HomeMy WebLinkAboutResolutions - 2015.08.26 - 21993MISCELLANEOUS RESOLUTION #15228 August 26, 2015
BY: Planning and Building Committee, Philip J. Weipert, Chairperson
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - COMMUNITY &
HOME IMPROVEMENT DIVISION - 2015 ANNUAL ACTION PLAN ACCEPTANCE FOR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS PROGRAM
(HOME) AND EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the U.S. Department of Housing and Urban Development (HUD) requires Oakland County to
estimate Community Development Block Grant (CDBG) Home Improvement Program (HIP) Revolving
Loan Fund (RLF) and HOME Investment Partnerships Act Grant Program Income (PI) at the time of each
Annual Action Plan application and Oakland County reconciles actual RLF and PI at the end of each
program year; and
WHEREAS the 2014 Annual Action Plan (MR. #14204) estimated Community Development Block Grant
(CDBG) Home Improvement Program (HIP) Revolving Loan Fund (RLF) revenue of $500,000 and HOME
Investment Partnerships Act Grant Program Income (PI) revenue of $600,000; and
WHEREAS in PY 2014 Oakland County received Community Development Block Grant (CDBG) Home
Improvement Program (HIP) Revolving Loan Fund (RLF) revenue of $849,338.03 and the HOME
Investment Partnerships Act Grant Program Income (PI) revenue of $1,004,327.95; and
WHEREAS the Oakland County Board of Commissioners authorized submittal of the Oakland County
2015 Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD); and
WHEREAS the 2015 Annual Action Plan contains a consolidated Federal grant application for activities
designed to accomplish the goals and objectives for the Community Development Block Grant (CDBG)
Program, HOME Investment Partnerships (HOME) Program and the Emergency Solutions Grants (ESG)
Program; and
WHEREAS HUD by letter dated July 22, 2015 transmitted to the Community & Home Improvement
Division a Program Year 2015 consolidated allocation of $7,490,515 including $5,059,812 for CDBG,
$2,100,244 for HOME and $330,459 for ESG, for the program year period of July 1, 2016 through June
30, 2016; and
WHEREAS this is the 41st year of grant funding and acceptance for these programs; and
WHEREAS total program revenue for the 2015 CDBG Program will be $5,759,812 including $5,059,812
grant allocation and $700,000 in estimated CDBG Revolving Loan Funds; and
WHEREAS total program revenue for the 2015 HOME Program will be $3,372,799 including $2,100,244
HOME grant allocation, $472,555 grant match and $800,000 in estimated HOME Program Income; and
WHEREAS funding for the HOME program match is appropriated in the Oakland County 2015 Adopted
Budget; and
WHEREAS total program revenue for the 2015 ESG Program will be the grant allocation of $330,459;
and
WHEREAS the CDBG grant is 100 percent federally funded and no County funds are required; and
WHEREAS the ESG grant is 50 percent federally funded and the match source is in-kind or cash from the
shelters with no County funds required; and
WHEREAS fund schedules and program descriptions for the 2015 CDBG, HOME and ESG programs
appear in attachment A; and
WHEREAS the grant funds will continue to cover the following 22 Special Revenue (SR) positions in the
Economic Development & Community Affairs/Community & Home Improvement Division (1090611): one
(1) C&HI Assistant position 5413, one (1) Grant Compliance & Program Coordinator position 1370, four
(4) Community and Home Improvement (C&HI) Coordinators positions 1279, 3231, 3430, 6098, one (1)
Supervisor C&HI Administrative Services position 1371, two (2) C&HI Technicians position 3230,1768,
two (2) Supervisors C&HI positions 0999, 3182, two (2) C&HI Specialists positions 3567,10806, one (1)
Housing Counseling & Homeless Services Supervisor position 3354, two (2) C&HI Field Technicians
positions 1457, 9578, one (1) Chief C&HI position 1708, one (1) Senior C&HI Specialist position 0730,
one (1) Manager C&HI position 0993, two (2) Senior C&HI Field Technicians positions 2426, 9522, one
(1) Student position 5341; and
WHEREAS the grant funds will continue to cover 50% of one (1) General Fund/General Purpose (GF/GP)
Accountant III position (1020615-02558) in the Management & Budget/Fiscal Services Division for grant
accounting services; and
PLANNING AND BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
WHEREAS the CDBG, HOME and ESG grant agreements have been reviewed by County Executive
Departments through the County grant review process (M.R. #13180); and
WHEREAS acceptance of these grants does not obligate Oakland County to any future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts
consolidated CDBG, HOME and ESG grant funding from the U.S. Department of Housing and Urban
Development in the amount of $7,490,515, $700,000 in estimated Home Improvement Revolving Loan
Funds, $800,000 in estimated HOME Program Income and HOME County match of $472,555 for a
consolidated 2015 program year grant package totaling $9,463,070.
BE IT FURTHER RESOLVED that the future level of service, including personnel, will be contingent upon
the level of Federal funding available for these programs.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes both the
Board of Commissioners Chairperson and the County Executive to execute the grant agreements and to
approve amendments and extensions up to fifteen (15) percent variance from the award, consistent with
the agreement as originally approved.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
PLANNING AND BUILDING COMMITTEE
Carla Spradlin
From:
Sent:
To:
Subject:
Attachments:
West, Catherine <westca@oakgov.com >
Tuesday, August 04, 2015 8:46 AM
Rieth, Karry L; Spradlin, Carla R; Tinsley, Monica E; Kline, Valerie L
GRANT REVIEW SIGN OFF: Economic Development/Community & Home Improvement
2015 Annual Action Plan and Community Development Block Grant (CDBG), HOME
Investment-Partnership Grant (HOME) and Emergency Solutions Grants (ESG) - Grant
Acceptance
Grant Acceptance Sign Off.pdf; 2 PY 2015 HUD Award Letter.pdf; 3A PY 2015 CDBG
Grant Agreement 1.pdf; 3B PY 2015 HOME Grant Agreement 1.pdf; 3C PY 2015 ESG
Grant Agreement 1.pdf; 4 Attachment A.doc
GRANT REVIEW SIGN OFF — Community & Home Improvement Division
GRANT NAME: 2015 Consolidated Grant Acceptance for Community Development Block Grant (CDBG), HOME
Investment Partnership Grant (HOME) and Emergency Solutions Grants (ESG)
FUNDING AGENCY: U.S. Department of Housing and Urban Development
DEPARTMENT CONTACT PERSON: Kan-y L. Rieth (248) 858-5403
STATUS: Grant Acceptance
DATE: August 4, 2015
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant
review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison
Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing
grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for
grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (7/29/2015)
Department of Human Resources:
BR Approved (No Committee) Continues Positions — Lori Taylor (7/31/2015)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (7130/2015)
Corporation Counsel:
Approved. — David N. Asmar (8/3/2015)
1
COMp (.7 N
,
JUL 2 7 2Oi5
U.S. Department of Housing and Urban Development
July 22, 2015
Ms. Karry Rieth, Manager
Community and Home Improvement
Division
County of Oakland
250 Elizabeth Lake Road, Suite 1900
Pontiac, Michigan 48341-0415
Detroit Field Office
Community Planning and Development Division
Patrick V. McNamara Federal Building
477 Michigan Avenue
Detroit, MI 48226-2592
Tel. (315) 226-7900
Dear Ms. Rieth:
SUBJECT: 2015 Annual Plan Approval
County of Oakland
Community Development Block Grant Program
B-15-UC-26-0002
HOME Investment Partnerships Program
M15-DC260211
Emergency Solutions Grants
E-15-UC-26-0002
We are pleased to approve your Fiscal Year 2015 Annual Plan. The grant assistance that is being
approved with the Plan is as follows:
Community Development Block Grant (CDBG) Program $5,059,812
HOME Investment Partnerships (HOME) Program $2,100,244
Emergency Solutions Grant (ESG) $330,459
The total allocation for your community is $7,490,515.
Your 2015 program year began on July 1, 2015.
