HomeMy WebLinkAboutResolutions - 2015.10.07 - 22028MISCELLANEOUS RESOLUTION #15249 October 7,2015
BY: Human Resources Committee, Michael Spisz, Chairperson
IN RE: HUMAN RESOURCES DEPARTMENT - SALARY ADMINISTRATION PLAN 4 th QUARTERLY
REPORT FOR FY2015
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Salary Grades 1 -21
provides a process for departments and employees to request a review of the salary grade placement of
classifications; and
WHEREAS the 4' Quarterly Report for FY 2015 identifies the job studies conducted and the salary grade
changes recommended by the Human Resources Department after completion of this review process; and
WHEREAS funding is available in the Classification and Rate Change fund to implement any GF/GP salary
grade changes resulting from this Salary Administration Plan Quarterly Report recommendation; and
NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes implementation
of the Salary Administration Plan 4th Quarterly Report for FY 2015.
BE IT FURTHER RESOLVED to retitle the following classification, with no change in salary grade:
From Classification To Classification Salary Grade
Dietetic Technician Nutrition Technician — WIC 7
BE IT FURTHER RESOLVED to create the following new classifications:
Classification FLSA Status Salary Grade Total Points
Supervisor — Juvenile Court Legal Non-Exempt 13 444
Processing Operations
BE IT FURTHER RESOLVED to upwardly reclassify the following position:
Position Current Classification Grade New Classification Grade
3010403-01184 Office Supervisor II 10 Supervisor—Juvenile Court 13
Legal Processing Operations
Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
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DEPARTMENT OF HUMAN RESOURCES
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
Jordie Kramer, Director of Human Resources
TO: Human Resources Committee
FROM: Lori Taylor, Deputy Director Human Resources
DATE: 09/30/15
SUBJECT: Salary Administration Fourth Quarterly Report for FY2015
Attached is the Salary Administration Fourth Quarterly Report for FY2015. It includes determinations
on reviews of salary grade placements made for classifications in salary grades 1- 21. It also details
the classifications reviewed, the Human Resources Department determinations and the cost
of implementing the recommended changes.
EXECUTIVE OFFICE BUILDING 41 WEST 2100 PONTIAC LAKE ROAD • WATERFORD MI 48328 248.858,0530 • www.oakgov.com
OAKLAND COUNTY SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FY2015 09/30/15 CONTENTS Miscellaneous Resolution Background Summary IV. Human Resources Department Recommendations V. Reasons for Recommended Changes VI. Job Descriptions for New Classifications
OAKLAND COUNTY SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FY2015 09/30/15 PART - BACKGROUND BACKGROUND Per Merit Rule 2, the Salary Administration Plan provides for a review and appeal process of salary grade placements. It requires presentation of a quarterly report to the Human Resources Committee of reviews conducted during the quarter by the Human Resources Department, and of appeals heard by the Job Evaluation Review Panel if applicable. The Human Resources and Finance Committees and the Board of Commissioners must approve any recommended changes in grade level prior to becoming effective. Funds are contained in the FY15 Budget specifically for classification and rate changes resulting from these reviews. In cases where the Human Resources Department is not recommending a change in salary grade, an additional appeal step has been provided. Departments wishing to appeal one of their requests may appeal directly to the Job Evaluation Review Panel. Employees wishing to appeal their re-evaluations must submit a request in writing to the Human Resources Committee. The Human Resources Committee may receive and file the request, or advance the request to the Job Evaluation Review Panel.
OAKLAND COUNTY SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FY2015 09/30/15 PART III - SUMMARY PAGE Position Activity Summary Activity Classes Positions Up: 1 1 Same: 1 1 Down: 0 0 Newly Placed on Plan: 0 0 Removed from the Plan: 0 0 Total Requested for Review: 2 2 Pay Period Information Number of Pay Periods this FY: 26 Number of Remaining Pay Periods in FY: 23 Effective Date: 10/31/15 Salaries Increase Summary GF/GP PR/SR Remainder of FY Salaries Increase: $2,643 $0 Remainder of FY Si. Increase: $0 0 Remainder of FY Benefits Increase: $1,023 $0 Remainder of FY Total Increase: $3,666 $11 Fiscal Year Salaries Increase: $2,988 $0 FY Service Increment (S.I.) Increase: $0 0 Fiscal Year Benefits Increase: $1,156 0 Fiscal Year Total Increase: $4,144 $_0_ Note: Annual rates are shown for illustrative purposes only.
