HomeMy WebLinkAboutResolutions - 2015.11.12 - 22077PUBLIC SERVICES COMMITTEE
MISCELLANEOUS RESOLUTION #15280 November 12, 2015
BY: Public Services Committee, Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE — FISCAL YEAR 2016 SECONDARY ROAD PATROL AND TRAFFIC
ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Sheriff's Office applied to the Michigan State Police (MSP) - Office of Highway Safety
Planning (OHSP) for $786,687 in grant funding from Public Act 416 to conduct secondary road patrol
activities for the period October 1, 2015 through September 30, 2016; and
WHEREAS the MSP OHSP has awarded Oakland County with a grant in the amount of $786,687, which
is the same amount awarded in Fiscal Year 2015; and
WHEREAS this is 371h year for the Secondary Road Patrol and Traffic Accident Prevention Program
Grant award; and
WHEREAS the grant provides continuation funding for five (5) Special Revenue (SR) full-time eligible
(FTE) Deputy II positions (#4030601-110010-02572, #03114, #07501, #09191 and #11595) and one (1)
SR FTE Sergeant position (#4030601-110010-07790) located in the Patrol Services Division; and
WHEREAS no county match or additional positions are required; and
WHEREAS this grant agreement has completed the County Executive Contract Review Process in
accordance with the Board of Commissioners Grant Acceptance Procedures; and
WHEREAS the acceptance of this grant does not obligate the County to any future commitment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the
Fiscal Year 2016 Secondary Road Patrol Grant award from the Michigan Department of State Police -
Office of Highway Safety Planning in the amount of $786,687 and that the Board Chairperson, on behalf
of the County of Oakland, is authorized to execute said agreement as attached.
BE IT FURTHER RESOLVED that five (5) SR (FTE) Deputy ll positions (#4030601-110010-02572,
#03114, #07501, #09191 and *11595) and one (1) SR FTE Sergeant position (#4030601-110010-07790)
be continued in the Traffic Unit/Patrol Services Division/Sheriff's Office.
BE IT FURTHER RESOLVED that the continuation of this program and associated positions are
contingent upon future levels of grant program funding.
Chairperson, on behalf of the Public Services Committee, I move adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote.
GRANT REVIEW SIGN OFF — Sheriff's Office
GRANT NAME: 2016 Secondary Road Patrol
FUNDING AGENCY: Michigan State Police — Office of Highway Safety Planning
DEPARTMENT CONTACT PERSON: Dale Cunningham 248 858-5512
STATUS: Grant Acceptance
DATE: October 19, 2015
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have
completed internal grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of
Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance
Committee Fiscal Note, and this Sign Off email containing grant review comments) may be
requested to be placed on the appropriate Board of Commissioners committee(s) for grant
acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (10/12/2015)
Department of Human Resources:
HR Approved (No Committee) —Lori Taylor (10/12/2015)
Risk Management and Safety:
Approved by Risk management. — Robert Erienbeck (10/19/2015)
Corporation Counsel:
Approved. — Nicole B. Tabin (10/19/2015)
From:
To:
Cc:
Van Pelt. Laurie rvI
West, Catherine A; SecontIne, Iu L; Taylor, Lot Davis, Patricia G
Cunningham. Dale A; Seaman,lcatan; Coulter. Wendy K; Mlollnar. Doualas 5; Feole. Tammy 5; Malone 3r,,
21211I.L.55
RE: GRANT REVIEW: Sheriff's Office - FY 2016 Secondary Road Patrol Grant - Acceptance
Monday, October 12, 2015 1:27:32 PM
Subject:
Date:
Approved.
From: West, Catherine A
Sent Monday, October 12, 2015 126 PM
To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G
Cc: Cunningham, Dale A; Seaman, Loretta M; Coulter, Wendy K; Molinar, Douglas S; Feole, Tammy S;
Malone Jr., Prentiss
Subject: GRANT REVIEW: Sheriffs Office - FY 2016 Secondary Road Patrol Grant - Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Julie Secontine — Pat
Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Sheriff's Office
FY 2016 Secondary Road Patrol Grant
Michigan State Police - Office of Highway Safety Planning
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or
DISAPPROVAL, with supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 19, 2015
GRANT INFORMATION
Date: October 12, 2015
Operating Department: Sheriff
Department Contact: Dale Cunningham
Contact Phone: 248-858-5512
Document Identification Number: 50771-16
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: 10/1/2015 through 9/30/2016
Original source of funding: PA. 416
Will you issue a sub award or contract: No
New Facility / Additional Office Space Needs: No
IT Resources (New Computer Hardware / Software Needs or Purchases): No
Funding Continuation/New: Continuation
Application Total Project Amount: $786,687
Prior Year Total Funding: $786,687
New Grant Funded Positions Request: None
Changes to Current Positions: None
Grantor Funds: $786,687
From: Taylor. Lori
To: West. Catherine A; Secontine. Julie L; Van Pelt, Laurie M; PaViS. Patricia G
Cc: Cunningham. Dale A; Seaman. Loretta Coulter. Wendy K; Ettar...12.1114103; Feole. Tammy c; Mane Jr., _Ereatiss; Rus.ejl. Roosevelt F
Subject: RE: GRANT REVIEW: Sheriff's Office - FY 2016 Secondary Road Patrol Grant - Acceptance
Date: Monday, October 12, 2015 2:37:09 PM
HR Approved (No Committee)
From West, Catherine A
Sent: Monday, October 12, 2015 1:26 PM
To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G
Cc: Cunningham, Dale A; Seaman, Loretta M; Coulter, Wendy K; Molinar, Douglas S; Feole, Tammy S;
Malone Jr., Prentiss
Subject: GRANT REVIEW: Sheriffs Office - FY 2016 Secondary Road Patrol Grant - Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Julie Secontine — Pat
Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Sheriff's Office
FY 2016 Secondary Road Patrol Grant
Michigan State Police - Office of Highway Safety Planning
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or
DISAPPROVAL, with supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 19, 2015
GRANT INFORMATION
Date: October 12, 2015
Operating Department: Sheriff
Department Contact: Dale Cunningham
Contact Phone: 248-858-5512
Document Identification Number: 50771-16
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: 10/1/2015 through 9/30/2016
Original source of funding: P.A. 416
Will you issue a sub award or contract: No
New Facility / Additional Office Space Needs: No
IT Resources (New Computer Hardware / Software Needs or Purchases): No
Funding Continuation/New: Continuation
Application Total Project Amount: $786,687
Prior Year Total Funding: $786,687
New Grant Funded Positions Request: None
Changes to Current Positions: None
Grantor Funds: $786,687
From: Zr-Le.60.641,20.1211.0
To: West. Catherine A; acgitne,jullel; Van Pelt, Laufgyl., Taylor, Lot Davis, PatriciaSi
Cc: Cunningham. Dale A; soman. Loretta hit; roulrer. Wendy K; Mdlnar.,12.Qug166.3; FeoIe. Tammy S; Maione Jr
Prentisl
Subject: RE: GRANT REVIEW: Sheriff's Office - FY 2016 Secondary Road Patrol Grant - Acceptance
Date: Monday, October 19, 2015 9:30:04 AM
Approved by Risk Management, R.E. 10/19/15,
From: Johnson, Sandra K
Sent: Monday, October 12, 2015 2:13 PM
To: West, Catherine A; Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G
Cc: Cunningham, Dale A; Seaman, Loretta M; Coulter, Wendy K; Molinar, Douglas 5; Feole, Tammy S;
Malone Jr., Prentiss
Subject: RE: GRANT REVIEW: Sheriffs Office - FY 2016 Secondary Road Patrol Grant - Acceptance
Please be advised that your request for Risk Management's assistance has been assigned to
Bob Erlenbeck (ext. 8-1694). If you have not done so already, please forward all related and
future information, documentation, and correspondence to Terri Easterling and Sandy
Johnson.
