HomeMy WebLinkAboutResolutions - 2015.12.09 - 22109REPORT (MISC. #15305) December 9, 2015
BY: Human Resources Committee, Michael Spisz, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS — DELETE AND CREATE POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on December 2,
2015, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
report.
HUMAN RESOURCES COMMITTEE
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #15305 December 9, 2016
BY: General Government Committee, Christine Long, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS — DELETE AND CREATE POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the County Clerk's Office has reviewed its operations and determined areas where
efficiencies could be realized; and
WHEREAS additional job duties have been added to the Chief Deputy County Clerk and Supervisor
County Clerk making it difficult to maintain some of the daily supervision of office tasks; and
WHEREAS the staff would benefit from having another Office Supervisor II to seek assistance from and
address issues that arise throughout the day; and
WHEREAS the Office Supervisor II would provide more day-to-day supervision of employees and
monitoring of daily job tasks; and
WHEREAS there is also a need for an additional Student position to provide adequate coverage of
Student duties for the County Clerk/Legal Records Unit; and
WHEREAS a Full-Time Eligible Office Supervisor ll and a Part-Time Non-Eligible Student are needed in
the County Clerk/Legal Records Unit to assist with the workload; and
WHEREAS it is proposed to delete one (1) General Fund/General Purpose (GF/GP) Full-Time Eligible
Office Assistant II position (#2010210-02294), one (1) GF/GP Full-Time Non-Eligible 2,000 hours per year
Clerk position (#2010210-09171), and one (1) GF/GP Part-Time Non-Eligible 520 hours per year Summer
Clerical position (#2010205-03993) to offset the creation of one (1) Full-Time Eligible GF/GP Office
Supervisor II and one (1) Part-Time Non-Eligible GF/GP Student; and
WHEREAS the remaining cost of these two position creations would be covered by a reallocation of funds
from the Professional Services expenditure account.
NOW THEREFORE BE IT RESOLVED to delete one (1) GF/GP Full-Time Eligible Office Assistant II
position (#2010210-02294), one (1) GF/GP Full-Time Non-Eligible 2,000 hours per year Clerk position
(#2010210-09171), and one (1) GF/GP Part-Time Non-Eligible 520 hours per year Summer Clerical
position (#2010205-03993) in the County Clerk Division.
BE IT FURTHER RESOLVED to create one (1) GF/GP Full-Time Eligible Office Supervisor li position in
the County Clerk/Legal Records Unit (#2010210).
BE IT FURTHER RESOLVED to create one (1) GF/GP Part-Time Non-Eligible 1250 hours per year
Student position in the County Clerk/Legal Records Unit (#2010210).
Chairperson, on behalf of the General Government Committee I move the adoption of the foregoing
resolution.
GENERAL GOVERNMENT COMMITTEE
Motion to directly refer to Human Resources and Finance Committees carried on a voice vote.
GENERAL GOVERNMENT COMMITTEE
Motion carried unanimously on a roll call vote with Fleming absent.
FISCAL NOTE ' (MISC. #15305) December 9, 2015
BY: Finance Committee, Tom Middleton, Chairperson
IN RE: COUNTY CLERK/REGISTER OF DEEDS — DELETE AND CREATE POSITIONS
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The County Clerk/Register of Deeds office has reviewed its operations and concluded there are
areas of efficiencies that could be realized within the County Clerk's Office.
2. Due to additional responsibilities for the Chief Deputy Clerk and Supervisor County Clerk, it has
been determined that staff would benefit from having another Office Supervisor ll to seek
assistance from and address issues that arise throughout the day. Also, there is a need for an
additional student position to provide adequate coverage of student duties for the County
Clerk/Legal Records unit.
3, It is proposed to delete, one (1) General Fund/General Purpose (GF/GP) Full-Time Eligible Office
Assistant II position (#2010210-02294), one (1) GF/GP Full-Time Non-Eligible 2,000 hours per
year Clerk position (#2010210-09171) and one (1) GF/GP Part-Time Non-eligible 520 hours per
year Summer Clerical position (#2010205-03993) to offset the creation of one (1) Full-Time
Eligible Office Supervisor II and one (1) Part-Time Non-Eligible student position.
4. The remaining portion will be covered by a reallocation of funds from the Professional Services
expenditure account.
5. The FY 2016 —2018 Budget is amended as follows:
GENERAL FUND (#10100) FY 2016 FY 2017-18
Expenditures
10100-9090101-196030-740163
10100-2010210-125000-702010
10100-2010210-125000-722790
10100-2010210-125000-722770
10100-2010210-125000-722810
10100-2010210-125000-722820
10100-2010210-125000-722760
10100-2010210-125000-722750
10100-2010210-125000-722900
10100-2010201-132300-731458
Summer Employees Reserve
Salaries Regular
Social Security
Retirement
Disability
Unemployment
Group Life
Workers Compensation
Fringe Benefit Adjustments
Professional Services
Total Expenditures
$ (1,632)
1,380
890
3,236
169
24
30
155
(590)
(3,662)
0 $
$ (2,121)
1,794
1,157
4,207
219
32
39
201
(767)
(4,761)
0
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #15305 December 9, 2015
Moved by Dwyer supported by Zack the resolutions (with fiscal notes attached) on the amended Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer,
KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack,
Bowman, Crawford. (21)
NAYS: None, (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A V)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 9,
2015, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this gill day of December 2015.
Lisa Brown, Oakland County