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HomeMy WebLinkAboutResolutions - 2015.11.12 - 22084MISCELLANEOUS RESOLUTION #15285 November 12, 2015 BY: Public Services Committee, William Dwyer, Chairperson IN RE: SHERIFF'S OFFICE AND PUBLIC SERVICES - ANIMAL CONTROL DIVISION POSITION CHANGES To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Animal Control Division of the Public Services Department provides shelter for dogs, cats and other animals; and WHEREAS these animals are housed in cages that require daily cleaning; and WHEREAS the animals need to be fed on a daily basis and the dogs exercised; and WHEREAS the Sheriff's Office provides inmate workers to the Animal Care Shelter to perform the tasks of cleaning, feeding and exercising the animals; and WHEREAS the Sheriff's Office and Facilities Management has conducted a review of building security coverage; and WHEREAS this review has identified areas that need additional security; and WHEREAS the current security review of all county operations is ongoing; and WHEREAS it has been determined that the inmate workers are better supervised by Correction Deputies provided by the Sheriffs Office; and WHEREAS the Sheriffs Office, Animal Control and Human Resources evaluated the staffing needs required to provide the necessary care for the animals; and WHEREAS creating full and part-time positions to perform the duties or contracting out the services would cost around $500,000 annually; and WHEREAS having inmate workers perform these duties is more cost effective; and WHEREAS 12 inmate workers will be provided by the Sheriffs Office every day of the week including holidays to perform these duties with a ratio of two deputies for every twelve inmate workers for an estimated 27,000 hours of labor per year; and WHEREAS it has been determined that one full-time GF/GP Corrections Deputy I position and three (3) 1,000 hours per year GF/GP part-time non-eligible Court Deputy II positions are needed to supervise the inmate workers; and WHEREAS it is proposed to delete one (1) 2,000 hours per year GF/GP full-time non-eligible Office Assistant I position (#1070801-11044) that is currently vacant to be used toward position creations; and WHEREAS remaining funding is available in the General Fund Security Reserve line item; and WHEREAS it is proposed to retitle the Sheriff/Courthouse Security Unit (#4030435) to Sheriff/Campus & Courthouse Security to reflect that the Sheriff's Office now provides security throughout the campus in addition to the Courts; and WHEREAS a memorandum of understanding will exist between the Sheriff's Office and Public Services Department-Animal Control Division. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves retitling the Sheriff/Courthouse Security Unit (#4030435) to Sheriff/Campus & Courthouse Security. BE IT FURTHER RESOLVED to create one (1) full-time eligible GF/GP Corrections Deputy 1 position in the Sheriff/Campus & Courthouse Security Unit (#4030435). BE IT FURTHER RESOLVED to create three (3) 1,000 hours per year part-time non-eligible GF/GP Court Deputy II positions in the Sheriff/Campus & Courthouse Security Unit (#4030435). BE IT FURTHER RESOLVED to delete one (1) 2,000 hours per year full-time non-eligible GF/GP Office Assistant I position in the Animal Control/Administration Unit (#1070801-11044). Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote. Memorandum of Understanding Between Oakland County Sheriff's Office and Oakland County Animal Control Regarding Inmate Workers at the Animal Shelter This Memorandum of Understanding ("MOU") establishes and documents the understandings of the Oakland County Sheriff's Office ("OCSO") and the Oakland County Animal Control Division of the Public Services Department ("OCAC") regarding inmate workers at the animal shelter. 1. Introduction: The OCAC provides shelter for dogs, cats, and other animals that require daily care such as cage cleaning, feeding, and exercising ("Animal Care Tasks"). The OCAC will use inmate workers to perform Animal Care Tasks in accordance with this MOU. The OCSO will transport and monitor the inmate workers in accordance with this MOU. 2. OCSO's Responsibilities: a. For each day of the week, including holidays, transport up to 12 inmate workers, as determined by the OCSO, to and from the animal shelter to perform Animal Care Tasks, for an estimated 27,000 hours of labor per year. b. Assign deputies at a ratio of 2 deputies per 12 inmate workers to monitor the inmate workers. The deputies will monitor the inmate workers for the purpose of maintaining a safe and secure environment. The deputies will not be monitoring the inmate workers to ensure that their performance of Animal Care Tasks is satisfactory to the OCAC. 3. OCAC's Responsibilities: a. Assign Animal Care Tasks to the inmate workers. However, a deputy monitoring the inmate workers may refuse to allow an inmate worker to perform a task if he or she believes that it would jeopardize security. b. Provide the inmate workers with any tools and supplies needed for performing assigned Animal Care Tasks. c. Provide the inmate workers with feedback and guidance to ensure that their performance of Animal Care Tasks is satisfactory. d. Not supervise, train, direct, or interfere with, in any way, the deputies who are assigned by the OCSO to monitor the inmate workers. The OCAC may bring any concerns, requests, or other matter involving the deputies to the OCSO's attention in accordance with Paragraph 4 (Notices and Communications). Page 1 of 2 4. Notices and Communications. Communications between the Parties about any matter involving this MOU will be made by and directed to the following persons (or their successors if no longer serving in the professional capacity listed): For the OCAC: Robert Gatt Manager of the OCAC 1700 Brown Road Auburn Hills, MI 48326 (248) 393-3570 qattroakgov.com For the OCSO: Captain Douglas Molinar Captain of the Corrective Services Satellite Division 1201 North Telegraph Road Pontiac, MI 48341 (248) 858-4967 molinardaoakgov.corn 5. Term and Termination: This MOU is effective as of the date that both of the Parties have signed below and will remain in effect until terminated. Either Party can terminate this MOU for any reason by delivering written notice to the other party 30 days prior to the proposed termination date contained in the notice. 6. Modification: This MOU may be modified by a written amendment that has been signed by both of the Parties. 7. Reservation of Rights: This MOU does not diminish, delegate, divest, impair, or contravene any legal right, privilege, power, obligation, duty, capacity, immunity, or character of office of the OCSO, the Sheriff, or the OCAC. Further, the Parties understand that the performance of any of the OCSO's responsibilities under this MOU is subject to the Sheriff's sole and exclusive right and legal duty to control the care and custody of inmate workers and to concentrate the OCSO's law enforcement efforts to meet particular priorities or needs. Approved: Oakland County Animal Control Oakland County Sheriff's Office By: By: Print Name: Print Name: Title: Title: Date: Date: Page 2 of 2 Resolution #15285 November 12, 2015 The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections.