HomeMy WebLinkAboutResolutions - 2015.08.26 - 22000REPORT (MISC. #15231) August 26, 2015
BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: FACILITIES MANAGEMENT/MANAGEMENT & BUDGET — RECOMMENDED PROCEDURES
FOR CAPITAL IMPROVEMENT PROJECTS UNDER $594100
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Finance Committee, having reviewed the above referenced resolution, recommends that the
resolution be amended by changing all references of the dollar amount from $50,000 to $30,000 in the
title and the body of the resolution.
Chairperson, on behalf of the Finance Committee, I move the acceptance of the foregoing report.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
PLA'NNING AND BUILDING COMMITTEE
PLANNING AND BUILDING COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with McGillivr5y absent.
MISCELLANEOUS RESOLUTION # 15231 August 13, 2015
BY: Planning and Building Committee, Philip Weipert, Chairperson
IN RE: FACILITIES MANAGEMENT/MANAGEMENT & BUDGET — RECOMMENDED PROCEDURES
FOR CAPITAL IMPROVEMENT PROJECTS UNDER $50,000
To The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Capital Improvement Program (CIP) is a recommended schedule of improvements to the
County's capital assets utilizing best practices recommended by the Government Finance Officers
Association (GFOA) for capitalization threshold; and
WHEREAS there are different categories of fixed assets and the Capital Improvement Plan includes the
categories of "Buildings & Improvements" and "Infrastructure"; and
WHEREAS "Buildings & Improvements" are major fixed assets and additions, repairs, or rehabilitation of
same to increase their useful life and add value; and
WHEREAS "Infrastructure" fixed assets are normally immovable, of value only to the government entity,
and include such items as roads, curbs and gutters, streets, sidewalks, etc., and valued at their actual
construction cost; and
WHEREAS Maintenance Projects are defined as recurring and anticipated repairs and improvements to
aging buildings and surrounding service center components such as walkways, curbs, windows, carpet,
restrooms, lighting and exterior caulking to maintain operability, resolve safety concerns, and improve
energy efficiency; and
WHEREAS specific Maintenance Projects are listed and included in the operating budget through a
Transfer Out appropriation to the Project Work Oder Fund (#40400) and are excluded from the list of
capital improvement projects within the CIP; and
WHEREAS Facilities Management along with Management and Budget recommends that capital
improvement projects under $50,000 of "Buildings & Improvements," and "Infrastructure," can be
administratively approved by both the Director of Facilities Management and the Fiscal Officer (or
designee) if funding is available and any transfers required are to be included in the subsequent quarterly
forecast report; and
WHEREAS capital improvement projects above $50,000 in cost will be brought to the Board of
Commissioners for approval via individual Miscellaneous Resolution.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioner's authorizes capital improvement
projects under $50,000 to be administratively approved by both the Director of Facilities Management and
the Fiscal Officer (or designee) if funding is available and any transfers required are to be included in the
subsequent quarterly forecast report.
BE IT FURTHER RESOLVED capital improvement projects greater than $50,000 will continue to be
brought to the Board of Commissioners by a separate resolution.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing
resolution.
FISCAL NOTE ,(MISC. #15231) August 26, 2015
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: FACILITIES MANAGEMENT/MANAGEMENT & BUDGET — RECOMMENDED PROCEDURES
FOR CAPITAL IMPROVEMENT PROJECTS UNDER $30,000
To The Oakland and County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The resolution authorizes capital improvement projects under $30,000 to be administratively
approved by both the Director of Facilities Management and the Fiscal Officer (or designee) if
funding is available with any transfers required to be included in the subsequent quarterly
forecast report.
2. Capital improvement projects greater than $30,000 will continue to be brought to the Board of
Commissioners by a separate resolution.
3. No budget amendment is required.
FINANCE COMMITTEE VOTE:
Motion carried on a roll call vote with Woodward and Long voting no.
Resolution #15231 August 26, 2015
Moved by Weipert supported by Middleton the resolution (with fiscal note attached) be adopted.
Moved by Weipert supported by Middleton the Finance Committee Report be accepted and the resolution
be amended to coincide with the recommendation in the Finance Committee Report.
A sufficient majority having voted in favor, the report was accepted and the amendment carried.
Discussion followed.
Vote on resolution, as amended:
AYES: Gingell, Gosselin, Hoffman, KowaII, Long, Matis, McGillivray, Middleton, Scott, Taub,
Weipert, Dwyer, Fleming. (13)
NAYS: Gershenson, Jackson, Quarles, Spisz, Woodward, Zack, Bowman. (7)
A sufficient majority having voted in favor, the resolution (with fiscal note attached), as amended, was
adopted.
1 HEREBY APPROVE THIS RESOLUTI.:',I,
CHIEF DEPUTY COUNTY EXECUTIVE'
ACTING PURSUANT TO MCL 45.559A (T
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on August 26,
2015, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 26th day of August 2015.
Lisa Brown, Oakland County