HomeMy WebLinkAboutResolutions - 2015.08.13 - 21969MISCELLANEOUS RESOLUTION #15217 August 13, 2015
BY: Planning and Building Committee, Philip Weipert, Chairperson
IN RE: PARKS AND RECREATION COMMISSION — A PATHWAY TO A HEALTHIER MICHIGAN
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Parks and Recreation Commission has been notified of the award of A
Michigan Recreation and Park Association: A Pathway to a Healthier Michigan grant award; and
WHEREAS the nine thousand two hundred dollar ($9,200) grant will support the creation of a walking
program at Catalpa Oaks County Park; and
WHEREAS the walking program will feature health and nutrition speakers in partnership with the Oakland
County Health Division, walking and healthy living tips, and fitness tracking; and
WHEREAS there is no grant match requirement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes and
accepts the Pathway to a Healthier Michigan Grant in the amount of $9,200.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the Board's
Chairperson, or his designee, to execute the grant agreement.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
PLANNING AND BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with McGillivray wman absent.
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
AGTING PURSUANT TO MCL 45.559A (7)
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GRANT REVIEW SIGN OFF — Parks & Recreation
GRANT NAME: A Pathway to a Healthier Michigan
FUNDING AGENCY: Michigan Recreation and Park Association
DEPARTMENT CONTACT PERSON: Melissa Prowse 248-249-2801
STATUS: Grant Acceptance
DATE: June 24, 2015
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal
Note, and this Sign Off email containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (6/18/2015)
Department of Human Resources:
HR Approved (No Committee) — Lori Taylor (6/24/2015)
Risk Management and Safety:
Risk Management defers to Corporation Counsel in regards to the Indemnification language contained in
the Partnership Agreement. Approved by Risk Management, — Robert Erlenbeck (6/22/2015)
Corporation Counsel:
Approved by Corporation Counsel. — Stephen Rideout (6/23/2015)
dl RPO
Michigan iitacrceation
and Park Association
May 27, 2015
Laurie Stasiak
Oakland County Parks and Recreation
2800 Watkins Lake Road
Waterford, MI 48328
Dear Ms. Stasiak,
Congratulations on being selected to partner with Michigan Recreation and Park Association on
implementing the Michigan Health Endowment Fund grant "Pathway to a Healthier Michigan." We look
forward to a rewarding partnership and to improving the fitness of Michigan's citizens.
Attached is an agreement that includes the amount that your agency will receive in program
reimbursement. The signed agreement needs to be returned prior to making any expenditure.
MRPA would like to take our partnership one step further and asked that you consider being a pilot
within the pilot. We would like to provide you with upgraded pedometers which would tie into an
electronic reporting system. This system would provide expanded feedback to the participants, your
agency and MRPA. This pilot will help us evaluate the quality of the data between the reporting
methods and the benefits of the electronic format. In order to implement the pilot program, we will
provide two training webinars.
For those partners who will be implementing the summer youth camp and afterschool program, there is
a supply list attached, Attachment B. These supplies are necessary to implement the program. If you do
not have the supplies and/or quantity listed, please order on the attached form. If you choose to order
the supplies on your own, reimbursement will only be for the unit price listed on Attachment B. The
Cost of the supplies is included in your total allocation. Please return the supply list to Ann Kostin-
McGill (amcgill@mrpaonline.org ) byJune 5, 2015.
For partners who will not be implementing the summer youth camp or afterschool program, Attachment B
identifies the cost of the pedometers that will be deducted from your aggregate amount.
MRPA will be providing training sessions for the youth, family and senior programs that are being
developed as part of this grant. Your agency is expected to send representatives to the appropriate
training sessions. In person training will be most beneficial; however, virtual training can be arranged if
absolutely necessary. The first session will be for those agencies implementing the youth fitness
program in their summer camp program. Ann Kostin-McGill will schedule training with your agency as
appropriate.
MRPA is committed to improving the fitness of Michigan's youth, families and seniors by encouraging
people to "come out and play." We believe that our public parks and recreation facilities are the perfect
venue to become physically fit. It is our hope that the Pathways to a Healthier Michigan program will
increase our citizens awareness of the state's amazing parks and recreation system and the
opportunities that they provide for improving fitness and health. We believe that an increase in the use
of parks for physical fitness is not only good for our citizens but also for the future of parks and
recreation in the State.
Ann Kostin-McGill will be your field representative for this partnership. She will be conducting the
training sessions, visiting your location to track progress in implementing the grant, and is available to
answer any partnership question. Donna Stine and I are also available to address any concerns.
Again, thank you for your interest. We look forward to working with you.
Sincerely,
Ann Conklin
Chief Operating Officer
Attachments
404 RPO
Michigan Recreation
and Park Association
Partnership Agreement
This Partnership Agreement (Agreement) by and between the Michigan Recreation and Park
Association (MRPA) and Oakland County Parks and Recreation (Partner) for the period from
June 1,2015 to October 31, 2016. The project scope is outlined in Attachment A.
Program Components:
In addition to the components identified in Attachment A, Partner agrees to:
• Send appropriate representatives to-training/update meetings as scheduled by MRPA.
When necessary, video conferencing may be available.
• Utilize the curriculum and evaluation provided by MRPA. Any exceptions must be
approved by MRPA.
• Conduct pre and post fitness level evaluation on all participants with tools provided by
MRPA. Any exceptions must be approved by MRPA.
• Complete reporting forms as may be required by MRPA.
• Provide any other information reasonably requested by MRPA.