Also, please include Risk Management's assignment numberRM15-0007 regarding this
matter.
Thank you.
From: West, Catherine A
Sent: Monday, October 12, 2015 1:26 PM
To Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G
Cc: Cunningham, Dale A; Seaman, Loretta M; Coulter, Wendy K; Molinar, Douglas S; Feole, Tammy S;
Malone Jr., Prentiss
Subject: GRANT REVIEW: Sheriff's Office - FY 2016 Secondary Road Patrol Grant - Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor — Julie Secontine — Pat
Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Sheriff's Office
FY 2016 Secondary Road Patrol Grant
Michigan State Police - Office of Highway Safety Planning
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or
DISAPPROVAL, with supporting comments, via reply (to all) of this email
Time Frame for Returned Comments: October 19, 2015
GRANT INFORMATION
Date: October 12, 2015
Operating Department: Sheriff
Department Contact: Dale Cunningham
From: Tabin. Nicole B
To: West, Catherine A; Secontine, Julie L; yap Pelt, Laurie NI; Taylor. Lori; aavis, Patricia G
Cc: Cundadjsim&a,A; 52,amgn4Igretraj11; Caldetataaa; Pioliner, DortalAs S; Pe°le., Tammy S; Mane Jr.,
Prentiss
Subject: RE: GRANT REVIEW: Sheriff's Office - 2016 Secondary Road Patrol Grant - Acceptance
Date: Monday, October 191 2015 11:11:18 AM
Approved.
AKIANDr
(C01)PdIV i•Afc-AIAA-4.
Nicole B. Tabin
Assistant Corporation Counsel
Department of Corporation Counsel
1200 N. Telegraph Road, Bldg, 14 East
Courthouse West Wing Extension, 3rd Floor
Pontiac, MI 48341
Phone Number: (248) 858-1475
Fax Number: (248) 858-1003
E-mail: tabinn@oakgov.com
From: West, Catherine A
Sent: Monday, October 12, 2015 1:26 PM
To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G
Cc: Cunningham, Dale A; Seaman, Loretta M; Coulter, Wendy K; Molinar, Douglas S; Feole, Tammy 5;
Malone Jr., Prentiss
Subject: GRANT REVIEW: Sheriffs Office - FY 2016 Secondary Road Patrol Grant - Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt Lori Taylor — Julie Secontine — Pat
Davis
RE: GRANT CONTRACT REVIEW RESPONSE — Sheriff's Office
FY 2016 Secondary Road Patrol Grant
Michigan State Police - Office of Highway Safety Planning
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or
DISAPPROVAL, with supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: October 19, 2015
GRANT INFORMATION
Date: October 12, 2015
Operating Department: Sheriff
Department Contact: Dale Cunningham
Contact Phone: 248-858-5512
Document Identification Number: 50771-16
OHS-402 (07/2009)
MICHIGAN STATE POLICE
SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM
CONTRACT
COUNTY OHSP Contract Number
Oakland
50771-16
Approved Budget Summary
Personnel
Automotive
Equipment
Operating Expenses
Indirect Costs
Total
Amount
Grant Start Date
733773
62914
0
0
786687
1-Oct-15
Grant End Date
30-Sep-16
SOURCE Amount
State Allocated Amount 786687
County Supplement
Total 786687
Only the State Allocated Amount will be paid by the State of Michigan.
Funds allocated are contingent upon an appropriation from the State of Michgian and sufficient citation
surcharge collections. County allocations may be revised during the year based on revenue collected.
AUTHORIZED BY: -
DIRECTOR, OFFICE OF HIGHWAY SAFETY PLANNING Signature Date
Michael L. Prince
0116401 (06/14).
MICI-11GAN STATE POLICE
Pega 1 40 18
•
SECONDARY ROAD PATROL AND
TRAFFIC ACCIDENT PREVENTION PROGRAM
Application for
Fiscal Year
2016
(OCTOBER 1, 2016 — SEPTEMBER 30,2016)
Application also-available at
www.rnichioan.bov/ohso-sro
Michigan Department of State Police
Office of Highway Safety Planning
333 South Grand Avenue
P.O. Sox 30634
Lansing, Michigan 48909-0634
ALITORITY:
COMPLIANCE:
MCL28.31, MCL 51.76,
MCL 51.77, as amended
Voluntary: however, failure
to complete will result in
denial &funding
OHS-.401 (oem4)
MICHIGAN STATE POLICE PoRe2of 13
SECTION A: APPLICATION INSTRUCTIONS
The following items are required to be reviewed and completed for the County to be awarded Secondary Road
Patrol and Traffic Accident Prevention (SRP) funding pursuant to 1978 PA 416, as amended, MCL 51.76 and MCL 51.77 (PA 416). The completed application must be submitted to the Office of Highway Safety Planning
(OHSP) in Its entirety (all pages). Questions regarding the application may be directed to (517) 241-2520.
A. APPLICATION INSTRUCTIONS (With application checklist for County use only).
B. CONTRACT CONDITIONS AND REQUIREMENTS:
I. Definitions, Page 4.
II, Law Enforcement Plan, Page 4.
Ill. Services, Page 4.
IV. City and Village Resolutions, Page 5,
V. Accounting and Record keeping Requirements, Page 6.
VI. Standards for Acquiring, Using, and Disposing of Property Purchased with P.A. 416
Funding, Page 6.
VII. Financial Reports, Page 7.
VIII. Program Reports, Page 7.
IX. Amendment of Contract, Page 7.
X. Limitation Upon Time Expenditures, Page 7,
Xi, Limited Availa.bility of Indirect Costs, Page 7.
' XII. Method of Payment, Page 7.
XIII. Attribution, Page 7.
XIV. Notice Regarding Position Reductions, Page 7.
XV. Sanctions, Page 8.
XVI. Termination, Page 8.
XVII. Inspections, Audit, and Reporting, Page 8.
XVIII. Equal Employment Opportunity (EEO) Requirements, Page 8.
C. SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM APPLICATION:
I. Application and Contract Signature Page, Page 10.
Maintenance of Effort Base Data, Page 11,
Ili. Methods and Procedures, Page 12.
IV, Resolutions, Contracts, and Law Enforcement Plan, Page 13.
V. Equipment and Automotive Inventory, Page 14,
VI. Budget Detail, Pages 15.
Mail the application, with priainal signatures, and all supporting documentation to:
Michigan Department of State Police
Office of Highway Safety Planning
333 South Grand Avenue
P,O. Box 30834
Lensing, MI 48909-0634
PHS-401 (06/14)
MICHIGAN STAT POLICE
Page5 or 18
SECONDARY ROAD PATROL AND TRAFFIC ACCIDENT PREVENTION PROGRAM
CHECKLIST
This checklist is provided as a guide to assist you in the preparation of the application for P.A. 416
funding (FOR YOUR USE ONLY).
