enrolled in the Step
Forward is rearrested. This enrollment information is kept on C*Star and is readily
Page 3 of 5
available to all our staff In addition case managers ask clients during sessions
about new criminal activity. After termination from the program, clients are tracked
periodically to determine if any rearrests have occurred.
. This program monitors drug/alcohol testing.
r. Explain involvement in 'q' above including the frequency/cost of testing if provided as
part of this program: The frequency of testing is primarily based upon the offender's
drug of choice, assessment at intake, length of clean time and input from the referring
agent. Cost of testing is deferred to the offender. Not all clients are required to test.
s. How are delivered services, offender progress and participation documented by the
service provider? All client participation, progress and notes is tracked within our
Cstar database.
t. How is offender progress/participation reported to the probation officer or referral
source? Include frequency of reporting positive and negative progress and types of
reports provided such as intake, monthly, termination, etc. Referral sources receive an
intake status report as well as copies of the treatment plan and COMPAS assessment.
They are also provided monthly progress reports from the case managers.
Additionally, the referral source receives a completion/termination reports and are
notified promptly if the offender is non-compliant.
u. Why can probation officers not provide this level of service? Probation Agents are not
able to meet with the offenders at this level of intensity primarily due to high
caseloads. The case managers at Step Forward are able to focus strictly on completing
activities related to the offender's criminogenic needs. They are able to tie what is
being discussed within the various groups into the offenders 1-1 sessions.
v. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: Case
managers have caseloads of about 70 offenders for which they coordinate supervision
plans. Case mangers are also required to facilitate 3 groups per week and work at
least 2 evening shifts (until 7:30pm). This allows them to see their clients even more
frequently and allows them to build into their 1-1 sessions lessons from the group.
The DM case managers have OUIL III cases only. These case manger visit all clients
prior to being released from the PRC to establish a rapport with the offender.
A program must mee at least one of the followm objectives and there should be consistency
between the objectives and strategies identified in Part I of your application, your targeting and
eligibility noted above arid v0 response here.
a. Will this program reduce prison commitments? YES
1. If YES, by targeting which Key Performance Indicator? Group 2 Straddle Cell
PCR
ii. Clearly describe how prison diversions will be accomplished: High risk
offfenders are often referred to the Step Forward program as a condition of
probation, or as a result of a technical violation. Having them referred to Step
Forward reduces their criminal activity by targeting criminogenic needs. This
significantly reduces the chance of addition violations or new criminal
behavior that could result in a prison sentence.
Page 4 of 5
. Is this program intended to impact recidivism? YES
L. If YES, by targeting which Key Performance Indicator? Technical
Probation Violators
ii. Clearly describe how recidivism will be impacted: The Program will
impact recidivism by targeting offenders (violators) that are high risk
high need and developing case plans based on COMPAS criminogenic
needs. Research shows that targeting crirninogenic needs will reduce
recidivism by up to 30%. The COMPAS contains an assessment review
that may be conducted every 6 months to determine if the programming
is in fact having an affect on the risks and needs. Recidivism will be
measured by # of clients who successfully complete the program but are
returned to jail within a 12 month period. This measurement is possible
through the criminal justice datawarehouse.
'PERFORM— KNCE liii"tiAttilligibiTi-.1 At Midyear and Year end you are
required to report on the status of the following Key Performance
Indicators, at a minimum:
a. OCC recommends that 75% of PA511 funded program enrollees are
from this program's primary target population. This discourages net
widening and focuses on populations in support of your objective(s)
Track the changes in PCRs, ADP and/or LOS based upon your program
objectives per Part L This will reflect status toward achievement of
your objective(s) - %I. . _ -
Trackl Ilt:fel days saved if apP 'Cable to your program design, --
e Track successful and unsuccessful terminations from the program,
e.
Track the successful /unsuccessful discharge from probation for
prograin coji5Ietic nsiallOii,' ,
iv. Develop additional performance indicators based on your program design
such as completion of other monitored programs and conditions,
improved family or community stability, improved assessment scores,
etc., as you deem appropriate. Contact your grant coordinator for
assistance if necessary.
Page 5 of 5
CCAB: Oakland FY: 16 For OCC Use C)t))1/'
Approved CC'S Codo.