Program Payment:
MRPA agrees to provide Partner a payment total not to exceed the aggregate amount of $9,200
including the expense of the supplies ordered in Attachment B. Payment will be processed in
two payments with half the aggregate amount processed in each fiscal year. The first payment
will be issued within 10 business days after receipt of the fully executed agreement. The
second payment less 10% will be issued after MRPA receives from partner a detailed report of
expenses to date and the required progress report. The final 10% will released upon receipt of
the required reports. Partner will:
• Submit an invoice detailing the incurred costs under this partnership in the first year by
the end of the fiscal year. Unless otherwise specified in Attachment A, Partner shall
retain ownership of any equipment/materials issued to them by MRPA pursuant to this
Agreement.
• Partner must include with the invoice a copy of:
o Time sheets for any hours included in the partnership.
o Copies of invoices for any equipment or supplies identified in Attachment B.
o Progress report on implementation of program on form provided by MRPA.
• Capital equipment and food expenditures will not be reimbursed by MRPA.
Partner agrees that payments received from MRPA shall not be used to influence the outcome
of any public election or to carry on any voter registration drive, and are to be used solely for the
purpose of developing and administering community fitness - based programs with emphasis on
youth, families and seniors. MRPA reserves the right to reject any payment request, or part
thereof, which in its sole discretion does not comply with the terms of this Agreement.
Indemnification: The partner agrees, to the fullest extent permitted by law, to defend, indemnify
and hold harmless MRPA, and Michigan Health Endowment Fund (MHEF), and their officers,
directors, employees and agents from and against any and all claims, liabilities, losses and
expenses (including reasonable attorney fees) which directly or, indirectly, wholly or partially
arise from or in connection with any act or omission of Partner, its employees, or agents in
applying for or accepting the program reimbursement in expending or applying the program
reimbursement funds, or in carrying out any project supported by the program reimbursement
funds except to the extent that such clams, liabilities, losses and expenses arise from or are
related to any act of omission of MRPA or MHEF and their officers, directors, employees or
agents.
Changes: The Partner shall immediately notify MRPA about any changes, events or
occurrences which significantly affect the ability of the partner to fulfill the activities outlined in
this document.
Records and Access to Information: The partner shall maintain records of all activities related to
or funded under this Agreement, including but not limited to, financial records, receipts and
expenditures relating to the partnership. The partner's books and records shall be made
available for MRPA's inspection during normal business hours at the partner's principal place of
business for the purpose of making financial audits, verifications or program evaluations as
MRPA deems necessary concerning the partnership.
Right to Discontinue Funding: MRPA may terminate this agreement or withhold payment, or
both, in its sole discretion, if the partner is unable to carry out the purposes of the grant or fails
to meet the terms and conditions of this agreement. If termination or withholding of the payment
is being considered by MRPA, the partner will be notified of the non-compliance issues and will
have a specified period of time to remediate the non-compliance issues cited by MRPA.
Successful remediation will be determined in the sole discretion of MRPA.
Publicity: MRPA and the partner shall each permit the other to include information regarding the
partnership, including the MHEF, MRPA and the partner and the purpose of the partnership in
each party's periodic public reports, newsletters and news releases. The partner agrees to
acknowledge the support of MRPA and MHEF whenever activities funded pursuant to this
Agreement are published in any news media. Any proposed publicity that goes beyond the
disclosure described in this section shall require the approval of the other party which shall not
be unreasonable withheld.
Assignment: The partner shall not transfer or assign responsibility for any obligation of Partner
hereunder to another party without the prior written consent of MRPA.
Governing Law: This Agreement shall be construed in accordance with the laws of the State of
Michigan.
Complete Agreement: This Agreement constitutes the entire Agreement of the parties as to the
subject matter hereof and may not be modified or amended except by written amendment
signed by both parties.
PARTNER Date
May 27, 2015
MRPA Date
Ii
Michigan Recreation
and Park Association
ATTACHMENT A
AGENCY NAME Oakland County Parks and Recreation
AMOUNT OF AWARD $9,200
AGENCY FISCAL YEAR October - September
PROJECT DESCRIPTION
Park to Park Healthy Walking Program
Would serve as a pilot to evaluate Interactive Health System fitness evaluation tool
ADDITIONAL COMMENTS
Not funding Fit Bits
All supplies, equipment, materials requested on Attachment A are included in the Amount of the
Award with the exception of the printed materials, pre and post evaluations which MRPA will provide
in addition to the award.
FISCAL NOTE (MISC . 1115217) August 13, 2015
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: PARKS AND RECREATION COMMISSION — A PATHWAY TO A HEALTHIER MICHIGAN
GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced
resolution and finds:
1. The Oakland County Parks and Recreation Commission has been notified of the award of a
Michigan Recreation and Park Association: A Pathway to a Healthier Michigan grant award of
$9,200 (100% of the total project cost) to support the creation of a walking program at Catalpa
Oaks County Park.
2. Funding includes in-kind equipment (pedometers) in the amount of $900.
3. Grant funding period extends from June 1, 2015 through October 31, 2016.
4. A grant match is not required.
5. A budget amendment is recommended as follows:
PARKS AND RECREATION FUND (#50800)
Revenue
5060805-160210-650104 Contributions Operating
Total Revenue
Expense
5060805-160210-750476 Recreation Supplies
Total Expense
FY 2015 FY 2016
$3,700 $4,600
$ 3,700 $ 4500
$3,700 $4,600
$ 3,700 $ 4,600
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #15217 August 13, 2015
Moved by Spisz supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted),
AYES: Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kowall, Long, Matis,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Dwyer (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 13,
2015. with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 131h day of August 2015. •
Lisa Brown, Oakland County