HomeMy WebLinkAboutResolutions - 2015.08.26 - 21992MISCELLANEOUS RESOLUTION #15222 August 13, 2015
BY: Planning and Building Committee, Philip Weipert, Chairperson
IN RE: FACILITIES MANAGEMENT / PUBLIC SERVICES — AUTHORIZATION TO PROCEED WITH
ARCHITECTURAL AND ENGINEERING DESIGN PHASE OF CONSTRUCTING A NEW ANIMAL
SHELTER
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the 23,151 sq. ft. Animal Shelter building on Brown Road in Auburn Hills is 40 years old and
requires a minimum of $1.4 million of improvements; and
WHEREAS the Capital Improvement Program (CIP) in the FY2016-25 County Executive Recommended
Budget includes a Future Project for a new Animal Shelter; and
WHEREAS Public Services and Facilities Management have been working together to preliminarily
design a 30,500 sq. ft. facility located next to the Sheriff's Administration building on the main County
campus that would accommodate a census of 140 cats and 150 dogs; and
WHEREAS the proposed building would be energy efficient and include adequate acoustical control,
adequate space for individual animals, proper physical separation of animals, much improved air quality,
and use of materials that contribute to a sanitary, healthy environment; and
WHEREAS the features of a new building would include:
• Reception lobby and atrium
• Open, welcoming floor plan
• Bright, airy spaces
• Dedicated space to reunite strays with their families
• Energy efficient envelop and systems
• Interior acoustical separation walls and ceiling panels
• Separate dog and cat intake and adoption areas
• "Real Life" rooms for families to spend time with dogs and cats
• Long-term dog and cat housing
• Moisture-sensitive floor coverings and high-performance wall coatings
• Laundry facility
• Veterinary clinic, surgery, and recovery areas
WHEREAS placing the new Animal Shelter on the main campus would greatly reduce the transport time
and distance of Jail trustees; and
WHEREAS the main campus would be a much more central and easily accessible location for County
residents; and
WHEREAS the Greenan Facility, Trustee Camp, and Boot Camp on Brown Road are all vacant and
mothballed; and
WHEREAS once a new Animal Shelter is constructed on the main campus, the entire 42 acre parcel on
Brown Road could be sold and the proceeds receipted in the Building Improvement Fund for capital
improvement projects; and
WHEREAS selling the Brown Road property would return it to the tax rolls; and
WHEREAS the expected project timeline is 28 months to open a new Animal Shelter; and
WHEREAS a separate resolution is be presented to the to the Board of Commissioners for an intent to
issue bonds to cover the costs of the new Animal Shelter; and
WHEREAS to meet the above timeline, Public Services and Facilities Management are requesting
approval from the Board of Commissioners to contract with a competitively selected Construction
Manager as soon as possible that will work closely with the County's competitively selected annual
contractor architect; and
WHEREAS to meet the above timeline, Public Services and Facilities Management are requesting
approval from the Board of Commissioners to amend the contract with the County's competitively
selected annual contractor architect; and
WHEREAS the architectural and engineering fees for the period of time prior to the sale of bonds is
estimated to be $435,000 and will result in schematic designs, design development, and 25% of the
construction documents for bidding the trades; and
WHEREAS the Building Improvement Fund (#40100) can provide an advance of $435,000 for the
architectural and engineering design fees incurred during the period of time prior to the sale of bonds.
PLANNING AND BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with McGillivray absent.
PLA
NOW THEREFORE BE IT RESOLVED that the Board of Commissioner's authorizes entering into a
contract with a competitively selected Construction Manager and to amend the contract with the County's
competitively selected annual contractor architect for architectural and engineering design services for the
period of time prior to the sale of bonds in an amount not to exceed $435,000.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
BUI ING COMMITTEE
Resolution #15222 August 13, 2015
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #15222) August 26, 2015
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FACILITIES MANAGEMENT/PUBLIC SERVICES — AUTHORIZATION TO PROCEED WITH
ARCHITECTURAL AND ENGINEERING DESIGN PHASE OF CONSTRUCTING A NEW ANIMAL
SHELTER
To The Oakland and County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes entering into a contract with a competitively bid Construction
Manager and to amend the contract with the County's competitively selected annual
contractor architect for architectural and engineering design services for the period of time
prior to the sale of bonds in an amount not to exceed of $435,000.
2. The Board of Commissioners authorizes an advance of funding in the amount of $435,000
from the Capital Improvement Program/Building Fund (#40100) to the Project Work Order
Fund (#40400) for the architectural and engineering design fees.
3. An inter-fund advance to be established as follows:
Building Improvement Fund (#40100)
1040101-148020-146900 Current Advance Receivable ($435,000)
Project Work Order Fund (#40400)
Project ID #100000002199
1040101-148020-227500 Current Advance Payable $435,000
-0-
4. The Capital Improvement Program/Building Fund (#40100) will be reimbursed for these
project design costs from bond proceeds.
5. No budget amendment is required at this time.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #15222 August 26, 2015
Moved by Dwyer supported by McGillivray the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Fleming, Gershenson, Gingeil, Gosselin, Hoffman, Jackson, KowaII, Long, Matis,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Dwyer. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
(rt -)-si(
1 HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 26,
2015, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 26 th day of August 2015.
Lisa Brown, Oakland County