HomeMy WebLinkAboutResolutions - 2015.11.12 - 22067MISCELLANEOUS RESOLUTION #15272 BY: Commissioners Christine Long, District #7
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL
YEAR 2015 APPROPRIATION — CITY OF WALLED LAKE — RESURFACING OF MAPLE ROAD —
PROJECT NO 48701
To the Oakland County Board of Commissioners:
Chairperson, Ladies and Gentlemen:
WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tr-Party
Road Improvement Program to assist Oakland County's cities, villages and townships (CVTs) with the
construction, maintenance and repair of roads under the supervision, direction and control of the Road
Commission for Oakland County; and
WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045,
provides that any Oakland County appropriation in support of the Tr-Party Road Improvement Program
shall be distributed only after completion of all of the following;
1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have
identified a project and the project is ready to be undertaken immediately; and
2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said
appropriation to a project account; and
3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract
for payment with the RCOC; and
4. The Commissioner(s) representing the CVT requesting the project submits a resolution
authorizing the appropriation of the County's 1/3 share of the project from the General Fund
Designated Fund Balance for Tr-Party Program. The resolution shall be approved by the Finance
Committee and the full Board; and
WHEREAS the City of Walled Lake, along with the RCOC has identified a project and said project is
ready to be undertaken immediately; and
WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Walled
Lake and said appropriation has been transferred to a project account; and
WHEREAS the City of Walled Lake has demonstrated that it has authorized its 1/3 share of the funding
for the project and has executed a contract for payment with the RCOC; and
WHEREAS Oakland County's one third (1/3) share of the — Fiscal Year 2015 authorized amount of Tr-
Party Road Improvement funding for Project No. 48701 in the City of Walled Lake is $27,360.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby
approves the project submitted by the City of Walled Lake and authorizes the release of Tr-Party Road
Improvement Program funds from the Oakland County Designated Fund Balance.
BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement,
which are consistent with the project as originally approved, will be paid when invoiced and appropriated
in the quarterly forecast resolution.
BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will
require a separate Finance Committee resolution.
BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this
resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of
Walled Lake.
Chairperson, I move the adoption of the foregoing Resolution.
7 1
Commissioner Christine Long
District #7
CA
Quality Life through Good Roads "We Care"
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for OAKLAND COUNTY
Inter—Departmental Memorandum
PROGRAMMING DIVISION
DATE: September September 23, 2015
To: Thomas G. Blust, RE., Director of Engineering
FROM: Thomas G. Noechel, Programming Supervisor -7:10
SUBJECT: PROJECT NO. 48701, MAPLE ROAD
PONTIAC TRAIL TO WELCH ROAD
LOCAL COST PARTICIPATION AGREEMENT/TRI-PARTY PROGRAM
CITY OF WALLED LAKE
Attached for your review and submission to the Board for their approval is the local cost
participation agreement with the City of Walled Lake for the resurfacing of Maple Road
from Pontiac Trail to Welch Road. Construction on this project is expected to begin
spring 2016.
The estimated total cost is $955,000 and will be partially funded with High Priority
Project funds in the amount of $404,000. The local share of $551,000 will be funded
with $82,050 in Tr-Party funds, a $327,950 contribution from the City of Walled Lake,
and a $141,000 contribution from the Board. Our total estimated share is $168,350 and
is in the FY15 budget.
The project is in the district of County Commissioner Christine A. Long. The agreement
is in our standard approved format, and I recommend Board approval and authorize the
Managing Director to execute the agreement on behalf of the Board.
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Attachments
Recommended for Board Approval
Z-Wzlil's --
Thomas G. Blust, P.E.
Director of Engineering
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GEZEZ7ROAD
COMMISSION
for OAKLAND COUNTY
QUALITY Live, TI-IRDUcli GOOD ROADS:
:DAD COMMISSION FOR OAKLAND COUNTY
`".4/ CARE."
October 8, 2015
Ms. Jennifer Stuart, Deputy Clerk
City of Walled Lake
1499 E. West Maple Road
Walled Lake, MI 48390
RE: Local Cost Participation Agreement; Maple Road, Pontiac Trail to
Welch Road; Project No, 48701
Dear Ms. Stuart:
A fully signed and executed agreement for the above-referenced project is
enclosed.
The agreement was approved at the regularly scheduled Board meeting of
Thursday, October 8, 2015, and subsequently signed by Dennis G. Kolar,
P.E., Managing Director.
