HomeMy WebLinkAboutResolutions - 2015.10.07 - 22025MISCELLANEOUS RESOLUTION #15247 October 7, 2015
BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFFS OFFICE — 2015 MARINE SAFETY PROGRAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff's Office applied to the Michigan Department of Natural Resources & Environment
for $412,697 in grant funding from Public Act 451 to conduct Marine Safety activities for the period
January 1,2015 through December 31, 2015: and
WHEREAS the total grant award is $117,150; and
WHEREAS the 2015 award is $1,850 less than last year's award of $119,000; and
WHEREAS the total award funding of $117,150 consists of $54,400 in state funding with a required 25%
($18,133) County match and a Federal portion of $62,750 with no match required. The County match is
included in the Sheriff's Office Patrol Services Division budget and is represented as in-kind matching
funds; and
WHEREAS funding covers reimbursement of salaries and other operating expenses; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
2015 Marine Safety Grant Award from the Michigan Department of Natural Resources in the amount of
$117,150 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute
said agreement as attached.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Spisz absent.
GRANT REVIEW SIGN OFF — Sheriff's Office
GRANT NAME: 2015 Marine Safety Program
FUNDING AGENCY: Michigan Department of Natural Resources
DEPARTMENT CONTACT PERSON: Sergeant Brent Jex (248) 858-1664
STATUS: Grant Acceptance
DATE: September 4, 2015
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed
internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal
Note, and this Sign Off email containing grant review comments) may be requested to be placed on the
appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. —Laurie Van Pelt (9/2/2015)
Department of Human Resources:
HR Approved (No Committee) — Lori Taylor (9/2/2015)
Risk Management and Safety:
Approved by Risk Management. —Robert Erlenbeck (9/2/2015)
Corporation Counsel:
Approved. — Nicole B. Tabin (9/3/2015)
From: yen Pelt. Laurie M
To: West. Catherine A; Secontinejulle L; Taylor. Lori; Davis. Patricia Ci
Cunninoham. Dale A; Malone Jr.. Prentiss; Jex, Brent M; Godschalk Gary A; Iteyes. Brenda t; Pe°ie. Tammy S;
Seaman Loretta M
Subject: RE: GRANT REVIEW: Sheriff's Office - 2015 Marine Safety Grant - Acceptance
Date: Wednesday, September 02, 2015 1:21:30 PM
Approved.
From: West, Catherine A
Sent: Wednesday, September 02, 2015 11:56 AM
To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G
Cc: Cunningham, Dale A; Malone Jr., Prentiss; Jex, Brent M; GocIschalk, Gary A; Reyes, Brenda E; Feole,
Tammy S; Seaman, Loretta M
Subject: GRANT REVIEW: Sheriff's Office - 2015 Marine Safety Grant - Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Julie Secontine — Pat
Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Oakland County Sheriff's Office -
Marine Unit
2015 Marine Safety Grant
Michigan Department of Natural Resources
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or
DISAPPROVAL, with supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: September 9, 2015
GRANT INFORMATION
Date: September 2, 2015
Operating Department: Sheriff's Office
Department Contact: Sgt. Brent Jex
Contact Phone: (248) 858-1664
Document Identification Number: MS15-041
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: January 1, 2015 through December 31, 2015
Original source of funding: Federal CFDA 97.012 $62,750; P.A. 451 $54,400
Will you issue a sub award or contract: No
New Facility / Additional Office Space Needs: N/A
IT Resources (New Computer Hardware / Software Needs or Purchases): N/A
Funding Continuation/New: Continuation
Application Total Project Amount: $355,797 (Operations) $56,900 (Equipment) Total
$412,697
Prior Year Total Funding: $119,000
STATE OF MICHIGAN
DEPARTMENT OF NATURAL RESOURCES
LANSING
RICK SNYDER
KEITH CREAGH GOVERNOR
DIRECTOR August 31, 2015
Ms. Lori Seaman
Oakland County Sheriff Department
1200 North Telegraph Road, Building 38E
Pontiac, Ml 49341-1044
Dear Ms. Seaman:
SUBJECT: MS15-041, Marine Safety Grant Award
Congratulations) On behalf of Director Keith Creagh, Department of Natural Resources (DNR), this letter
is to inform you that Oakland County Sheriff Department has been approved to receive funding for a
Marine Safety grant in the amount of $117,150.00. Funds may be used for boating safety education, marine safety patrols and related law enforcement activities, livery inspections and program
administration. Attendance at the Department's Annual Administrative Workshop and the Michigan
Sheriff's Association's New Officer Training are pre-authorized, All other training must be pre-approved
by the DNR. No more than 40 percent of the funds may be used for CSS&M expenditures.
Eighty-two of Michigan's 83 counties applied for participation in the Marine Safety program in 2015. The
grant amounts were calculated based on the average grant awards for the most recent three years and
adjusted for all counties to fully utilize the state and federal funds available for marine grants this year.
You are reminded that only expenditures that pertain to the Marine Safety program are eligible for
reimbursement under the grant. Please refer to the 'Marine Safety Reimbursement Procedures"
(1C1929-2) for additional information.
