Loading...
HomeMy WebLinkAboutResolutions - 2015.08.26 - 21998MISCELLANEOUS RESOLUTION #15230 August 26, 2015 BY: Public Services Committee, William Dwyer, Chairperson IN RE: PROSECUTING ATTORNEY — FY 2013 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) EXTENSION FOR FY 2016 – GRANT AMENDMENT OVER 15% To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS this amendment extends the grant period and increases funding for the Michigan Department of Health and Human Services (MDHHS) Office of Child Support FY 2013 Prosecuting Attorney Cooperative Reimbursement Program; and WHEREAS with this funding the Prosecuting Attorney provides legal services to establish paternity and court orders for payment of child support pursuant to Title IV-D of the Social Security Act; and WHEREAS the original funding period was October 1, 2012 through September 30, 2015 approved by Miscellaneous Resolution #12240; and WHEREAS the one-year grant extension period is October 1, 2015 through September 30, 2016; and WHEREAS the amendment adds funding for FY 2016 in the amount of $2,725,129 of which $1,798,585 is federal funds passed through the state (MDHHS). The required grant match of $926,544 is included in the County Executive Recommended Budget; and WHEREAS this grant includes continued funding for 24 positions, as follows: one (1) Chief (#4010201-2946), one Legal Secretary (#4010201-2932), one (1) Office Supervisor (#4010201-0979), three (3) Assistant Prosecutors (#4010201-2052, #4010201-2492, #4010201-7046), three (3) Prosecutor Investigators (#4010201-1002, #4010201-1847, #4010201-9646), four (4) Support Specialists (#4010201-0916, #4010201-4690, #4010201-6388, #4010201-7379), and eleven (11) Office Assistants (#4010201-0361, #4010201-0514, #4010201-2160, #4010201-2612, #4010201-3224, #4010201-3366, #4010201-4691, #4010201-4692, #4010201-5412. #4010201-7045, #4010201-7380); and WHEREAS the grant has been processed through the County Executive Review Process and the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves acceptance of the Michigan Department of Health and Human Services (MDHHS) Office of Child Support FY 2013 Prosecuting Attorney Cooperative Reimbursement Program Amendment for FY 2016. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the grant agreement and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. BE IT FURTHER RESOLVED that the acceptance of this grant does not obligate the county to any future commitment and continuation of the grant is contingent upon continued future levels of grant funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote with Spisz and KowaII absent. GRANT REVIEW SIGN OFF — Prosecuting Attorney GRANT NAME: FY 2013 Cooperative Reimbursement Program (CRP) FUNDING AGENCY: Michigan Department of Human Services, Office of Child Support DEPARTMENT CONTACT PERSON: Susan Maclean 858 -5377 STATUS: Amendment #1 - FY 2016 funding DATE: July 27, 2015 Pursuant to Misc. Resolution 813180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved — Laurie Van Pelt (7/21/2015) Department of Human Resources: FIR Approved (No Committee) Continues Positions — Lori Taylor (7/21/2015) Risk Management and Safety: Approved by Risk Management, — Robert Erleribeck (7/21/2015) Corporation Counsel: At this time, there are no unresolved legal issues. — Heather L. Lewis (7/27/2015) From: Van