We would like to take this opportunity to commend the County on your successful completion of this
year's Annual Plan. We believe that the goals and objectives developed through this process provide the
foundation for the formulation of new partnerships at all levels of government and with the private sector
including for-profit and non-profit organizations. These partnerships are invaluable as you and your partners
address the problems of affordable housing, homelessness, and economic opportunities for all citizens,
particularly for very low-income and low-income persons.
Enclosed are two copies of each of the required Grant Agreements and Funding Approvals. This
constitutes the contract between our Department and the County. You should note any special conditions
listed in the Funding Approvals. Please return to us an executed copy for each Grant, and retain the other for
your records.
Again, we congratulate you and your staff on the preparation of this year's Annual Plan. We look
forward to working with you during the year to accomplish the goals the County has set forth and to further
refine and improve the Consolidated Plan development process.
If you have any questions or concerns of this letter or other items related to the community
development programs, please contact, Steven Spencer, Senior Community Planning and Development
Representative, at (313) 234-7332.
Sincerely,
ilt---Keith E. Hernandez, AICP
Director
Enclosures
cc:
Gordon Lambert
Funding Approval/Agreement
Title I of the Housing and Community
Development Act (Public Law 930383)
HI-00515R of 20515R
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Community Development Block Grant Program 0M0 Approval No.
2506-0203 (exp 5/31/2018)
1.Name of Grantee (as shown in item 5 of Standard Form 424)
OAKLAND COUNTY
3a, Grantee's 9-digit Tax ID Number:
38-6004876
• 3b, Grantee's DUNS Number:
136200362
4. Date use of funds may
begin (mrn/ddiyyyy):
07/01/2015
2. Grantee's Complete Address (as shown in itern 5 of Standard Form 424) 5a. Project/Grant No. 1
B-15-UC-26-0002
56. Project/G rank No. 2
Sc. Project/Grant No.3
6a, Amount Approved
$5,059,812
6b. Amount Approved
6c. Amount Approved
250 ELIZABETH LAKE ROAD, STE. 1900
PONTIAC, MI 48341-0414
Grant Agreement: This Grant Agreement betWecii the Department of Housing and UrbanDevelopment (FEUD) and the above named Grantee is made pursuant to the
authority of Title I of the Hotting and Community Development Act of 1974, as amended, (42 US.0 5301 et seq.). The Grantee's sill:missions for Title I assistance, the
HUD .regulations at 24 CFR Part 570 (as now in effect and as may be amended from time to tiMe), and this Funding Approval, including any Special conditions,
constitute part of the Agreement Subject to the provisions of this Grant Agreement, HUD will maim the finding assistance specified here available to the Grantee upon
execution of the Agreement by the partieO, The funding assistance specified in the Binding Approvaimay be used to pay costs incurred after the date specified in item 4
above provided the activities to which such costs am related are carried Out in compliance with all applicable requirements Pee agreement costs may not be paid with
funding assistance specified here unless they are authorized in HUD regulations or approved by waiver and listed in the special conditions to the Funding Approval. The
Grantee agrees to assume all of the responsibilities for environmental review decision making, and actions, as specified and required in regulations issued by the
Secretary pursuant to Section 104(g) of Title I and published in 24 CM Part 58 The Grantee further acknowledges its responsibility for adherence to the Agreement by
sub-recinient entities to which it makes fundinri assistance hereunder available;
U.S. Department of Housing and Urban Development (By Name)
Keith E. Hernandez
Grantee Names
L. Brooks Patterson Michael I. Gingell
Title
CPD Director
Title
County Executive Chairperson, Board of Directors
Signature .
,fr'
Date (mm/dd/yyyy)
677/,./ 2 2 Odi
Signature Date (mm/dd/yyyy)
7, Category of Title I Assistance for this Fu II g Ast9fi
(check only one)
lE a. Entitlement, Sec 106(b)
0 b. State-Administered, Sec 108(d)(1)
0 o, HUD-AdmInIstered Small Cities, Sec 106(d)(2)(13)
U d, Indian CDBG Programs,. Sec 1.06(a)(1)
0 e., Surplus Urban Renewal Funds, Sec 112(b)
0 f. Special Purpose. Grants, SO.0 107
0 g. Loan Guarantee,. See 108
8. Special Condlti6n
(check one)
0 None
s 9a. Date HUD Received Submission
• (mm/dd/yM) 05/05/2015
10, check one
Orig. Funding
Approval
Amendment
Amendment Number
0 a.
9b. Date Grantee Notified
(mmfdd/yyyy 0 b. 0, Attached
Of. Date of Start et Program Year
(mrnIdd/yyyy) 07/01/2015
11. Amount of Community Development
Black Grant FY (2015) FY( Pt( )
a, Funds Reservect for this.Grantee- $5,059,812
b. Funds now being Approved $5,059,812
c. ReserVation to be Cancelled
(11a minus fib) $0
12a. Amount of Loan Guarantee Commitment now being Approved 12b. Name and complete Address of Public Agency
Loan Guarantee Acceptance Provisions for Deftnated Agendeat
The nublia agency hereby accepts the GrantAgreenient execided. by the
Department of Housing and, Urban Development on the above date. with
respect to the above grant number() as Grantee designated to receive
loan guarantee assistance, and agrees to comply with the terms and
conditions of the Agreement,. applicable regulations, and Other
requirements of HUD now or hereafter in effect, pertaining to. the
asSistance provided it
12c. Name of Authorized Official for Designated Public Agency
Title
Signature
HUD Accounting use Only
Effective Date
Batch. TAC Program Y A Reg Area Document No. Project Number Category Amount
(rnmidctiYYYY)
Project Number Amount
1n0
Prefect Number Amount 1n1
Date Entered PAS (rnmiddlyyyy) Date Entered LOCOS (trrn/dd/yyyy.) Batch Number. Transaction Code Entered By - Verified By
J:/TRACKING LOGS/2015 24 CFR 570 form HUD-7082 (5115)
wepanment ot Housing and Urban Development
Office of Community Planning and Development
rulluing /Approval ano nuivit
Investment Partnerships Agreement
Title II of the National Affordable Housing Act
1. Participant Name and Address
OAKLAND COUNTY
250 ELIZABETH LAKE ROAD
PONTIAC, MI 48341-0414
2. Grant Number
M15-DC260210
3a Tax identification Number
38-6004876
3b. Unique Entity Identifier (formerly DUNS)
136200362
4. Appropriation Number
865/80205
5. FY (WY)
2015
6. Previous Obligation (Enter "0" for initial FY allocation) $0.00
a. Formula Funds $21 00.244
b. Community Housing Development Org. (CHDO) Competitive $ '-,
7. Current Transaction (+ or -) $
a. Formula Funds
I $
1. CHDO (For deobligations only) $
2. Non- CHDO (For deobligations only) $
b. CHDO Competitive Reallocation or Deobligation
I $
8, Revised Obligation
a. Formula Funds $
b. CHDO Competitive Reallocation $
9. Special Conditions (check applicable box)
0 Not applicable E Attached
10. Date of Obligation (Congressional Release Date)
(mm/cid/yyyy) 07/2212015
11. Indirect Cost Rate*
12. Period of Performance
Administering Agency/Dept, Indirect Cost Rate Direct Cost Base 09/01/2023
* If funding assistance will be used for payment of Indirect costs pursuant to 2 CFR
200, Subpart E-Cost Principles, provide the name of the department/agency, its
Indirect cost rate (including If the de mlnimis rate Is charged per 2 § cFR 200414),
and the direct cost base to which the rate will be applied. Do not include cost rates
for subrecipients.