Approved Projerud EuronMent•
Budget Recorornendutiorr:
Conditforis•
coo refilliiMr,
Local Program Name: Jail Reentry
Service Provider: Oakland County Sheriff's Office
CCIS Service Type: Community Based Case Management —124
Projected Enrollment: 260
Projected Length of Stay: 42 days
Does this program also use DDJR funding? NO If YES, how many OUIL 3rds are projected?
Program Location (select all that apply): Jail: • Residential: • Community: •
Program Status (new, modification, continuation): New initiative
If a modification, describe here:
List projected enrollment by member county:
CASE MANAGEMENT —
• Only Community Based Case Management uses this form. Jail Population Monitor and
Gatekeeper use a different form (Case Management is more of a SERVICE while JPM and
Gatekeeper are more of a FUNCTION).
• Proposed definition of Case Management:
o Problem-solving activity for specific populations to address barriers to successful
completion of probation characterized by advocacy, communication, and resource
management; promotes reduction of barriers to success and improved outcomes.
• Since this sounds suspiciously like "probation" or possibly "intensive supervision", proposed
use of this program should be for very specific populations (targets) and very closely tied to
your objective(s).
• You will be asked to clearly explain why additional case management beyond what is provided
by probation supervision is necessary to help achieve your objectives.
• Case Management is not used to simply do data entry for offender enrollment and
termination.
• If you have questions about what form to use or if your program really is "case management"
please contact the OCC program section manager or your grant coordinator.
I‘NSIIVER ALL QUESTIONS USING "NA" IF NOT APPLICABLE TO THIS PARTICULAR PROGRAM.
Copy the objective(s) from your felony and/or jail analysis Part 1) that this program is
designed to addrOSt ,
a. Recidivism Objective Which state(s): To reduce the number of new sentence
violators by 5% from 176 to 167, and, To reduce the number of technical violators by
10% from 185 to 166.
b. Group 2 Straddle Cell Objective Which state(s): Reduce the Group 2 straddle cell
PCR from 30% to29%
c. Choose an item. Which state(s): ,
2 Based on your objective(s), what Is your target populat on? I I ,
Using the COMPAS assessment, 3 or above in Risk scales or 3 or above in a minimum of two needs
scales: criminal personality, criminal thinking, criminal involvement, and/or cognitive behavior.
Page 1 of 4
Probation Violators regardless of score.
3.DeScribe the Program
a. Is an assessment (not screening) required to determine eligibility? YES Offenders
must meet the PA 511 criteria for Oakland County. An assessment is needed for
placement into program using COMPAS assessment.
b. Is assessment (not screening) part of the case planning process? YES The COMPAS is
reviewed with each offender individually to determine a reentry plan
c. Based on what your program is intended to address within your targeted population,
what are your eligibility (including exclusionary) criteria? Be sure to include assessment
scores if applicable. The program excludes assaultive type charges, or charges that
pose a threat to public safety. An offender will have to be sentenced to a term of
incarceration in the Oakland County Jail to be eligible to be assessed for placement
into the program. COMPAS assessments of participants will be reviewed for a high
need score on cognitive thinking and will be given priority for participation. If the
session is not filled, offenders who score in the mid range in this area will be
considered next and then those who score low.
d. Are recommendations for this program made in the PSI or PV sentence
recommendation? YES Sometimes it depends on the probation agent
e. How else are offenders identified and/or referred to this program? Offenders can be
sentenced into the program by the courts, reviewing the jail population for eligible
candidates is also done to find possible candidates Potential candidates are
forwarded to the court for the possibility of an amended sentece for participation.
Offenders can also make requests to participate in the program through caseworkers
working within the jail.
f. Identify who is responsible for confirming eligibility and describe the process? This
process is completed and confirmed by staff of the OCSO who directly works with the
program.
g. Describe your process for addressing referrals not meeting program target/eligibility.
