HomeMy WebLinkAboutResolutions - 2015.08.13 - 21971MISCELLANEOUS RESOLUTION # 15206 July 29, 2015
BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE-REPLACEMENT AND UPGRADE OF SHERIFF AVIATION MICROWAVE
DOWNLINK SYSTEM (DIRECTIONAL GPS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS pursuant to Miscellaneous Resolutions #00211 and #01315 the Oakland County Sheriff's
Office acquired two helicopters for the purposes of providing public safety and patrol support services
throughout Oakland County; and
WHEREAS the Microwave Downlink System was damaged due to a lightning strike and insurance
recoveries totaling $403,740 were received in 2014 and 2015; and
WHEREAS through the Department of Management and Budget's Purchasing Division bids were solicited
from vendors for a replacement system; and
WHEREAS only two qualified bids for the Microwave Downlink Directional GPS Transmitters were
received; and
WHEREAS the Sheriff's Office with the assistance of Information and Technology (CLEMIS and Radio
Communications) is requesting approval for the higher qualified bidder who is providing a newer
technology providing improved signal range, thus providing increased interoperability with Federal
partners, Michigan State Police etc.; and
WHEREAS the estimated cost for this replacement system is $749,237; and
WHEREAS there are available funds in the Sheriff Aviation General Fund Assigned Fund Balance (GL#
383488) to cover the additional cost over and above the insurance recoveries received for the upgraded
equipment replacement; and
WHEREAS the Sheriff's Office is requesting to use the $403,740 from the Insurance recoveries for this
replacement and $345,497 to be appropriated from the Sheriff Aviation General Fund Assigned Fund
Balance (GL#383488).
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the Sheriff's Office request for the replacement and upgrade of the Sheriff Aviation Microwave
Downlink System (Directional GPS) at an estimated cost of $749,237.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Spisz absent.
HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
Fbmi
Helinet Technologies 43 Points - Weighted $749,237.00
35.8 Points - Weighted $645,458.34 BMS
OAKLAND COUNTY SHERIFF'S OFFICE
COMMUNICATIONS UNIT
INTEROFFICE MEMORANDUM
Date: June 25, 2015 File Name:
From Mel Maier, Chief
Copy to
To Dale Cunningham, CFO
Subject: Aviation Downlink RFP Evaluation Matrix and Selection
An RFP was put out for replacement of our microwave downlink system for both Air 1
and Air 2 as well as the ground receiver and recording system.
Only two qualified bids for directional GPS transmitter solutions were received. Only one
of the two bidders provided the secondary requested quote for an onmi directional
transmitter solution.
Summary
Directional GPS Transmitter Solution
Name of Bidder Evaluation Points Cost
Omni Directional Solution
Name of Bidder Evaluation Points Cost
BMS 35.8 - Weighted $446,684.02
Recommendation
The evaluation team consisted of Mel Maier, Chief Pilot Bill Christensen, and CLEMIS
Specialist George Butler. CLEMIS Radio Supervisor Steve Murphy provided technical
assistance to the team.
The solution chosen is the Helinet Technologies bid for a turnkey solution using
directional GPS Transmitter. The cost for this complete project is $749,237.00.
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Additional Information
The use of directional microwave in this concentrated RF environment will provide the
Oakland County Sheriff's Office with improved signal range, compensate for aircraft
pitch and roll, as well as provide 15dbi at a full 24 degrees for transmission to our fixed
ground site. The omni directional solution only provides 6dbi and creates a single field
radiant for the potential of RF interference and reduced channel availability.
We understood from both vendors that limiting factors for our video downlink solution
would be:
Aircraft Power, Weight, Heat, Radio Interference, Complex Use of Equipment,
FAA/FCC Certifications, and Aircraft Drag.
Using a directional microwave system is an improved solution by increasing the range
using the same powered equipment, minimizes interference issues, increases our
interoperability with federal partners, and provides for an increased data rate.
