HomeMy WebLinkAboutResolutions - 2015.09.17 - 22009MISCELLANEOUS RESOLUTION # 15235
BY: Commissioners Michael Spisz, District #3
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2015 APPROPRIATION — CHARTER TOWNSHIP OF BRANDON — PAVING OF A PORTION OF
SASHABAW ROAD FROM SHERWOOD ROAD TO GRANGER ROAD — PROJECT NO. 52741
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program
shall be distributed only after completion of all of the following:
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County's 1/3 share of the project from the General Fund
Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS the Charter Township of Brandon, along with the RCOC has identified a project and said
project is ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter
Township of Brandon and said appropriation has been transferred to a project account; and
WHEREAS the Charter Township of Brandon has demonstrated that it has authorized its 1/3 share of the
funding for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2015 authorized amount of Tr-
Party Road Improvement funding for Project No. 52741 in the Charter Township of Brandon is $42,348.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the Charter Township of Brandon and authorizes the release of Tr-
Party Road Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter
Township of Brandon.
Chairperson, l move the adoptiop of the foregoing Resolution.
Cothmissioner Michael Sp
District #3
Quality Life through Good Roads "We Care"
far OAK.LAND COUPITY
Inter-Departmental Memorandum
PROGRAMMING DIVISION
DATE: August 7, 2015
To: Thomas G. Blust, P.E., Director of Engineering
FROM: Thomas G. Noechei, Programming Supervisor -7411
SUBJECT: PROJECT NO, 52741, SASHABAW ROAD
SHERWOOD ROAD TO GRANGER ROAD
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CHARTER TOWNSHIP OF BRANDON
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the Charter Township of Brandon for the preliminary
engineering for the gravel road paving of Sashabaw Road from Sherwood Road to
Gregory Road. Construction on this project is expected to begin in 2019.
The Charter Township of Brandon has elected to use the Tr-Party Program to fund the
estimated total project cost of $127,043. Our share is estimated to be $42,347 and is in
the FY15 budget.
The project is in the district of County Commissioner Michael Spisz. The agreement is
in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
/je
Attachments
Recommended for Board Approval
Thomas G. Blust, P.E.
Director of Engineering
=ROAD
COMMISSION
for OAKLAND COUNTY
QUALM LIFE THROLGH GOOD ROADS:
.040 COMMISS/ON FOR OAKLAND COUNTY
WE CARE."
August 20, 2015
Ms. Candee Allen
Township Clerk
Charter Township of Brandon
Box 929
Ortonville, MI 48462
RE: Project No. 52741, Sashabaw Road, Sherwood Road to Granger
Road
Dear Ms. Allen:
A fully signed and executed agreement for the above-referenced project is
enclosed
The agreement was approved at the regularly scheduled Board meeting of
Thursday, August 20, 2015, and subsequently signed by Dennis G. Kolar,
P.E., Managing Director.
Please contact Thomas G. Noechel, Programming Supervisor at (248) 645-
2000 ext. 2266 to answer any questions or for additional information.
Sincerely,
,
Patricia Z. Wierzbicki
Deputy-Secretary /Clerk of the Board
ism
Enclosure
C: Finance Department
Engineering Department
Programming Division
Lynn Sonldss, Oakland County
3oard of Road Commissioners
Ronald Fovvkes
Commissioner
Gregory C. Jam/an
Comrnissvoner
Eric S. Wilson
Commissioner
Dennis G. Kolar, P.E.
Managing 5Weotor
Gary Piotrowicz, P.E, P.T.O.E.
