HomeMy WebLinkAboutResolutions - 2015.12.09 - 22104REPORT (SC. #15282) December 9, 2015
BY: Human Resources Committee, Michael Spisz, Chairperson
IN RE: MR# 15282 — INFORMATION TECHNOLOGY POSITION RECLASSIFICATION, RETITLE,
TRANSFER & CREATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on December 2,
2015, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #15282 November 12, 2015
BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: INFORMATION TECHNOLOGY - POSITION RECLASSIFICATION, RETITLE, TRANSFER &
CREATION
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS The Information Technology (IT) Department has recognized an evolution in position
classifications due to recent changes within the IT organization; and
WHEREAS the Human Resources Department has assisted the department in a review of two
classifications to better represent their functions and purpose; and
WHEREAS it is proposed to retitle the classifications of Chief — eGovernment Services and Chief Land
Management to Chief — Application Services in order to better represent the duties and functions of the
position; and
WHEREAS it is additionally proposed to retitle the classification Application Analyst Programmer Trainee
to a newly created classification of IT Trainee in order to utilize the classification across the department;
and
WHEREAS by retitling the classifications, it will enable IT to streamline their recruitment efforts by
effectively representing the duties performed within each position; and
WHEREAS after a recent retirement, IT and Human Resources have evaluated the essential duties and
functions of a Production Control Analyst position within their inventory control unit; and
WHEREAS it was determined that the duties required of the position do not match the current
classification of Production Control Analyst; and
WHEREAS it is proposed to downwardly reclassify the current position from Production Control Analyst
(position *1080601-01778) at a salary grade 7 to a Materials Management Clerk at a salary grade 5; and
WHEREAS to accurately reflect the reporting structure of the position it is proposed to transfer the positon
from the Technical Systems and Networking unit (#1080601) to the IT Administration unit (#1080101);
and
WHEREAS this downward reclassification would create a savings for the IT department; and
WHEREAS it is proposed to utilize the cost savings to create one (1) Part-Time Non-Eligible IT Business
Analyst position within the IT Administration unit (#1080101) to allow for all positions to be filled as
funded; and
WHEREAS the position will be funded for 630 hours per year for Fiscal Year 2016; and
WHEREAS the position would increase to 713 hours per year effective with FY 2017 and continue as
such going forward.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approve to
create a new classification of Chief — Application Services, exempt from overtime, with the following
salary range:
Base 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year
Annual $82,613 $87,586 $92,557 $97,533 $102,505 $107,476 $113,797 $120,115
Biweekly 3,177.41 3,368.68 3,559.88 3,751.25 3,942.51 4,133.71 4,376.79 4,619.81
BE IT FURTHER RESOLVED that the classifications of Chief — eGovernment and Chief — Land
Management are retitled to the newly created classification of Chief- Application Services.
BE IT FURTHER RESOLVED to create a new classification of IT Trainee, non-exempt from overtime,
with the following salary range:
Base 1 Year 2 Year 3 Year
Annual $47,378 $48,810 $50,246 $51,686
Biweekly 1,822.23 1,877.30 1,932.53 1,987.94
BE IT FURTHER RESOLVED to retitle the classification of Application Analyst Programmer Trainee to
the newly created classification of IT Trainee.
BE IT FURTHER RESOLVED that the classifications of Chief — eGovernment (job code *001212), Chief
— Land Management (job code *001354) and Application Analyst Programmer Trainee (job code*
000807) be deleted from the salary schedule.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Matis absent.
BE IT FURTHER RESOLVED to downwardly reclassify one (1) PR funded Full-Time Eligible Production
Control Analyst at salary grade 7 (#1080601-01778) to Materials Management Clerk at salary grade 5.
BE IT FURTHER RESOLVED to transfer one (1) PR Funded Full-Time Eligible Production Control
Analyst (#1080601-01778) to the IT Administration unit (#1080101).
BE IT FURTHER RESOLVED to create one (1) PR Funded 630 hours per year Part-Time Non-Eligible IT
Business Analyst position within the IT Administration Unit (#1080101) for FY 2016, effective December
12, 2015.
BE IT FURTHER RESOLVED to increase the newly created PR Funded Part-Time Non-Eligible IT
Business Analyst position to 713 hours per year for FY 2017, effective October 1, 2016.