This Agreement between the Department of Housing and Urban Development (HUD) and the Participating Jurisdiction/Entity Is made pursuant to the authority of the HOME
Investment Partnerships Act (42 U.S.C. 12701 et seq.). The Participating Jurisdiction's lEntitys approved Consolidated Plan submission/Application and the HUD regulations at
24 CFR Part 92 (as is now in effect and as may be amended from time to time) and this HOME Investment Partnership Agreement, form HUD-40093, Including any special
conditions, constitute part of this Agreement. Subject to the provisions of this Agreement, HUD will make the funds for the Fiscal Year specified, available to the Participating
Jurisdiction/Entity upon execution of this Agreement by the parties. All funds for the specified Fiscal Year provided by HUD by formula reallocation are covered by this Agreement
upon execution of an amendment by HUD, without the Participating Jurisdiction's execution of the amendment or other consent. HUD's payment of funds under this Agreement is
subject to the Participating Jurisdiction's/Entity's compliance with HUD's electronic funds transfer and information reporting procedures Issued pursuant to 24 CFR 92.602. To the
extent authorized by HUD regulations at 24 CFR Part 92, HUD may, by its execution of an amendment, deobligate funds previously awarded to the Participating
Jurisdiction/Entity without the Participating Jurisdiction's/Entity's execution of the amendment or other consent. The Participating Jurisdiction/Entity agrees that funds invested In
affordable housing under 24 CFR Part 92 are repayable when the housing no longer qualifies as affordable housing:Repayment shall be made as specified In 24 CFR Part 92.
The Participating Jurisdiction agrees to assume all of the responsibility for environmental review, decision making, and actions, as specified and required in regulation at 24 CFR
92,352 and 24 CFR Part 58,
The Grantee shall comply with requirements established by.the Office of Management and Budget (OMB) concerning the Universal Numbering System and System for Award
Management (SAM) requirements In Appendix A to 2 CFR part 25, and the Federal Funding Accountability and Transparency Act (FFATA) In Appendix A to 2 CFR part 170.
The Period of Performance for the funding assistance shall begin On the date specified In item 12 and shall end on September of the 5th fiscal year after the expiration of the period of availability for obligation. Funds remaining In the account will be cancelled and thereafter not available for obligation or expenditure for any purpose. Per 31 U.S.C. 1652.
The grantee shall not Incur any obligations to be paid with such assistance after the end of the Period of Performance.
13, For the U.S. Department of HUD (Name and Title of Authorized Official)
Keith E. Hernandez, A1CP, CPD Director
16. For the Participating Jurisdiction/Entity (Name and Title of Authorized Official)
L. Brooks Patterson, County Executive
16. For the Participating Jurisdiction/Entity (Name and Title of Authorized Official)
Michael J. Gingen, Chairperson Board of Directors
19. Check one:
14. Signature 15. Date
07/22/2015
17. Signature
17. Signature
18. Date
18. Date
Initial Agreement
El Amendment #
20. Funding Information: HOME
Source of Funds Appropriation Code PAS Code Amount
2015 866/80205 HMF
$2,100,244
Page 1 form HUD-40093
11. Date HUD Received
Recipient's Consolidated Plan
Submission (mm/ddiym)
05/05/2015
12. Date On Which Recipient May
Begin Incurring Costs (the later of the
dates listed in 10 and 11)
(mm/dd/yyyy)
07/01/2015
14. Special Conditions
Not applicable E Attached
15. Period of Performance End Date (mm/dd/yyyy)
06/30/2017
Funding Approval/Agreement
Emergency Solutions Grants Program
Subtitle B of Title IV of the McKinney-Vento Homeless Assistance Act,
42 U.S.C. 11371 et seq.
CFDA Number 14.231
1. Recipient Name and Address
OAKLAND COUNTY
250 ELIZABETH LAKE ROAD, SUITh 1900
PONTIAC, MI 48341-0414
6. Fiscal Year (yyyy): 2015
6. Previous Obligation (Enter '`0" for initial Fiscal Year allocation)
7. Amount of Funds Obligated or Deobligatal by This Action (+ or -)
13. Total Amount of Federal Funds Obligated
9. Total Required Match: $330,459
U.S. Department of Housing and Urban
Development
Office of Community Planning and
Development
2, Unique Federal Award Identification Number:
E15-UC-26-0002
3. Tax Identification Number: 38-6004876
4. Unique Entity Identifier (DUNS): 136200362
s0
Saaa.459_
$3'30.459
10. Start Date of Recipient's
Program Year (mm/dd/yyyy)
07/01/2015
13. Type of Agreement (check applicable box)
Z Initial Agreement (Purpose #1 — Initial Fiscal Year allocation)
Amendment (Purpose #2 — Deobligation of funds)
Li Amendment (Purpose #3 — Obligation of additional funds)
General Terms and Conditions: This Agreement between the U.S. Department of Housing and Urban Development (HUD) and
the Recipient is made pursuant to the authority of Subtitle B of Title IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C.
11371 et seq.). The Recipient's Consolidated Plan submissions (including the Recipient's approved annual Action Plan and any
amendments completed in accordance with 24 CFR Part 91), the Emergency Solutions Grants Program regulations at 24 CFR Part
576 (as now in effect and as may be amended from time to time), and this Agreement, including any special conditions attached to
this Agreement, constitute part of this Agreement. The Recipient shall comply with requirements established by the Office of
Management and Budget concerning the Universal Identifier and System of Award Management (SAM) requirements in Appendix A
to 2 CFR Part 25 and the Federal Funding Accountability and Transparency Act requirements in Appendix A to 2 CFR Part 170.
Subject to the terms and conditions of this Agreement, HUD will make the funds for the specified Fiscal Year available to the
Recipient upon execution of this Agreement by the Recipient and HUD, and the funds may be used to pay costs incurred on or after
the date specified in Box 12 above. All funds for the specified Fiscal Year that HUD provides by reallocation are covered by this
Agreement upon execution of an amendment by HUD, without the Recipient's execution of the amendment or other consent, The
Recipient agrees to assume all of the responsibilities with respect to environmental review, decision making, and action required
under the HUD regulations at 24 CFR Part 58. Nothing in this Agreement shall be construed as creating or justifying any claim
against the federal government or the Recipient by any third party. To the extent authorized by HUD regulations at 24 CFR Part
576, HUD may, by its execution of an amendment, deobligate funds previously awarded to the Recipient without the Recipient's
execution of the amendment or other consent.
16. For the U.S. Department of HOD (Name, Title, and Contact
Information of Authorized Official)
Keith E. Hernandez, CPD Director
313-234-7326 keith.e.hemandez @hud. gov
19. For the Recipient (Name and Title of Authorized Official)
L. Brooks Patterson, County Executive
17. Signature
WCn.I
18. Date of Obligation/Federal
Award Date
07/22 /2015
20. ignatures
21. Date
Michael J.. Gingell, Chairperson, Board of
Commissioners
Funding Information (HUD Accounting Use Only):
PAS Code:
Appropriation:
Appro Symbol:
Region:
Office:
Program Code:
Allotment:
ESG Special Conditions: Indirect Cost Rate
(a) The period of performance for the funding assistance specified in the Funding Approval
("Funding Assistance") shall begin on the date specified in item 10 and shall end on the date
specified in item 15. The recipient shall not incur any obligations to be paid with such assistance
after the date specified in item 15.
(b) If Funding Assistance will be used for payment of indirect costs pursuant to 2 CFR 200, Subpart
E - Cost Principles,. attach a schedule in the format set forth below to the executed Grant
Agreement that is returned to HUD. The schedule shall identify each department/agency that
will carry out activities with the Funding Assistance, the indirect cost rate applicable to each
department/agency (including if the de miriimis rate is charged per 2 CFR §200.414), and the
direct cost base to which the rate will be applied. Do not include indirect cost rates for
subrecipients.
Administering
Department/Agency Indirect cost rate
Direct
Cost Base
GRANT 1APPLICATIONLE.,. •AWARD VARIANCE
Community Development Block Grant (CDBG)
HOME Investment Partnerships Grant (HOME)
$5,059,812
$2,100,244
$5,059,812
$2,100,244
0
0
Emergency Shelter/Emergency Solutions Grant (ESG)
Total
$330,459
$7,490,515
$330,459
$7,490,515 0
Attachment A Excerpt from P1 1 2015 Annual Action Plan Oakland County, MT
Table 1: Comparison of Grant Application with Grant Award
Community Development Block Grant (CDBG) 24 CFR 91.220(1) (1) - Projects planned with all
CDBG funds expected to be available during the year are identified in the Projects Table.
