HomeMy WebLinkAboutResolutions - 2015.08.13 - 21964HUMAN RESOURCES COMMITTEE
REPORT (MISC. #15203)
August 13, 2015
BY: Human Resources Committee, Michael Spisz, Chairperson
IN RE: MR #15203 — COUNTY CLERK/REGISTER OF DEEDS — TRANSFER OF ONE (1)
OFFICE LEADER POSITION AND ONE (1) OFFICE ASSISTANT II POSIOITN IN THE VITAL
RECORDS UNIT FROM GF/GP FUND TO SR FUND
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on August
13, 2015, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the
foregoing report.
HUMAN RESOURCES COMMITTEE VOTE.
Motion carried unanimously on a roll call vote.
I HEREBY APPROVE: THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL. 45.559A (7)
0.4A1,t
MISCELLANEOUS RESOLUTION #15203 July 29, 2015
BY: General Government Committee, Christine Long, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS — TRANSFER OF ONE (1) OFFICE LEADER
POSITION AND ONE (1) OFFICE ASSISTANT ll POSITION IN THE VITAL RECORDS UNIT FROM
GF/GP FUND TO SR FUND
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS per Public Act 381 of 2000, House Bill No. 4530 effective July 1, 2001, restrictions on
concealed weapons permits have been relaxed; and
WHEREAS this legislation resulted in a considerable increase in the number of applications for
Concealed Pistol License (CPL) and the resultant impact on the workload of the County Clerk/Register of
Deeds office, Vital Records Unit; and
WHEREAS Miscellaneous Resolution #01274 created two (2) GF/GP Clerk Ill positions (#2010205-09862
and 09863) in County Clerk/Register of DeedsNital Records Unit; and
WHEREAS position #09862 was created to absorb routine clerical duties and allow the County Clerk to
assign CPL tasks to another position; and
WHEREAS position #09863 was assigned the clerical workload related to and due to the increased
number of applications for CPLs; and
WHEREAS on March 4, 2015 Governor Snyder approved Public Act 3 of 2015, House Bill No. 34 which
implemented changes to the Concealed Pistol Licensing law; and
WHEREAS the legislation requires each county to establish a Concealed Pistol Licensing Fund for the
deposit of fees collected by the County Clerk effective June 2, 2015; and
WHEREAS the County Treasurer shall direct investment of the Concealed Pistol Licensing Fund and
shall credit to the fund interest and earnings from the investments; and
WHEREAS money credited to the County Concealed Pistol Licensing Fund shall be expended in
compliance with the uniform budgeting and accounting act, 1968 PA 2, MCL 141.421 to 141.440a,
subject to an appropriation; and
WHEREAS expenditures from the County Concealed Pistol Licensing Fund shall be used by the County
Clerk only for the cost of administering this act; and
WHEREAS allowable expenditures include, but are not limited to, staffing requirements directly
attributable to performing functions required under this act, technology upgrades, office supplies,
document storage/retrieval systems and system upgrades; and
WHEREAS the Concealed Pistol Licensing Fund #20300 was created; and
WHEREAS the Concealed Pistol Licensing Fund #20300 is considered Special Revenue; and
WHEREAS one (1) full time eligible (FTE) Office Leader position (#2010205-03483) and one (1) full time
eligible (FTE) Office Assistant II position (#2010205-09863) in the Vital Records Unit are currently GF/GP
Funded and assigned to work on approval and processing of concealed pistol licenses; and
WHEREAS in order to comply with the legislation it is appropriate to transfer these positions from GF/GP
Funded to SR Funded in the Concealed Pistol Licensing Fund #20300.
NOW THEREFORE BE IT RESOLVED to change the funding of one (1) full time eligible (FTE) Office
Leader position (#2010205-03483) and one (1) full time eligible (FTE) Office Assistant II position
(#2010205-09863) from GF/GP Funded to the SR Funded Concealed Pistol Licensing Fund #20300 in
the Clerk/Register of Deeds Vital Records Unit.
BE IT FURTHER RESOLVED that the positions will continue to be funded from available resources within
the Concealed Pistol Licensing Fund #20300 as allowed by legislation.
Chairperson, on behalf of the General Government Committee I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote with Gershenson and Woodward absent.
Resolution #15203 July 29, 2015
The Chairperson referred the resolution to the Human Resources Committee and the Finance
Committee. There were no objections.
FISCAL NOTE (MISC. #15203) August 13, 2015
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS — TRANSFER OF ONE (1) OFFICE LEADER POSITION
AND ONE (1) OFFICE ASSISTANT II POSITION IN THE VITAL RECORDS UNIT FROM GF/GP FUND TO
SR FUND
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
Miscellaneous Resolution and finds:
1. On March 4, 2015 Governor Snyder approved Public Act 3 of 2015, House Bill No. 34 which
implemented changes to the Concealed Pistol Licensing (CPL) law.
2. The legislation required each county to establish a CPL Fund for the deposit of fees collected by the
County Clerk effective June 2, 2015.