If an offender is sentenced to the program by the courts on an ineligible charge the
offender is notified, and a letter is sent to the court informing the judge that the
offinder is ineligible for the program. These offenders may be eligible for other non-
commnity corrections funded programs offered within the jail by Sheriff's Office
Program Services staff.
h. How is CCIS data gathered/entered? Information on admissions and completions are
complied and then entered into the C*star database. Program information is stored
under program code C01. We can query the database at any time for the number of
COls completed that day or within a specified time period. All required CCIS
information is captured as a comma delineated file and send to NothPointe
i. Does Case Management include goal/task setting? YES If yes, explain how
goals/tasks are established and monitored: Goals are discussed and addressed during
one on one contact with each participant. Tasks and goals are established based on
participant's needs, and COMPAS information.
j. If referrals are made to other programs, they are non-PA 511 funded.
Page 2 of 4
. What is the frequency of reporting/contact with the offender? Each offender is
required to attend 6 group sessions per week and a minimum of 2 individual sessions
during the 6 week program.
How is frequency of reporting/contact determined? Due to the short amount of time
we have the offenders, the frequency of reporting is the same for all.
m. What happens during a typical session with an offender and how long is it estimated to
take? One on one session will include, social, family, employment, educational,
medical, substance abuse and mental health history. A plan is discussed with the
participant based on needs and requirements that will be needed upon release. A
follow up contact will be conducted to give referrals and specific information based on
needs. Re-evaluation of goals and tasks to be accomplished upon their re-entry into
the community. Total time meeting with individuals on one on one basis dring their
time in the program is 60 - 75 minutes.
n. Does the program design include collateral contacts with family, employer, school,
treatment provider, etc.? YES Based on goals, tasks and needs, additional contacts
for information may be completed by caseworker. Gathered information would be
given to participant in 2nd follow up contact session.
o. Does the program assist offenders with securing identification and/or refer to additional
social or supportive services such as health care or clothing assistance? YES Limited ID
verification can be provided upon request if needed. Health and Mental Health service
referrals are given if needed and required based on need. If participant is open with
the Mental Health Provider for the county ,an appointment is coordinated thourgh
OCSO liaison. Healthy Michigan information is given to participant. Educational
information is also given upon need for GED classes. Employment resources are also
given at this time.
p. Does the program monitor for new criminal activity? YES After termination from the
program, clients are tracked periodically to determine if any rearrests have occurred.
. This program does not address drug/alcohol testing.
r. Explain involvement in 'q' above including the frequency/cost of testing if provided as
part of this program: N/A
s. How are delivered services, offender progress and participation documented by the
service provider? Documentation is detailed in IMACS Program Services Database
(Sheriff's Office information system), and a hard copy file is also kept. Offender
enrollment and termination dates, codes are tracked in C*star Database.
t. How is offender progress/participation reported to the probation officer or referral
source? Include frequency of reporting positive and negative progress and types of
reports provided such as intake, monthly, termination, etc. Probation is notified of
participant completion of program so that outdates may be adjusted.
u. Why can probation officers not provide this level of service? Probation does not attach
until the offender is released from jail. This is a jail based program and as such the
offenders are a "captive" audience and therefore can participate in groups 1 to 2
times per day. Program Services staff has a close working relationship with OCSO
personnel which is required for participant placement, transport and release into the
community.
Page 3 of 4
v. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program:
----- f the fP110'wl arn rnUst Meet at east. one ,o , _ g 1560t . ,c Ives and there should be cppststency
between the objectives and strate J.S._ detittfled in Part I of your application, your targeting and
eligibility noted above and opr re P1Pse' J fr
a. Will this program reduce prison commitments? YES
I. If YES, by targeting which Key Performance Indicator? Group 2 Straddle Cell
PCR
II. Clearly describe how prison diversions will be accomplished: Having
offenders participate in the Jail Reentry program reduces their criminal
activity by targeting criminogenic needs. This significantly reduces the
chance of additional violations or new criminal behavior that could result in a
prison sentence.
b. Is this program intended to impact recidivism? YES
i. If YES, by targeting which Key Performance Indicator? Probation
Violators with a new sentence
ii. Clearly describe how recidivism will be impacted: Having offenders
participate in the Jail Reentry program reduces their criminal activity by
targeting criminogenic needs. This significantly reduces the chance of
additional violations or new criminal behavior that could result in a
prison sentence.