Please contact Thomas Biust, Director of Engineering at (248) 645-2000
ext. 2265 to answer any questions or for additional information.
Sincerely,
oarci of Road Commissioners
Ronald J. rowkes
Commissioner
Gregory C. Jamian
Commissioner
Eric S. Wilson
Commissioner
Dennis G. Kolar, P.E.
Managing Director
Gary Piotrowicz, P.-T.O.E.
DepWy Managing Director
County Highway Engineer
Patricia Z,(Wierzbicki
Deputy-Secretary /Clerk of the Board
/sm
Enclosure
c: Finance Department
Engineering Department
Programming Division
Clerk of the Board
31001 Lahser Road
Beverly Hills, MI
46025
248•645-2000
FAX
248.645-1349
www.rcocweb.org
COST PARTICIPATION AGREEMENT
CONSTRUCTION
Maple Road
Pontiac Trail to Welch Road
City of Walled Lake
Board Project No. 48701
This Agreement, made and entered into this day of 0(1/1-013-R--. , 2015, by and between the Board of County Road Commissioners of the County of Oakland,
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hereinafter referred to as the BOARD, and the City of Walled Lake, hereinafter referred t
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COMMUNITY, provides as follows:
WHEREAS, the BOARD and the COMMUNITY, in cooperation with the Michiga
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Department of Transportation, hereinafter referred to as MOOT, have programm
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resurfacing of Maple Road from Pontiac Trail to Welch Road, as described in Exhibit
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attached hereto, and made a part hereof, which improvements involve roads
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jurisdiction of the BOARD and within the COMMUNITY, which improvements are h
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referred to as the PROJECT; and
WHEREAS, the PROJECT shall also include the installation of a 3-foot wide stampe
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concrete shelf along Maple Road, which improvements are beyond the PROJECT limits,
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hereafter referred to as ADDITIONAL CONSTRUCTION items; and
WHEREAS, the estimated total cost of the PROJECT and ADDITIONA
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CONSTRUCTION is $955,000; and
WHEREAS, the BOARD will enter into a contract with MDOT for partial funding of th
e
PROJECT with federal program dollars under the High Priority Project Program in the amo
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$404,000; and
WHEREAS, the BOARD, as the requesting party therein, will be the party financially
responsible to MOOT to bear all costs of the PROJECT in excess of federal funds, her
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referred to as the LOCAL SHARE; and
WHEREAS, the COMMUNITY'S share of said LOCAL SHARE involves certain
designated and approved Tr-Party Program funding in the amount of $82,050, which shall be
paid through equal contributions by the BOARD, the COMMUNITY, and the Oakland County
Board of Commissioners, hereinafter referred to as the COUNTY; and
WHEREAS, all the parties hereto have reached a mutual understanding regarding the
cost sharing for the LOCAL SHARE and wish to commit that understanding to writing in this
Agreement.
NOW, THEREFORE, in consideration of the mutual covenants set forth herein and in
conformity with applicable law, it is hereby agreed between the COMMUNITY and the BOARD
that:
1. The COMMUNITY approves of the PROJECT, declares its public necessity, and
authorizes the BOARD and MDOT to perform or cause to be performed, and complete
the PROJECT along with all administration in reference thereto.
2. The PROJECT shall include total payments to the contractor.
3. The estimated total LOCAL SHARE is $551,000 and shall be funded in the following
order:
a. Tri Party Program funding in the amount of $82,050 for ADDITIONAL
CONSTRUCTION. This $82,050 includes $27,524 from the 2016 Tr-Party
Program which is an estimate of their allocation. If these funds are not available,
the COMMUNITY will be responsible for the $27,524 share,
b. The Board shall contribute $141,000 toward the LOCAL SHARE for the
participating PROJECT costs and the COMMUNITY shall contribute $327,950
toward the LOCAL SHARE for the ADDITIONAL CONSTRUCTION items,
simultaneously.
Maple Road 2
City of Walled Lake
Piojecl No. 48701
9/11/2015
C. The actual cost of the ADDITIONAL CONSTRUCTION items, as determined by
the BOARD along with any overages, shall be funded solely by the COMMUNITY.
Any participating PROJECT costs above the BOARD contribution of $141,000 will
be funded 100% by the BOARD.
4. Upon execution of this agreement, the BOARD shall submit an invoice to the
COMMUNITY in the amount of $355,300 (being 100% of the COMMUNITY'S Tr-Party
contribution and 100% of the COMMUNITY'S contribution for ADDITIONAL
CONSTRUCTION).
