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HomeMy WebLinkAboutResolutions - 2015.12.09 - 22117MISCELLANEOUS RESOLUTION #15310 December 9, 2015 BY: Human Resources, Michael Spisz, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT FISCAL YEAR 2016 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY DEPUTY SHERIFF'S ASSOCIATION (0.C.D.S.A) - LAW ENFORCEMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the County of Oakland and the Oakland County Deputy Sheriff's Association (0.C.D.S.A.) — Law Enforcement have been negotiating an agreement for approximately 389 employees; and WHEREAS a one year Collective Bargaining Agreement has been reached for the period October 1, 2015 through September 30, 2016 and said agreement has been reduced to writing; and WHEREAS this agreement provides that the current wage rate shall include a 3% increase for members of this bargaining unit with the exception of the classifications of Dispatch Specialist and Dispatch Specialist Shift Leader which shall include an increase wage rate of 5% for Fiscal Year 2016; and WHEREAS this agreement provides for a $300 maximum County match for members of this bargaining unit participating in the County's 457 Deferred Compensation program beginning January 1, 2016; and WHEREAS this agreement provides that members of the bargaining unit shall receive 2 hours paid at 1.5 time the regular rate for Call-Out Pay if call-in is canceled within 60 minutes of start of shift; and WHEREAS this agreement provides that a member of this bargaining unit who is off duty (not on any type of leave) and is called to court shall receive a minimum of 3 hours pay; and WHEREAS members of this bargaining unit who meet the physical fitness standard by December 31, shall receive $100 per year; and WHEREAS this agreement provides that the $1,000 MCOLES bonus shall be included in the base wage rate; and WHEREAS this agreement provides that the County shall replace glasses damaged while performing work related functions up to a maximum of $250 (after the utilization of any vision insurance); and NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves the proposed one year Collective Bargaining Agreement between the County of Oakland and the Oakland County Sheriff Deputy Association — Law Enforcement, covering the period of October 1, 2015 through September 30, 2016 and that the Board Chairperson on behalf of the County of Oakland, is authorized to execute said Collective Bargaining Agreement as attached. Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution. HUMAN RESOURCES COMMITTEE HUMAN RESOURCES COMMITTEE VOTE: Motion carried unanimously on a roll call vote. SUMMARY OF AGREEMENT BETWEEN OAKLAND COUNTY AND THE OAKLAND COUNTY DEPUTY SHERIFF'S ASSOCIATION LAW ENFORCEMENT DECEMBER 2015 DURATION: 1 year October 1, 2015 — September 30, 2016 ECONOMIC: • Wages FY 2016 • Retirement 3% increase (except Dispatch) 5% for Dispatch Specialist and Dispatch Specialist Shift Leader Deferred Compensation Match Restore the $300 match effective January 1, 2016. • Call-Out Pay County to pay employee 2 hours at 1.5 time if call-in is canceled within 60 minutes of start of shift. • Court Appearance Pay Employee who is off duty (not on any type of leave) and called to court, receives a minimum of 3 hours pay. • Physical Fitness Employee to receive $100 per year if they meet physical fitness standards by December 31. • MCOLES Bonus $1,000 bonus will be rolled into base rate. • Damaged Glasses Provision The County will replace to a maximum cost of $250 if damaged while performing work related functions. (After utilization of any vision insurance.) NON-ECONOMIC Scheduling Leave BU-10 Leave Shift Preference Shift and Leave Day Exchanges will be permitted under the following conditions. Unless exigent circumstances exist, a request for shift/leave day exchange shall be submitted at least 72 hours prior to the exchange taking place. Shift exchanges may be for all or any part of a shift, provided it is at the beginning or end of a shift. Trades shall be limited to Deputies whose classifications are the same. An exception will be made in the Communications Unit (Dispatch) with trades between Dispatch Specialists and Dispatch Specialist Shift Leaders being allowed. There shall be no cross- divisional trades allowed except at management's discretion. As a minimum, one exchange per shift will be allowed. Any Deputy, Dispatch Specialist, or Dispatch Specialist Shift Leader who fails to work their portion of a leave day exchange shall have that amount of hours deducted from their leave banks, and will be charged an "ill" day on their synopsis sheet. Further that Deputy, Dispatch Specialist or Dispatch Specialist Shift Leader shall be prohibited from participating in a shift/leave day exchange for a period of one year from the date of the infraction. Overtime E. 5. (New) When hiring overtime more than eight (8) hours in advance any employee calling back within thirty (30) minutes shall be hired for the overtime offered in order of seniority and number of hires. If overtime is being hired due to a late call or other unforeseen reasons prior to the start of the next shift, the Sergeants do not need to wait for anyone to call back. G. Any employee that is off work for more than seven (7) consecutive days because of workers compensation injury, short or long term disability, military leave or vacation (VAC, PLV, BU-10, etc.) and who have their name come up for forced overtime shall be given credit as if they were working and forced. Further, any employee that is signed up for voluntary overtime and has their name come up for forced overtime on the same day and shift shall receive credit for the forced overtime. Any employee working two consecutive shifts within a twenty-four (24) hour period and who as their name come up for a force shall be given credit for a force. New hires shall be placed on the forced overtime list with the average number of forces on that list upon successful completion of training or as determined by management. L. (New) In Dispatch, once an overtime position becomes forcible and the person who is getting forced states that they do not want the overtime, any Dispatch Specialist or Shift Leader can then take the overtime shift on a voluntary basis but credit as if they had been forced. The force credit will be documented and be equivalent to a standard force situation. If more than one Dispatch Specialist or Shift Leader wants to take the force out of turn and receive force credit for the overtime, then the person with the most seniority will be granted the shift. • CRT Location Assignment M. Each CRT K-9 shall select a home base (substation) to receive mail and will be added to the overtime equalization list in that substation based on seniority. The selection of a substation shall be by K-9 unit seniority with not more than one K-9 Deputy per substation. The selection of a home base will remain in effect (1) without regard to any temporary assignment including the length of any temporary assignment; and (2) until the CRT K-9 