Task
Completed
0
0
0
El
SHERIFF:
1. Review the Contract Conditions and Requirements (pages 4-9)
2. Complete the Maintenance of Effort Base Data (page 11)
3. Prepare the Methods and Procedures (page 12)
4. Complete the Resolutions, Contracts, and Law Enforcement Plan (page 13)
5, Complete the Equipment and Automotive Inventory (page 14)
6. Prepare the Budget Detail (pages 15-18)
7. Complete the Application Signature Page and Sign Item #18 (page 10)
8, Deliver the Prepared Application to the Financial Officer
FINANCIAL OFFICER:
1. Review the Contract Conditions and Requirements
2. Review the Maintenance of Effort Base Data
3. Review the Methods and Procedures
4. Review the Resolutions, Contracts, and Law Enforcement Plan
S. Review the Equipment and Automotive Inventory
6. Review the Budget
7. Sign Item #25 on the Application Signature Page (page 10)
8. Return the Application Package to the Sheriff
SHERIFF:
Deliver the Application to the Chairperson of the County Board
CHAIRPERSON, COUNTY BOARD OF COMMISSIONERS:
1. Review the Contract Conditions and Requirements
2, Review the Program Application for P.A. 416 funding (pages 10-18)
3. Sign Item #10 on the Application Signature Page (page 10)
4. Return the Application Package to the Sheriff
SHERIFF:
1. Review the Application for completeness
2. Make one copy of the complete application to retain for your records
3. Submit the original of the following documents to OHSP:
a. Application and Contract Signature Page with original signatures (page 10)
b. Maintenance of Effort (page 11)
c. Methods and Procedures (page 12)
d. Resolutions, Contracts, and Law Enforcement Plan (page 13)
e. Equipment and Automotive Inventory (page 14)
f. Budget—Detail and Narrative (pages15-18) 1:11:1001:1E100 0
El
MAIL TO
Michigan Department of State Police
Office of Highway Safety Planning
333 South Grand Avenue, P.O. Box 311634
Lansing, Michigan 48909
DATE MAILED
c$Ks.acii gem)
MI5 STATE POLICE
Pep 4 of 18
SECTION IS: CONTRACT CONDITIONS AND REQUIREMENTS
L. Definitions
_Cst trol Deputv A uniformed officer who responds to citizens' requests, makes arrests, investigates traffic crashes and crimes, serves legal papers, patrols the county, and may occasionall
y
b
e
assigned to jell, marine/snowmobile, dispatch, court prisoner transport, or other non-patrol relat
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.
Examples of who not to Include, but are not limited to, the sheriff, undershertff, command officers who su
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other divisions in addition to road patrol, full-time court detail, corrections, marine/snowmobile, detect
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,
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DARE officers.
Expendable Personal Property: All tangible personal property other than non-expendable property.
Financial Officer: The person responsible for fiscal accounting.
Fiscal Year The fiscal year of the State of Michigan, beginning October 1 51 of each year.
ME: The Michigan Department of State Police.
Nonexpendabie Personal Property: Tangible personal property having a useful life of more than one
y
e
a
r
and acquisition cost of $1,000 or more per unit.
OHSP: The Office of Highway Safety Planning is the agent for the State of Michigan acting throug
h
t
h
e
M
S
P
.
PA. 416: Public Act 416 of 1978, as amended, MCL 61.76 and 51.77, which established the Seco
n
d
a
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y
R
o
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d
Patrol and Traffic Accident Prevention Program,
P.A. 418-Funded Road Patrol Deputy: A uniformed officer who patrols the secondary roads (county primary and county local roads, excluding those portions within the boundaries of a city or village); monitors traffic
violations; enforces the criminal laws of this state, violations of which are observed by or brought to the
a
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of the sheriff's department while providing the patrolling and monitoring required by the PA 416; investi
g
a
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s
crashes invoiving motor vehicles; and provides emergency assistance to persons on or near a highway
o
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o
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patrolled and Monitored as required by PA 415.
Provider: The County Board of Commissioners as advised by the County Sheriff acting through a duly authorized contracting official such as the Chairperson of the County Board of Commissioners or County Executive Officer.
SRP: The Secondary Road Patrol Program and Traffic Accident Prevention Program,
SRP Deputy: See PA 416-Funded Road Patrol Deputy.
II. Law Enforcement Plan
PA 416 requires the sheriff, the Director of MSP, and the Director of the OHSP or their authorized
representatives to develop a Law Enforcement Plan for the unincorporated areas of the county, The Law Enforcement Plan shall be updated at least every four years (after a sheriff's election year). The plan ma
y
b
e
updated in the interim at the discretion of the sheriff and the locarIVISP post commander. A copy of the m
o
s
t
current Law Enforcement Plan must be included in the documents submitted with the application each gea
r
.
.
III. Services
The sheriffs department shall be the law enforcement agency primarily responsible for providing the following services outside the boundaries of a city or village, and on any highway or road within the bound
a
r
i
e
s
o
f
a
county park:
1. Patrolling and monitoring traffic violations.
2. Enforcing the criminal laws of this state, violations of which are observed by or brought to the attention
of the sheriffs department while engaged in P.A. 416 patrols.
3. Investigating crashes Involving motor vehicles.
4. Providing emergency assistance to persons on or near a highway or road patrolled and monitored
a
s
required by P.A. 416.
oFIG-4111 N614) sicsisau STATE PO= Page 6 of te
IV. City and Village Service Resolutions
PA, 416 provides for service requests from a city or village to a county. If
an agreement of this type is entered into, a copy of the resolution authorizing this action must be Included in the docu
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each year.
Any or all of the following services may be provided:
1. Patrolling and monitoring traffic violations,
2. Investigating crashes involving motor vehicles,
3. Providing emergency assistance to persons on or near a highway or road being
p
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d
a
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monitored.
V. Accounting and Recordkeeping Requirements
The Provider must maintain accounting records, following generally accepted accounting procedures, t
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i
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reimbursement for expenditures under this grant. Documentation supporting all e
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at least three years after the expiration of the fiscal year covering this agreemen
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funds obtained under this agreement only during the period covered by the agre
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specified in the budget detail unless written approval is received from 011SP, ALL REVENUE AND EXPENDITURES SHALL BE RECORDED IN A FUND OR ACCOUNT SEPAR
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OTHER FUNDS OR ACCOUNTS. THE GENERAL LEDGER IS REQUIRED AND MU
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REPORTED COSTS. '
A. Personnel Costs. Amounts expended under this agreement for PA 416-F
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sh all be based upon payrolls documented and approved in accordance with the po
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shall be supported by time and attendance records and daily activity logs for
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.
The daily logs must detail all activities engaged in, locations of activities, and times engaged in each activity.
B. Ali automotive expenses, supplies, and equipment shall be authorized and
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general policies and practices of the county. Automotive expenses can be reported based either on the actual costs incurred for vehicles, gasoline, maintenance, insurance, and other vehicle c
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times a mileage rate. If the county chooses to use a mileage rate, they may either use the most recentl
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published IRS business rate, in which case no further calculation Is requi
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mileage rate based on their county's actual costs. Supporting documentati
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must be kept on file for review during monitoring.
Mite; #,using asoileage,ratOhe't IriCkitlaS an alliiyOrief for,dearaciatiOrro
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nit' not also Yeques the IRS anteift'for aitobiollOs an eqr,ipinlint . _ . • _ . •. . • • . . • . •• • . . •
C. Property Management Standards
1. Accounting Requirement. The county agrees to maintain a readily identi
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personal property purchased in whole, or in part, with PA 416 funds. Inve
n
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made a part of the county's official P.A. 416 records and shall be available f
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u
t
h
o
r
i
z
e
d
s
t
a
t
e
personnel. At a minimum, property management records shall meet the follo
w
i
n
g
r
e
q
u
i
r
e
m
e
n
t
s
:
a) Item description
b). Manufacturer's serial number and, if applicable, a PA 416 control number o) State's PA 41a cost equity at time.of purchase
d) Acquisition date and cost
e) Location of property
f) Ultimate disposition date including sale price or method used to determine fair market value g) Method of disposition
2. Recordkeeping Requirements. The county agrees to maintain, as a part
o
f
t
h
e
f
i
n
a
n
c
i
a
l
r
e
c
o
r
d
s
f
o
r
P
A
.