Pelt, Laurie M To: West, Catherine A Cc: Secontme, Julie L; Taylor, Lori; Davis, Patricia G; Maclean, Susan H; Andrews, Michael 8; Metrick, Tammy A Subject: Re: GRANT REVIEW: Prosecuting Attorney - FY 2013 Cooperative Reimbursement Program (CRP) Amendment -#1 (Extension for FY 2016) - Grant Amendment over 15% Date: Tuesday, July 21, 2015 1:41:13 PM Approved Sent from my iPhone On Jul 21, 2015, at 12:08 PM, West, Catherine A <westea@oakgov.com > wrote: GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Julie Secontine — Pat Davis RE: GRANT CONTRACT AMENDMENT REVIEW RESPONSE — Prosecuting Attorney FY 2013 Cooperative Reimbursement Program (CRP) Amendment #1 (Extension for FY 2016) Michigan Department of Health and Human Services (MDHHS) - Office of Child Support Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: July 28, 2015 GRANT INFORMATION Date: July 21, 2015 Operating Department: Prosecuting Attorney Department Contact: Susan Harvey MacLean Contact Phone: 248-858-5377 Document Identification Number: CSPA13-63002-Al REVIEW STATUS: Amendment over 15% of the original contract — Resolution Required Funding Period: October 1,2012 through September 30, 2016 Original source of funding: CFDA 93.563 Will you issue a sub award or contract: No New Facility / Additional Office Space Needs: N/A IT Resources (New Computer Hardware / Software Needs or Purchases): Yes From: To: Cc: Subject: Date: Taylor, Lori West, Catherine A; Russell. Roosevelt F; Secontine, Julie L; Van Pelt, Laurie M; Davis Patricia G Maclean, Susan Andrews, Michael B; Metrick, Tammy A RE: GRANT REVIEW: Prosecuting Attorney - FY 2013 Cooperative Reimbursement Program (CRP) Amendment #1 (Extension for FY 2016) - Grant Amendment over 15% Tuesday, July 21, 2015 1:47:30 PM HR Approved (No Committee) Continues Positions From: West, Catherine A Sent: Tuesday, July 21, 2015 1:15 PM To: Russell, Roosevelt F; Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Maclean, Susan H; Andrews, Michael B; Metrick, Tammy A Subject: RE: GRANT REVIEW: Prosecuting Attorney - FY 2013 Cooperative Reimbursement Program (CRP) Amendment #1 (Extension for FY 2016) - Grant Amendment over 15% Frank, Please see attached. FY2016 budget starts on page 38 of the application. Thank you, Katie From: Russell, Roosevelt F Sent: Tuesday, July 21, 2015 12:47 PM To: West, Catherine A; Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Maclean, Susan H; Andrews, Michael B; Metrick, Tammy A Subject: RE: GRANT REVIEW: Prosecuting Attorney - FY 2013 Cooperative Reimbursement Program (CRP) Amendment #1 (Extension for FY 2016) - Grant Amendment over 15% Can I get copy of the portion of application that list the 24 positions (numbers) being continued with this grant? From: West, Catherine A Sent: Tuesday, July 21, 2015 12:09 PM To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Maclean, Susan H; Andrews, Michael B; Metrick, Tammy A Subject: GRANT REVIEW: Prosecuting Attorney - FY 2013 Cooperative Reimbursement Program (CRP) Amendment #1 (Extension for FY 2016) - Grant Amendment over 15% GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Julie Secontine — Pat Davis RE: GRANT CONTRACT AMENDMENT REVIEW RESPONSE — Prosecuting Attorney FY 2013 Cooperative Reimbursement Program (CRP) Amendment #1 (Extension for FY 2016) Michigan Department of Health and Human Services (MDHFIS) - Office of Child