Priority Community Development Needs - Through the Consolidated Planning process, the
OCCHID identified three aspects of community development, all equally important, which need to be
addressed in order to produce healthy, thriving communities and neighborhoods. These three aspects
have also been identified by HUD as major objectives under which program performance is to be
measured, and are as follows: Suitable Living Environment, Decent Housing; and Economic
Opportunities. Desired outcomes and proposed activities are outlined below and categorized under
one of the three objectives as described by HUD: Suitable Living Environment; Decent Housing; and
Economic Opportunities.
• Suitable Living Environment A suitable living environment is a neighborhood characterized by
a healthy real estate market, attractive public amenities, a sense of safety and security, and one in
which residents are involved in neighborhood concerns.
• Decent Housing - Decent Housing activities provide benefits to individuals and families by
ensuring decent, safe and sanitary housing, opportunities for homeownership, affordable rents
and a range of housing choices.
• Economic Opportunities - The goal of economic opportunities is to build economic power within
the neighborhood, from supporting the development of small businesses to assisting people in
getting and keeping quality jobs.
The following identifies revolving loan fund that is available for use that is included in projects to be
carried out as well as a description of other CDBG requirements.
Table 2: Program Income
PROORAM:iN COME
1. The total amount of program income that will have been received
before the start of the next program year and that has not yet been
reprogrammed
$849,338.03
2. The amount of proceeds from section 108 loan guarantees that will
be used during the year to address the priority needs and specific
objectives identified in the grantee's strategic plan.
0
3. The amount of surplus funds from urban renewal settlements 0
4. The amount of any grant funds returned to the line of credit for which
the planned use has not been included in a prior statement or plan 0
5. The amount of income from float-funded activities 0
Total Program Income: $849,338.03
1
Attachment A Excerpt from PY 24515 Annual Action Plan Oakland County, MI
Table 3: Other CDBG Reauirements
THERICDBG:REQUIREMENTS. -
1. The amount of urgent need activities 0
2. The estimated percentage of CDBG funds that will be used for
activities that benefit persons of low and moderate income. Overall
Benefit - A consecutive period of one, two or three years may be used
to determine that a minimum overall benefit of 70% of CDBG funds is
used to benefit persons of low and moderate income. Specify the
years covered that include this Annual Action Plan.
80%
Statement of Need - Along with the loss of 560,000 manufacturing jobs over the past seven years
and more than 5,253 home foreclosures in 2012, Oakland County faces great challenges.
Economists have predicted that the proportion of residents over the age of 65 in Oakland County,
currently at one in eight people, will rise to one of every four by 2035. That trend, which is not unique
to either Oakland County or the state at large, is expected to create huge shortages in meeting the
demand for more services associated with aging demographics.
Assessment of Relationship of CDBG Funds to Goals and Objectives - The Community
Development Block Grant (CDBG) program was initiated by the Housing and Community
Development Act (HCDA) of 1974. The primary objective of CDBG is the development of viable urban
communities, by providing decent housing, suitable living environments, and expanded economic
opportunities, principally for low income persons. Through the CDBG program, HUD provides funds
to local governments for a wide range of community development activities for low income persons.
CDBG funds are likely the most flexible federal funds available to local governments. Activities
include:
• Housing rehabilitation
• Construction and rehabilitation of public facilities and public infrastructure
• Public services such as transportation, chore services, meals on wheels, and housing counseling
• Removal of architectural barriers
• Down payment and other homeownership assistance
Consistent with the primary goal Oakland County gives maximum feasible priority to housing, public
service, and capital improvement projects that are consistent with one or more of the national and
county objectives:
2
General Program Administration
Attachment A Excerpt from PY 2(115 Annual Action Plan Oakland County, MI
Table 4: Community Development Block Grant Objectives
ATIONALOBJECTIVt ,
Ensure benefit to low income persons;
Aid in the prevention or elimination of slums or blighting community conditions; and
Meet other community development needs having a particular urgency because existing conditions pose a
serious and immediate threat to the health or welfare of the community where other financial resources are
not available to meet such needs.
CO UNTY .,;OBJECTIVE- .
Ensure that not less than 70% of CDBG funds received annually are used for activities that principally benefit
low income persons.
Improve the human environment through infrastructure and public facilities projects in eligible areas of
participating communities.
Provide public services for eligible residents.
Improve, upgrade, maintain or increase property values through the concentration of rehabilitation efforts
within neighborhoods.
Reduce the number of substandard dwelling units within the county through the rehabilitation of existing
residential units.
Improve living conditions within housing units and reduce the financial burden of low income persons.
Reduce housing maintenance and fuel costs and enable low income persons to remain in their units.
Instill within homeowners the incentive to maintain and improve conditions within the housing unit.
Assist homeowners in using available funding sources to accomplish housing rehabilitation activities.
Reduce the isolation of income groups and increase housing opportunities for low income persons.
Minimize displacement and relocation through a detailed plan in accordance with Uniform Relocation and
Real Property Acquisition Policies Act requirements.
Ensure that the county maintains no more than 1.5 times its current year's allocation worth of CDBG funds
unexpended in accordance with HUD spending performance guidelines.
Encourage communities to realistically plan for, and invest in, future development.
Assist communities in developino the capacity to implement activities.
Provide technical assistance to participating communities to enable them to more effectively carry out CDBG
projects and ensure compliance with federal regulations.
Table 5: PY 20 5 CDBG Revenues
, REVENUE MOO
CDBG Grant Funds $5,059,812
CDBG Revolving Loan Fund (estimate) $700,000
Total Revenues $5,759,812
Table 6: PY 2015 CDBG Allocations
Housing Rehabilitation Administration
Housing Rehabilitation - Revolving Loan Funds (RLF)
Housing Counseling Services
Community Allocations
Total Allocations
3
Participating Communities $465,975 8%
General Program Administration and Planning 20%
County
$1,011,961 18%
Participating Communities
Table 8: PY 2015 CDBG Benefit Distribution
0%
LAssincATK
Attachment A Excerpt from PY 2°15 Annual Action Plan Oakland County, MI
Table 7: PY 2015 Regulatory CDBG Program Caps
County $370,000 7%
Benefit to Low Income Persons 80%
Prevention/Elimination of Slums/Blight 0%
Meeting an Urgent Community Need 0%
Administration 20%
Public Service Activities 15%
• Public Service activities cannot exceed 15% of the total and are calculated independently.
• Public service activity funds are included in the benefit to low income amounts.
Women and Minority Business Enterprise W/MBE) Outreach - Oakland County's W/MBE
strategy focuses on outreach efforts and includes maintaining a qualified list of licensed and insured
contractors and residential builders. For every bid request, at least one W/MBE is solicited and
invited to bid on all community capital improvement projects. The OCCHID also participates with
Oakland County Purchasing and Planning & Economic Development Services Divisions to expand
/V/MBE opportunities.
4
Attachment A Excerpt from PI' 2o15 Annual Action Plan Oakland County, MI
HOME Investment Partnership Program (HOME) 24 CFR 91.220(1) (1)
1. A description of other forms of investment being used beyond those identified in
Section 92.205 is as follows: Other forms of investment include private and other public investments.
HOME funds will not be invested in a loan guarantee as an eligible activity as indicated in 24 CFR
92.205(b).
