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Home My WebLink AboutResolutions - 2015.08.13 - 21959MISCELLANEOUS RESOLUTION # 15210 BY: Commissioners Bob Hoffman, District #2 IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015 APPROPRIATION — CHARTER TOWNSHIP OF SPRINGFIELD — MILLING AND ASPHALT PATCHING ON DAVISBURG ROAD — PROJECT NO, 53061 To the Oakland County Board of Commissioners: Chairperson, Ladies and Gentlemen: WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County's 1/3 share of the project from the General Fund Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and WHEREAS the Charter Township of Springfield, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Springfield and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Springfield has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2015 authorized amount of Tr- Party Road Improvement funding for Project No. 53061 in the Charter Township of Springfield is $36,845. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Springfield and authorizes the release of Tr- Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Springfield. Chairperson, I move the adoption of the foregoing Resolution. I HEREBY APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MD_ 45.559A (7) 0.4441-1. Quality Life through Good Roads "We Care" =C=7" 41:20 rA7.17,5741CZNI IA) \ for OAKLAND COUNTY Inter—Departmental Memorandum PROGRAMMING DIVISION DATE: July 15, 2015 To: Thomas G. Blust, RE, Director of Engineering FROM: Thomas G. Noechel, Programming Supervisor 7l' SUBJECT: PROJECT NO. 53061, DAVISBURG ROAD WEST TOWNSHIP LINE TO DIXIE HIGHWAY LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM CHARTER TOWNSHIP OF SPRINGFIELD Attached for your review and submission to the Board for their approval is the local cost participation agreement with the Charter Township of Springfield for the milling and asphalt patching of Davisburg Road from the West Township Line to Dixie Highway, Construction on this project is expected to begin this summer. The Charter Township of Springfield has elected to use the Tri-Party Program to fund ' the estimated total project cost of $117,000. Our share is estimated to be $36,845 and is in the FY15 budget, The project is in the district of County Commissioner Robert Hoffman. The agreement is in our standard approved format, and I recommend Board approval and authorize the Managing Director to execute the agreement on behalf of the Board. /je Attachments Recommended for Board Approval 71/ Mr Thomas G, Blust, P,E, Director of Engineering _'ROAD COMMISSION for OAKLAND COUNTY QUALITY LIFE THROUGH GOOD ROADs: :0AD COMMISSION FOR OAKLAND COUNTY WE CARE.' July 23, 2015 Ms. Laura Moreau Township Clerk Charter Township of Springfield 12000 Davisburg Road Davisburg, Ml 48350 RE: Project No. 53061, Davisburg Road, West Township Line to Dixie Highway Dear Ms. Moreau: A fully signed and executed agreement for the above -referenced project is enclosed. The agreement was approved at the regularly scheduled Board meeting of Thursday, July 23, 2015, and subsequently signed by Dennis G. Kolar, P.E., Managing Director. Please contact Thomas G. Noechel, Programming Supervisor at (248) 645- 2000 ext. 2266 to answer any questions or for additional information. Sincerely, 3oard of Road Commissioners Ronald J. Fawkes Comripeeioner Gregory C. Jamian Commissioner Eric S. Wilson Commissioner Dennis G. Kolar, P.E. MenagIng Director Gary Plotrowicz, PE., P.T.O.E. Deputy M.9naging Direotor County Highway Engineer If Patricia Z. '\Atierzbicki Deputy-Secretary /Clerk of the Board Clerk of the Board /sm 31001 Lahser Road Beverly Hills, Ml 48025 248-645-2000 FAX 248-645-1349 Enclosure I cc Finance Department Engineering Department Programming Division Lynn Sonkiss wvvvv.roocweb.org COST PARTICIPATION AGREEMENT CONSTRUCTION Davisburg Road West Township Line to Dixie Highway Charter Township of Springfield Board Project No. 53061 This Agreement, made and entered into this 2-3-P-1' day of -A u , 2015, by and between the Board of County Road Commissioners of the County of Oakland, Michigan, hereinafter referred to as the BOARD, and the Charter Township of Springfield, hereinafter referred to as the COMMUNITY, provides as follows: WHEREAS, the BOARD and the COMMUNITY have programmed the milling and asphalt patching on Davisburg Road from the West Township Line to Dixie Highway, as described in Exhibit "A", attached hereto, and made a part hereof, which improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY, which improvements are hereinafter referred to as the PROJECT; and WHEREAS, the estimated total cost of the PROJECT is $117,000; and WHEREAS, said PROJECT involves certain designated and approved Tr-Party Program funding in the amount of $110,535, which amount shall be paid through equal contributions by the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter referred to as the COUNTY; and WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding regarding the cost sharing of the PROJECT and wish to commit that understanding to writing in this Agreement. NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD that: . The COMMUNITY approves of the PROJECT, declares its public necessity, and authorizes the BOARD to perform or cause to be performed, and complete the PROJECT along with all administration in reference thereto. 