Support Attached to this email please find the grant document(s) to be reviewed. Please provide your From: To: Cc: Subject: Date: Erlenbeck, Robert C West, Catherine A; Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; pavis, Patricia Maclean, Susan H; Andrews, Michael B; Metrick, Tammy A RE: GRANT REVIEW: Prosecuting Attorney - FY 2013 Cooperative Reimbursement Program (CRP) Amendment #1 (Extension for FY 2016) - Grant Amendment over 15% Tuesday, July 21, 2015 2:16:14 PM Approved by Risk Management. R.E. 7/21/15. From: Easterling, Theresa Sent: Tuesday, July 21, 2015 1:55 PM To: West, Catherine A; Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Maclean, Susan H; Andrews, Michael B; Metrick, Tammy A Subject: RE: GRANT REVIEW: Prosecuting Attorney - FY 2013 Cooperative Reimbursement Program (CRP) Amendment #1 (Extension for FY 2016) - Grant Amendment over 15% Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RM15-0277, regarding this matter. Thank you. From: West, Catherine A Sent: Tuesday, July 21, 2015 12:09 PM To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Maclean, Susan H; Andrews, Michael B; Metrick, Tammy A Subject: GRANT REVIEW: Prosecuting Attorney - FY 2013 Cooperative Reimbursement Program (CRP) Amendment #1 (Extension for FY 2016) - Grant Amendment over 15% GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Julie Secontine — Pat Davis RE: GRANT CONTRACT AMENDMENT REVIEW RESPONSE —Prosecuting Attorney FY 2013 Cooperative Reimbursement Program (CRP) Amendment #1 (Extension for FY 2016) Michigan Department of Health and Human Services (MDHHS) - Office of Child Support Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: July 28, 2015 GRANT INFORMATION Date: July 21, 2015 Operating Department: Prosecuting Attorney Department Contact: Susan Harvey MacLean From: To: Cc: Subject: Date: Lewis, Heather L West, Catherine A; Maclean, Susan H; Andrews, Michael B; Metrick, Tammy A Guzzv, Scott N; Knooe, Penny); Kramer, Jordie; Monte, Jami C; Pilr Gala V; Secontine, Julle L; Sonidss, Lynn C; Stolzenfeld, Tracy M; Taylor, Lori; Van Pelt, Laurie Id; Ward, Christopher C; Worthinoton, Pamela L; Holdsworth, William A; Davis, Patricia G 2015-00629 GRANT REVIEW: Prosecuting Attorney - FY 2013 Cooperative Reimbursement Program (CRP) Amendment #1 (Extension for FY 2016) - Grant Amendment over 15% Monday, July 27, 2015 10:48:20 AM At this time, there ue no unresolved regal issues. C 0 Li; it TY MICHICIAK, Heather L. Lewis PTNE Oakland County Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3rd Floor Pontiac, Ml 48341 Phone Number: (248) 858.2003 Fax Number: (248) 858.1003 lewish@oakgov.com PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whom it is specifically addressed, It is confidential and is protected by the attorney-client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately, If you have any questions, please contact the Department of Corporation Counsel at (248) 858-0550. Thank you for your cooperation. GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Julie Secontine — Pat Davis RE: GRANT CONTRACT AMENDMENT REVIEW RESPONSE — Prosecuting Attorney FY 2013 Cooperative Reimbursement Program (CRP) Amendment #1 (Extension for FY 2016) Michigan Department of Health and Human Services (MDHHS) - Office of Child Support Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. AGREEMENT NUMBER: CSPA13-63002-A1 AMENDMENT NUMBER: 1 Between THE STATE OF MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES And CONTRACTOR County Of Oakland CONTRACTOR ADDRESS 1200 North Telegraph Road, Pontiac, Mi 48341 CONTRACTOR EMAIL macleans©oakgov.com CONTRACT ADMINISTRATOR EMAIL Duane Noworyta noworytad@michigan.gov AGREEMENT SUMMARY SERVICE DESCRIPTION Child Support Prosecuting Attorney GEOGRAPHIC AREA Oakland INITIAL EFFECTIVE DATE 10101/2012 CURRENT EXPIRATION DATE 09/30/2015 CURRENT AGREEMENT VALUE $5,531,462.00 CONTRACT TYPE Actual Cost AMENDMENT DESCRIPTION EXTEND EXPIRATION DATE &I YES 0 NO NEW EXPIRATION DATE 09/30/2016 AMENDMENT AMOUNT $1,798,584.99 &I INCREASE 0 DECREASE ESTIMATED REVISED AGGREGATE AGREEMENT VALUE $7,330,046.99 NATURE OF CHANGE Extend the end date of the agreement to 9/30/2016 to add fiscal year (FY) 2016 and include the Budget for FY 2016 and include the selection of an IT technical support model. The undersigned have the lawful authority to bind the Contractor and OHS to the terms set forth ln this Agreement. FOR THE CONTRACTOR: FOR THE STATE: County Of Oakland DEPARTMENT OF HUMAN SERVICES Prosecuting Attorney Signature of Director or Authorized Designee Date Date FOR THE CONTRACTOR: County Of Oakland Chairperson, County Board of Commissioners Date Contract # CSPA13-63002-A1, County Of Oakland, Title IV-D Cooperative Reimbursement Program - 2013, Date: 07/1012015 Page: 1 of 8 Agreement Number : CSPA13-63002-A1 Amendment Number : 1 Year 1 Year 2 Year 3 Year 4 10/01/2012 through 09/30/2013 10/01/2013 through 09/30/2014 10/01/2014 through 09/30/2015 10/01/2015 through 09/30/2016 Total Contract Amount : $1,789,981.00 $1,815,859.00 $1,925,622,00 $1,798,584.99 $7,330,046.99 Check all contract years affected by this 0 Year 1 Year 2 0 Year 3 amendment: 2" Year 4 0 Year 5 0 Year 6 STATE OF MICHIGAN DEPARTMENT OF HEALTH & HUMAN SERVICES WHEREAS, the Department of Health & Human Services of the state of Michigan (hereinafter referred to as "DHHS") entered into a contractual Agreement effective October 1,2012, with County Of Oakland and the Prosecuting Attorney (hereinafter referred to as "Contractor"), having a mailing address of 1200 North Telegraph Road, Pontiac, Mi 48341 , for the provision of certain services as set forth therein; and, WHEREAS, it is mutually desirable to DHHS and to the Contractor to amend the aforesaid Agreement. THEREFORE, in consideration of the promises and mutual covenants hereinabove and hereinafter contained, the parties hereto agree to the following amendment of said Agreement. This amendment shall be attached to the Agreement, said Agreement being hereby reaffirmed and made a part hereof. Article I This amendment shall be effective on the date of DHHS signature or October 1, 2015, whichever is later. Article II DHHS will exercise the first of two, one-year options to extend. Therefore, the end date of the Agreement shall be changed from 09/30/2015 to 09/30/2016, Article III The maximum "Net Budget" and the "GF/GP" dollar amounts of the Agreement shall be increased by $2,725,128.78 from $8,381,002,00 to $11,106,130.78 and increased by $0.00 from $0.00 to $0.00, respectively, for the period 10/01/2012, through 09/30/2016. From the total "Net Budget" and GF/GP amounts, the maximum amount the Contractor may expend during the following periods is: Agreement Period Net