Deputy choses to move to a different substation by seniority. Appendix A Salary Schedule Proaression All persons hired shall progress in accordance with the salary schedules established herein, except that the Sheriff shall have the discretion to hire or promote persons into this bargaining unit with prior public safety experience and may place them at a step in the salary schedule that is consistent with this public safety experience, and except further that the Sheriff may advance an employee on the salary schedules to a higher step if the Sheriff determines that the employee's job performance warrants such advancement. • Memorandum of Agreement: Compensatory Time for Road Deputies - Remove "Pilot" status • Random Drug Testing Policy THE COUNTY OF OAKLAND, THE SHERIFF'S OFFICE AND THE OAKLAND COUNTY DEPUTY SHERIFF'S ASSOCIATION Law Enforcement Services OCTOBER 1, 2015 TO SEPTEMBER 30, 2016 TABLE OF CONTENTS ARTICLE I ARTICLE II ARTICLE III ARTICLE IV ARTICLE V ARTICLE VI ARTICLE VII ARTICLE VIII ARTICLE IX ARTICLE X ARTICLE XI ARTICLE XII ARTICLE XIII ARTICLE XIV ARTICLE XV ARTICLE XVI ARTICLE XVII ARTICLE XVIII ARTICLE XIX ARTICLE XX ARTICLE XXI ARTICLE XXII ARTICLE X.XIII ARTICLE XXIV ARTICLE XXV ARTICLE XXVI RECOGNITION MANAGEMENT RESPONSIBILITY AGENCY SHOP BASIS OF REPRESENTATION GRIEVANCE PROCEDURE BULLETIN BOARDS SENIORITY LAYOFF, RECALL AND TRANSFERS PROMOTIONS FALSE ARREST INSURANCE DEFENSE AND INDEMNIFICATION GENERAL CONDITIONS SCHEDULING LEAVE AND SHIFT/LEAVE DAY EXCHANGE BU-l0 LEAVE HOLIDAYS AND HOLIDAY SCHEDULING LOCATION PREFERENCE SHIFT PREFERENCE SPECIAL ASSIGNMENTS OVERTIME ADOPTION BY REFERENCE OF RELE VENT RESOLUTIONS AND PERSONNEL POLICIES RETIREMENT BENEFITS (EMPLOYEES HIRED PRIOR TO 5/27/95) RETIREMENT BENEFITS (EMPLOYEES HIRED ON OR AFTER 5/27/95) MAINTENANCE OF CONDITIONS ECONOMIC MATTERS NO STRIKE - NO LOCKOUT DURATION PAGE 4 PAGE 4 PAGE 5 PAGE 7 PAGE 8 PAGE II PAGE 11 PAGE 12 PAGE A RAGE A PAGE 14 PAGE 16 PAGE 19 PAGE 20 PAGE 21 PAGE 23 PAGE 26 PAGE 26 PAGE 28 PAGE 32 PAGE 32 PAGE 35 PAGE 35 PAGE 35 PAGE 35 PAGE 36 III IV V VI VII VIII IX X XI XII XIII APPENDIX A WAGES PATROL INVESTIGATIVE AND FORENSIC SERVICES MCOLES BONUS PREMIUM PAY DIVERS AVIATION UNIT COURT APPEARANCE CALL - OUT PAY CLOTHING AND EQUIPMENT SALARY STEPS/MERIT INCREASES DEFERRED COMPENSATION MATCH MILEAGE SHIFT PREMIUM EVIDENCE TECHNICIAN BONUS PHYSICAL FITNESS INCENTIVE PROGRAM PAGE 38 PAGE 39 PAGE 39 PAGE 39 PAGE 40 PAGE 40 PAGE 40 PAGE 41 PAGE 41 PAGE 41 PAGE 41 PAGE 41 PAGE 42 2 APPENDIX B IV V VI PAGE 44 PAGE 45 PAGE 48 PAGE 49 PAGE 50 PAGE 50 PAGE 54 PAGE 56 PAGE 59 PAGE 61 PAGE 63 PAGE 66 PAGE 67 FRINGE BENEFITS HEALTH BENEFITS LIFE INSURANCE AND ACCIDENTAL DEATH AND DISMEMBERMENT COVERAGE BEREAVEMENT LEAVE JURY DUTY PERSONAL LEAVE APPENDIX C MERIT RULE 17: WORK CONNECTED INJURY OR ILLNESS MERIT RULE 23: ANNUAL LEAVE SHERIFF DEPARTMENT AGREEMENT (SERGEANT'S PROMOTIONAL EXAM) LETTER OF 'UNDERSTANDING CONCERNING CANINE PROGRAM GUIDELINES FOR OAKLAND COUNTY SHERIFF RESERVE PROGRAM COMPENSATORY TIME PROGRAM DRUG TESTING POLICY 3 AGREEMENT This Agreement is made and entered into this day of December 2015, A.D. by and between the Oakland County Sheriff and the Oakland County Board of Commissioners, hereinafter referred to collectively as the "Employer," and the Oakland County Deputy Sheriffs Association (hereinafter referred to as the "Union"). It is the desire of both parties to this Agreement to continue to work harmoniously and to promote and maintain high standards between the Employer and employees, which will best serve the citizens of Oakland County. I. RECOGNITION The Employer recognizes the Union as the exclusive representative of the employees of the Oakland County Sheriff's Office, for the purposes of collective bargaining with respect to rates of pay, wages, hours of employment and other terms and conditions of employment, in the following bargaining unit for which they have been certified and in which the Union is recognized as collective bargaining representative, subject to and in accordance with the provisions of Act 336 of the Public Acts of 1947 as amended: All Deputy I — Patrol and Deputy II — Patrol, Fire Investigators, Dispatch Specialists and Dispatch Specialist Shift Leaders, but excluding Forensic Laboratory Specialists, Circuit Court Investigators, Deputy I — Corrections, Deputy II— Corrections, Supervisors, and all other employees. IL MANAGEMENT RESPONSIBILITY The right to hire, promote, discharge or discipline for just cause, and to maintain discipline and efficiency of employees, is the sole responsibility of the Employer except that Union members shall not be discriminated against as such. 4 In addition, the work schedules, methods and means of Department operations are solely and exclusively the responsibility of the Employer, subject, however, to the provisions of this Agreement. M. AGENCY SHOP The following provision was awarded to the Union by Chairman LoCicero in an Act 312 compulsory arbitration proceeding and is not included here by negotiations. A. All employees, as a condition of employment, shall be required to pay to the Union an amount equivalent to the Union's regular dues commencing with the first pay period ending in the calendar month following completion of 30 days of employment. Such payments may be made as dues deductions as set forth in this section and paid directly to the Union in accordance with the Constitution and Bylaws of the Union. B. Employees not members of the Union and who desire membership in the Union shall confirm their desire to join by initiating their Union application form and dues deduction authorization forms. C. Any person who is employed with the County prior to the effective date of this provision and is covered by this provision who is not a member of the Union and who does not make application for membership within 45 calendar days after the effective date of this provision shall, as a condition of employment, pay to the Union each month a service charge as a contribution toward the administration of this Agreement in an amount equal to the regular Union membership dues. Employees who fail to comply with this requirement shall be discharged by the Employer within 30 calendar days after receipt of written notice to the Employer from the Union, unless the Employer is otherwise notified by the Union in writing within said 30 calendar days. 5 D. Any person who becomes an employee of the County after this provision of the Agreement is in effect, and is covered by this Agreement, and is not a member of the Union, and does not make application for membership within 45 calendar days from the date of employment shall, as a condition of employment, pay to the Union each month a service charge as a contribution toward the administration of this provision in an amount equal to the regular monthly Union membership dues. Employees who fail to comply with this requirement shall be discharged by the Employer within 30 calendar days after receipt of written notice to the Employer from the Union, unless the Employer