2. The PROJECT shall include total payments to the contractor. 3. The estimated total PROJECT cost of $117,000 shall be funded in the following order: a. Tr-Party Program funding in the amount of $110,535. b. The COMMUNITY shall contribute $6,465 toward the PROJECT. c. Any PROJECT costs above the Tr-Party Program funding of $110,535 and the COMMUNITY contribution of $6,465 will be funded first with any available Tr-Party Program Funds. If no Tr-Party Program Funds are available, any PROJECT costs above $117,000 will be funded 100% by the COMMUNITY. 4. Upon execution of this agreement, the BOARD shall submit an invoice to the COMMUNITY in the amount of $43,310 (being 100% of the COMMUNITY'S Tr-Party contribution of $36,845 and 100% of the COMMUNITY'S additional contribution of $6,465). After execution of this agreement and approval by the COUNTY, the BOARD shall submit an invoice to the COUNTY in the amount of $36,845 (being 100% of the COUNTY'S Tr-Party contribution). a. The invoice shall be sent to: Lynn Sonkiss, Manager of Fiscal Services Executive Office Building 2100 Pontiac Lake Road, Building 41 West Waterford, MI 48328 6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the BOARD the full amount thereof, within thirty (30) days of such receipt. Dmfisburg Road - 2 - Charter Township of Springfield Project No. 53061 7/1/2015 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and date first written above. BOARD OF ROAD COMMISSIONERS FOR THE COUNTY OF OAKLAND A Public Body Corporate Its Managing Diroctor CHARTER TOWNSHIP OF SPRINGFIELD itS c111.11- Davisburg Road - 3 - Charter Township of Springfield Project No. 53061 7/1/2015 EXHIBIT A TRI-PARTY PROGRAM Davisburg Road West Township Line to Dixie Highway Charter Township of Springfield Board Project No. 53061 Milling and asphalt patching of Davisburg Road from the West Township Line to Dixie Highway. ESTIMATED PROJECT COST Contractor Payments $117,000 Total Estimated Project Cost $117,000 COST PARTICIPATION BREAKDOWN COMMUNITY COUNTY BOARD TOTAL FY2013 Tr-Party Program $3,729 $3,729 $3,729 $11,187 FY2014 Tr-Party Program $16,464 $16,464 $16,464 $49,392 FY2015 Tr-Party Program $16,652 $16,652 $16,652 $49,956 Contribution $6,465 $0 $0 $6,465 ,TOTAL SHARES $43,310 $36,845 $36,845 $117,000 Davsburg Road Charter Township of Springfield Project No, 53061 7/1/2015 Resolution #15210 July 29, 2015 The Chairperson referred the resolution to the Finance Committee. There were no objections. FISCAL NOTE (MISC. *15210) August 13, 2015 BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2015 APPROPRIATION — CHARTER TOWNSHIP OF SPRINGFIELD MILLING AND ASPHALT PATCHING ON DAVISBURG ROAD - PROJECT NO. 53061 TO: The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. On December 11, 2014, the Board of Commissioners approved Miscellaneous Resolution *14295 which designated $2,000,000 in fund balance for the Tr-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $36,845 is available in the General Fund Assigned Fund Balance for Tr-Party 2015 and prior funding (account *383510) for project 53061. 3. This project is for the milling and asphalt patching of Davisburg Road from the West Township line to Dixie Highway. 4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 16% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment. 6. The FY 2015 budget be amended as follows: GENERAL FUND *10100 FY 2015 Revenue 9010101-196030-665882 Planned Use of Balance $36,845 Total Revenues $36,845 Expenditures 9010101-153010-740135 Road Commission Tr-Party $36,845 Total Expenditures E,a45 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. Resolution #15210 August 13, 2015 Moved by Spisz supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, KowaII, Long, Matis, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, VVeipert, Woodward, Zack, Bowman, Dwyer (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 13, 2015, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 13 th day of August 2015. re/W2 Lisa Brown, Oakland County