HomeMy WebLinkAboutResolutions - 2015.12.09 - 22106MISCELLANEOUS RESOLUTION #15302 December 9, 2015
BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY — CLEMIS FIRE RECORDS
MANAGEMENT PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Board of Commissioners approved the acquisition of a Fire Records
Management System (FRMS) intended to capture and create fire records from its inception at a 9-1-1 call
and continuing the record to include the computer-aided dispatch information resulting with a standard
records management system per Miscellaneous Resolution #99309 dated June 15, 2000; and
WHEREAS the current FRMS is a third party application that is outdated with limited functionality; and
WHEREAS currently there are 36 Fire Departments/Municipalities participating in the FRMS Interlocal
Agreement per Miscellaneous Resolution #02045 dated March 27, 2002; and
WHEREAS the 36 participating Fire Departments sought and received a UASI / GAC grant in the amount
of $55,000 to have CLEMIS research the feasibility of CLEMIS writing a fire records management
program using the framework of the CLEMIS Dashboard (which contains law enforcement and court
records management information tools); and
WHEREAS to develop the basic Fire Records Incident Report to meet the State of Michigan and National
Fire Information Reporting System requirements and for use in focal fire departments responses to fire
and medical emergencies, the 36 participating Fire Departments sought and received $112,000 from a
UASI / GAC grant and $85,000 was funded from the Fire Records Management System Fund (#53100);
and
WHEREAS the report developed from the most-recent UASI / GAC grant is currently in the testing phase;
and
WHEREAS the development of an internal program serving the needs of the fire community will more
adequately target their needs, mitigate outside vendor licensing fees, and permit the CLEMIS staff to
more rapidly change software code when the fire community determines the need to do so and additional
functionality is identified; and
WHEREAS the anticipated software code will be based on the framework already in place in use by the
law enforcement community and therefore will leverage that investment in the development of the fire
software code; and
WHEREAS funding is being sought for CLEMIS to replace the third-party vendor fire program with a
comprehensive suite of products (modules to include: Inspections, Hydrants, Training, Personnel,
Rosters, Vehicles and Equipment) with full functionality that will meet and exceed the federal, state, and
local fire service reporting requirements and give the fire departments valuable tools to make their
communities a safer place.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the appropriation of
$716,252 from the General Fund Assigned Fund Balance for Technology Replacement/Hardware (GL
Account #383448) to the Fire Records Management System Fund (#53100) in order to fund the software
development for the replacement of the third-party vendor fire program; and
BE IT FURTHER RESOLVED that an additional appropriation of $200,000 be made from the FRMS Fund
equity as of September 30, 2015 to further the development of the software replacement.
BE IT FURTHER RESOLVED an amendment to the FY 2016 Budget is recommended as follows:
GENERAL FUND (#10100)
Revenue
9010101-196030-665882 Panned Use of Balance
Expenditure
9010101-196030-788001-53100 Transfer Out to FRMS Fund
Total General Fund
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
FY 2016
$716,252
$716,252
0
FIRE RECORDS MANAGEMENT (#53100)
Revenue
1080325-115100-695500-10100 Transfer In from General Fund
1080325-115100-665882 Planned Use of Balance
Total Revenue
$716,252
$200,000
$916,252
Expenditure
1080325-115100-731458 Professional Services
Total Expenditure
$916,252
$916,252
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
Resolution #15302 December 9, 2015
Moved by Dwyer supported by Zack the resolutions (with fiscal notes attached) on the amended Consent
Agenda be adopted (with accompanying reports being accepted).
AYES; Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer,
KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack,
Bowman, Crawford. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTION.
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 9,
2015, with the original record thereof now remaining in my office,
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 9th day of December 2015.
Lisa Brown, Oakland County