is otherwise notified by the Union in writing within said 30 calendar days. E. The Employer agrees to deduct from the wages of bargaining unit employees all Union membership dues, initiation fees, and assessment uniformly required, if any, as provided in a written authorization, in accordance with the standard from used by the Employer provided that said form shall be executed by the employee. Dues and initiation fees will be authorized, levied, and certified in accordance with the Constitution and Bylaws of the Union. Each bargaining unit employee and the Union hereby authorize the Employer to rely upon and to honor certifications by the Treasurer of the Union regarding the amounts to be deducted and the legality of the adopting action specifying such amounts of the Union dues and initiation fees. F. The Employer agrees to deduct from the wages of any bargaining unit employee who is not a member of the Union all Union service fees as provided in a written authorization in accordance with the standard form used by the Employer provided that said form shall be executed by the employee. G. All dues and service fees deducted shall be remitted to the Treasurer of the Union, the same to be by the Union allotted and distributed in accordance with the Constitution, Bylaws 6 and regulations of the Union. On the request of the Employer, the Treasurer of the Union shall furnish the Employer a receipt for all dues received. H. The Union will protect and save harmless and defend the Employer from any and all claims, demands, suits and other forms of liability by reason of action taken by the Employer for the purpose of complying with the Agency Shop Clause of this Agreement. IV. BASIS OF REPRESENTATION A. There shall be one steward and an alternate steward for each shift for Patrol, Investigative and Forensic Services, and Emergency Response Preparedness (including Dispatch). Stewards will be permitted to leave their work, after obtaining approval of their respective Sergeant/Lieutenant and recording their time, for the purpose of adjusting grievances in accordance with the grievance procedure and for reporting to the grievant a change in status of his grievance. Permission for stewards to leave their work stations will not be unreasonably withheld. Stewards will report their time to their Sergeant/Lieutenant upon returning from a grievance discussion. The privilege of stewards to leave their work during working hours, without loss of pay, is extended with the understanding that the time will be devoted to the prompt handling of grievances and will not be abused, and that they will continue to work at their assigned jobs at all times except when permitted to leave their work to handle grievances. B. There shall also be one Chief Steward and one alternate Chief Steward, C. There shall be a grievance committee consisting of the Chief Steward and two other members to be selected by the Union and certified in writing to the Employer. The Employer shall meet whenever necessary, at a mutually convenient time, with the Union grievance committee. The purpose of the grievance committee meetings will be to adjust pending grievances and to discuss procedures for avoiding future grievances. In addition, the 7 committee may discuss with the Employer other issues which would. improve the relationship between the parties. D. The following provision was awarded to the Union by Chairman LoCicero in an Act 312 compulsory arbitration proceeding and is not included here by negotiations. The Local Union President shall, at his/her option, be scheduled on the day shift, Monday through Friday. The Local Union President may conduct Union business at the Department, however, he/she shall not leave his/her work area without the permission of his/her supervisor, which permission will not be unreasonably withheld. In no event shall the Local Union President be paid overtime while conducting Union business. The privilege of the Local Union President to leave his work during working hours, without loss of pay, is extended with the understanding that the time will be devoted to the prompt handling of grievances and Union matters and will not be abused, and that he/she will continue to work at his/her assigned job at all times except when permitted to leave his/her work. V. GRIEVANCE PROCEDURE The Employer and the Union support and subscribe to an orderly method of adjusting employee grievances. To this end, the Employer and the Union agree that an employee should first bring his/her problem or grievance to the attention of his/her Command Officer, who has the authority to adjust the grievance, with or without his/her Union Representative, within 45 calendar days of the occurrence or within 45 calendar days after the Union or the aggrieved becomes aware and/or should have been aware of the cause for the grievance. If the matter is not resolved, the grievance may be brought to the attention of the Undersheriff/designee who will attempt to resolve the grievance informally with the Union Representative. All disciplinary actions greater than a two-day suspension without pay up to and including dismissals and demotions shall be subject to the grievance procedure. All other 8 disciplinary actions shall be processed according to the procedures of the Personnel Appeal Board and shall not be subject to the grievance procedure. Grievances shall be processed by the following steps. By mutual agreement, the parties may waive any steps of the Grievance procedure to expedite the resolution of differences. Step 1 If the grievance is not settled informally, it shall be discussed with the Union Representative and shall be reduced to writing, signed by the aggrieved employee(s) or his/her Union Representative and submitted to the Undersheriff/designee within the aforementioned 45 calendar days. Step 2 The written grievance shall be discussed between the Union President/designee and the Undersheriff/designee. The Undersheriff/designee will attempt to adjust the matter and will give a written decision within five days (excluding Saturday, Sunday and holidays) of receipt of the written grievance. Step 3 Any grievance not settled at Step 2 may be submitted to the next meeting of the grievance committee comprised of the Sheriff's Office, County Labor Relations and Union Representatives. Any grievance not submitted to the next grievance committee meeting, by written notification to the Employer within five days of the Undersheriff/designee's written decision, shall be considered dropped. Any matter not settled in Step 3 of the grievance procedure may be submitted to final and binding arbitration by either of the parties. A request for arbitration must be submitted by written notice to the other party within 15 days after the Union's receipt of the Employer's written response indicating the outcome of grievance committee meeting. Receipt by the Union shall occur on the day the response is hand delivered, 9 e-mailed or mailed to the Union President/designee, If the response is mailed to the Union office, three days shall be added from the