BE IT FURTHER RESOLVED an amendment to the FY 2016-18 Budget is recommended as follows:
INFORMATION TECHNOLOGY FUND (#63600) FY 2016 FY 2017 FY 2018
Revenue
63600-1080101-152000-665882 Planned Use of Balance $ (65) $ (7) $ (8/
Total Revenues $ (65) $_,T)
Expenses
Transfer of Production Control Analyst from Technical Systems and Networking to IT Administration
63600-1080601-152090-702010 Salaries $(47,807) $(48,763) $(49,251)
63600-1080601-152090-722900 Fringe Adjustments (34,160) (34,530) (34,719)
63600-1080101-152000-702010 Salaries 47,807 48,763 49,251
63600-1080101-152000-722900 Fringe Adjustments 34,160 34,530 34,719
Downwardly Reclassify Production Control Analyst to Cost of Materials Management Clerk (Step 1)
63600-1080101-152000-702010 Salaries $(14,069) $(16,222) $(16,384)
63600-1080101-152000-722900 Fringe Adjustments (5,446) (6,238) (6,301)
Creation of one PTNE IT Business Analyst (Step 1)
63600-1080101-152000-702010 Salaries
63600-1080101-152000-722900 Fringe Adjustments
$ 18,392
1.058
$ 21,232
1.221
$ 21,444
1,233
Total Expenses $ (65) $ (7) $ (8)
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMMITTEE
Resolution #15282 November 12, 2015
The Chairperson referred the Resolution to the Human Resources Committee. There were no objections.
DRAFT 11/01/15
Class Title:
Department:
Reports To:
FLSA Status:
OAKLAND COUNTY MICHIGAN
CHIEF — APPLICATION SERVICES
Information Technology/Application Services
Manager Application Services
Exempt
GENERAL SUMMARY
Under limited direction, is responsible for the management, coordination, policies, and standards of the
County's applications, programs, services and websites. Ensures technical and security standards are adhered
to consistently throughout the department/division. Provides the formulation of business and technical
strategies to ensure the County is utilizing the most effective and efficient technology solutions. Identifies
opportunities for standardized multi-departmental and agency platforms and other shared services. Promotes
various programs and services through external representation in, and presentations to, national, state and
local organizations. Cultivates and manages relationships with County Departments, other governmental and
non-governmental entities, constituents, and other system users. Supervises County/contractual staff to
effectively implement projects and maintain systems. Participates in cross-functional teams in or outside the
department as a technical resource. Oversees and manages delivery of project management portfolio.
Prepares budgets and monitors expenditures.
SUPERVISION EXERCISED
Functions over a group of supervisor's, professional, technical, and/or support employees. Instructs, assigns,
schedules, checks, and appraises performance. Participates in decisions to hire, discipline, discharge, and
award pay increases and/or promotions.
TYPICAL DUTIES AND RESPONSIBILITIES
Oversee one or more teams responsible for technology and services related to Courts; Human Resources and
Finance; eComrnerce; the County's website and content development; Land related technologies and data,
i.e. Geographic Information Systems (GIS); Assessing and Taxation; Health; and Infrastructure
Management.
Coordinates multiple teams to ensure the accurate and timely completion of assigned work.
Applies Project Management principles and standards to large, complex technology projects to define
deliverables, develop realistic costs and timeframe, and ensure quality and customer satisfaction.
Oversees the development and implementation of data development procedures and data modeling
standards. Coordinates data conversion and migration plans.
Ensures enterprise application integration and standard application development lifecycles are employed for
new applications, enhancements to existing applications, and support and maintenance of both internally-
developed and commercial solutions.
CLASS TITLE: CHIEF — APPLICATION SERVICES
Uses knowledge of application and Internet website design and operation to effectively meet corporate and
private citizen needs.
Meets with customers to understand their information needs and discuss better methods of addressing them.
Uses an understanding of general business and management practices to effectively design the County
applications and websites.
Uses technical knowledge of Internet related hardware, software, and connectivity to provide maximum
availability of all systems to the customer community.
Provides input to department research and review of available technology and software, and evaluates the
possible impact on County technology strategy and direction.
Reviews proposed systems and recommends changes for improved operation and for cost effectiveness.
Reports progress on projects, resource usage, and system performance to manager and director. Suggests
and implements improvements as needed.
Reviews impact of proposed applications, technology, and hardware on existing network hardware,
software, and infrastructure before changes are made.
Drafts technical specifications as needed for the purchase, rent, lease or other acquisition of hardware,
software, or services required to meet the technical goals of the County.
Evaluates, selects, and negotiates with vendors for procurement, rent, lease, or other acquisition of hardware,
software, or services required to meet the technical goals of the County.
Serves as a technical consultant for internal IT staff, County departments, municipalities, and local agencies.
Prepares budgets and monitors project expenditures.
Plans education programs and professional developments for IT staff. Assists staff to progress in their skills
and future potential, and maintain a high level of current knowledge in computer technologies through
individual advice and guidance.
ADDITIONAL DUTIES & RESPONSIBILITIES
Participates in and conducts quality meetings for process improvement throughout the department.
Coordinates and directs professional service contractors and their usage within the department.
Assumes responsibility for adherence to all departmental standards.
Utilizes current county-wide and/or department specific software to complete assignments.
2
CLASS TITLE: CHIEF — APPLICATION SERVICES
ESSENTIAL PHYSICAL & MENTAL REQUIREMENTS
Ability to communicate to accurately convey information.
WORKING CONDITIONS
Work is performed in a typical office or centralized computer facility environment.
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES
A. REOUIRED MINIMUM QUALIFICATIONS
1. Possess a Bachelor's Degree from an accredited college or university with a major in
Computer Science, Information Systems, Business Administration, Engineering or related
field.