444 341 10 13 .Current 'Grades' P.roposed Grade ,: Remainder of 'feat . Salaries f.....B.coStS - GP/GP I PR/SR -.Funds Funds $3,666 Department/Division Circuit Court! Family Court Office Supervisor II to new class; Supervisor — Juvenile Court Legal Processing Operations 1 OAKLAND COUNTY SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FY2015 09/30/15 PART IV - HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS Health & Human Svcs/ Health Division Dietetic Technician to new class: Nutrition Technician - WIC 3 7 7 263 263 0
OAKLAND COUNTY SALARY ADMINISTRATION FOURTH QUARTERLY REPORT FOR FY2015 09/30/15 PART V - REASONS FOR RECOMMENDED CHANGES - . Department/Division _ Class Title: Description Circuit Court / Family Court Office Supervisor II to new class: Increase Factor 1, Education, from 3/35 to 5/60 to reflect the change in education to require an Associate's degree. Increase Factor 3, Supervisory Responsibility, from 7B146 to 7C/49 to reflect the increase in managerial authority as well as the number of staff supervised. Increase Factor 4, Problem Solving, from 3/55 to 4/70 to reflect the increased complexity of problems encountered regarding legal operations. Increase Factor 5, Communication, from 1B/15 to 3A/55 to reflect the increased amount of time spent in sensitive conversations or in confrontational situations. Increase Factor 6, Accountability, from 3A/35 to 4A155 to reflect the amount of discretion and independence expected of the position. Supervisor—Juvenile Court Legal Processing Operations Health & Human Svcs / Health Division Dietetic Technician to new class: Change in classification title only to more accurately reflect the duties and responsibilities of the position and the Unit Nutrition Technician — WIC
DRAFT 09/23/15
OAKLAND COUNTY MICHIGAN
Class Title: NUTRITION TECHNICIAN - WIC
Department/Division: Health & Human Services / Health
Reports To: Public Health Nutrition Supervisor, Health Program Coordinator
ELSA Status: Non-Exempt
GENERAL SUMMARY
Under limited supervision, is responsible for providing direct nutrition care services to County residents
through a comprehensive public health nutrition program or the WIC Program. Performs technical health
screening tasks and conducts minor laboratory tests at clinics/conference sites. Takes, interprets, and reports
physical measurements and findings. Provides basic nutritional consultation and evaluation in management
and maintenance of nontherapeutie diets for selected populations. Conducts physical and nutritional
assessments, as well as referrals of individuals to determine eligibility for special nutrition programs. Assists
Public Health Nutritionists in providing services to the general public through classes, food supplement
programs and clinic services. Utilizes current county-wide and/or department specific software to complete
assignments.
SUPERVISION EXERCISED
May function as a leader over lower level employees during special projects as assigned by the supervisor.
Instructs and assists in work performed.
ESSENTIAL JOB FUNCTIONS
Provides nutrition counseling and health screening in normal diet and meal planning for selected populations
of County residents in Health Division nutrition programs, clinics, and classes.
Conducts nutritional and biometric assessments for selected populations and graphs data.
Maintains service records and required reports of activities relative to nutrition programs operated by the
Health Division.
Refers nutrition program participants to other Health Division, County, or community programs for appropriate
services.
Assists professional staff in ensuring the accuracy and appropriateness of reports and data generated at both the
local and central agency level following established procedures.
Utilizes current county-wide and/or department specific software to complete assignments.
CLASS TITLE: NUTRITION TECHNICIAN - WIC
ADDITIONAL DUTIES & RESPONSIBILITIES
Participates in ongoing educational programs to maintain familiarity with current principles and practices of
nutrition.
Assists in the development, preparation, and implementation of educational programs.
Assists in organizing health education materials and audiovisual aids and displays.
Drafts selected news releases under the direction of the Health Education section.
ESSENTIAL PHYSICAL & MENTAL REQUIREMENTS
Ability to communicate to accurately convey information;.
WORKING CONDITIONS
Work is performed in a typiCal office, medical office or classroom environment.