date of mailing to the time period to demand arbitration. The grievances upon which arbitration has been demanded shall be referred to one of the following arbitrators in accordance with the date of the written grievance, the oldest grievance being referred first: 1. GEORGE ROUMELL 2. DONALD SUGARMAN 3. PAUL GLENDON 4. BEN WOLKINSON 5. MARK GLAZER A grievance shall be referred to the listed arbitrators in the order in which they appear. Once a grievance has been referred to an Arbitrator, a subsequent grievance shall be referred to the next arbitrator on the list. The appointment of the Arbitrator may be effected by a copy of the written notice of the request for arbitration to the Arbitrator. After a grievance has been referred to the last Arbitrator listed, the cycle shall repeat, beginning with the first Arbitrator. The Arbitrator may interpret and apply the provisions of this Agreement to determine the grievance before the Arbitrator. However, the arbitrator shall have no power or authority, in any way, to alter, modify, amend, or add to any provisions of this Agreement or set a wage rate. The Arbitrator shall be bound by the express provisions of this Agreement. Expenses of arbitration shall be borne equally by both parties. Any grievance not appealed from a decision in one of the steps of the grievance procedure to the next step as prescribed, shall be considered dropped and the last decision final and binding, except that time limits may be extended by mutual agreement of the parties. In the event the Employer shall fail to supply the Union with its answer to the particular step within the specified time limits, the grievance shall be deemed automatically positioned for appeal at the 10 next step with the time limit for exercising said appeal commencing with the expiration of the grace period for answering. VI. BULLETIN BOARDS The Union shall provide the Employer with a bulletin board for each work location for the posting of Union notices bearing the written approval of the President of the Union, which shall be restricted to: A. Notices of Union recreational and social affairs; B. Notices of Union elections; C. Notices of Union appointments and results of Union elections; D. Notices of Union meetings; E. Other notices of bona fide Union affairs which are not political or libelous in nature. The Employee shall designate a 2'x 3' space for said bulletin boards and authorize their installation, VII. SENIORITY A. Seniority is defined as service in the OCDSA-represented Corrections and Court Services or Law Enforcement bargaining units. B. New employees may acquire seniority by working six (6) continuous months, in which event the employee's seniority will date back to the date of hire into the bargaining unit. When the employee acquires seniority, his/her name shall be placed on the seniority list in the order of his/her seniority date. In the event two or more employees have the same seniority date, seniority ranking shall be determined by the last four digits of the social security numbers, lowest number being given highest seniority. (Seniority rankings established by the December 14, 1989, agreement shall not be subject to this method of determining seniority). C. An up-to-date seniority list shall be furnished to the Union every six months. 11 D. An employee shall lose his seniority for the following reasons: 1. If the employee resigns or retires; 2. If the employee is discharged, and not reinstated; 3, If the employee is absent from work for three consecutive working days without properly notifying the Employer, unless good cause is established by the employee; 4. If the employee does not return to work at the end of an approved leave; 5. If the employee does not return to work when recalled from a layoff, E. If an employee is transferred or promoted out of the OCDSA-represented Corrections and Court Services bargaining unit or the Law Enforcement bargaining unit and subsequently returns to either bargaining unit, the employee shall have the OCDSA seniority he/she possessed when he/she left the OCDSA represented bargaining unit. F. As a condition of hire/promotion, all employees hired/promoted as a Deputy I must complete any test used by MCOLES as a minimum criteria for becoming a police officer. VIII. LAYOFF, RECALL AND TRANSFERS A. If and when it becomes necessary for the Employer to reduce the number of employees in the workforce, the employees will be laid off in seniority order, with higher- classified personnel bumping lower-classified personnel, including between OCDSA-represented bargaining units, based on OCDSA seniority and on capability of performing available jobs, and shall be recalled in the same order. B. Recall rights shall expire two years after the layoff or length of service whichever is less. Employees eligible for recall shall be notified of openings in their classification by certified mail sent to their last known address, A recalled employee must respond in writing (which requirement will be spelled out in the written notice of recall) within three working days of receipt of notice indicating an intent to return to work within two weeks of receipt of the 12 notice. Failure to return within said two week period shall waive the employee's entitlement to recall. If the position to which the employee is being recalled has a maximum salary less than the maximum salary of the position in which he/she held status when separated, the individual may refuse the position offered and remain on the recall list for time limits specified herein. However, if the individual accepts a position with a lower maximum salary than the position in which he/she held status when separated, his/her name shall be removed from the recall list. Employees recalled under this provision will not be required to be certified from an open competitive list, nor will they be required to serve a new six month probationary period. C. If and when an employee is permanently transferred to another division within the Department, the President or Chief Steward shall be notified of said transfer by the Employer. IX. PROMOTIONS A. Sergeant and Dispatch Specialist Leader vacancies will be filled by a promotional examination. The Sheriff will make his selection from the three highest-ranking candidates who have passed the promotional examination. Employees when promoted will be placed on the lowest step in the new class which provides an increase over their current rate. B. Members of the Law Enforcement bargaining unit shall be eligible to apply for Forensic Laboratory and Deputy II positions in the corrections and Court Services bargaining unit. X. FALSE ARREST INSURANCE Employees covered by this Agreement shall be provided by the Employer a policy of False Arrest Liability Insurance, The premiums for such insurance will be paid by the County. 