2. A description of the guidelines that will be used for resale or recapture of HOME
funds when used for homebuyer activities as required in 92.254 is as follows: The Community &
Home Improvement Division publishes comprehensive Program Guidelines which provide resale
or recapture of HOME funds in compliance with the program requirements. 24 CFR 92.254(a) (5)
states that housing that qualifies as affordable and is for purchase is subject to resale and/or
recapture provisions. Oakland County uses a recapture provision that allows for the entire amount of
homebuyer assistance to be recaptured. Under the County's recapture provision, the HOME
investment that is subject to recapture is the HOME assistance that enables the homebuyer to afford
the dwelling unit. This homebuyer assistance is a subsidy ($1,000.00 minimum) that makes the home
affordable to a low income homebuyer. Oakland County's home buyer assistance is a deferred
payment loan with 0% interest. Oakland County Community & Home Improvement secures its
interest in the property with a mortgage and note. One hundred percent of the HOME investment is
recaptured upon conversion of property use and/or ownership unless, due to foreclosure, there are
not enough proceeds to pay the full amount of the loan. Oakland County will accept the balance of
the net proceeds as payment in full, the debt will be extinguished, and the affordability period ends.
The recaptured funds must be used to carry out HOME-eligible activities.
3. A description of the guidelines for resale or recapture that ensures the affordability of
units acquired with HOME funds see 24 CFR 92.254(a) (4) are as follows: HUD requires the
County to comment upon its adherence to Section 215 guidelines. The guidelines provide that rental
and homeownership housing shall qualify as affordable only if households qualifying as low income
occupy the units. Oakland County will address Section 215 requirements for rental units. The
County's homeownership programs qualify since the housing has an initial purchase price that does
not exceed 95 percent of the median purchase price for the area, as determined by the Secretary
with such adjustments for differences in structure, including whether the housing is single-family
or multifamily, and for new and old housing as the Secretary determines to be appropriate;
is the principal residence of an owner whose family qualifies as a low-income family - in the case of a contract
to purchase existing housing, at the time of purchase;
in the case of a lease-purchase agreement for existing housing or for housing to be constructed, at the
time the agreement is signed; or in the case of a contract to purchase housing to be constructed, at the
time the contract is signed;
is subject to resale restrictions that are established by the participating jurisdiction and determined by the
Secretary to be appropriate to —
allow for subsequent purchase of the property only by persons who meet the qualifications specified under
paragraph (2), at a price which will -
provide the owner with a fair return on investment, including any improvements, and ensure that the housing
will remain affordable to a reasonable range of low-income homebuyers; or recapture the investment provided
under this subchapter in order to assist other persons in accordance with the requirements of this
subchapter, except where there are no net proceeds or where the net proceeds are insufficient to repay the
full amount of the assistance; and if newly constructed, meets the energy efficiency standards promulgated
by the Secretary in accordance with section 12709 of this title.
5
Attachment A Excerpt from PY 2°15 Annual Action Plan Oakland County, MI
4. Plans for using HOME funds to refinance existing debt secured by multifamily housing
that is rehabilitated with HOME funds along with a description of the refinancing guidelines
required that will be used under 24 CFR 92.206(4 are as follows: The Oakland County HOME
Consortium (OCHC) does not intend to refinance existing debt secured by multifamily housing
rehabilitated with HOME funds.
Oakland County HOME Consortium - During PY 2013 a Consortium Agreement between Oakland
County and the City of Pontiac was formed to jointly formulate and submit required plans to receive
and administer . HOME funds as a single entity and maximize HOME funds to meet the affordable
housing needs within the combined jurisdictions. In June 2014 the cities of Farmington Hills, Royal
Oak, Southfield, and the Township of Waterford joined the Oakland County HOME Consortium. The
HOME Consortium member communities agreed that the OCCHID shall act as the lead entity for the
Oakland County HOME Consortium (OCHC). The OCHC was formed to jointly formulate and submit
required plans to receive and administer HOME funds as a single entity and maximize HOME funds
to meet the affordable housing needs of the population within the combined jurisdictions. The OCHC
expects to receive an annual HOME allocation to further the intent of the HOME regulations. Funds
will be budgeted for low-income homeowner rehabilitation, homebuyer assistance under the CHDO
component, CHDO eligible activities, and HOME program administration.
Statement of Need - According to the Oakland County Comprehensive Housing Needs Assessment
almost 103,000 households (22% of all households) face affordability problems. Nine percent (almost
40,600 households) face severe affordability problems. Oakland County's elderly households face
affordability problems much more frequently than younger households. Twenty-nine percent of all
elderly households face cost burden (2nd highest rate in the state). Fourteen percent face severe
cost burden (highest rate in the state). Affordability problems impact all income groups in the county.
In addition, Oakland County's special needs populations that frequently have very low incomes face
severe affordability problems. Affordability problems are especially prevalent among households at
or below low income, but a considerable number of middle-income families also face affordability
problems. The amount of older housing stock continues to increase, and the need for home
improvement loans is expected to rise. In addition, many septic fields in the County are beginning to
fail and many wells are failing due to lower water tables. Subsequently, houses in many older
communities are in need of connections to municipal water and sewer systems. The Consolidated
Plan Oakland County Comprehensive Housing Needs Assessment indicate that Oakland County's
housing stock is overwhelmingly single-family owner-occupied and housing rehabilitation is a proven
method for improving the quality of housing in which low income persons reside. The goal of the
HOME Program is to "expand the supply of decent, safe, sanitary, and affordable housing" for low
income persons (s.92.1).
Assessment of Relationship of HOME Funds to Goals and Objectives - The HOME program
developed as a result of the National Affordable Housing Act of 1990. HOME provides federal funds
to develop and rehabilitate affordable rental and ownership housing for low income households
(defined as below 80% of area median income). The program gives local governments the flexibility
to fund a wide range of activities through housing partnerships with private industry and non-profit
organizations. HOME funds can be used for activities that promote affordable rental housing and
homeownership, including: property and/or building acquisition, homebuyer assistance, tenant-based
assistance, moderate or substantial rehabilitation, and new construction and reconstruction.
6
Attachment A Excerpt from PY 2015 Annual Action Plan Oakland County, MI
Table 9: HOME Investment Partnership Grant Objectives
NATI() A
Expand supply of decent, safe, sanitary, and affordable housing for very low and low income
Strengthen ability of the county to design and implement strategies for achieving adequate supplies
of decent, affordable housing; and
Encourage public, private, and nonprofit partnerships in addressing affordable housing needs.
154ECTIVES
Fund housing rehabilitation for low income households.
Work to nurture community housing development organizations (CHD0s) to provide decent, safe,
sanitary and affordable housing for low income persons.
Strengthen public-private partnership through provision of HOME match.
Reservation of HOME Funds for County Operated Programs
1. General Program Administration - Ten percent of the OCHC's PY 2015 HOME allocation will
be reserved for administrative and planning costs per s.92.207.
2. Home Improvement Program (Moderate Rehabilitation) - The Oakland County HOME
Consortium (OCHC) plans to undertake moderate rehabilitation of single-family owner-occupied
housing for low income families. Specifically, the program is used to rehabilitate the principal
residence of an owner whose family qualifies as low income (i.e. income not exceeding 80% of
area median income) at the time HOME funds are committed to the housing (s.92.254 (b)).
Participants will reside in one of the communities participating in the Oakland County HOME
Program Consortium. The value of the property, after rehabilitation, will not exceed the maximum
homeownership value limit. Housing that is assisted with HOME funds will comply with the
Michigan Residential Code, the Residential Construction Performance Guidelines published by the
National Association of Home Builders and all codes adopted by the local government.
3. Community Housing Development Organizations (CHD0s) - CHDOs receive the required
fifteen percent of HOME funds, per regulations at s92.300. in keeping with Consolidated Plan
goals, -a qualified CHDO may receive funds to implement Home Buyer Assistance through
acquisition with rehabilitation and /or new construction and a rental program to address the needs of
low income renters, especially people with disabilities and seniors.
Home Buyer Assistance - A CHDO may use HOME funds to acquire and rehabilitate existing single
family homes and/or acquire vacant property and construct new or emplace modular homes for
sale to qualified low income homebuyers. CHDOs sell the property to qualified low income
homebuyers with a minimum and necessary homebuyer assistance subsidy which makes the
home affordable. All forms of home buyer assistance include pre purchase housing counseling. HUD
has established a maximum HOME funded investment level based on number of bedrooms per unit.
