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HomeMy WebLinkAboutResolutions - 2015.08.13 - 21978MISCELLANEOUS RESOLUTION P15222 August 13, 2015 BY: Planning and Building Committee, Philip Weipert, Chairperson IN RE: FACILITIES MANAGEMENT / PUBLIC SERVICES — AUTHORIZATION TO PROCEED WITH ARCHITECTURAL AND ENGINEERING DESIGN PHASE OF CONSTRUCTING A NEW ANIMAL SHELTER To The Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the 23,151 sq. ft. Animal Shelter building on Brown Road in Auburn Hills is 40 years old and requires a minimum of $1.4 million of improvements; and WHEREAS the Capital Improvement Program (CIP) in the FY2016-25 County Executive Recommended Budget includes a Future Project for a new Animal Shelter; and WHEREAS Public Services and Facilities Management have been working together to preliminarily design a 30,500 sq. ft. facility located next to the Sheriff's Administration building on the main County campus that would accommodate a census of 140 cats and 150 dogs; and WHEREAS the proposed building would be energy efficient and include adequate acoustical control, adequate space for individual animals, proper physical separation of animals, much improved air quality, and use of materials that contribute to a sanitary, healthy environment; and WHEREAS the features of a new building would include: • Reception lobby and atrium • Open, welcoming floor plan • Bright, airy spaces • Dedicated space to reunite strays with their families • Energy efficient envelop and systems • Interior acoustical separation walls and ceiling panels • Separate dog and cat intake and adoption areas • "Real Life" rooms for families to spend time with dogs and cats • Long-term dog and cat housing • Moisture-sensitive floor coverings and high-performance wall coatings • Laundry facility • Veterinary clinic, surgery, and recovery areas WHEREAS placing the new Animal Shelter on the main campus would greatly reduce the transport time and distance of Jail trustees; and WHEREAS the main campus would be a much more central and easily accessible location for County residents; and WHEREAS the Greenan Facility, Trustee Camp, and Boot Camp on Brown Road are all vacant and mothballed; and WHEREAS once a new Animal Shelter is constructed on the main campus, the entire 42 acre parcel on Brown Road could be sold and the proceeds receipted in the Building Improvement Fund for capital improvement projects; and WHEREAS selling the Brown Road property would return it to the tax rolls; and WHEREAS the expected project timeline is 28 months to open a new Animal Shelter; and WHEREAS a separate resolution is be presented to the to the Board of Commissioners for an intent to issue bonds to cover the costs of the new Animal Shelter; and WHEREAS to meet the above timeline, Public Services and Facilities Management are requesting approval from the Board of Commissioners to contract with a competitively selected Construction Manager as soon as possible that will work closely with the County's competitively selected annual contractor architect; and WHEREAS to meet the above timeline, Public Services and Facilities Management are requesting approval from the Board of Commissioners to amend the contract with the County's competitively selected annual contractor architect; and WHEREAS the architectural and engineering fees for the period of time prior to the sale of bonds is estimated to be $435,000 and will result in schematic designs, design development, and 25% of the construction documents for bidding the trades; and WHEREAS the Building Improvement Fund (#40100) can provide an advance of $435,000 for the architectural and engineering design fees incurred during the period of time prior to the sale of bonds. PLANNING AND BUILDING COMMITTEE VOTE: Motion carried unanimously on a roll call vote with McGillivray absent. NOW THEREFORE BE IT RESOLVED that the Board of Commissioner's authorizes entering into a contract with a competitively selected Construction Manager and to amend the contract with the County's competitively selected annual contractor architect for architectural and engineering design services for the period of time prior to the sale of bonds in an amount not to exceed $435,000. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. 7 / PLA AN BUI NG COMMITTEE l / / Resolution #15222 August 13, 2015 The Chairperson referred the resolution to the Finance Committee. There were no objections.