13 XI. DEFENSE AND INDEMNIFICATION In accordance with Miscellaneous Resolution #85339, adopted November 21, 1985 by the Board of Commissioners, whenever a claim is made or a civil action is commenced against an officer or employee of the County of Oakland for injuries to persons or property allegedly caused by the officer or employee while acting within the scope of his or her authority, the County shall pay for all reasonable costs of litigation and engage or furnish the services of an attorney in accordance with County policy to advise the officer or employee as to the claim and to appear for and represent the officer or employee in the action. The County may compromise, settle and pay the claim before or after the commencement of a civil action. Whenever a judgement for damages is awarded against an officer or employee of the County as a result of a civil action for personal injuries or property damage caused by the officer or employee while in the course of employment and while acting within the scope of his or her authority, the County of Oakland shall indemnify the officer or employee or pay, settle or compromise the judgement. To be eligible for the Defense and Indemnity obligations set forth in this paragraph, officers and employees shall cooperate in all respects with Corporation Counsel or assigned counsel in defending the claim or lawsuit. When a criminal action is commenced against an officer or employee of the County of Oakland based upon the conduct of the officer or employee in the course of employment, if the employee or officer had a reasonable basis for believing that he or she was acting within the scope of his or her authority at the time of the alleged conduct, the County of Oakland shall pay for, engage or furnish the services of an attorney to advise the officer or employee as to the action and to appear for and represent the officer or the employee in the action. To be eligible for payment or reimbursement for counsel, an employee or officer who is charged criminally must immediately provide notice of and a copy of the criminal charges to Oakland County 14 immediate notice to Corporation Counsel of any criminal action requires the member to promptly provide notice as soon as is practicable, but in no event, not later than fourteen (14) calendar days after receiving notice of any criminal action. Provided that the employee is otherwise entitled to have the County pay for the services of an attorney pursuant to this Article, the parties agree to identify a panel of five (5) attorneys, from which a member may choose and who will provide legal representation. The County, through the Office of Corporation Counsel, shall select two (2) attorneys, the Association shall select (2) attorneys arid the fifth attorney shall be by mutual agreement In the event of a vacancy in the panel it shall be filled by the party who appointed the attorney who left the panel. In order to be eligible for payment or reimbursement, the member must select an attorney from the panel. It is understood that the maximum payments from the County shall be pursuant to the following schedule: Misdemeanors - $5,000; Non- capital Felony - $15,000; and Capital Felony - $30,000. In the event an attorney provides services through an hourly rate, the attorney shall provide the County Department of Corporation Counsel with monthly billings that do not infringe on the attorney-client relationship. However, in no event shall the County be liable for attorney fees in excess of the amounts set forth above. Separate counts in a criminal complaint or indictment shall not be aggregated (e.g., a complaint/indictment count for a Non-capital Felony and another count for a Capital Felony will result in a maximum payment of $30,000; a complaint or indictment for three (3) separate Misdemeanors will result in a maximum payment of $5,000). Any attorney's fees in excess of the maximum amount shall be the sole responsibility of the bargaining unit member. Per MISCELLANEOUS RESOLUTION #86124, adopted May 8, 1986 by the Board of Commissioners, "Officer(s) and Employee(s) of Oakland County" are defined to include: Elected or Appointed Officers and Officials; Employees; Volunteers; all Committees, Authorities, 15 Commissions, Boards and Councils, including those incorporated by authority of State or Federal Law, and all members thereof. The County may purchase liability insurance to provide the above protection, or may provide a self-insurance program. XII. GENERAL CONDITIONS A. The provisions of this Agreement shall be applied equally and without favoritism to all employees in the bargaining unit. B. Employees elected to any permanent full-time Union office or selected by the Union to do work which takes them from their employment with the County, shall at the written request of the Union be granted a leave of absence without pay. The leave of absence shall not exceed two years, but it shall be renewed or extended for similar period any time upon the written request of the Union. C. When any position not listed on the wage schedule is filled or established, the County shall designate a job classification and rate structure for the position. In the event the Union does not agree that the classification, rate or structure is proper, the County will meet and negotiate with the Union over the new position, job classification and rate structure prior to implementation. D. When an action is to be taken by a specific date, such action must be taken by 1600 hours (4 p.m.) on that date to be considered timely. E. Except in disciplinary matters or exigent circumstances, any shift transfer shall require at least five days notice. F. The basic work week shall consist of 40 hours worked on five consecutive eight- hour workdays. Lunch periods shall consist of a one-half hour period, and shall be arranged to provide the least disruption of the department's service and not work a hardship on the 16 employee. Lunch periods shall occur as close to the middle of the employee's shift as possible, except in extenuating circumstances. All unit employees shall be granted on 15 minute break before the lunch period and one 15 minute break after the lunch period. G. Unless the employee is receiving payment by direct deposit, monetary benefits shall be timely paid to unit employees (including but not limited to regular paychecks, short-term disability, long-term disability, fees and other reimbursements and other payments) and shall be mailed to the employee's home address on file with the Employer, provided, however, a workers' compensation recipient may be required to pick up his/her check at the County. If the employee established that picking up his/her workers' compensation check imposes an undue hardship on him/her, the County will mail the workers' compensation check to him/her. H. Any party to this Agreement by their principals or their designees may request a Special Conference in writing on any matter of immediate mutual interest or concern. The matter(s) subject to the conference, and the identity of the conferees representing the requesting party, shall be identified in the written request for the conference. Special Conferences shall be convened within ten calendar days of receipt of the request, shall be arranged at least 24 hours in advance, and shall be conducted at the County Human Resources offices, unless mutually agreed otherwise. Unless otherwise agreed, the Union may be represented by not more than three persons. Members of the Union shall not lose time or pay for time spent in such conferences. Within ten calendar days of the date of the Special Conference, the responding party or parties shall submit a written position statement to the requesting party on the matters taken up in the Special Conference. 