416, property management records for all nonexpendabie personal property acquired in whole, or in part, with P.A. 416 funds. This includes copies of purchase orders, bid information,
i
n
v
o
i
c
e
s
a
n
d
i
n
v
e
n
t
o
r
y
records. Records shall be retained for three years beyond the useful life of the equipment.
6H8-401 ;05/14)
MICHIGAN 5TATtPoLICE
Pagae of le
VI. Standards for Acquiring, Using, and Disposing of Property
P
u
r
c
h
a
s
e
d
w
i
t
h
PA. 416 Funding
The acquisition of expendable and nonexpendable personal property shall be p
r
e
-
a
u
t
h
o
r
i
z
e
d
b
y
O
H
S
P
.
Expendable property may be disposed of when, at the discretion of the Provi
d
e
r
,
i
t
i
s
n
o
l
o
r
i
g
e
r
u
s
a
b
l
e
.
F
o
r
rionexpendable personal property acquired by a county in whole, or in part,
w
i
t
h
P
A
,
4
1
6
f
u
n
d
s
,
t
h
e
f
o
l
l
o
w
i
n
g
conditions apply;
A Use of nonexpendabfe personal property is restricted to activities authorized
b
y
P
A
.
4
1
5
a
n
d
b
y
p
e
r
s
o
n
n
e
l
funded or authorized by OHSP in their contract with the county or by adjustm
e
n
t
s
t
o
t
h
i
s
g
r
a
n
t
.
B. Disposition of Nonexpendabte Personal Property. Proper sales proc
e
d
u
r
e
s
s
h
a
l
l
b
e
e
s
t
a
b
l
i
s
h
e
d
f
o
r
unneeded property which would provide for competition to the maximum ex
t
e
n
t
p
o
s
s
i
b
l
e
a
n
d
r
e
s
u
l
t
i
n
t
h
e
highest possible return. When a recipient of nonexpendable personal prope
r
t
y
p
u
r
c
h
a
s
e
d
i
n
w
h
o
l
e
,
o
r
i
n
part, with P.A. 416 funds no longer has a need for the property in its P.A
.
4
1
6
p
r
o
g
r
a
m
,
t
h
e
c
o
u
n
t
y
s
h
a
l
l
obtain prior approval from OHSP for the proposed disposition of the property,
R
e
q
u
e
s
t
s
f
o
r
a
p
p
r
o
v
a
l
o
f
t
h
e
proposed disposition shall be submitted to OHSP within 30 days prior to the proposed disposition. The property, with concurrence of OHSP, may be disposed of In accordance with the
f
o
l
l
o
w
i
n
g
s
t
a
n
d
a
r
d
s
a
n
d
order of priority as determined by OHSP:
1. Transfer of Property - 01-iSP reserves the right to require the county to tr
a
n
s
f
e
r
t
h
e
p
r
o
p
e
r
t
y
t
o
t
h
e
control of OFISP or directly to a third party at the discretion of OHSP. The
c
o
u
n
t
y
s
h
a
l
l
b
e
r
e
i
m
b
u
r
s
e
d
by the beneficiary county with, an amount which is computed by applying th
e
p
e
r
c
e
n
t
a
g
e
o
f
c
o
u
n
t
y
participation in the original cost of the Items(s) to the current fair market valu
e
.
2. Retention of Propertv 01-ISP may permit the county to retain the proper
t
y
f
o
r
u
s
e
o
t
h
e
r
t
h
a
n
t
h
a
t
authorized in P.A. 416, provided compensation is made to the State of Mich
i
g
a
n
.
T
h
e
a
m
o
u
n
t
o
f
compensation shall be computed by applying the percentage of state participatio
n
i
n
t
h
e
o
r
i
g
i
n
a
l
c
o
s
t
of the item(s) to the current fair market value.
3. 5a1e of Property - OHSP may instruct the county to sell the property and reimb
u
r
s
e
t
h
e
S
t
a
t
e
o
f
Michigan an amount which is computed by applying the percentage of state part
i
c
i
p
a
t
i
o
n
i
n
t
h
e
o
r
i
g
i
n
a
l
cost of the item(s) to the current fair market value. The county is permitted to ret
a
i
n
f
i
v
e
p
e
r
c
e
n
t
o
f
t
h
e
total proceeds to cover selling and handling expenses,
C. Replacement of Property. When an Item of nonexpendabie personal property
w
i
t
h
a
n
a
c
q
u
i
s
i
t
i
o
n
c
o
s
t
o
f
$1,000 or more Is no longer efficient or serviceable but the county continues to ne
e
d
t
h
e
p
r
o
p
e
r
t
y
i
n
i
t
s
P
.
A
.
416 program, the county may replace the property through trade-In or sale
a
n
d
p
u
r
c
h
a
s
e
o
f
n
e
w
p
r
o
p
e
r
t
y
,
provided the following requirements are mett
1. Similar Function. Replacement property shall serve the same function a
s
t
h
e
o
r
i
g
i
n
a
l
p
r
o
p
e
r
t
y
a
n
d
b
e
of the same nature or character, although not necessarily of the same grad
e
o
r
q
u
a
l
i
t
y
.
2. Credits, Value credited for the property, if the property is traded in, shall be
r
e
l
a
t
e
d
t
o
t
h
e
f
a
i
r
m
a
r
k
e
t
value,
3. Time. Purchase of replacement property shall take place soon enough after t
h
e
s
a
l
e
o
f
nonexpendable property to show that the sale and the purchase are related, but in any instance, during the same funding year,
4. Compensation. Replacement of property under this paragraph is not dis
p
o
s
i
t
i
o
n
o
f
t
h
i
s
p
r
o
p
e
r
t
y
.
T
h
e
county is not required, at the time of replacement, to compensate the State for th
e
s
t
a
t
e
s
h
a
r
e
o
f
the property; rather, the state share Is transferred to the replacement property
w
i
t
h
a
n
a
p
p
r
o
p
r
i
a
t
e
adjustment as provided in section VI(C)(6). The replacement property i
s
s
u
b
j
e
c
t
t
o
t
h
e
s
a
m
e
Instruction on use and disposition as the property replaced.
5. Calculation of State Share. The state share of the replacement property is calculated as follows: a. The proceeds from the sale of the original property or the amount credited
f
o
r
t
r
a
d
e
-
i
n
i
s
m
u
l
t
i
p
l
i
e
d
by the state share (percentage) to produce a dollar amount
b. The percentage of the P.A. 416 dollar amount to the total purchase price
o
f
t
h
e
r
e
p
l
a
c
e
m
e
n
t
property is the state share of the replacement property.
lostirD
MICHIGAN STATE POLICE
Page70 if!
6. Prior Approval. Recipients of PA. 416 funds shall obtain written permission from OHSP to use the
provision of section VI(C) prior to entering into negotiations for the replacement or trade-in of
nonexpendabie property.