Rental Housing - The 2011-2015 Consolidated Plan identified a need for rental rehabilitation to
expand housing opportunities for low income households. Providing CHDOs with the opportunity
to acquire and rehabilitate multi-unit properties with less than 11 units of affordable rental housing
offers a response to the need and a flexible development strategy. The rental assistance component
of the HOME CHDO set aside may be developed in accordance with the new HOME regulations, The
HOME program requirements for rental housing may be incorporated into the final program design
which is to be included in the PY 2015 CHDO application process.
7
Attachment A Excerpt from PY 2°15 AnnualAction Plan Oakland County, MI
HOME Tenant-Based Rental Assistance - Tenant based rental assistance is a need in
Oakland County. However, due to limited HOME funds and the need to maximize investment returns
tenant based rental assistance is not funded as a primary housing need.
Women and Minority Business Enterprise (W/MBE) Outreach - OCHC's HOME W/MBE strategy
focuses on enhancing and overseeing existing outreach efforts in the single family owner-occupied
housing rehabilitation program. The county maintains a list of licensed and insured
contractors/residential builders for the Home Improvement Program (HIP). Contractors on the
approved contractor list are invited to bid on a rotating basis. The county includes at least one
W/MBE in its invitation to bid on every HIP job. The Division participates with the Purchasing and
Planning Divisions to expand W/MBE opportunities.
The county distributes contractor brochures at local building departments to promote the HIP to
potential W/MBE contractors. The Division advertises contractor participation through its website,
Annual Report, newsletters, and brochures. All HOME funded CHDOs include at least one
W/MBE in invitations to bid on affordable housing developments.
Affirmative Marketing - The County and OCHC, in accordance with 24 CFR 92.351(a), will carry out
affirmative marketing for all HOME assisted homebuyer projects of five or more units. Actions will
provide information to attract eligible persons in the housing market to available housing without
regard to race, color, national origin, sex, religion, familial status or disability. Community Housing
Development Organizations (CHD0s) will develop advertising campaigns to provide Federal fair
housing law and Equal Housing Opportunity (EHO) within the market area. All promotional materials
will include the EHO logotype or slogan. Each CHDO under contract must certify that it will
affirmatively market projects of five or more housing units in accordance with the County's Affirmative
Marketing Plan. In addition, each CHDO must provide written procedures indicating their plan to
inform and solicit applications from persons in the housing market area who are least likely to apply
for the housing without special outreach. The County will maintain records of each CHDOs
affirmative marketing efforts. Annually, Oakland County will meet CHDOs to assess the success of
their affirmative marketing actions and discuss corrective steps as needed.
Table 10: HOME Maximum Per-Unit Subsidy (Effective 111/2012
43EPROOM
$171,283
2 BEDROO 43EDROOM:
KORooNts
$295,766
$149,415
$208,278 $269,444
‘ource: U. J. ueparrmem Oil-lousing ana uroan vevelopmen
Oakland County HOME Consortium (OCHC) Revenues and Allocations - For the period of PY
2014-2016 the Oakland County HOME Consortium members (OCHC) include the City of Farmington
Hills, City of Pontiac, City of Royal Oak, City of Southfield, Charter Township of Waterford, and
Oakland County which serves as the Lead Entity.
Table 11: PY 2015 Oakland County HOME Consortium (OCHC) Revenues
EVENUE
HOME Grant Funds
Match Obligation
$2,100,244
$472,555
HOME Program Income (estimate) $800,000
Total
$3,372.799
8
Table 12: PY 2015 Oakland County HOME Consortium (OCHC) Allocations
Housing Rehabilitation
(Home Improvement Program)
CHDO Activities
(15% of HOME Allocation)
General Program Administration
(10% of HOME Allocation)
Total
$1,575,183
$315,037
210.024
$2,100,244 $472,555 $800,000 $3,372,799 The HOME program requires a 25% non-fe• eral match of tunds tor housing rehabilitation and new
construction activities.
Attachment A Excerpt front PI' 2015 Annual Action_ Plan Oakland County, MI
9
Attachment A Excerpt from PY 2015 Annual Action Plan Oakland County, MI
Emergency Solutions Grant (ESG)
1. Include written standards for providing ESG assistance -
Recipient agencies will conduct an initial evaluation to determine each individual or family's eligibility
for ESG assistance and the amount and types of assistance the household needs to regain stability in
permanent housing. The evaluations will be conducted in accordance with the centralized
assessment requirements of the Oakland County Continuum of Care. Eligibility requirements for the
rapid re-housing and/or prevention components of the program include:
• The program participant must meet the criteria under the Federal Homeless definition as amended
under the HEARTH act. •A homeless certification form (attached) is required.
• The household income must be less than 30 percent of area median income. Annual income will
be calculated using the standards for calculating income under HOME and Section 8 income
guidelines.
• The household cannot have assets in excess of $1,000 for an individual or $2,000 for a family
(see Asset Guideline Policy for more information)
• The program participant lacks sufficient resources and support networks necessary to retain
housing without ESG Assistance (but for this assistance they would be homeless).
After initial evaluation, a housing plan will be developed and a participant must meet with his or her
caseworker as prescribed under the plan. Unless prohibited under the Violence Against Women Act
of 1994 or the Family Violence Prevention and Services Act, the recipient will be connected to
appropriate supportive services including assistance in obtaining permanent housing, mental health
treatment, counseling, and other services essential for achieving independent living. They will also
be linked to federal, state, local and private assistance available to assist with obtaining housing
stability including Medicaid, food assistance, WIC, unemployment benefits, SSI, SSDI, veteran's
benefits, medical assistance, legal aid, employment assistance, and other locally available assistance
programs. A plan will be developed to assist the program participant to retain permanent housing
after the assistance ends, taking into account all relevant considerations such as the program
participants current or expected income and expenses, other public or private assistance for which
the program participant will be eligible and likely to receive, and the affordability of available housing
in the area. Each participant will be linked to available permanent supportive housing programs or
the local Homeless Preference Voucher, Section 8 Voucher Programs, Public Housing Authorities,
and project based rental assistance when the waiting lists are open.
2. If the Continuum of Care has established centralized or coordinated assessment
system that meets HUD requirements, describe that centralized or coordinated assessment
system.
Coordination among emergency shelter providers, essential services providers, homelessness
prevention and rapid re-housing assistance providers, other homeless assistance providers, and
mainstream services and housing providers will be done through HMIS sharing, the centralized
assessment form, the local Homeless Assistance and Recovery Agency (F-IARA) and the Community
Inter-Agency Service Team (GIST). All ESG recipients will be required to be an active member of the
CoC and attend bi-monthly CIST meetings. At these meetings, case managers can share information
and resources and assist each other with resources for clients.
1 0
Attachment A Excerpt from PY 2015 Annual Action Plan Oakland County, MI
Effective October 1, 2014 the Michigan State Housing Development Authority (MSHDA) and Michigan
Department of Human Services (DHS) with the full support from the Michigan Interagency Council on
Homelessness, required the use of a single assessment tool for people experiencing homelessness.
This tool, known as the Service Prioritization Decision Assistance Tool (SPDAT) will provide HARAs
and other housing agencies a standardized, evidence-informed assessment process that prioritizes
vulnerability. Michigan's Campaign to End Homelessness is committed to Housing First and has
identified SPDAT as the tool that will be implemented in every community so that our state moves
forward in ending homelessness while supporting HEARTH Act regulations. Youth programs are
exempt and use their own similar statewide assessment tool.
SPDAT training will be provided and offered free of charge. This training is mandatory for HARA mid-
level management, HARA front line staff, DHS CoC Program mid-level management, and DHS CoC
Program front line staff. OHS CoC Program includes the following projects: Rapid Re-Housing
Initiative, Transitional Supportive Housing Leasing Assistance Program, Rural -Housing & Supportive
Services and Rural Homeless Permanent Supportive Housing Initiative. HARA and OHS CoC
Program and Executive Directors are strongly encouraged to attend the training. After October 1,
2014, HMIS entry will not be granted to agency employees until SPDAT training has been completed.