Budget Amount OF/OP Amount Total Amount October 1, 2012, through September 30, 2013 $2,712,092.00 $0.00 $2,712,092.00 October 1,2013, through September 30, 2014 $2,751,301.00 $0.00 $2,751,301.00 October 1, 2014, through September 30, 2015 $2,917,609.00 $0.00 $2,917,609.00 October 1, 2015, through September 30, 2016 $2,725,128,78 $0.00 $2,725,128.78 Contract # CSPA13-63002-Al, County Of Oakland, Title IV-D Cooperative Reimbursement Program - 2013, Dale: 07/10/2016 Page: 2 of 8 The maximum "Total Contract" dollar amount of the Agreement shall be increased by $1,798,584.99 from $5,531,462.00 to $7,330,046.99 for the period 10/0112012, through 09/30/2016. From the total "Total Contract" amount, the maximum amount the Contractor may expend during the following periods is: Agreement Period Total Contract Amount October 1,2012, through September 30, 2013 $1,789,981.00 October 1,2013, through September 30, 2014 $1,815,859.00 October 1,2014, through September 30, 2015 $1,925,622.00 October 1, 2015, through September 30, 2016 $1,798,584.99 Payment shall be made in accordance with the attached budget. Article IV The Contractor selects the following Information technology (IT) support model: • effective immediately if the selection is not a change from the Contractor's current IT support model, • effective upon a completed conversion of the contractor's current IT support model to the selected IT support model by the Michigan Department of Technology, Management and Budget. IT Support Model County Managed Ei State Managed 0 Contract # CSPA13-63002-Al, County Of Oakland, Tille 11(-17 Cooperative Reimbursement Program - 2013, Date: 07110/2015 Page; 3 of 8 Budget Summary - 2013 A. CONTRACT DESCRIPTION COUNTY: Oakland CONTRACT NO: CSPA13-63002 PROVIDER FOC PA 1 COM FISCAL YEAR: 2013 AMENDMENT Pr LINE ITEM TRANSFER COLUMN I COLUMN II COLUMN ill COLUMN IV COLUMN V Allocation Factors Current 2013 IV-D Budget Adjustment To 2013 IV-D Budget Revised 2013 IV-D Budget Provider's Total Eligible Budget SECTION B 1, FTE Positions 23,50 0.00 23,50 23,50 2. % of Total FTE 100.00 0,00 100,00 100,00 3. Caseload % (FOC, COM) 100.00 0,00 100,00 100,00 Budget Categories Current 2013 IV-D Budget Adjustment To 2013 IV-D Budget Revised 2013 IV-D Budget Provider's Total Eligible Budget SECTION C 1. Personnel 2,185,529.99 0.00 2,185,529.99 2,185,529.99 2, Data Processing 21,000.00 0.00 21,000,00 21,000.00 3. Other Direct 327,210.00 0.00 327,210.00 327,210.00 4. Central Services 179,602.16 0.00 179,602,16 179,602.16 5. Paternity Testing 500,00 0.00 500,00 500,00 6. TOTAL EXPENDITURES 2,713,842.15 0.00 2,713,842.15 2,713,842.15 7. Service Fees 0.00 0.00 0.00 0.00 8. Final Judgment Fees 0.00 0.00 0.00 0.00 9. Other Income 1,750.00 0.00 1,750,00 1,750.00 10. SUB TOTAL 2,712,092.15 0.00 2,712,092.15 2,712,092.15 11. Federal Incentives 0.00 0.00 0.00 0.00 12. NET BUDGET 2,712,092.15 0.00 2,712,092.15 2,712,092.15 13. County Share @34.00% 922,111.00 0.00 922,111,00 0,00 14. State Share (IV-D) @ 66.00% 1,789,981.00 0.00 1,789,981.00 0.00 15. STATE GF/GP AMOUNT 0.00 0.00 0,00 0.00 TOTAL CONTRACT AMOUNT 1,789,981.00 0.00 1,789,981.00 0.00 Contract ft CSPA13-63002-A1, county Of Oakland, Title IV-0 Cooperative Reimbursement Program - 2013, Date: 07/100015 Page: 4 of 8 Budget Summary -2014 A. CONTRACT DESCRIPTION COUNTY Oakland CONTRACT NO: CSPA13-63002 PROVIDER: FOC PA P. COM FISCAL YEAR: 2014 AMENDMENT P LINE ITEM TRANSFER COLUMN I COLUMN II COLUMN I I COLUMN IV COLUMN V Allocation Factors Current 2014 IV-D Budget Adjustment To 2014 IV-D Budget Revised 2014 IV-D Budget Provider's Total Eligible Budget SECTION B 1. FTE Positions 23.50 0.00 23.50 23.50 2. % of Total FTE 100.00 0.00 100.00 100.00 3. Caseload % (FOC, COM) 100.00 0.00 100.00 100.00 Budget Categories Current 2014 IV-D Budget Adjustment To 2014 IV-D Budget Revised 2014 IV-D Budget Provider's Total Eligible Budget SECTION C 1. Personnel 2,206,963,01 0.00 2,206,963,01 2,206,963.01 2. Data Processing 21,000.00 0.00 21,000.00 21,000.00 3. Other Direct 334,210.00 0.00 334,210.00 334,210.00 4. Central Services 190,378.29 0.00 190,378.29 190,378.29 5. Paternity Testing 500.00 0.00 500.00 500.00 6. TOTAL EXPENDITURES 2,753,051.30 0.00 2,753,051.30 2,753,051.30 7. Service Fees 0.00 0,00 0.00 0.00 8. Final Judgment Fees 0.00 0,00 0,00 0.00 9. Other Income 1,750.00 0.00 1,750.00 1,750.00 10. SUB TOTAL 2,751,301.30 0.00 2,751,301.30 2,751,301.30 11. Federal Incentives 0.00 0.00 0.00 0.00 12. NET BUDGET 2,751,301.30 0.00 2,751,301.30 2,751,301.30 13, County Share @ 34.00% 935,442,00 0.00 935,442,00 0.00 14. State Share (IV-D) @ 66.00% 1,815,859.00 0.00 1,815,859.00 0.00 15. STATE GF/GP AMOUNT 0.00 0.00 0,00 0.00 TOTAL CONTRACT AMOUNT 1,815,859.00 0.00 1,815,859.00 0.00 Contract tr CSPA13-63002-A1, County Of Oakiand, Title IV-D Cooperative Reimbursement Program - 2013, Date: 07/10/2016 Page: 5 of 8 Budget Summary 2015 A. CONTRACT DESCRIPTION COUNTY: Oakland CONTRACT NO: CSPA13-63002 PROVIDER: FOC PA P"' COM FISCAL YEAR : 2015 AMENDMENT P. LINE ITEM TRANSFER COLUMN I COLUMN II COLUMN III COLUMN IV COLUMN V Allocation Factors Current 2015 IV-D Budget Adjustment To 2015 IV-D Budget Revised 2015 IV-D Budget Provider's Total Eligible Budget SECTION B 1. FTE Positions 23.50 0.00 23,50 23.50 2. % of Total FTE 100.00 0,00 100.00 100.00 3. Caseload % (FOC, COM) 100.00 0,00 100.00 100.00 Budget Categories Current 2015 IV-D Budget Adjustment To 2015 IV-D Budget Revised 2015 IV-D Budget Providers Total Eligible Budget SECTION C 1. Personnel 2,359,847.99 0.00 2,359,847.99 2,359,847.99 2. Data Processing 21,000.00 0,00 21,000.00 21,000.00 3. Other Direct 336,210,00 0.00 336,210.00 336,210.00 4. Central Services 201,800,99 0,00 201,800,99 201,800.99 5. Paternity Testing 500.00 0,00 500.00 500.00 6. TOTAL EXPENDITURES 2,919,358.98 0.00 2,919,358.98 2,919,358.98 7, Service Fees 0.00 0,00 0.00 0.00 8. Final Judgment Fees 0.00 0.00 0.00 0.00 9. Other Income 1,750.00 0.00 1,750.00 1,750.00 10. SUB TOTAL 2,917,608.98 0.00 2,917,608.98 2,917,608.98 11. Federal Incentives 0.00 0.00 0,00 0.00 12. NET BUDGET 2,917,608.98 0.00 2,917,608.98 2,917,608.98 13. County Share @ 34.00% 991,987.00 0.00 991,987,00 0.00 14. State Share (IV-D) @66.00% 1,925,622.00 0.00 1,925,622.00 0.00 15. STATE GF/GP AMOUNT 0,00 0,00 0,00 0.00 TOTAL CONTRACT AMOUNT 1,925,622.00 0.00 1,925,622.00 0.00 Contract # CSPA13-63002-A1, County Of Oakland, Title IV-D Cooperative Reimbursement Program -2013, Date: 07/10/2015 Page: 6 of 8 Budget Summary - 2016 A. CONTRACT DESCRIPTION COUNTY : Oakland CONTRACT NO : CSPA13-63002-A1 PROVIDER FOC PA g; COM FISCAL YEAR: 2016 AMENDMENT Fl LINE ITEM TRANSFER COLUMN I COLUMN II COLUMN Ill COLUMN IV COLUMN V Allocation Factors Current 2016 IV-D Budget Adjustment To 2016 IV-D Budget Revised 2016 IV-D Budget Provider's Total Eligible Budget SECTION B 1. FTE Positions 0,00 0.00 23.50 23.50 2. % of Total FTE 0.00 0.00 100.00 100.00 3. Caseload % (FOC, COM) 0,00 0.00 100.00 100.00 Budget Categories Current 2016 IV-D Budget Adjustment To 2016 IV-D Budget Revised 2016 1V-D Budget Provider's Total Eligible Budget SECTION C 1. Personnel 0.00 2,185,456.84 2,185,456.84 2,185,456,84 2. Data Processing 0.00 63,280.00 63,280.00 63,280.00 3, Other Direct 0.00 338,972.14 338,972.14 338,972.14 4. Central Services 0.00 136,419.80 136,419.80 136,419,80 5. Paternity Testing 0,00 1,000.00 1,000.00 1,000.00 6. TOTAL EXPENDITURES 0.00 2,725,128.78 2,725,128.78 2,725,128.78 7, Service Fees 0.00 0,00 0.00 0.00 8, Final Judgment Fees 0.00 0,00 0.00 0.00 9, Other Income 0.00 0.00 0.00 0.00 10. SUB TOTAL 0.00 2,725,128.78 2,725,128.78 2,725,128.78 11, Federal Incentives 0.00 0.00 0.00 0.00 12. NET BUDGET 0.00 2,725,128.78 2,725,128.78 2,725,128.78 13. County Share @ 34.00% 0.00 926,543.79 926,543.79 0.00 14. State Share (IV-D) @ 66.00% 0.00 1,798,584.99 1,798,584.99 0.00 15. STATE GF/GP AMOUNT 0,00 0,00 0.00 0.00 TOTAL CONTRACT AMOUNT 0.00 1,798,584.99 1,798,584.99 0.00 Contract # CSPA13-63002-A1, County Of Oakland, Titter 1V-D Cooperative Reimbursement Program - 2013, Date 07/10/2015 Page: 7 of 8 Budget Abstract Summary Description 2013 20141 2015 2016 Total SECTION B 1. FTE Positions 23.50 23.50 23.50 23.50 94.00 2. % of Total FTE 100.00 100.00 100.00 100.00 400,00 3. Caseload % (FOC, COM) 100.00 100.00 100.00 100.00 400.00 SECTION C 1. Personnel 2,185,529.99 2,206,963.01 2,359,847.99 2,185,456.84 8,937,797.83 2. Data Processing 21,000.00 21,000,00 21,000.00 63,280.00 126,280.00 3. Other Direct 327,210.00 334,210.00 336,210.00 338,972,14 1,336,602.14 4. Central Services 179,602.16 190,378.29 201,800.99 136,419.80 708,201.24 5. Paternity Testing 500.00 500.00 500.00 1,000.00 2,500.00 6. TOTAL EXPENDITURES 2,713,842.15 2,753,051.30 2,919,358.98 2,725,128.78 11,111,381.21 7. Service Fees 0.00 0.00 0.00 0.00 0.00 8. Final Judgment Fees 0.00 0.00 0.00 0.00 0.00 9. Other Income 1,750.00 1,750.00 1,750.00 0.00 5,250.00 10. SUB TOTAL 2,712,092.15 2,751,301.30 2,917,608.98 2,725,128.78 11,106,131.21 11. Federal Incentives 0.00 0.00 0.00 0.00 0,00 12. NET BUDGET 2,712,092.15 2,751,301.30 2,917,608.98 2,725,128.78 11,106,131.21 13. County Share @34.00% 922,111,00 935,442.00 991,987.00 926,543.79 3,776,083.79 14. State Share (IV-D) @66.00% 1,789,981.00 1,815,859.00 1,925,622.00 1,798,584.99 7,330,046,99 15, STATE GF/GP AMOUNT 0,00 0.00 0.00 0.00 0,00 TOTAL CONTRACT AMOUNT 1,789,981.00 1,815,859.00 1,925,622.00 1,798,584.99 7,330,046.99 Contract # CSPA13-53002-A1, County Of Oakland, Title IV-D Cooperative Reimbursement Program - 2013, Date: 07110/2015 Page: 8 of 8 FISCAL NOTE (MISC. #15230) August 26, 2015 BY: Finance Committee, Tom Middleton, Chairperson IN RE: PROSECUTING ATTORNEY - FY 2013 COOPERATIVE REIMBURSEMENT PROGRAM (CRP) EXTENSION FOR FY 2016 - GRANT AMENDMENT OVER 15% To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. This amendment extends the grant period and increases funding for the Michigan Department of Health and Human Services (MDHHS) Office of Child Support FY 2013 Prosecuting Attorney Cooperative Reimbursement program (CRP). 