VII. Financial Reports
The Provider agrees to submit a Quarterly Financial Report Within 20 days of the completion of each quarterly
period beginning with the date of this agreement A general ledger report produced by the County's official
accounting system must be submitted with each Quarterly Financial Report. The ledger must reconcile to
reported costs. The Inventory Control Listing for nonexpendable property as Identified in section V(C)(1 ) shall
be maintained by the county for review during program monitoring, and shall be subrnifted with each change to
OHSP.
VIII. Program Reports
The Provider agrees to submit a Semi-Annual Program Report within 20 days following the end of each
program reporting period and an Annual Program Report covering the fiscal year just ended by October 20 of
each year These forms will be provided by OHSP.
IX. Amendment of Contract
Program modification or a budget revision shall be requested on the Contract Adjustment Request form
provided, and be approved, by OHSP prior to implementation.
X. Limitation Upon Timing of Expenditures
All obligations under this agreement shell be made subsequent to the project start date and prior to the project
end date of the contract.
Xi. Limited Availability of Indirect Costs
Indirect costs reportable for reimbursement are allowable providing they do not exceed 6% of the total direct
program expenditures. Costs for clerical support personnel may be included in the budget as an indirect cost,
not a direct cost.
XII. Method of Payment
The State of Michigan shall reimburse the county for expenditures incurred during the previous quarter. The
county will receive the reimbursement approximately four weeks following receipt of the Quarterly Financial
Report. Reimbursement may be delayed should the county fail to provide all required reports and other
documentation, or Is not in compliance with P.A. 416 and the Grant Contract Conditions and Requirements.
XIII. Attribution
Any public dissemination of information under this agreement shall identify the State of Michigan as the source
of the funding for the services provided. •
XIV. Notice Regarding Position Reductions
The county shall Immediately notify OHSP of any reductions in the working number of county-funded
road patrol positions if the remaining number of working road patrol positions is below the September 30, 1978, level. This notification shall include the latest county estimate of total county general fund revenue
for the pertinent county fiscal year. Notification shall be in writing end include appropriate explanatory information.
OHS-401 {04/147
WOMAN STATE POLACE Page Et ef
XV. Sanctions
lf the grantee Materially fails to comply with the terms and conditions of the grant contract, OHSP m
a
y
t
a
k
e
o
n
e
or more of the following actions, as appropriate in the circumstances
1. Temporarily withhold Cash payments pending correction of the deficiency by the grantee.
2. Disallow all or part of the cost of the activity or action not in compliance. 3. Wholly or partly suspend or terminate the current grant contract.
4, Withhold further funding for the program.
5. Take other remedies that may be legally available.
XVI. Termination
Termination of this contract will become effective based upon one or more of the following conditions:
1. The end date specified on the grant has been reached and all other conditions of funding ha
v
e
b
e
e
n
satisfied.
2. Funds allocated are contingent upon an appropriation from the Siete of Michigan and sufficie
n
t
c
i
t
a
t
i
o
n
surcharge collections. County allocations may be revised during the year based on revenue
c
o
l
l
e
c
t
e
d
,
3. This agreement is void if the Provider reduces its expenditures or level of road patrol below that
w
h
i
c
h
The Provider was expending or providing immediately before October 1, 1978, unless the Provider
i
s
required to reduce general services because of economic conditions and is not merely reducing l
a
w
enforcement services. If there is an allegation of non-compliance with the provisions of this s
u
b
s
e
c
t
i
o
n
,
the CHSP shall notify the Provider in writing and afford the Provider with an opportunity to d
e
m
o
n
s
t
r
a
t
e
compliance. if compliancscannot be established, CHSP shall notify the Provider in writing of the
termination of this agreement. This termination shall be effective as of the date on which the non-
compliance originally occurred.
4. The Provider shall comply with the Identified schedule for financial and programmatic reporting. Fail
u
r
e
to comply will result in OHSP action to withhold the release of funds.
5. Non-compliance with P.A. 416 and/or Contract Conditions and Requirements is grounds for
t
h
e
termination of this contract and funding. Repayment of funds to the State of Michigan may
b
e
r
e
q
u
i
r
e
d
for those funds expended on non P.A. 416 related costs.
6. The Provider may terminate the contract upon 60 days notice. 0I-ISP may valve this notification
requirement.
XVII. Inspection, Audit, and Reporting
The OHSP, the Local Government Audit Division of the Michigan Department of Treasur
y
,
a
n
d
t
h
e
S
t
a
t
e
A
u
d
i
t
o
r
General, or any of their duly authorized representatives, shall have access to any books, documents,
p
a
p
e
r
s
,
and records of the Provider which are related to this agreement, for purpose of inspection,
a
u
d
i
t
,
a
n
d
examination.
The Provider shall comply With the requests of OHSP for information on reports related to the ma
n
p
o
w
e
r
,
expenditures, and services of the Provider and the traffic crash, traffic safety, and Grime data of the
c
o
u
n
t
y
o
r
areas of the county of the Provider.
XVIII. Equal Employment Opportunity Requirements
In accordance with the Elliott-Larsen Civil Rights Act and the Michigan Handicappers Civil Rights Act, a grantee or contractor shall not discriminate against any employee or applicant for employment, with respect t
o
h
i
r
e
,
tenure, terms, conditions, or privileges of employment or any matter directly or indirectly relat
e
d
t
o
e
m
p
l
o
y
m
e
n
t
,
because of race, color, religion, national origin, ancestry, age, sex, height, weight, marital statu
s
,
o
r
h
e
n
d
i
c
a
p
.
Failure to comply with this requirement is cause for termination of the contract and grant.
15H6-401 (08114) MICHIGAN STATE POL105 P9
In accordance with Executive Directive ig79-4 and Michigan Department of
C
i
v
i
l
R
i
g
h
t
s
S
t
a
n
d
a
r
d
s
a
n
d
Procedures for Civil Rights Compliance in State and Federal Contracts, a g
r
a
n
t
e
e
o
r
c
o
n
t
r
a
c
t
o
r
m
u
s
t
h
a
v
e
a
n
established policy of equal employment opportunity without regard to race, co
l
o
r
,
r
e
l
i
g
i
o
n
,
n
a
t
i
o
n
a
l
o
r
i
g
i
n
,
a
g
e
,
sex, or handicap. The grantee or contactor shall take steps necessary t
o
c
o
r
r
e
c
t
a
n
y
u
n
d
e
r
r
e
p
r
e
s
e
n
t
a
t
i
o
n
a
n
d
achieve a reasonably representative work force at all levels of employ
m
e
n
t
,
i
n
a
d
d
i
t
i
o
n
,
t
h
e
g
r
a
n
t
e
e
o
r
contractor shall:
A. State in all recnilting materials and advertisements that all applicants will rece
i
v
e
e
q
u
a
l
c
o
n
s
i
d
e
r
a
t
i
o
n
for employment without regard to race, color, religion, national origin, age, se
x
,
o
r
h
a
n
d
i
c
a
p
,
a
n
d
B. Post in conspicuous places notices setting forth the taw on equal opportunity in employment and pu
b
l
i
c
accommodations. (Posters are available from the Michigan Department of
C
i
v
i
l
R
i
g
h
t
s
)
.