Steve Murphy has provided guidance in licensing, installation of the tower receiver, and
the use of directional microwave. Steve believes that we will get the best performance
from the directional system and advised that such a turnkey solution would be his
recommendation.
Helinet Technologies also requested a meeting with Oakland County Information
Technology and met with the IT Managers and advised them on how they could integrate
their Video Downlink solution into the County infrastructure. They have proven use of
this type of technology in the State of Texas, Los Angeles County Sheriff, and Los
Angeles Police Department. They also provided a list of clients which included the FBI
HRT Team, NYPD, and the San Bernardino County Sheriff's Office.
Oakland County IT expressed confidence in the HelMet Technologies solution and felt
that use of the Oaknet Fiber Network as well as their server team would be able to host
our video storage and distribution system. They offered alternatives such as web hosting
as well as cloud server storage. They also discussed the ability to offer controls for cyber
security on the Helinet solution.
HelMet Technologies was highly recommended by agencies provided as references. I
also had the opportunity to meet with the Los Angeles County Sheriff's Department
Aviation Unit in person to see the downlink equipment in use. They felt that Helinet
managed the project well, assisted in the assignment of frequencies, and had successfully
deployed 23 A-Star helicopters with microwave downlink solutions. They also had their
Mobile Command Unit outfitted, as well as several portable display units for deployment
to field forces. They use this system daily for routine and emergency use.
BMS Downlink had the following Non Compliant Responses for their bid:
• Voltage of aircraft equipment outside of specification - power input requested
over both a higher and lower range than their bid response equipment has
capability for.
• The receiver quoted in the bid cannot re-encrypt signals, they stream only clear
data.
• They could not provide password encryption key management for decryption
units.
• They could not provide for remote monitoring and control of system health of the
downlink and management control interface via IP streaming.
• They could not utilize Bcrypt-192 encryption standards for interoperability.
• The receiver unit(s) quoted in bid do not have internal resettable fuses at each IF
input.
These factors made the lower bid less compliant to our bid specification than Helinet
Technologies.
Resolution #15206 July 29, 2016
The Chairperson referred the resolution to the Finance Committee. There were no objections.
GENERAL FUND #10100 (G/L Account #383488)
Revenue
9010101-196030-665882 Planned Use of Balance
Total Revenue
FY2015
$ 309,237
_$_309,237
FISCAL NOTE .(MISC . #15206) August 13, 2015
BY: Finance Committee, Torn Middleton, Chairperson
IN RE: SHERIFF'S OFFICE — REPLACEMENT AND UPGRADE OF SHERIFF AVIATION MICROWAVE
DOWNLINK SYSTEM (DIRECTIONAL GPS)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. The Sheriff's Office proposes to replace and enhance the Microwave Downlink System that was
damaged due to a lightning strike.
2. Bids were solicited from vendors for a replacement system and with the assistance of Information
Technology (CLEMIS and Radio Communications) the higher qualified bidder was selected; the
vendor will be able to provide newer enhanced technology offering improved signal range and
interoperability with Federal partners, Michigan State Police, etc.
3. The estimated cost for this replacement system is $749,237.
4. Partial funding of $440,000 is available in the Patrol Services Division Miscellaneous Capital Outlay
line item (#760126) which includes Insurance Recoveries of $403,740.
5. The balance of the funding in the amount of $309,237 is available from the Sheriff Aviation General
Fund Assigned Fund Balance (GL Account #383488)
6. The FY 2015 budget is amended as follows;
Expenditures
4030601-116220-760126 Capital Outlay Miscellaneous
Total Expenditures
$ 309,237
$ 309,237
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #15206 August 13, 2016
Moved by Spisz supported by McGillivray the resolutions (with fiscal notes attached) on the amended
Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, KowaII, Long, Matis,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Dwyer (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 13,
2015, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 13th day of August 2015.
Lisa Brown, Oakland County