17 I. Probation periods are recognized as "working test" periods used to supplement other evaluations to determine whether the employee fully meets the qualifications of the class, Probation periods are required in all cases of new hires, re-hires, and promoted employees. New Hires The length of the probation period for all employees hired in the bargaining unit shall be twelve months. A new employee into the bargaining unit shall not gain seniority until they have successfully completed the probationary period. In the case of new hires, the Union shall represent the employee during his/her probation period for the purposes of collective bargaining in respect to wages, hours, and terms and conditions of employment, and in instances where an employee is separated or suspended for Union activities or other protected concerted activity. The Human Resources Department shall send a "Mid-Probationary Period Report" form to the Department Head at six months. This report shall be completed, discussed with the employee and returned to the Human Resources Department prior to the beginning of the seventh month of the probationary period. The Human Resources Department shall send an "End of Probationary Period" notice to the Department Head after ten months. The Department Head shall complete this notice, discuss it with the employee, and return it to the Human Resources Department before the twelve month probationary period is over. Promotions Probationary periods for promotions in this bargaining unit shall be six months, The Human Resources Department shall send a "Mid-Probationary Period Report" form for promotional classifications to the Department Head at three months. This report shall be completed, discussed with the employee and returned to the Human Resources Department prior to the beginning of the fourth month of the probationary period. The Human Resources Department shall send an "End of Probationary Period" notice for promotional classifications to the Department Head after five months, The Department Head shall complete this notice, discuss it with the employee, and return it to the Human Resources Department before the six month probationary period is over. In the case of an unsatisfactory promoted employee who has unit seniority, the Sheriff may revert the employee to his/her former classification. In such instances, written reasons will be given. 18 4017/0j I HER APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) Resolution #15310 December 9, 2015 Moved by Dwyer supported by Zack the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack, Bowman, Crawford. (21) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 9, 2015, with the original record thereof now remaining in my office, In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 9th day of December 2015. Lisa Brown, Oakland County XIII. SCHEDULING LEAVE AND SHIFT/LEAVE DAY EXCHANGE A. Except in exigent circumstances not reasonably expected to exceed 30 days, a minimum of 10% of the bargaining unit employees at a job location shall be permitted to take annual leave, BU-10 leave, and/or personal leave at the same time. B. Employees submitting written requests for annual, BU-10, or personal leave by April 15 for the period May 1 through October 31 and by October 15 for the period November 1 through April 30 shall be given preference in order of seniority for scheduling the granting of annual, BU-10, and personal leave for the applicable periods; provided, however, that leave requests of three or more consecutively scheduled workdays in duration shall be scheduled first. C. Annual, BU-10 and personal leave may also be requested any time, subject to availability under Sections A and B above, and shall be granted on a first come, first served basis, The Employer shall maintain a bid roster for such leave indicating the order of when requests are received. When two or more requests are received at the same time, seniority shall prevail. D. Once granted, leave time may not be canceled by the Employer except during times or riot, natural disasters, and exigent circumstances. With respect to scheduled leave involving at least three consecutively scheduled workdays, the employee may only cancel the leave with 10 days advance notice. The Employer may waive this notice requirement, or permit partial cancellation of a scheduled leave, upon a showing of good cause. E. Unless exigent circumstances exist, a request for shift/leave day exchange shall be submitted at least 72 hours prior to the exchange taking place. Shift exchanges may be for all or any part of a shift, provided it is at the beginning or end of a shift. Trades shall be limited to employees whose classifications are the same. An exception will be made in the Communications Unit (Dispatch) with trades between Dispatch Specialists and Dispatch 19 Specialist Shift Leaders being allowed. There will be no cross-divisional trades allowed except at management's discretion. As a minimum, one exchange per shift will be allowed. Any Deputy, Dispatch Specialist, or Dispatch Specialist Shift Leader who fails to work their portion of a leave day exchange shall have that amount of hours deducted from their leave banks and will be charged an "ill" day on their synopsis sheet. Further, the Deputy, Dispatch Specialist or Dispatch Specialist Shift Leader shall be prohibited from participating in a shift/leave day exchange for a period of one year from the date of the infraction. XIV. BU-1.0 LEAVE Effective the first• pay period following December 1 of each year, bargaining unit members shall receive five days of BU-10 leave. Employees hired after December 1 shall receive one day of BU-10 leave for each quarter annual period, or part thereof, between their date of hire and November 30 (e.g., an employee hired on May 1 would receive three days of BU-10 leave). Scheduling and use of BU-10 leave shall be subject to the following restrictions: A. BU-10 leave shall be used and scheduled in the same manner as annual leave, except that an employee may only use BU-10 leave when his/her annual leave accumulation is less than two-thirds of the maximum accumulation. B. Employees may not accumulate BU-10 leave from one year to the next year. Employees shall be paid for any unused BU-10 leave for the period December 1 to November 30 on the first payday following the end of the pay period which includes November 30. Payment for unused BU-10 leave shall be at the employee's straight time rate of pay on November 30. C. Employees separating from County service or leaving the bargaining unit for other reasons shall be entitled to one day