A grantee or contractor shall inform 01-ISP of any federal or state actio
n
s
t
a
k
e
n
a
g
a
i
n
s
t
t
h
e
g
r
a
n
t
e
e
o
r
contractor pertaining to equal employment opportunity requirements. A g
r
a
n
t
e
e
o
r
c
o
n
t
r
a
c
t
o
r
s
h
a
l
l
k
e
e
p
employment or other recourse used in preparation of the minority-Female-
H
a
n
d
i
c
a
p
p
e
r
S
t
a
t
u
s
R
e
p
o
r
t
,
w
o
r
k
force Utilization Analysis and EEC) Plan six months beyond the life of th
e
g
r
a
n
t
o
r
c
o
n
t
r
a
c
t
t
o
p
e
r
m
i
t
a
c
c
e
s
s
b
y
the OHSP, Michigan Department of Civil Rights, or other authorized pers
o
n
s
a
s
m
a
y
b
e
n
e
c
e
s
s
a
r
y
t
o
a
s
c
e
r
t
a
i
n
compliance.
The award of a grant is subject to acceptance of the grant conditions and r
e
q
u
i
r
e
m
e
n
t
s
,
E
E
C
)
P
l
a
n
a
n
d
a
determination of compliance with EEC) requirements by OHS? or the Mi
c
h
i
g
a
n
D
e
p
a
r
t
m
e
n
t
o
f
C
i
v
i
l
R
i
g
h
t
s
.
26. Date 1,(s
27. Name and Title
Lt. Terence rneko.ski /7
29. E-mail Address
mehoskit@oakgov,com
28. Telephone Number
248-858-5Q22
30. Fax NUMbar
248458-4968
FOR 01-ISP USE ONLY
Date Application Received
' AUTHORITY: MCL 28.31, MC!. 51.76, MCL 51.'77, as arnended COMPLIANCE Voluntary; however, ',entire to 'complete , WM remain- acieniai of ttioldir17
COnfriaNuMber
01'18401 (0812014).
MIOHIGANTATg POUCE
Page 10 ef18
SECTION C: SECONDARY ROAD PATROL AND
TRAFFIC ACCIDENT PREVENTION PROGRAM APPLICATION
Appitcation and Contract Signature Page
This application is made under P.A, 41 -6, aSaMended, Mthe amountand`for the purpose 'Set fOrth, On the basis of the information provided in this aPplicAtion andr.datailed budget submitted by the coUnty, an award will be made to the county in the amount and for the period stated; and is subject to the Contract Conditions and
Requirements. This agreement becomes effective as of the date county representatives are notified by OHS P.
We certify that the information contained in this application• including but not limited to the Methods and Procedures and Budget Detail, is accurate to the best of Our knowledge. We agree to comply with PA. 415, the Contract Conditions and Requirements, Generally Accepted Accounting Principles, and OHS!" policies with the understanding that failure to do so fs cause for termination of the grant.
A. REQUESTOR INFORMATION
1, Applicant County
Oakland
2, Federal Employer 10 Number
38-6004876
3. Fiscal
October 1, 2015, tq SepteMber ao, 2016
B. CHAIRPERSCN, C TY BOARD OF COMMISSIONERS
4, Name
Michael Gingen
•$ TelephonaNumber
248,-B511-0100
5. Street Addreee
1200 North Telegraph
7: city
Pontiac
8. ZIP Code
48341
9, State Ageney.with.whith County EEO is on fil*
10: Signatur- o hayperson . ler 1 11. Date
C. SHERIFF
12. Name
Michael J. Bouchard
13. Telephone Number
248-8585001
14. Email Address
ocso.C.oakgov.com
15. Street Address
1200 North Telegraph Road Bldg. 38 East
16. City
Pontiac
17. ZIP Code
48341
D. FINANCIAL OFFICER
20. Name
Lynn Sonkiss
22. Street Address
2100 Pontiac LakeRcad, Bldg. 41 West
21, Telephone Number
248458-0940
23. City
Waterford
24. ZIP Code
48328
ONTACT PERSON FOR SRI PROGRAM
OHS-401 (0812014)
MICHIGAN STATE POLICE
Page 11 of 16
II. Maintenance of Effort Base Data
County-Funded Deputies
Report the number of county-funded, full-time certified deputies employed by, or budgeted for, the sheriffs
department as of the dates indicated below. The source of funding for the deputies (Le., other grants, local
contractual arrangements, etc.) is not a deciding factor in determining whether the county meets the
maintenance of effort requirement Do not Include P.A. 416-Funded Road Patrol Deputies.
County-Funded, Full-Time Certified Deputies 1) As of 9/30/78
,
2) Current
3) Budgeted for Upcoming
Fiscal Year (October 1 —
September 30)
Total Number 210 522
Number Whose Primary Duty is Road Patrol 48 334
OHS-401 (08/2014)
MICHIGAN STATE POLICE
Page 12 of 18
III. Methods and Procedures
INSTRUCTIONS: Indicate how your department will utilize the funds allocated by selecting each box that
describes an activity engaged in by your county's SRP Deputies. If "other" is selected, provide a description of
the activity. All activities must be allowable under the provisions of P.A. 416 and must be consistent with the
submitted budget.
El Patrol and monitor traffic violations on secondary roads.
El investigate crashes involving motor vehicles on secondary roads.
El Provide emergency assistance to persons on secondary roads.
Z Enforce violations of criminal laws which are observed by or brought to the attention of the sheriffs
department while patrolling secondary roads.
0 Enforce laws in state parks and county parks within the county,
El Provide a vehicle inspection program.
Z Provide traffic safety information and education programs.
El Other (Please Describe)
Additional Information:
"Other" description as requested above: Provide target enforcement on secondary roads. Also, provide extra patrol on secondary roads at the request of citizens regarding vehicular violations.
OHS-401 (08/2014)
MiCRIGAN STATE POLICE
Page 13 of 18
IV. Resolutions, Contracts, and Law Enforcement Plan
A. List each city or village which has requested, by resolution, that the sheriffs department provides services
within its boundaries. If none, note N/A.
Note: Include a copy of each resoltition; If any new reSolutions are adopted during the fiscal
year, immediatelY forward e copy bi:OFISP. . - .
Auburn Hills
Birmingham
Clawson
Farmington Hills
Ferndale
Franklin
Lake Angelus
Novi
Oak Park
Rochester
Southfield
Waterford Township
(See attached resolutions)
B. List each township, city, or village that contracts with the sheriffs department to provide law enforcement
services. If none, note N/A.
• Note: Include a copy of each':COntract If ;anY'ne*Oontratts ; are •aCgialred dtiring,the fiscal year,
immediately forward a cog* to :OHSP. •
Addison Township
Brandon Township
Commerce Township
Highland Township
Independence Township
Lyon Township
Oakland Township
Orion Township
Oxford Township
Springfield Township
City of Pontiac
City of Rochester Hills
(See attached contracts. The contract for the City of Pontiac has been provided in its entirety. Since the
wording of the remaining contracts is indentical for the other listed municipalities, one contract (Addison
Township) has been provided in its entirety. Only the contract cover, signature authorization, and
contracted personnel ailottment pages are provided for the remaing municipalities),
C. Include a copy of your most current Law Enforcement Plan with IMP for the unincorporated areas of the
county.
Note: Law Enforcement plans'shall be updated-at leasteverY fourYears, following a sheriff's
election.
SE PC1T C 'C'r1 a -C17-
OHS-401 (08/2014)
MICHIGAN STATE POLICE
Page 14 of 18
V. Equipment and Automotive Inventory
INSTRUCTIONS: List all equipment and automobiles purchased in full or in part with PA. 416 funds.
QUANTITY 1 DESCRIPTION:
See Attachment
Equipment
Spreadsheet
.sOlkiAL :
NUMBER .