All of the required Marine Safety forms are available on our website at www.michioan.00v/dnr, click on "Grants" "Marine Safety Grants to Counties" (under "Law Enforcement" heading) and "Forms and
Publications."
If you have any questions or concerns regarding your Marine Safety grant, please feel free to contact
Ms. Michelle Ballard, Grants Payment Officer, at 517-284-5974, email ballardm3emIchioanoov; or Ms. Christie Bayus, Program Manager, at 517-284-5923, email bavuscemichioan.00v.
Sincerisly,
Steven J. DeBrabander, Manager
Grants Management Section
Finance and Operations Division
517-284-5930
debrabandersamichioan.gov
SJD:lh
cc: Ms. Christie Bayus, DNR
Ms. Michelle Ballard, DNR
CONSTITUTION HALL • 525 WEST ALLEGAN STREET • P.O. BOX 30028 LANSING, MICHIGAN 48e09.7528
www.mIchigan.govidnr • (517) 284-MONR(8387)
Michigan Department of Natural Resources - Grants Management
2015 MARINE SAFETY PROGRAM (STATE AND FEDERAL FUNDING)
GRANT AGREEMENT
Required by authority of 1994 PA 451, as amended, and 1972 PA 227.
This Agreement is between the Michigan Department of Natural Resources for and on behalf of the State of Michigan
("DEPARTMENT") and Oakland County Sheriff's Department (GRANTEE).
1. The GRANTEE has been approved by the DEPARTMENT to receive Marine Safety program funding for:
Federal Funds (100%) State Funds (75%)
Operating $62,750.00 $54,400.00
Equipment $0.00 $0.00
Salaries, Wages and Benefits for:
• Marine Safety Law Enforcement and Related Activities;
• Instruction of Boating Safety Courses;
4* Inspection of Boat Liveries;
• Attendance at Authorized Marine Safety Training (attendance at the Department's Annual Administrators'
Workshop and the Michigan Sheriffs' Association's New Marine Officers Training are pre-authorized).
Operating Expenses for the Scope Items Listed Above, including:
• Purchase of fuel, oil, and parts for patrol vehicles, watercraft, and trailers;
• Travel expenses;
Uniforms, personal flotation devices, boat shoes, etc.;
• Leasing of vehicles, dockage, storage, eligible office space;
• Boat repair, replacement and/or servicing of boat outfitting equipment.
2. The percentage of the GRANTEE'S total budget devoted to operating expenses shall not exceed Forty percent
(40%), unless prior approval has been obtained from the DEPARTMENT.
3. Federal funding from the award Recreational Boating Safety 16.01.26 is provided to state agencies under the
authority of 46 U.S.C. 13103(a)(2) and (3). The State of Michigan has received a federal funding apportionment
for fiscal year 2015 through the United States Coast Guard, Department of Homeland Security. From this federal
funding the amount shown below is provided to the GRANTEE by the DEPARTMENT for the purpose of
supporting the GRANTEE'S Marine Safety program. Reference the "Department of Homeland Security, United
States Coast Guard, Boating Safety Financial Assistance CFDA 97.012, and passed through by Department of
Natural Resources" on your single audit reports and other financial statements as required. Single audit reports
are to be provided to the Department of Treasury at htt;//www.michioan.qovJtreasurv/0.4679,7-121-
1751 31038 64533---,00.html.
The DEPARTMENT agrees to reimburse the GRANTEE a sum of money equal to 100% of the total eligible costs
toward completing the scope of work listed above, but not to exceed Sixty Two Thousand Seven Hundred Fifty
Dollars and Zero Cents ($62,750.00).
There is no local match required for this reimbursement.
The Agreement period for federal funding is January 1,2015 through September 30,2015.
Completed reimbursement request and documentation of operating expenditures are due no later than October
31, 2016.
Part 801 Marine Safety, of the Michigan Natural Resources and Environmental Protection Act (1994 PA 451, as
amended), authorizes the distribution of revenues to counties from the Marine Safety Fund, for the purpose of
supporting county Marine Safety programs. State funding, in the amount shown below is provided to the
GRANTEE by the DEPARMENT for the purpose of supporting the GRANTEE'S Marine Safety program.
MS15-041 Page 1 of 2
The DEPARTMENT agrees to reimburse the GRANTEE a sum of money equal to 75% of total eligible costs
toward completing the scope of work listed above, but not to exceed Fifty Four Thousand Four Hundred Dollars
and Zero Cents ($54,400.00).
A local match of at least 25% of total eligible costs is required for this reimbursement.
The Agreement period for state funding is January 1, 2016 through December 31, 2016.
Completed reimbursement request and documentation of operating expenditures are due no later than March 1, 2016.
4. This Agreement shall be administered on behalf of the DEPARTMENT through Grants Management. All reports,
documents, or actions required of the GRANTEE shall be submitted through the MiRecGrants website unless
otherwise instructed by the DEPARTMENT.
5, Reimbursement will be made only upon DEPARTMENT review and approval of a complete reimbursement
request submitted by the GRANTEE through the MiRecGrants website.