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES
REQUIRED MINIMUM QUALIFICATIONS
1. A. Have an Associate's degree from an accredited college or university with a major in the dietetic
technician program with a clinical or community emphasis as approved by the American
Dietetic Association; AND
•B. Possess registration as a Dietetic Technician with the Commission on Dietetic Registration;
OR
2. Possess a Bachelor's degree in Foods and Nutrition or Dietetics from an accredited college or
university as approved by the American Dietetic Association.
3, Possess a valid motor vehicle operator's or chauffeur's license.
4. Pass the complete examination, including the employment medical, established for this classification.
5. Successfully complete the six month probationary period
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CLASS TITLE: NUTRITION TECHNICIAN - WIC
ADDITIONAL DESIRABLE QUALIFICATIONS
I. Considerable experience in clinical nutrition.
2. Some knowledge of the principles, practices, methods, and techniques in the field of nutrition and
dietetics.
3. Reasonable knowledge and ability to apply principles of nutrition.
4. Reasonable ability to successfully read graphs and measuring devices.
5. Reasonable knowledge of federal and state food program regulations.
6. Reasonable ability to establish and maintain effective working relationships with other employees,
supervisors, and the general public.
7. Reasonable ability to counsel, instruct, and direct people.
8. Reasonable ability to follow oral and written instructions.
9. Reasonable ability to prepare and present oral or written reports to supervisors or other interested
groups and individuals.
10. Familiar with current word processing, spreadsheet, database, e-mail and Internet software.
SPECIAL REQUIREMENTS
I. Must maintain Dietetic Technician registration.
2. Must maintain a valid motor vehicle operator or chauffeur's license.
3. Must submit to immunizations as required by the Depailinent of Health & Human Services and to
periodic tuberculin skin tests or chest x-rays at County expense.
Draft 09/18/15
OAKLAND COUNTY MICHIGAN
Class Title: SUPERVISOR — JUVENILE COURT LEGAL PROCESSING OPERATIONS
Department: Circuit Court / Family Division / Judicial Support
Reports To: Chief— Juvenile/Adoptions Services
FLSA Status: Non-Exempt
GENERAL SUMMARY
Under direction, plans, assigns, directs, reviews, and coordinates the work of employees assigned directly and
through other unit supervisors or office leaders providing legal processing support services for judges and
referees. Acts as a liaison between juvenile court legal processing and records units and other stakeholders
which include Oakland County departments, State departments, Michigan Supreme Court, Court of Appeals,
State Court Administrative Office, and the general public. Possesses and applies a broad knowledge of the
Michigan Juvenile Code, the Michigan Court Rules, and Juvenile Court forms. Provides technical and
administrative support to department-wide programs. Ensures employees adhere to SCAO state-wide
standards utilizing Judicial Information Systems (HS) reports. Utilizes and trains employees on state-wide,
county-wide, and interdepartmental specific software to complete assignments, publish schedules, maintain
records, and generate reports. Coordinates with the Circuit Court Data Technology Unit to develop,
implement, and identify Juvenile Court data project roles.
SUPERVISION EXERCISED
Functions as a supervisor over a group of professional and clerical employees in the Juvenile Adoptions
Division of the Circuit Court. Instructs, assigns, schedules, checks, and appraises performance. Participates in
decisions to hire, discipline, discharge, and award pay increases and/or promotions.
ESSENTIAL JOB FUNCTIONS
Directs, monitors, and provides oversight and expertise related to state-operated Trial Court System (TCS) and
intra-county Juvenile Court software programs and data analysis.
Provides technical overview and staff direction for on-going support and maintenance of TCS. Monitors
progress of requested work and documents operational problems.
Responsible for keeping up-to-date on program changes and updating employees on the procedures/policies
concerning TCS and other computer programs utilized by the Juvenile Registers. Creates TCS training
manuals for users.
Manages employees, including coaching/counseling, providing regular feedback, drafting and administering
employees' performance evaluation, and ensures that employees generate efficient, precise and high-quality
work.
Trains new employees on form identification and details concerning the processing of orders and requests for
delinquent and neglect files.
CLASS TITLE: SUPERVISOR — JUVENILE COURT LEGAL PROCESSING OPERATIONS
Reviews and establishes training programs and approaches needed to best transition employees to new software
applications.
Trains new Judges and Judicial staff. Keeps all Judges informed of new technical and software
policies/procedures and changes at the state and local levels.