DATEPUT LN iT
;SERVICE
:];,:pURCHASED
DATE OF
DISPOSAL
METHOD OF
DISPOSAL
FAIR MARKET
VALUE OR
• SALE PRICE
• AT DISPOSAL
SRP 416 EQUIPMENT INVENTORY PY2016 APPLICATION QUANTITY DESCRIPTION SERIAL NUMBER DATE PUT IN SERVICE COST DATE OF DISPOSAL METHOD OR PURCHASED DISPOSAL ..._ 10 Eyewitness 2001 Video Cameras (acquisition cost $4,544,00 each) EU03674 through EU03683 05/23/02 $45,440.00 in use ._ ._ Wingnian 8 - LED X Modules (interior) Crown Vic 11856 09/01105 $1,240.74 in use 1 Dell OPtiPlex GX620 Desktop Pentium Computer with Dell UltraSharp 1707FP Flat Panel and Dell USB Keyboard 6DDDTB1 09122/06 $1,568.76 in use 1 Dell OptiPlex GX620 Desktop Pentium Computer with Dell UltraSharp 1707FP Flat Panel and Dell USB Keyboard 6FDDTB1 09/22106 $1,568.76 in use Dell OptiPlex GX620 Desktop Pentium Computer with Dell UltraSharp 1707FP Flat Panel and Dell USB Keyboard . 4DTBI 09122/06 $1,568.76 in use HP Color LaSer Jit 3800DTN Printer CNWCH34953 09/22/06 $1,467.00 09/25/15 Destroyed LTI Upgrade included: Angle Encoder and TDS Recon with all attachments and cables, Angle Encoder Tripod, Tribrach with all adapters, Data Collector Program, Prism, and Prism Pole .. Angle Encoder: AE001384 TDS Recon: CS18A10473 09/24/06 $5,940.50 in use LTI Upgrade included: Angle Encoder and TDS Recon with all attachments and cables, Angle Encoder Tripod, Tribrach with all adapters, Data Collector Program, Prism, and Prism Pole - Angle Encoder' Ana - • AE001379 TDS Recon: CS18A10562 09124/06 $5,940.50 . in use LTI Upgrade included: Angie Encoder and TDS Recon with all attachments and cables, Angle Encoder Tripod, Tribrach with all adapters, Data Collector Program, Prism, and PrismPole _.... Angle Encoder: AE001371 MS Recon: CS18A10503 09124/06 $5,940.50 $5,940.50 __. in use . , LTI Upgrade included: Angle Encoder and MS Recon with all attachments and cables, Angle Encoder Tripod, Tribrach with all adapters, Data Collector Program, Prism, and Prism Pole Angle Encoder: AE001380 TDS Recon: CS19A12813 09/24/06 in use
SRP 416 EQUIPMENT INVENTORY FY2016 APPLICATION Vericom VC3000DAQ Braking Test Computer VC306082362 09/26/06 $2,975.00 in use SMART Cart VMS Model II 1K9BM111760118029 09126/06 $19,630.00 in use . SMART VMS Easy Host Software N/A 09/26/06 $2,495.00 in use SMART VMS Traffic Statistics Package N/A 09/26/06 $2,195.00 in use 1 Nikon Camera D7OS Package included: Camera, 18-70 mm Lens, SB-800 Flash, 512 MB Card, and Card Reader Camera: 3173605 Lens: 1J53338344 Flash: 2576345 09/26/06 $1,348.00 in use _ Nikon Camera D7OS Package included: Camera, 18-70 mm Lens, SB-800 Flash, 512 MB Card, and Card Reader Camera: 3170280 Lens: US356076 Flash: 2576354 09/26/06 _ $1,348.00 in use Nikon Camera D708 Package included: Camera, 18-70 mm Lens, SB-800 Flash, 612 MB Card, and Card Reader Camera: 3173050 Lens: US3342116 Flesh: 2576350 09/26/06 $1,348.00 in use Nikon Camera 070S Package included: Camera, 18-70 mm Lens, 513-800 Flash, 512 MB Card, and Card Reader Camera: 3173046 Lens: US3341540 Flash: 2576344 09/26/06 $1,348.00 in use 1 Bosch CDR, cables & software updates N/A 04/29/10 $4,044.00 in use _.. . . Total Station Nivo 5M Ref!colorless OCSO ID #14930 06/01/10 $6,869.50 in use Total Station Nikon Nivo 5M Reflectorless OCSO ID #11935 06/01/10 $6,869,50 in use Trimble TDS Recon DS66A34071 06/01/10 $728.20 in use Trimble TDS Recon DS66A34147 06/01/10 $728.20 in use Nylon Carry Case for Trimble TDB Recon N/A 06/01/10 $27.50 in use TDS Rican -400X w/Bluetooth software update N/A 06/01/10 $4,851.00 in use TPM FX3 Drawing Program (FX3 Pro Recon) _ . , N/A 06/01/10 $395.10 in use . TPM FX3 Drawing Program (FX3 Pro Ream +) N/A 06101/10 $3,596.40 in use 2 FX3 Drawing Program (FX3 Pro Recon+ w/ 3D) N/A 3/12/2013 $9,990.00 in use . 2 TPM FX3 Drawing Program Update Protection / Renewal (FX3 Pro Recon+ update protection) N/A 3/12/2013 $999.00 $8,030.00 _ __L_. in use 1 Total Station Nikon Nivo 3M Reflectorless OCSO ID #117398 3/12/2013 in use 1 mFX Suite w/ Trimble Recon 400X w/Bluetooth (mFX Pocket Pro Trimble Recon) DSATA55123 3112/2013 $2,695.00 in use
SRP 416 EQUIPMENT INVENTORY FY2016 APPLICATION Nylon Carry Case for Trimble Recon N/A 3/12/2013 Inciuneo wi Trimble Recon device in use .— _ Online training - 3 day Basic Programming . ..... N/A 3/1212013 $150.00 in use . Nikon D-90 Camera Kit vto/ 18-105 mm lens Camera: 3573641 Lens: US36612600 3130/2013 $823.00 in use Nikon SB-700 TTL AF Mount Speedlight (Flash) Flash: 2466549 3130/2013 $338.00 in use 16GB memory card N/A 3/30/2013 $39.38 in use Pelican f&vo Watertight Hard Case N/A 3/30/2013 $130.00 in use ProMaster Compact Flash USB 2_0 Card Reader _ ..... N/A 3/3012013 $22.00 in use Protnaster UV Filter 67mm N/A 3/30/2013 $24,00 in use 1 Traffic Safety Cart 2SpeedAlert 24 Radar Message Sign 9RMS) 24973514082030 09104/14 $18,798.00 in use 1 Trailer (ATS5) - included in price of Traffic Safety Cart 169AF5110EP825307 09/04/14 $0.00 in use
OHS-401 (08/2014)
MICHIGAN STATE POLICE
Page 15 of 18
VI. Budget Detail
INSTRUCTIONS: The budget must be completed in detail and shall only cover the period for which this
application Is made.
Note: Round to whole dollar amounts.
A. PERSONNEL
SALARIES AND WAGES
POSITION TITLE SALARY RATE
% OF TIME ON
P.A. 416
ACTIVITIES
COST
Sergeant 79,843.00 100% $79,843.00
Deputy II . 68,371.00 100% $68,371,00
Deputy 11 " 68,371.00 , 100% $68,371.00
Deputy II . 68,571.00 100% $68,571.00
Deputy II . 68,371.00 100% $68,371.00
OVERTIME $
LONGEVITY
SUBTOTAL
FRINGE BENEFITS
FICA
RETIREMENT
HOSPITALIZATION
WORKERS COMPENSATION
OTHER INSURANCE (please identify)
PERCENT
PERCENT
AVG/EMPLOYEE/IVIONTH
RATE/$100 IN WAGES
SUBTOTAL
TOTAL
PERSONNEL
Fr" $
OHS-401 (0812014)
MiCHIGAN STATE POLICE
Page 15 of 18
VI. Budget Detail
INSTRUCTIONS: The budget must be completed in detail and shall only cover the period for which this
application is made.