6. The GRANTEE may not assign or transfer any interest in this Agreement to any other agency , group or individual.
7. The Agreement may be executed separately by the parties. This Agreement Is not effective until:
• The GRANTEE has signed it and returned it, and
• The DEPARTMENT has signed it.
The individuals signing for the parties indicated below certify by their signatures that they have the authority to do so
and will ensure that the terms of the Agreement are fulfilled.
GRANTEE
SIGNED:
WITNESSED:
By: By:
Printed Name: Printed Name:
Title: By:
Date: Printed Name:
MICHIGAN DEPARTMENT OF NATURAL RESOURCES
SIGNED:
WITNESSED BY
By:
Steve DeBrabander
Title: Section Manaaer
Date:
MS15-041 Page 2 of 2
OMB Approval No. 0348-0040
ASSURANCES - NON-CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such
is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(Including funds sufficient to pay the non-Federal share
of project cost) to ensure proper planning, management
and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the State,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain.
4. Will initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency.
5. Will comply with the Intergovernmental Personnel Act of
1970 (42 U.S.C. §§4728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified in
Appendix A of OPM's Standards for a Merit System of
Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (Pl. 88-352)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. §1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42
U.S.C. §§6101-6107), which prohibits discrimination
on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee-
3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the
Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (1) any other
nondiscrimination provisions in the specific statute(s)
under which application for Federal assistance is being
made; and, (j) the requirements of any other
nondiscrimination statute(s) which may apply to the
application.
7. Will comply, or has already complied, with the
requirements of Titles II and III of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally-assisted programs. These requirements apply
to all interests in real property acquired for project
purposes regardless of Federal participation in
purchases.
8. Will comply, as applicable, with provisions of the
Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328)
which limit the political activities of employees whose
principal employment activities are funded in whole or
in part with Federal funds.
Previous Edition Usable
Standard Form 424B (Rev. 7-97)
Authorized for Local Reproduction Prescribed by OMB Circular A-102
9. Will comply, as applicable, with the provisions of the Davis-
Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract
Work Hours and Safety Standards Act (40 U.S.C. §327-
333), regarding labor standards for federally-assisted
construction subagreements.
10. Will comply, if applicable, with flood insurance purchase
requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (PL. 93-234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and
Executive Order (E0) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to E0 11990; (d) evaluation of flood hazards In
floodplains in accordance with E0 11988; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. §§1451 at seq.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. §§7401 et seq.); (g) protection of
underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended (P.L. 93-523);
and, (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (FL. 93-
205).
12. Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. §§1271 at seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance
with Section 106 of the National Historic Preservation
Act of 1966, as amended (16 U.S.C. §470), E0 11593
(identification and protection of historic properties), and
the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. §§469a-1 at seq.).
14. Will comply with P.L. 93-348 regarding the protection of
human subjects Involved in research, development, and
related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.) which
prohibits the use of lead-based paint in construction or
rehabilitation of residence structures.
17. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Governments, and Non-Profit
Organizations."
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL TITLE
APPLICANT ORGANIZATION
DATE SUBMITTED
September 2, 2015
Standard Form 424B (Rev. 7-97) Back
FISCAL NOTE (MISC . #15.247) October 7, 2015
BY: Finance Committee, Tom Middlton, Chairperson
IN RE: SHERIFF'S OFFICE -2015 MARINE SAFETY PROGRAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Sheriff's Office applied for $412,697 in total funding for the 2015 Marine Safety program.
2. The Michigan Department of Natural Resources (MDNR) awarded the Sheriff's Office
$117,150 consisting of $62,750 in Federal funding and $54,400 in State funding.
3. No County match is required with the Federal funding. However, the State requires a twenty-
five percent (25%) county match, which totals $18,133 based on the Federal formula for
calculating the County's match (State funding divided by 75% then multiplied by 25%).
4. The State recognizes the use of the Sheriff's Marine Safety program expenses in the General
Fund as grant match.
5. Sufficient funds for the in-kind grant match portion are available in the Sheriff's Office FY
2015 budget.
6. The State grant period is January 1, 2015 through December 31, 2015 and the Federal grant
period is January 1, 2015 through September 30, 2015.
7. The change in grant award funding from the previous year represents a reduction of $1,850;
the current award of $117,150 is $82,850 less than the FY 2015 Budget of $200,000.
8. The 2015-2018 budgets are amended as follows:
GENERAL FUND (#10100)
Project #100000002214, Budget Ref. 2015
Revenues
4030601-116200-626619 Sheriff Marine Safety
9010101-196030-665882 Planned Use of Balance
Total General Fund Revenues
FY 2015-2018
($82,850)
$82,850
$ 0
CE C ITTEE
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #15247 October 7, 2015
Moved by KowaII supported by Bowman the resolutions (with fiscal notes attached) on the Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, KowaII, Long, Matis,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Crawford. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
GERALD D. POISSON
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A(7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on October 7,
2015, with the original record thereof now remaining in my office,
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 7th day of October 2015.
Lisa Brown, Oakland County