iii. PERFORMANCE MEASUREMENT: At Midyear and Year end you are
required to report on the status of the following Key Performance
IndItors, ata rYllOrilWtr:
a. t-Cr commends that 75% of PA511 funded program enrorlees are
from this prograrns Primary targepopulation, This discp,unages -net-
widening and focuses on populdLionsin suppor,t pf yo no )0 thr,e(s).
b. Track the rhanesth PcRs, A P'and L S based 'tippripqr,pfogrann
objectives per Part I. This will reflect status toward achievement of
your objective(s) h- Trackijall bed days isaved If applicable to y our -051 n
rj Track successful and unsuccessful termlnatiOnS from the pr4rarrn
Track the successful unsuccessful discharge from probation tar
PrCgratItgirA*0111$NOMPA ,
iv. Develop additional performance indicators based on your program design
such as completion of other monitored programs and conditions,
improved family or community stability, improved assessment scores,
etc., as you deem appropriate. Contact your grant coordinator for
assistance if necessary.
Page 4 of 4
CCAB: Oakland County FY: 16 FOr OCC Use Oniy:
Approved COS Code
Approved Projected Enrollment:
Budget Recommendation:
COnditions:
Coordinator;
Local Program Name: Drunk Driving Screen and Assessment
Service Provider: Oakland County Community Corrections
CCIS Service Type: 122 - Assessment
Projected number of assessments (enrollment): 90
Does this program also use DDJR funding? YES If YES, how many OUIL 3rds are projected? 90
Program Location (select all that apply): Jail: El Residential: • Community: Z
Program Status (new, modification, continuation): Continuation
If a modification, describe here:
List projected enrollment by member county:
ASSESSMENT SERVICES - Provides for thorough assessment of offender needs:
• COMPAS or other objective, commercial risk/need assessment
• Assessment for substance abuse, mental health, or pretrial services eligibility
• Assessments provided by different service providers will require separate program
description forms
• Funding under assessment also includes the task of using results to develop treatment plans
and/or recommendations for available services
• Assessment for entry into pretrial programming
ANSWER ALL QUESTIONS USING "NA" 1F NOT APPLICABLE TO THIS PARTICULAR PROGRAIVIO
. Copy the objective(s) from your felony and/or recidivism analysis Part I) that this program Is
designed to address:
a. Overall PCR Objective Which state(s): Lower the PCR to no more than 20%
b. Choose an item. Which state(s):
c. Choose an item. Which state(s):
2. Based on your objective(s), what is your target population?
Offenders who have been adjudicated for OUIL III and have an SGL score in the intermediate or
straddle cell range with a PRV of greater than 35.
Describe the program:
a. Describe eligibility criteria, including exclusionary criteria, for an assessment: Offenders
who have been adjudicated for OUIL III and have an SGL score in the intermediate or
straddle cell range with a PRV of greater than 35.
. What programs (PA511 and/or locally funded) require this assessment to determine
eligibility? Placement into a PRC that is residentially licensed requires an assessment.
c. What assessment instrument is proposed? The NEEDS and the COMPAS will be used
along with a psycho-social interview. All assessments will also include a MAPS review.
MAPS stands for Michigan Automated Prescription System and it is the prescription
monitoring program for the State of Michigan. Prescription monitoring programs are
used to identify and prevent drug diversion at the prescriber, pharmacy and patient
levels by collecting Schedule 2-5 controlled substances prescriptions dispensed by
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pharmacies and practitioners. Collection of this prescription information allows
physicians, dentists, pharmacists, nurse practitioners, physician's assistants,
podiatrists and veterinarians to query this data for patient-specific reports which
allow a review of the patient's Schedules 2-5 controlled substance prescription
records. This enables the practitioner to determine if patients are receiving controlled
substances from other providers and to assist in the prevention of prescription drug
abuse. This is an invaluable system for anyone conducting assessments.
d. Is the assessment completed during the presentence investigation period (prior to
sentencing)? YES
e. How are offenders identified and/or referred for an assessment? Offenders will be
referred directly from the judges courtroom for assessment at the time of plea. The
offender will be immediately scheduled for an assessment and given a return date to
court in 1 week.