The gross rent (rent plus utilities) for a subsidized unit cannot be more than the HUD established fair
market rent for the area and must also meet a rent reasonableness test. The ESG program may pay
100 percent of the first month's rent for program participants, depending on circumstance. After that,
all households will be expected to pay 30 percent of the gross income for rent and utilities. A utility
allowance schedule has been adopted. The Tenant Rent Policy follows this section.
The program participant will be required to report any changes in income in excess of $500 per
month, and a revaluation will be completed at that time to insure continued eligibility. If no change is
reported, a re-evaluation will be conducted every three months to establish that the program
participant continues to have an annual income of less than 30 percent of area medium income. No
participant shall receive more than 6 month's rent in any given program year. The type of assistance a
program recipient will receive is dependent of his circumstances as determined at his initial eligibility
screening and housing plan. A participant can receive no more than 6 months of assistance in any
program year, but may receive several types of assistance (security deposit, moving costs and rent
for example). There will be a life-time cap of 24 months of Emergency Solutions Grant assistance for
any household.
3. Identify the process for making sub-awards and describe how the ESG allocation
available to private nonprofit organizations (including community and faith-based
organizations).
Background - In 1988, the McKinney-Vento Act implemented the Emergency Shelter Grant as a way
for the federal government to assist local units of government to fund emergency shelters. Although
originally an independent grant, it became part of the Consolidated Plan and its formula allocation
was applied for through the Annual Action Plan. At that time, the sole purpose of the grant was to
fund emergency shelters and transitional housing programs_ Specific statutory caps were required
of 30% for essential services (case management, food, medical, transportation) 10% for shelter
administrative costs, and 5% for administration. Up to 100% of the grant could be used for shelter
operations. In 2004, the emergency shelter grant regulations were amended to allow up to 30% of the
grant to be used f o r prevention activities.
11
Attachment A Excerpt from PY 2015 Annual Action Plan Oakland County, MI
As prevention was not part of our allocation policy, OCCHlD limited the ability to apply to
established shelters, but did permit dollars to be used for prevention activities. No shelter
requested use of such funds during 2004-2010. On May 22, 2009, the Homeless Emergency
Assistance and Rapid Transition to Housing Act (HEARTH act) was signed into law changing the
focus of the program from addressing the needs of those in emergency or transitional shelters to
assisting people to quickly regain housing stability after a crisis. The Emergency Solutions Grant
name change reflects this new emphasis and the regulations became effective January 4, 2012.
Emergency Solutions Grant Components - The Emergency Solutions Grant allows for six basic
components:
1. The Street Outreach component permits funds to be used for the cost of providing essential
services necessary to reach out to unsheltered homeless people and connect them with
appropriate services.
2. The Emergency Shelter component provides the cost of essential services and shelter
operations for emergency shelter programs. Up to 60 percent of the grant or the amount granted
to shelters during PY2010, whichever is greater, can be used for this component. The new
regulations expanded the definition and removed the cap on essential services. We will be
limiting the allowable services in our guidelines. Renovations to shelters and relocation are also
eligible under this component put will not be a part of Oakland County's program.
3. Housing Relocation and Stabilization Services for prevention and rapid re-housing pays for the
non-rent financial assistance cost including rental application fees, security deposits, utility
deposits and payments, moving costs, housing search and placement, case management,
inspections, and program related costs for the provider.
4. Short-Term and Medium-Term Rental assistance provides a program participant up to 24
months of rental assistance during any three-year period. Oakland County will be limiting
assistance for up to six months during any one program year.
5. The Homeless Management Information System is a mandated system which provides client
level data and analysis and is required for program reporting.
6. Up to 7.5 percent can be used for Administrative Costs related to the planning and execution of
the ESG activities including planning, general management, oversight, and coordination.
12
Attachment A Excerpt from PY 2015 Annual Action Plan Oakland County, MI
Scope of Proposed Activities, Allocation and Selection Criteria —
The Oakland County Community & Home Improvement Division uses the following allocation and
selection criteria:
Street Outreach - As there are other programs funding this component, OCCHID opts not to
include it in Oakland County's ESG program.
Emergency Shelter - 60 percent of the grant with a maximum amount of the 2010 shelter
allocation will be used to continue funding emergency shelters. Transitional housing providers are only
eligible if they received funding in 2010 and are continually funded thereafter. There are two eligible
transitional housing providers in Oakland County.
In 1997, the Board of Commissioner's adopted the following formula to distribute the funding:
Formula - Utilization + 2 (Residency) + Capacity
4
Definitions - Utilization: ratio of the number of beds utilized at a minimum of 90% capacity
during the previous program year. Residency: ratio of clients whose last known address was a
community that participates in the Oakland County CDBG program. This ratio is weighted by a factor
of two. Capacity: number of available beds
Housing Relocation and Stabilization Services/Rental Assistance - The balance of the grant will
be allocated for homeless prevention and/or rapid re-housing programs. A maximum of two
agencies will be funded through a request for proposal process based on the following scoring
criteria: Capacity/Experience 40 points), Outreach Plan (25 points) HMIS (15 points), prior
experience with use of Mainstream Resources/Leveraging (15 points), Oakland County Continuum of
Care participation (5 points).
Homeless Management Information System (HMIS) - The Homeless Management Information
System lead agency will receive up to 7.5 percent of the grant.
Administration - Oakland County will retain 7.5 percent of the grant for administration, planning,
implementation, reimbursement, and reporting.
If the jurisdiction is unable to meet the homeless participation requirement in 24 CFR
576.405(a), the jurisdiction must specify its plan for reaching out to and consulting with
homeless or formerly homeless individuals in considering policies and funding decisions
regarding facilities and services funded under ESG.
OCCHID is unable to have a homeless or formerly homeless person serve on its board, as the board
is made up of elected officials. However, through consultation with the CoC body and citizen
participation process, we anticipate input from homeless or formerly homeless persons. In addition,
as previously required in the Emergency Shelter Grant and Homeless Prevention and Rapid Re-
Housing Program, OCCHID is passing this requirement on to funded agencies via contract language.
This requirement will be checked at monitoring. The CoC does have a formerly homeless person on
their board. The CoC provides input to OCCHID on the ESG program.
13
Attachment A Excerpt from PI' 2015 Annual Action Plan Oakland County, MI
4. Describe performance standards for evaluating ESG.
ESG Monitoring Standards and Procedures - Oakland County will continue to implement a
monitoring policy to ensure that ESG recipients are in compliance with applicable program
requirements. Annual on-site monitoring of shelters and transitional housing providers will include
inspections to ensure that housing conforms to habitability standards under the HEARTH Act as well
as lead-based paint regulations. In addition to project performance, accountability, financial
responsibility, and adherence to federal grant management regulations, inspections will sample client
files to insure that case management, action plans, and referrals to mainstream benefits are provided
and the files are maintained appropriately. Reimbursement requests will be reviewed and cross
referenced with contracts and procurement documents as warranted. Rapid re-housing and
homeless prevention files will be checked to insure that all required documents including homeless
certification forms, income calculations, lease, recertification documents, and habitability inspection
reports are accurate. In addition, before reimbursement can be made verification will be required
including certification of homelessness, lease documents, and income calculations, as well as
cancelled check and invoices. A contract will be developed requiring quarterly reimbursement
requests and timely expenditure of funds. During the past year, the OCTH has begun the
formulation of specific performance objectives and outcomes for all of its programs. Benchmarks are
being formulated. Included in these outcomes are:
Case Management Services:
• 80% of program participants have a monthly service transaction and housing plan in HMIS
• 30% of program participants will see an increase in self-sufficiency scores by 20 percent
Coordination of Services:
• Improved Care coordination between housing partners and mainstream resources
Homeless Prevention:
• Households that receive prevention related services do not become homeless
Shelter Services:
• Reduce length of emergency shelter stays to 43 days
• 40% of shelter stays of less than 31 days and exit into positive housing
• 46% of shelter participants exit into a positive destination
• 10% of people experience more than one shelter stay in one year
Public Law 111- On May 20, 2009, the President signed into law "An Act to Prevent Mortgage
Foreclosures and Enhance Mortgage Credit Availability," which became Public Law 111-22. This law
implements a variety of measures to keep individuals and families from losing their homes. Division B
of the law is the HEARTH Act, which consolidates and amends three separate homeless assistance
programs carried out under Title IV of the McKinney-Vento Homeless Assistance Act (42 U.S.C.