of BU-10 leave for each quarter annual period or part thereof between their date of separation or leaving the bargaining unit and the prior December 1 20 (e.g, an employee separating or leaving the bargaining unit June 1 would be entitled to three days of BU-10 leave for that annual period). Should a separating employee have used more BU-10 leave at the time of separation or leaving the bargaining unit than he/she would be entitled in accordance with the above formula, the Employer will subtract from the employees annual leave bank the number of days used in excess of those earned. December 1 — February 28 = 1st quarter March 1 May 31 = 2nd quarter June 1 — August 31 = 3rd quarter September 1 — November 30 = 4th quarter Employees separated from County service shall be paid at separation for their unused accumulation of BU-10 leave at the salary rate the employee is being paid on his or her final day of actual work. D. The one floating holiday which all employees have enjoyed in the past will not be subject to the above regulations, but will continue to be governed by the provisions of Merit Rule 26.1.2. XV. HOLIDAYS AND HOLIDAY SCHEDULING A. The provisions of the Oakland County Merit System in the Oakland County Employee's Handbook concerning holidays, holiday pay, premium pay on holidays, and overtime on holidays, shall not apply to members of the bargaining unit with respect to President's Day, Veterans' Day and the day after Thanksgiving Day. B. Effective September 11, 2009, the provisions of the Oakland County Merit System in the Oakland County Employee's Handbook concerning holidays, holiday pay, premium pay and overtime on holidays shall apply to members of the bargaining unit with respect to: New Year's Day, Martin Luther King, Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Eve, Christmas Day and New Year's Eve, Christmas 21 Eve and New Year's Eve shall be treated as holidays in every year without regard to the day of the week on which they fall. C. At least 10 days prior to a holiday the Employer shall determine its staffing requirements and affected employees shall be notified at least 10 days prior to the holiday at each work location, Work locations under these provisions shall be: 1. Patrol Services Division a) Addison Twp. b) Oakland Twp. c) Orion Twp. d) Independence Twp. e) Commerce Twp. 1) Lyon Twp. g) Springfield Twp. h) Highland Twp. i) Brandon Twp. j) Rochester Hills k) Oxford Twp. 1) Pontiac m) Parks n) Complex Patrol 2. Communications 3. Any other recognized work location. D. If staffing requirements for the holiday are less than normal staffing requirements, the Employer shall use the following criteria to fill the available positions: 1. The opportunity to perform the available work shall be offered by seniority to those employees who are normally scheduled to work the day of the holiday. The employee must accept the holiday work assignment, by volunteering prior to the 10 day notification. 2. Holiday assignments shall be made by work location by classification with Deputy I — Patrol positions filled by Deputy I — Patrol employees and Deputy II— Patrol positions filled by Deputy H — Patrol employees. These assignments shall not be interchangeable between classifications under this procedure. 22 3. In the event an insufficient number of employees volunteer to work on a holiday, the Sheriff may require employees, who are normally scheduled to work the day of the holiday, to work the holiday based on reverse seniority or the Employer may select by seniority from a list of qualified volunteers who are normally scheduled to work the holiday. 4. All existing Merit Rules governing pay for holidays shall continue to apply except as modified by this Agreement. XVI. LOCATION PREFERENCE A. Each year unit personnel shall select their work locations and shifts in order of seniority from open positions subject to the provisions of this Agreement. Any Deputy off on workers' compensation, military leave and those employees on short or long term disability are eligible to participate in the selection in the event the Deputy remains off on one of the above- listed leaves, the Sheriff may temporarily fill the position until the Deputy returns to duty, B. For purposes of the selections, all open unit positions shall be posted by classification at all pertinent work locations and provided to the Union for administration of the selection not less than eight weeks prior to the effective date of the selection, together with classification seniority lists. The selection shall be administered by the Union, by seniority, pursuant to protocol established by the Union and the Sheriff, and shall be completed two weeks prior to the effective date of the selection. No more than two designated Union officials shall administer the selection without loss or time or pay. C. "Location" for purposes of the annual selection shall mean the following locations in the Patrol Services Division: each substation, Traffic-416 Unit, Alcohol Enforcement, Contract Reinforcement Team, Parks, Marine Unit, and Complex Patrol. D. On the shift change closest to October 1 of each year, a qualified Deputy requesting a location will be assigned to the bargaining unit location he/she requested provided he/she has seniority greater than other Deputies requesting that location. Only written requests on file as of 30 days prior to the date of the shift change on which location preferences go into effect will be honored. The Sheriff may limit the number of transfers resulting from selections to a specific location to one-half of the bargaining unit members at such location. 23 E. Deputies requesting a location transfer must be capable to step in and perform in competent manner without the necessity for detailed instruction or training. Management shall not refuse a location preference request because the Deputy has not previously performed the job, or because it is necessary to describe the proper sequence of the job and its responsibilities. However, the Sheriff may deny a location preference request for appropriate reasons, but the Sheriff's approval shall not be unreasonably withheld. The affected Deputy shall be provided, upon written request, oral and written explanation for the location preference denial. F. Requests for location preference shall be subject to the following criteria: 1. To request a location a Deputy must have at least one year seniority and have Merit System status in the required classification. 2. Any Deputy transferred pursuant to his/her request shall be ineligible to submit another request for location preference for 12 months, This 12 month period may be waived by the Sheriff upon presentation by the Deputy of extenuating circumstances acceptable to the Sheriff 3. A Deputy who has refused a requested location preference is ineligible for a location preference request for 12 months. 4. All location preference requests shall automatically expire one year from the date of the request, unless earlier terminated by written request of the Deputy. 