3. The Clerk/Register of Deeds has identified positions that are to be funded by the Concealed Pistol
Licensing (CPL) Fund (#20300)
4. One (1) full- time eligible (FTE) General Fund/General Purpose (GF/GP) Office Leader position
(#2010205-03483) and one (1) full- time eligible (FTE) GF/GP Office Assistant II position (#2010205-
09863) in the Vital Records Unit are currently assigned to work on approval and processing of
concealed pistol licenses; in order to comply with the legislation it is appropriate to transfer these
positions from GF/GP Fund (#10100) to Special Revenue (SR) CPL Fund (#20300),
5. Expenditures from the County CPL Fund shall be used by the County Clerk only for the cost of
administering this act. Allowable expenditures include, but are not limited to, staffing requirements
directly attributable to performing functions required under this act, technology upgrades, office
supplies, document storage/retrieval systems and system upgrades.
6. FY 2016 — FY 2018 Gun Permit revenues were adjusted with the FY 2016 — FY 2018 budget
recommendation.
7. It is projected that the gun permit revenue will completely cover the eligible CPL Fund expenditures.
8. The FY 2015-2018 budget be amended as follows:
GENERAL FUND (#10100)
FY 2015 FY2016 FY 2017-18
Revenue
2010201-125000-630868 Gun Permits $(25,968) $ (35,000) $ 0
9010101-196030-665882 Planned Use of Balance (35,9761 (155,060) (191,547)
Total Revenue .$11,9_441 $__M0,1)_6_QA E.(1,4Z1
Expenditures
2010205-132300-702010
20 10205-1 32305-7020 10
2010205-132300-722750
2010205-132305-722750
20 10205-1 32300-722760
2010205-132305-722760
2010205-132300-722770
201 0205-1 32305-722770
2010205-132300-722780
20 10205-1 32305-722780
2010205-132300-722790
2010205-132305-722790
2010205-132300-722800
2010205-132305-722800
2010205-132300-722810
Salaries Regular $(26,850) 0 0
Salaries Regular 0 (82,649) (82,649)
Workers Comp (60) 0
Workers Comp (185) (185)
Group Life (83) 0
Group Life 0 (180) (180)
Retirement (7,776) 0 0
Retirement 0 (24,378) (24,378)
Hospitalization (7,261) 0 0
Hospitalization (21,086) (21,086)
Social Security (2,054) 0 0
Social Security 0 (6,323) (6,323)
Dental (443) 0 0
Dental (1,286) (1,286)
Disability (389)
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
$ 26,850
60
83
7,776
7,261
2,054
443
389
86
58
250
333
408
3,333
3,333
5,371
3,627
229
40,223
$102,167
$ 82,649
185
180
24,378
21,086
6,323
1,286
1,286
173
169
750
1,000
1,225
10,000
10,000
17,804
10,880
686
209,940
$_4_0_0_, 0_0_0
$ 82,649
185
180
24,378
21,086
6,323
1,286
1,286
173
169
750
1,000
1,225
10,000
10,000
19,291
10,880
686
208 453
$400,000
2010205-132305-722810
2010205-132300-722820
2010205-132305-722820
2010205-132300-722850
201 0205-1 32305-722850
201 0201-1 25000-731 346
2010205-125000-731388
2010201-125000-732018
2010201-125000-750392
2010205-126000-750399
2010201-125000-770631
201 0205-1 32300-774636
2010201-125000-778675
Disability
Unemployment Insurance
Unemployment Insurance
Optical
Optical
Personal Mileage
Printing
Travel & Conference
Metered Postage
Office Supplies
Bldg Space Cost Allocation
Info Tech Operations
Telephone Communications
Total Expenditures
0
(86)
0
(58)
0
(250)
(333)
(408)
(3,333)
(3,333)
(5,371)
(3,627)
(229)
9,141
(1,286)
0
(173)
0
(169)
(750)
(1,000)
(1,225)
(10,000)
(10,000)
(17,804)
(10,880)
(686)
$(190,060)
(1,286)
(173)
0
(169)
(750)
(1,000)
(1,225)
(10,000)
(10,000)
(19,291)
(10,880)
(686)
$(191,457_)
CONCEALED PISTOL LICENSING FUND (#20300)
Revenue
2010205-132315-630868 Gun Permits
Total Revenue
FY 2015 FY2016 FY 2017-18
$102,167 $400,000 $400,000
$102,167 $400,000 $A_00,000
Expenditures
201 0205-1 32315-702010 Salaries Regular
201 0205-1 32315-722750 Workers Comp
2010205-1 3231 5-722760 Group Life
2010205-132315-722770 Retirement
2010205-132315-722780 Hospitalization
2010205-132315-722790 Social Security
2010205-132315-722800 Dental
2010205-132315-722810 Disability
2010205-132315-722820 Unemployment Insurance
2010205-132315-722850 Optical
2010205-132315-731346 Personal Mileage
2010205-132315-731388 Printing
2010205-132316-732018 Travel & Conference
2010205-132315-750392 Metered Postage
2010205-132315-750399 Office Supplies
201 0205-1 3231 5-770631 Bldg Space Cost Allocation
201 0205-1 3231 5-774636 Info Tech Operations
2010205-132315-778675 Telephone Communications
2010205-132315-796500 Budget Equity Adjustment
Total Expenditures
Resolution #15203 August 13, 2015
Moved by Spisz supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kowa11, Long, Matis,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Dwyer (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 13,
2015, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 13 b day of August 2015.
Lisa Brown, Oakland County