2. The original funding period was October 1, 2012 through September 30, 2015 approved by Miscellaneous Resolution #12240. 3. The FY 2016 grant extension period is from October 1, 2015 through September 30, 2016. 4. The FY 2016 amendment is $2,725,129 of which $1,798,585 (66%) is the Federal contribution and $926,544 (34%) is the County Match. 5. In addition to the County match requirements, the County is expected to incur $136,420 in administrative and support costs (Indirect Costs), which have been included in the Fiscal Year 2016 County Executive Recommended Budget. This grant allows for the recovery of those costs. 6. The grant match amount of $926,544 is included in the Fiscal Year 2016 County Executive Recommended Budget Non-departmental grant match line item. 7. The FY 2016-2018 budgets be amended as follows: GENERAL FUND (#10100) Revenue 4010201-126070-788001-27315 Transfers Out 9090101-196030-730800 Grant Match Total Revenue FY 2016 FY 2017-2018 $ 70,955 $ 70,955 ( 70,955) ( 70,955) 0 FY 2016 FY 2017-2018 CRP GRANT FUND (#27315) Revenue 4010201-126070-625210 CRP 4010201-126070-695500-10100 Transfers In Total Revenue Expenditures 4010201-126070-702010 4010201-126070-730163 4010201-126070-730303 4010201-126070-730688 4010201-126070-730926 4010201-126070-730982 4010201-126070-731213 401 0201-1 26070-731241 4010201-126070-731339 4010201-126070-731346 4010201-126070-731388 4010201-126070-731941 4010201-126070-732018 4010201-126070-732020 4010201-126070-750154 4010201-126070-750392 4010201-126070-750399 4010201-126070-760126 4010201-126070-770631 4010201-126070-774636 $(15,215) 70,955 $ 55,740 Salaries Regular $ 11,502 Blood Tests 500 Clothing Allowance 707 Expert Witness Fee and Mileage 192 Indirect Costs (14,513) Interpreter Fees 3,000 Membership Dues 3,700 Miscellaneous (7,000) Periodicals Books Publ Sub 4,800 Personal Mileage 1,500 Printing 2,453 Training 8,078 Travel & Conference 3,000 Travel Employee Taxable Meals 2,500 Expendable Equipment 500 Metered Postage 1,000 Office Supplies 2,000 Capital Outlay Miscellaneous 800 Bldg Space Cost Allocation (12,435) Info Tech Operations 44,320 $(15,627) 70,955 $ 55,328 $ 11,502 500 707 192 (14,513) 3,000 3,700 (7,000) 4,800 1,500 2,453 8,078 3,000 2,500 500 1,000 2,000 800 (12,847) 44,320 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote. 4010201-126070-774667 Insurance Fund (7,628) (7,628) 4010201-126070-776659 Motor Pool Fuel Charges 989 989 4010201-126070-776661 Motor Pool 1,786 1,786 4010201-126070-777560 Radio Communications 3,172 3,172 4010201-126070-778675 Telephone Communications 817 817 Total Expenditures $ 55,328 Resolution #15230 August 26, 2015 Moved by Dwyer supported by McGillivray the resolutions (with fiscal notes attached) on the Consent Agenda be adopted (with accompanying reports being accepted) AYES: Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, KowaII, Long, Matis, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Dwyer, (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent Agenda were adopted (with accompanying reports being accepted). 1 HEREBYAPPROVE THIS RESOLUTioN, CHIEF DEPUTY COUNTY F,XECUM , ACTING PURSUANT TO ivit3i. STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 26, 2015, with the original record thereof now remaining in my office In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 26th day of August 2015. Lisa Brown, Oakland County -