2. Have had at least five (5) years of full-time experience at a computer facility involving
Systems software, systems analysis, or Internet infrastructure; two (2) years of which were
in a project leader or supervisory capacity.
NOTE: A Bachelor's degree from an accredited college or university in any major not listed in "1"
above and (7) seven years of experience as currently specified in "2" may be substituted for
the above minimum qualifications.
3. Pass the complete examination, including the employment medical established for this class.
4. Successfully complete the six month probationary period.
B. ADDITIONAL DESIRABLE QUALIFICATIONS
1. Considerable ability to oversee the project management of a large client/server system, web
technologies and associated personnel.
2. Considerable knowledge of the County's approach to solving its information technology
needs, and how the application of new approaches or software might help meet evolving
needs.
3. Considerable ability to perform financial analysis, including cost benefit of large complex
projects.
3
CLASS TITLE: CHIEF — APPLICATION SERVICES
4. Considerable ability to establish and maintain effective working relationships with
professional staff, user departments and representatives of other agencies.
5. Considerable problem solving skills, mature judgment, and initiative in analyzing problems
and implementing solutions.
6. Considerable ability to prepare and present technical written and oral reports to all levels of
professional and administrative staff.
7. Considerable knowledge of organization principles and practices.
8. Excellent interpersonal and communication skills.
4
DRAFT 11/01/15
Class Title:
Department:
Reports To:
FLSA Status:
OAKLAND COUNTY MICHIGAN
INFORMATION TECHNOLOGY TRAINEE
Information Technology
Application Analyst / Programmer III, Supervisor I or II — IT
Exempt
GENERAL SUMMARY
Under direct supervision, assists higher level personnel in the development, maintenance, and support of
mainframe, client/server and personal computer based applications. Undergoes intensive formal and on the job
training and is required to successfully complete a prescribed curriculum of instructional courses. Utilizes
current county-wide and/or department specific software to complete assignments.
SUPERVISION EXERCISED
None.
ESSENTIAL JOB FUNCTIONS
Assists higher level Programmer/Analysts in the development, maintenance, and support of client/server,
personal computer, and mainframe computer applications.
Implements current software development security best practices and standards.
Performs debugging tests on less complex programs in order to locate and correct errors.
ADDITIONAL DUTIES & RESPONSIBILITIES
Develops and expands current knowledge of client/server and personal computer programs through in-house
and outside training.
Utilizes current county-wide and/or department specific software to complete assignments.
ESSENTIAL PHYSICAL & MENTAL REQUiREMENTS
Ability to communicate to accurately convey information.
Ability to gather, interpret and analyze data of various sources.
WORKING CONDITIONS
Work is performed in a typical office or centralized computer facility environment.
CLASS TITLE: INFORMATION TECHNOLOGY TRAINEE
IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range
for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor
market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.
EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES
A. REQUIRED MINIMUM QUALIFICATIONS.
1. Possess a Bachelor's Degree from an accredited college or university with a major in
Computer Science, Information Systems, Business Administration, Engineering, or a
related field; OR
2. A. Possess sixty (60) semester credit hours from an accredited college or university in
Computer Science, Information Systems, Business Administration, Engineering, or a
related field; AND
B. Have had at least one (1) year of full-time experience in one or a combination of the
following: Systems analysis and design, Programming (C#, ASP.Net , MVC,
JavaScript, Visual Basic, Java, J2EE, MS SharePoint, HTML, CSS, XML, SQL
Server, Oracle, PowerShell, Python, IIS, IBM WebSphere, Tomcat, ESRI
technologies, or related technologies.) or Project Management in an information
technology system development and implementation position; OR
3. A. Be a high school graduate or have a certificate of successful completion of the
General Education Development (GED) test; AND
B. Have had at least two (2) years' experience as specified in 2B above.
4. Pass the completed examination, including the employment medical established for
this class.
5. Satisfactorily complete the six (6) month probationary period.
B. ADDITIONAL DESIRABLE QUALIFICATIONS
1. Considerable knowledge of and ability to utilize current word processing, spreadsheet,
database, e-mail and Internet software.
2. Reasonable knowledge of and ability in programming techniques, such as documentation,
testing, debugging, computer operations and applications.
3. Reasonable ability to devise new procedures and initiate improvements in existing
programming practices and procedures.
4. Reasonable ability and skill interpreting programming techniques and procedures to agency
personnel and related parties.
5. Reasonable ability to analyze logically numerical and narrative data.
CLASS TITLE: INFORMATION TECHNOLOGY TRAINEE
6. Reasonable ability to work with a high degree of accuracy in reviewing and processing
complex data.
7. Reasonable ability to follow oral and written instructions.
8. Reasonable ability to prepare and present technical written and oral reports.
Resolution #15282 December 9, 2015
Moved by Dwyer supported by Zack the resolutions (with fiscal notes attached) on the amended Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer,
KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack,
Bowman, Crawford. (21)
NAYS: None, (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 9,
2015, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 9th day of December 2015
72/4(
Lisa Brown, Oakland County