f. Is this service contracted to a vendor or does local community corrections staff
complete the assessment(s)? Community Corrections staff
g. Describe the training, certification process, or credentials of the person(s) doing the
assessment(s) which qualify him/her to do them — include dates of training/certification
and who conducted the training: This person has her Fundernentals in Alcohol and
Other Drugs (FAODP), and is a Certified Criminal Justice Professional (CCJP). She has
been conducting drunk driving assessments for a number of district courts and meets
all requirements under the state's Designated Screening and Assessment Agency
(DSAA) rules to conduct assessments.
h. What is the cost of the instrument itself, per use? There is no cost for the COMPAS,
there is a $6.00 fee per NEEDS instrument used.
i. How much time is anticipated to complete one assessment (not including subsequent
development of a recommendation or plan)? All assessments are scheduled for 1.5
hours.
j. Is the assessment completed through an interview with the offender or would the
offender fill out a questionnaire for later scoring? The NEEDS will be given to the
defendant while in the courtroom by the Judge's clerk. This questionnaire will be
collected and forwarded to Community Corrections so that it may be scored and
available at the defendant's assessment. The assessment is completed with a face to
face interview with the offender.
k. Is subsequent verification of information required prior to making a recommendation or
determining eligibility? NO
I. Is the recommendation written? YES
m. How much time is it estimated to take to put all information into a recommendation?
30 minutes Explain your response. Once the interview & assessment process is
complete the remaining information can be pulled into a written recommendation in
aobut 30 minutes.
n. Does a substance abuse assessment result in a recommended level of care per ASAM
criteria? YES
o. How is the information gained from the assessment used in sentencing
recommendations? The defendant is given a 90 days delayed sentence. The
assessment results are turned into bond conditions and monitored by Community
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Corrections. The defendant is required to return for periodic reviews (every 2 weeks)
in fromt of the Judge. The defendant's progress will determine the length of jail time
as well as if he / she will be granted work release. At the end of the delayed sentence
the treatment plan (built from the assessment) becomes conditions of probation.
p. How is completion of assessment documented by the service provider? The service is
provided by Community C orrections staff so an invoice isn't neseccary.
q. How is information about the number of completed assessments entered into Case
Manager and tracked for CCIS purposes? The referral is entered into C*Star as soon as
it is received. Once the assessment has been completed the enrollment and
completion data is entered by the assessor. C*Star operates in a similar fashion as
COMPAS case manager, in that each enrollment requires a program code. Our codes
mimic the COS codes. Therefore when a OUIL III assessment enrollment is generated
it is saved as an 122 under the DDJR funding. We can query the database at any time
for the number of I22s completed for that day or within a specified time period. All
required CCIS information is captured as a comma delineated file and sent to
NorthPointe.
r. Review your answers above. Summarize other aspects of the program not specifically
identified above that you feel are critical to understanding this program: The
assessments are also available to the Step Forward staff through C*Star should the
offender be referred to that program.
. PERFORMANCE MEASUREMENT: At Midyear and Year end you are required to report on the
status of the following Key Performance Indicators, at a minimum:
a. OCC recommends that 75% of PA511 funded program enrollees are from this program's
primary target population. This discourages net widening and focuses on populations in
support of your objective(s).
. Track the changes in PCRs, ADP and/or LOS based upon your program objectives per
Part I. This will reflect status toward achievement of your objective(s).
. Track the percentage of assessments that result in placement in programming based on
assessed risk and/or need.
. Develop additional performance indicators based on your program as you deem appropriate.
Contact your grant coordinator for assistance if necessary.
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CCAB: Oakland County
How many DDJR funded residential beds do you have: io
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Are offenders assessed for type of residential placement (substance abuse treatment v. half-way house)
prior to order/referral to the program? Explain: As placement is often part of a structured sentence
recommendation an assessment is not always completed prior to an order into the program. Probation
does not conduct objective SA assessments but rather use their judgement / experience as to as to who
would qualify for treatment. Even though an assessment is not always conducted prior to placement, an
assessment is required for all clients entering a licensed treatment facility.
Are referrals to residential processed by the local manager/staff or do probation officers make direct
referrals to the program? Explain: Program placement is a function of the Community Corrections
Division. Staff track all offenders sentenced to a treatment facility or who has been given a suspended
sentence. Based on projected out dates Community Corrections sets up transportation of the offenders
to the programs, and works on clearing outstanding warrants or holds if possbile. Community Corrections
is responsible for entering all placements into C*Star which will allow for easy tracking of LOS, bed
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Revised 09/13
allocation numbers, and reporting of CCIS data. Probation Agents may still directly place offenders who
are not in custody into programs as deemed necessary.
Is residential enrollment captured in Case Manager? It is not captured in Case Manager but it is captured
in our database C*Star. We still require that copies of all monthly billings be sent to us. This information
is entered into C*Star under the appropriate CCIS code. This allows us to track prior placements, number
of days utilized and overall program utilization.
Describe any use of CPS funds in your plan to support non-core services at residential programs. Clearly
describe at which RS vendor and type of non-core service: N/A
How is non-core service enrollment captured in Case Manager? N/A
Do you count bed days saved for participation in residential programs? YES
If YES, clearly describe how jail credit is awarded and documented for residential participation. Most often
the use of PRS is in conjuction with a structured or suspended sentence. If the offender enters treatment
some portion of their sentence is suspended. Jail credit is counted by the number of days suspended
from the sentence.
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FISCAL NOTE (MISC. #15201) July 29, 2015
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF PUBLIC SERVICES/COMMUNITY CORRECTIONS — MICHIGAN
DEPARTMENT OF CORRECTIONS, OFFICE OF COMMUNITY CORRECTIONS, COMMUNITY
CORRECTIONS COMPREHENSIVE PLAN AND GRANT APPLICATION FOR FY 2016
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The State of Michigan offers funding to local communities under PA 511 targeted to divert non-
violent offenders from prison into local jail or sentencing alternatives.
2. Oakland County has been receiving Community Corrections funds since 1994.
3. The Oakland County Community Corrections Division has applied to the Michigan Department of
Corrections (MDOC) requesting funding in the amount of $1,830,339 for plans and services for
the grant period of October 1, 2015, through September 30, 2016.
4. The FY2016 application is $96,336 more than FY2015 award.
5. Michigan Department of Corrections holds the contracts for all residential services, the State is
responsible for the payment and billing of the Probation Residential Centers in the amount of
$1,717,143, which will be paid directly to the residential centers. The County is responsible for
requesting the allocation and tracking the costs. The remaining amount of $1,830,339 is the
County's responsibility as detailed on Schedule A.
6. The grant provides funding for positions in the Community Corrections Division and the Sheriffs
Office.
7. The grant seeks funding for the following Community Corrections Division positions: ten (10) FTE
Community Corrections Specialist Ils (positions 7425, 7426, 7429, 7432, 7433, 9243, 9247, 9291,
9648, 9649, one (1) FTE Office Assistant II (position 9295), one-half (.50) FTE Community
Corrections Support Specialist (position 7834), one half (.50) FTE Supervisor-Community
Corrections (position 9396), one (1) PINE Community Correction Specialist I (position 9397) and
one (1) PTNE Community Corrections Specialist II (position 9292).
8. The grant will continue to fund the following Sheriff's Department positions; three (3) FTE Inmate
Caseworkers (position 7418, 7419 and 7420), one (1) FTE Inmate Substance Abuse Tech
(position 7421), and one (1) PTNE Office Assistant II, (position 7417).
9. The grant application seeks additional funding to create one (1) new SR full-time eligible
Community Corrections Specialist I position within the Community Corrections Division.
10. No County match is required with this grant; however, it should be noted that the FY2016 Budget
of this grant application seeks funding for two (2) General Fund/General Purpose FTE positions
(7834 and 9396) whereby the State will fund 50% of the costs, and the County will match 50% of
the costs.
11. No budget amendment is required at this time.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long, Crawford and Zack absent.
Resolution #15201 July 29, 2015
Moved by Spisz supported by Jackson the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gingell, Gosselin, Hoffman, Jackson, KowaII, Long, Matis, Middleton,
Quarles, Scott, Spisz, Taub, Weipert, Zack, Bowman, Crawford. (18)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
-77.2/7/A)
I HEREBY APPRN IS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on July 29, 2015,
with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 29th day of July 2015.
Lisa Brown, Oakland County