Note: Round to whole dollar amounts.
A. PERSONNEL
SALARIES AND WAGES
POSITION TITLE SALARY RATE
% OP TIME ON
P.A. 416
ACTIVITIES
COST
Deputy II 68,371 100% $68,371.00
$
$
$
OVERTIME $
LONGEVITY $6,638.00
SUBTOTAL $428,536.00
FRINGE BENEFITS MCA PERCENT
7.65% $32,783.00
RETIREMENT PERCENT
30.13% $129,118.00
HOSPITALIZATION AVG/EMPLOYEE/MONTH
$1582 $113,904
WORKERS COMPENSATION RATE/$100 IN WAGES
$ 2.61% $11,185.00
OTHER INSURANCE (please Identify)
Unemployment Insurance .21% $900.00
Disability 1.56% $6,685.00
Group Life/Accident Ins .22% $942.00
Dental Insurance $125. avg/employee/month $9,000.00
Optical Insurance $10 avg/employee/month $720.00
SUBTOTAL $305,237.00
TOTAL
PERSONNEL $733,773.00
OHS-401 (0812014)
MICHIGAN STATE POLICE
Page 16 (018
B. AUTOMOTIVE EXPENSES
INSTRUCTIONS: The County may choose to account for Automotive Expenses using ONE of the two
following methods: Actual Automotive Expenses OR Mileage Reimbursement. The same method must be
used to account for the costs in the SRP general ledger accounts.
ACTUAL :AUTOMOTIVE: EXPENSES
DESCRIPTION OF EXPENSE
Include fuel maintenance, Insurance, etc. RATE . COST
786687 $
$
$
$
$
TOTAL AUTOMOTIVE EXPENSES $
OR
.MILEAGE REIMBURSEMENT ' ' .
COUNTY COST PER MILE OF
PATROL OPERATION ESTIMATED MILES COST
.575 92,025 $52914.00
$
$
$
$
TOTAL AUTOMOTIVE EXPENSES $52,914.00
OHS-401 (08/2014)
MICHIGAN STATE POLICE
Page 17 of 18
C. EQUIPMENT
• '.DESCRIPTION . QUANTITY • PURCHASE PRICE • COST
$ _
$
$
TOTAL EQUIPMENT $
D. OPERATING EXPENSES
.', DESCRIPTION OF EXPENSE „ , ...„ , •, RATE. '. , , COST
PRINTING/SUPPLIES $
CLEANING/CLOTHING ALLOWANCE $
TRAINING
r
.
$
RADIO MAINTENANCE CONTRACTS $
MISCELLANEOUS (describe) $
TOTAL OPERATING EXPENSES $
TOTAL DIRECT COSTS
(Personnel, Automotive, Equipment, and Operating) $786,687,00
E INDIRECT COSTS
NOT TO EXCEED 5% OF TOTAL DIRECT COSTS
TOTAL PROJECT COSTS (Direct + Indirect) $
STATE ALLOCATION $785,687.00
01-18-401 (08/2014)
MICHIGAN STATE POLICE
Page 18 of 18
F. BUDGET NARRATIVE
INSTRUCTIONS: Provide a narrative justifying and detailing the basis for determining the cost of the items
included in each budget category. Include calculations that aren't apparent on previous pages. Additional
pages may be attached as needed.
1, Traffic Deputies/Sergeant:
The P.A. 416 Secondary Road Patrol deputies work under the direction of a traffic sergeant. Working day
and afternoon shifts, the deputies and sergeant will be responsible for enforcing all "Traffic Laws" under the
Michigan Vehicle Code and all "Criminal Laws" as well as investigating accidents. Overtime incurred will primarily be for subpoenas received for citations issued, arrests made during regular patrol duties, crash
investigations, emergency responses, and any other homeland emergency issues.
2. Patrol Vehicles:
Ford Crown Victories and Chevrolet Impalas are replaced after 100,000 miles. Chevrolet Tahoes are
replaced after 120,000 miles. Rate per mile includes all operating expenses. Strictly a leased vehicle.
Name and Title of Person Completing the Budget
Lori Seaman, Contract Coordinator
' Telephone Number
248-452-2110
26,560
1,355
390)
11,502
6,225
2,032
892
911
385)
15)
28,000)
12,345)
2,619)
5,723)
0
$ 428,536
$ 11,185
$ 942
$ 129,118
$ 113,904
$ 32,783
$ 9,000
$ 6,685
$ 900
$ 720
0
$ 16,614
$ 36,300
$ 786,687
FISCAL NOTE (MISC . #15280) November 12, 2015
BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: SHERIFF'S OFFICE - FISCAL YEAR 2016 SECONDARY ROAD PATROL AND TRAFFIC
ACCIDENT PREVENTION PROGRAM GRANT ACCEPTANCE
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Michigan Department of State Police, Office of Highway Safety Planning awarded Oakland
County a grant in the amount of $786,687 for the period October 1, 2015 through September 30,
2016.
2. This is the 37th year of grant funding.
3. The grant provides continued funding for five (5) Special Revenue (SR) Full-Time Eligible (FTE)
Deputy II positions (#4030601-02572, 03114, 07501, 09191, and 11595) and one (1) SR FTE
Sergeant Position (#4030601-07790) located in the Patrol Services Division.
4. No County match is required.
5. A FY 2016 budget amendment is recommended as follows:
Sheriff Secondary Road Patrol Fund (#27345)
GR#0000000142, Bud Ref 2016 Activity GLB, Analysis Type GLB
FY 2016 FY 2016
Adopted Amendment Amended
Revenue
4030601-110010-615571 Grants State
Total Grant Fund Revenue
$ 786,687
$ 786,687
0 $ 786,687
0 $ 786,07
Expenditures
4030601-110010-702010 Salaries Regular $ 401,976 $
4030601-110010-722750 Workers Comp $ 9,830 $
4030601-110010-722760 Group Life $ 1,332 ($
4030601-110010-722770 Retirement $ 117,616 $
4030601-110010-722780 Hospitalization $ 107,679 $
4030601-110010-722790 Social Security $ 30,751 $
4030601-110010-722800 Dental $ 8,108 $
4030601-110010-722810 Disability $ 5,774 $
4030601-110010-722820 Unemployment In $ '1,285 ($
4030601-110010-722850 Optical $ 735 ($
4030601-110010-712020 Overtime $ 28,000 ($
4030601-110010-722900 Fringe Bene Adj $ 12,345 ($
4030601-110010-776659 Motor Pool Fuel $ 19,233 ($
4030601-110010-776661 Motor Pool $ 42,023 (a
Total Grant Fund Expenditures $
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Matis absent.
r,fleeZ
Lisa Brown, Oakland County
Resolution #15280 November 12, 2015
Moved by Spisz supported by Quarles the resolutions (with fiscal notes attached) on the Consent Agenda
be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, KowaII, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman,
Crawford. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the Consent
Agenda were adopted (with accompanying reports being accepted).
////tyf,..)--
.. '-
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on November 12,
2015, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 12th day of November 2015.