Develops and maintains the protocols for all judicial court appeals, including tracking and distributing new
appeals to deputy registers and distributing transmittal notices. Serves as the liaison for the public, attorneys,
and Court of Appeals employees regarding appeals. Facilitates and oversees any requests made by the Court of
Appeals and/or Michigan Supreme Court on any appeals and records.
Serves as the main point of contact for the public concerning the consent calendar program (a non-public
record), and information on expungement or setting aside adjudications.
Responsible for overseeing the timely preparation of court orders, electronic record updates concerning consent
calendar and other necessary computer databases, the transmitting adjudication and disposition dates to the
Michigan State Police (both electronically and manually), and the maintaining of the log of all eases that the
Michigan State Police have removed from their system.
Ensures that electronic case records and physical files are properly updated, safeguarded, retained, and
maintained in accordance with Case File Management Standards and Schedule 16. Ensures that staff are
knowledgeable and practice limiting access to all non-public records.
Assists employees with the development and training for Title IV-E funding, which includes ensuring that all
court orders are correctly filled out and all findings affecting funding are addressed. Serves as the contact point
for the pending case age report.
Ensures that all necessary equipment, forms, and supplies are available to employees. This includes:
requesting maintenance and service for broken equipment and furniture, ordering supplies and keeping forms
stocked, replacing outdated equipment, keeping updated on new SCAO forms mandated for court use, and
making sure that employees have needed supplies to complete tasks.
Works with the Permanency Coordinators to facilitate the efficiency and all updates of the permanency docket.
Serves as the contact point for the Juvenile Court Referees with regard to all unit operations.
ADDITIONAL DUTIES & RESPONSIBILITIES
Utilizes current county-wide and/or department specific software to complete assignments,
ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS
Ability to communicate to accurately convey information.
2
CLASS TITLE: SUPERVISOR — JUVENILE COURT LEGAL PROCESSING OPERATIONS
WORKING CONDITIONS
Work is performed in a typical office environment.
May encounter situations where people could become confrontational.
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job ,classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis has been included. Other duties and responsibilities will be assigned by the supervisor.
EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES
A. REQUIRED MINIMUM QUALIFICATIONS
1. a,
Possess a Associates degree or sixty (60) semester credit hours from an accredited
college or university; AND
b. Have had six (6) years of responsible, full-time legal or court operations
experience, one (I) year of which included supervisory or lead duties; OR
2. a.
Be a high school graduate or have a certificate of successful completion of the
General Education Development (GED) test; AND
b. Have had eight (8) years of responsible, full-time legal or court operations
experience, one (1) years of which included supervisory or lead duties,
3. Pass the complete examination, including the employment medical established for this class,
4. Successfully complete the six-month probationary period.
B. ADDITIONAL DESIRABLE QUALIFICATIONS
1. Considerable knowledge of the Michigan Juvenile Code and Juvenile Court Rules.
2. Considerable knowledge and understanding of the General Records Retention and Disposal
Schedule 16.
3. Considerable knowledge of and experience in the operations, polices, and procedures of the
Circuit Court Family Division and the ability to utilize that knowledge to recommend and
implement procedural changes.
4. Considerable knowledge and proficiency of computer application systems, including TCS and
EDMS.
5. Considerable ability to train, orient, and supervise technical and clerical employees.
3
CLASS TITLE: SUPERVISOR — JUVENILE COURT LEGAL PROCESSING OPERATIONS
6. Considerable knowledge of modern record keeping operations.
7. Considerable knowledge of modern office practices and procedures.
8. Considerable ability to follow complex oral, written, and technical instructions.
9. Considerable ability to utilize word processing, spreadsheet, database, email, and internet
software.
10. Considerable ability to develop and maintain working relationships with employees of the
assigned division and other division and departments.
11. Considerable ability to exercise mature judgement and initiative in analyzing problems and
recommending solutions.
12. Considerable ability to use tact when dealing with others, such as judges, management, court
staff, and the general public.
13. Considerable knowledge of government regulations, local laws, and administrative orders
relating to the operations of the department.
14. Considerable ability to plan, organize, direct, delegate, and evaluate the work performed by
others.
15. Considerable ability to recognize, investigate, and analyze a variety of court operations
process problems and to devise effective solutions.
4
Resolution #15249 October 7, 2015
The Chairperson referred the resolution to the Finance Committee. There were no objections,