Deputy Managing Director
County Hicimray Engineer
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI
46025
248-645-2000
FAX
248-645-1349
www.rcocweb.org
COST PARTICIPATION AGREEMENT
PRELIMINARY ENGINEERING
Sashabaw Road
Sherwood Road to Granger Road
Charter Township of Brandon
Board Project No. 52741
This Agreement, made and entered into this 7-°+\;\ day of i)c ut. vs -r" , 2015,
by and between the Board of County Road Commissioners of the County of Oakland, Michigan,
hereinafter referred to as the BOARD, and the Charter Township of Brandon, hereinafter
referred to as the COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY have programmed the preliminary
engineering for the gravel road paving of Sashabaw Road from Sherwood Road to
Granger Road, as described in Exhibit "A", attached hereto, and made a part hereof, which
improvements involve roads under the jurisdiction of the BOARD and within the COMMUNITY,
which improvements are hereinafter referred to as the DESIGN; and
WHEREAS, the estimated total cost of the DESIGN is $127,043; and
WHEREAS, said DESIGN involves certain designated and approved Tr -Party Program
funding in the amount of $127,043, which amount shall be paid through equal contributions by
the BOARD, the COMMUNITY and the Oakland County Board of Commissioners, hereinafter
referred to as the COUNTY; and
WHEREAS, the BOARD and the COMMUNITY have reached a mutual understanding
regarding the cost sharing of the DESIGN and wish to commit that understanding to writing in
this Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the DESIGN, declares its public necessity, and
authorizes the BOARD to perform or cause to be performed, and complete the DESIGN
along with all administration in reference thereto.
2. The estimated total DESIGN cost of $127,043 shall be funded in the following order:
a. Tr-Party Program funding in the amount of $127,043.
b. Any DESIGN costs above the Tr-Party Program funding of $127,043 will be
funded 100% by the BOARD.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $42,348 (being 100% of the COMMUNITY'S Tr-Party
contribution).
5. After execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $42,348 (being 100% of the
COUNTY'S Tr-Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
Sashabaw Road -2-
Charter Township of Brandon
Project No. 52741
7/16/2015
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
By
Its
Managing Director
CHARTER TOWNSHIP OF BRANDON
Sashabaw Road -3- Charter Township of Brandon
Project No. 52741
7/16/2015
EXHIBIT A
TRI-PARTY PROGRAM
Sashabaw Road
Sherwood Road to Granger Road
Charter Township of Brandon
Board Project No. 52741
The performance of preliminary engineering which may include, but is not limited to a field
survey of the project, the development of a preliminary plan showing the proposed
roadway design and pavement cross section, the identity of potential issues affecting the
proposed paving, the preparation of a set of plans snowing the existing conditions
including property lines and rights of way, obtaining utility information and mapping it on
the plans, the preparation of final plans and opinions of probable cost, obtaining soil
borings in the project area, the preparation of specifications and bid documents and other
related work necessary to develop the complete design.
ESTIMATED PROJECT COST
Preliminary Engineering
$127,043
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY2008 Tr-Party Program $13,195 $13,194 $13,194 $39,583
FY2009 Tri-Party Program $1,037 $1,037 $1,037 $3,111
FY2014 Tr-Party Program $13,992 $13,992 $13,992 $41,976
FY2015 Tr-Party Program $14,124 $14,125 $14,124 $42,373
TOTAL SHARES $42,348 $42,348 $42,347 $127,043
Sashabaw Road -4-
Charter Township of Brandon
Project No. 52741
7/16/2015
Resolution #15235 August 26, 2015
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #15235) September 17, 2015
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2015 APPROPRIATION — CHARTER TOWNSHIP OF BRANDON — PAVING OF A PORTION OF
SASHABAW ROAD FROM SHERWOOD ROAD TO GRANGER ROAD - PROJECT NO. 52741
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 11, 2014, the Board of Commissioners approved Miscellaneous Resolution #14295
which designated $2,000,000 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $42,348 is available in the General Fund Assigned Fund Balance for Tr-Party 2015 and
prior funding (account #383510) for project 52741.
3. This project is for the preliminary engineering for the gravel road paving of Sashabaw Road from
Sherwood Road to Granger Road.
4. The resolution allows for additional project costs not greater than 15% from the original agreement,
which is consistent with the project as originally approved, to be paid when invoiced and appropriated
in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to
payment.
6. The FY 2015 budget be amended as follows:
GENERAL FUND #10100
FY 2015
Revenue
9010101-196030-665882 Planned Use of Balance $42,348
Total Revenues $42,348
Expenditures
9010101-153010-740135 Road Commission Tr-Party $42,348
Total Expenditures $42,348
F NCE COlpnITTTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Kowall and Long absent.
t
Resolution #15235 September 17, 2015
Moved by Fleming supported by Bowman the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted.
AYES: Gershenson, Ginger!, Gosselin, Hoffman, Jackson, KowaII, Long, Matis, McGillivray,
Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford, Dwyer,
Fleming. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted.
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on September 17,
2015, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 17th day of September 2015.
Lisa Brown, Oakland County