5. After execution of this agreement and approval by the COUNTY, the BOARD shall
submit an invoice to the COUNTY in the amount of $18,175 (being 100% of the
COUNTY'S 2014 and 2015 Tr-Party contribution).
a. The invoice shall be sent to:
Lynn Sonkiss, Manager of Fiscal Services
Executive Office Building
2100 Pontiac Lake Road, Building 41 West
Waterford, MI 48328
6. After January 1, 2016, the BOARD shall submit an invoice to the COUNTY in the
amount of $9,175 (being 100% of the COUNTY'S 2016 Tr-Party contribution).
7. The total actual LOCAL SHARE will be determined from the records of the BOARD
upon completion of State financial audits of the PROJECT and a final determination of
the total federal funds used on the PROJECT. Final adjustments in the financial
obligations of the parties hereto will be made upon completion of the required audits.
8. Upon receipt of said invoice(s), the COMMUNITY and the COUNTY shall pay to the
BOARD the full amount thereof, within thirty (30) days of such receipt.
9. The COMMUNITY shall be responsible for the maintenance of the following:
a. The three-foot wide stamped concrete shelf on Maple Road from Pontiac Trail to
Welch Road.
Maple Road - 3
City of Walled Lake
Project No. 48701
9/11/2015
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day and
date first written above.
BOARD OF ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND
A Public Body Corporate
By -(ran..)w0
Managing Director
Its
CITY OF WALLED LAKE
By y
Its t2./4 71/4-71143/14-
Maple Road - 4 -
City of Walled Lake
Project No, 48701
9111/2015
EXHIBIT A
TRI-PARTY PROGRAM
Maple Road
Pontiac Trail to Welch Road
City of Walled Lake
Board Project No, 48701
Resurfacing of Maple Road from Pontiac Trail to Welch Road.
ESTIMATED PROJECT COST
Contractor Payments $955,000
Less Federal Funds
$404,000
Total Estimated Local Share $551,000
COST PARTICIPATION BREAKDOWN
COMMUNITY COUNTY BOARD TOTAL
FY2014 Tr-Party Program $9,001 $9,001 $9,000 $27,002
FY2015 Tr-Party Program $9,175 $9,174 $9,175 $27,524
FY2016 Tri-Party Program* $9,174 $9,175 $9,175 $27,524
Contribution $327,950 $0 $141,000 $468,950
TOTAL SHARES $355,300 $27,350 $168,350 $551,000
*The FY2016 Tr-Party Program allocation will be announced early in 2016.
This is an estimate of that amount.
Maple Road -5-
City of Walled Lake
Project No. 48701
9/11/2015
Resolution #15272 October 22, 2015
The Chairperson referred the resolution to the Finance Committee. There were no objections.
FISCAL NOTE (MISC. #15272) November 12, 2015
BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: BOARD OF COMMISSIONERS — TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR
2015 APPROPRIATION — CITY OF WALLED LAKE RESURFACING OF MAPLE ROAD - PROJECT NO.
48701
TO: The Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. On December 11, 2014, the Board of Commissioners approved Miscellaneous Resolution #14295
which designated $2,000,000 in fund balance for the Tr-Party Road Improvement Program for
projects managed by the Road Commission for Oakland County (RCOC).
2. Funding of $27,350 is available in the General Fund Assigned Fund Balance for Tr-Party 2015 and
prior funding (account #383510) for project 48701.
3. This project is for the resurfacing of Maple Road from Pontiac Trail to Welch Road.
4. The resolution allows for additional project costs not greater than 15% from the original agreement,
which is consistent with the project as originally approved, to be paid when invoiced and appropriated
in the quarterly forecast resolution.
5. Additional project costs exceeding 15% of the original agreement will require a separate Finance
Committee resolution to appropriate the additional Oakland County share of the project costs prior to
payment.
6. The FY 2016 budget be amended as follows:
GENERAL FUND #10100
FY 2016
Revenue
9010101-196030-665882 Planned Use of Balance $27,350
Total Revenues $21,350
Expenditures
9010101-153010-740135 Road Commission Tr-Party $27,350
Total Expenditures $27,350
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Matis absent.
Resolution #15272 November 12, 2015
Moved by Spisz supported by Quarles the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, KowaII, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
Air"1 - GERALD D. POISSON
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PUR8UANT TO MCL 45,559A(7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 12,
2015, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 12th day of November 2015.
Lisa Brown, Oakland County