11371 et seq. McKinney-Vento Act) into a single grant program designed to improve administrative
efficiency and enhance response coordination and effectiveness in addressing the needs of homeless
persons. The HEARTH Act codifies into law and enhances the Continuum of Care planning process,
the coordinated response for addressing the needs of homelessness established administratively by
HUD in 1995. The single CoC program established by the HEARTH Act consolidates the following
programs: the Supportive Housing program, the Shelter Plus Care program, and the Moderate
Rehabilitation/Single Room Occupancy program.
14
Attachment A Excerpt front PY 2015 Annual Action Plan Oakland County, MI
Table 13: Emeroencv Solutions Grant Objectives
L ATP ALOBJECTIVE
Maximize communitywide planning and strategic use of resources to prevent and end
homelessness; improve coordination and integration with mainstream services to marshal all
available resources, capitalize on existing strengths, and increase efficiency; improve
coordination within each community's homeless services, including services funded by other
programs targeted to homeless people; build on lessons learned from years of practice and
research, so that more resources are invested in demonstrated solutions to end homelessness,
such as rapid re-housing; expand resources and services available to prevent homelessness;
realign existing programs and systems to focus on shortening homelessness; direct funding to the
most critical services to help people achieve long-term housing stability and avoid becoming
homeless again; standardize eligibility determinations and improve the targeting of resources to
OPuNTY004EPTivs.,-
Implement the Emergency Solutions Grant to provide administration, HMIS, Emergency Shelter,
Housing Relocation and Stabilization Services/Rental Assistance.
Table 14: PY 2015 Emergency Solutions Grant (ESG) Budget
ECT:CLASS
AMOUNT.
General Program Administration (7.5%)
$24,784
Homeless Management Information System (HMIS) - Data Collection
$24,784
Homeless Prevention & Rapid Re-Housing Services
$108,837
Emergency Shelter (60%)
$172,054
Total
$330,459
15
FISCAL NOTE (MISC. #15228) August 26, 2015
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: DEPARTMENT OF ECONOMIC DEVELOPMENT & COMMUNITY AFFAIRS - COMMUNITY &
HOME IMPROVEMENT DIVISION -2015 ANNUAL ACTION PLAN ACCEPTANCE FOR COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG), HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME)
AND EMERGENCY SOLUTIONS GRANT (ESG) PROGRAMS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. Oakland County Community and Home Improvement Division has received program year 2015
funding from the U.S. Department Housing and Urban Development for the Community Development
Block Grant (CDBG), Home Investment Partnership Program (HOME), and Emergency Solutions
Grant (ESG) grants.
2. The total grant award of $9,463,070 includes $7,490,515 in Federal CDBG ($5,059,812), HOME
($2,100,244) and ESG ($330,459) funding, $700,000 in estimated Home Improvement Revolving
Loan Funds, $800,000 in estimated HOME Program Income and HOME County match of $472,555.
3. The Federal award of $7,490,515 is $182,023 less than the 2014 program year award of $7,672,538.
4. Local County match of $472,555 (25%) is required for grant funding allocated to housing rehabilitation
and/or new construction activities for HOME.
5. County Match of $472,555 is available in the Non-Departmental Grant Match line item of the FY 2015
General Fund Adopted Budget.
6. Indirect costs associated with this grant are not paid due to administrative and planning limits.
7. The grant currently funds 22 Special Revenue (SR) positions in the Economic Development &
Community Affairs/Community & Home Improvement Division (#1090611) and 50% of one (1)
General Fund/General Purpose (GF/GP) Accountant III position (#1020615-02558) in the
Management & Budget/Fiscal Services Division for grant accounting services.
8. The grant funding will continue to cover the following 22 Special Revenue (SR) positions in the
Economic Development & Community Affairs/Community & Home Improvement Division (C&HI)
(#1090611): one (1) C&HI Assistant (position 5413), one (1) Grant Compliance & Program
Coordinator (position 1370), four (4) C&HI Coordinators (positions: 1279, 3231, 3430 and 6098), one
(1) Supervisor C&HI Administrative Services (position 1371), two (2) C&HI Technicians (positions
3230 and 1768), two (2) Supervisors C&HI (positions 0999 and 3182), two (2) C&HI Specialists
(positions 3567 and 10806), one (1) Housing Counseling & Homeless Services Supervisor (position
3354), two (2) C&HI Field Technicians (positions 1457 and 9578), one (1) Chief C&HI (position 1708),
one (1) Senior C&HI Specialist (position 0730), one (1) Manager C&HI (position 0993), two (2) Senior
C&HI Field Technicians (positions 2426 and 9522) and one (1) Student (position 5341).
9. A FY 2015-18 budget amendment is recommended as follows:
COMMUNITY DEVELOPMENT BLOCK GRANTS (#29701)
GR0000000729 Activity GLB, Analysis Type GLB COMHI Bud Ref 2015 Resource Type A
FY 2015 FY 2016-2018
Revenues
1090601-132210-610313
1090601-132280-631617
Federal Operating Grants
Program Income
Total Revenues
($72,157)
200,000
$127,843
($74,022)
200,000
$125,978
Expenses
1090601-132210-702010
1090601-132210-722900
1090601-132210-730905
Salaries ($43,294)
Fringe Benefit Adjustments (28,863)
Housing Rehab-Recycled Payback 200,000
Total Expenses $127,843
($44,413)
(29,609)
200,000
=5,978
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
$28,674 $28,674
$28,674 $28,674
$17,204
11,470
$28,674
$17,204
11,470
$28,674
($138,540)
200,000
(419,772)
(83,955)
392,221
80,334
$30,288
($138,540)
200,000
(25,873)
(5,299)
-0-
-0-
$30,288
EMERGENCY SOLUTIONS GRANTS (#29705)
GR0000000730 Activity GLB, Analysis Type GLB, COMHI Bud Ref 2015 Resource Type A
Revenues
1090659-132221-610313
Expenses
1090659-132221-702010
1090659-132221-722900
General Fund (#10100)
Federal Operating Grants
Total Revenues
Salaries
Fringe Benefit Adjustments
Total Expenses
Expenses
9090101-196030-730800 Non-Dept. Grant Match
1090659-132240-788001-29711 Transfer Out
1090659-133260-788001-29711 Transfer Out
Total Expenses
($472,555)
392,221
80,334
-0-
HOME INVESTMENT PARTNERSHIP GRANTS (#297111
GR0000000731 Activity GLB, Analysis Type GLB, COMHI Bud Ref 2015 Resource Type A
Revenues
1090659-132240-610313 Federal Operating Grants
1090659-132240-631617 Program Income
1090659-132240-625558 Local Match
1090659-132260-625558 Local Match
1090659-132240-695500-10100 Transfer In
1090659-132260-695500-10100 Transfer In
Total Revenues
Expenses
1090659-132230-702010
1090659-132230-722900
1090659-132240-730905
1090659-132240-730884
1090659-132260-730261
Salaries ($83,124)
Fringe Benefit Adjustments (55,416)
Housing Rehab-Recycled Payback 200,000
Housing Rehab Match (25,873)
CHDO Match (5,299)
Total Expenses $30,288
($83,124)
(55,416)
200,000
(25,873)
(5,299)
$30,228
Resolution #15228 August 26, 2015
Moved by Dwyer supported by McGillivray the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, KowaII, Long, Matis,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Dwyer. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
1-4
HUHEBY APPRCVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45,559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 26,
2015, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 26th day of August 2015.
Lisa Brown, Oakland County