5. Employees desiring a location must submit a location preference request directly to the Sheriff, with a copy to the Union. All requests shall be time- stamped upon receipt by the Sheriff. 6. Notwithstanding anything herein in the contrary, the Sheriff may transfer a deputy from a contracted area when requested to do so by a contracting Mayor or Township Supervisor/Superintendent or contacting designee as the case may be. G. Whenever a bargaining unit location vacancy exists, that vacancy shall be filled by the most senior qualified Deputy with a valid location preference request pending. If there are not qualified Deputies requesting transfer to the vacancy, the Sheriff may assign the least senior qualified Deputy to the vacancy. 24 H. Within 30 working days after first being transferred to a new location, the Sheriff may revoke the transfer if it is determined that the Deputy cannot do the new job assignment. In such event, the Deputy shall be assigned to any existing vacancy within the division and his/her classification as determined by the Sheriff. At the time the transfer is revoked, the affected Deputy shall be provided upon request oral or written explanation for the revocation, and. a description of the training or instruction necessary to enable the Deputy to perform the assignment, A Deputy who has had a transfer revoked shall not be ineligible to request other transfers, but the Deputy shall not be permitted to request a transfer to the same position until he/she demonstrates receipt of the specified training or instruction required to perform the assignment. I. Deputies granted a location preference under these procedures shall not be involuntarily transferred from such positon without good cause for a period of one year; provided, however, that nothing herein shall limit the Sheriff from transferring a Deputy who has been granted a location request once during said one year for a period not to exceed 90 days for administrative, instructional, or training purposes, or to meet exigent circumstances. The Deputy shall be returned to his/her regular assignment not later than 90 days from the date of initial transfer. 3. Each CRT K-9 shall select a home base (substation) to receive mail and will be added to the overtime equalization list in that substation based on seniority. The selection of a substation shall be by K-9 unit seniority with not more than one K-9 Deputy per substation. The selection of a home base will remain in effect (1) without regard to any temporary assignment including the length of any temporary assignment and (2) until the CRT K-9 Deputy choses to move to a different substation by seniority. 25 XVII. SHIFT PREFERENCE All employees shall be entitled to shift preference selection subject to the conditions as stated below: A. In addition to the annual October shift and location selection, shift preference, based on seniority, will be allowed within established work locations beginning with the shift change closest to April 1. B. Shifts shall be selected by seniority on a work location by work location basis. All positions, starting times, and days off, as applicable, within a work location are subject to the selection. Barring exigent circumstances, starting times shall be maintained through the term of the selection. C. All shift preferences are subject to the Sheriff's approval. It is understood that he will not unreasonably withhold such approval. D. Shift selection in classifications not currently receiving shift premium will not entitle such employee to shift premium. However, classifications of employees currently receiving shift premium will continue to receive said premiums in accordance with existing Merit System Rules. E. Shift preference selection shall, in no manner, alter or infringe upon the Sheriff's sole and exclusive authority to determine job assignments within each work location in accordance with his professional judgement. XVIII. SPECIAL ASSIGNMENTS A. The Sheriff shall establish qualifications and standards for all special assignments. They shall be related to the assignment and shall be based on objective rather than subjective considerations. B. The positions of patrolman investigator, weighrnaster, motorcycle officer, school 26 liaison officer, station desk officer, and the positions currently assigned to the Investigative and Forensic Services Division shall be deemed "special assignments." C. In order to be eligible for a special assignment, an employee must have, in addition to the minimum qualifications as determined by the Employer and provided to the Union, a minimum of two years of seniority within the department with at least one year of experience in the Patrol Services Division. If no qualified Deputy meets the minimum seniority requirements as listed above, these qualifications shall be waived. D. When a vacancy exists in a special assignment position, that vacancy shall be filled from a list compiled from the Deputies' time-stamped Letters of Interest, on forms provided by the Union, provided the Deputies meet the minimum qualifications as described in Paragraph C above. Copies of Letters of Interest should be sent to the secretary of the Union by the Deputy making the request. Deputies offered a special assignment shall be advised of the expected length of the assignment. E. The Sheriff shall make the final decision on the assignment. Selection shall be based upon and oral interview, which all applicants shall be entitled to, and taking into consideration the length of service and the ability of each applicant to perform the assignment. In instances where two or more candidates are deemed to be equal, seniority will be used as a determining factor provided that the senior candidate has not previously served in a special assignment. This will provide candidates who are qualified and have not had the opportunity to serve in a special assignment proper consideration by the Sheriff. Upon selection of the Deputy to be assigned, the Sheriff's decision shall be sent to the Union, together with a description of the position, the anticipated length of the assignment. 27 XIX. OVERTIME All time, whether worked or compensated through an employee's use of leave time, in excess of a normal eight hour working day in the 24 hour period beginning with the start of the employee's normal working shift that day, shall be considered overtime and credited to the calendar day in which the 24 hour period began. All working days in excess of five in the employee's seven day work week shall likewise be considered overtime. Overtime shall be compensated at the rate of one and one-half times the employee's regular hourly rate. Said rate shall be based on the hourly equivalent of the employee's annual salary, including any applicable service increment, shift differential and temporary change of rate. In order to make the allocations of overtime equitable and maintain the requirements of proper staffing, the following procedures shall be utilized for those represented positions in each division. A. Except during times of riot, natural disaster, or other exigent circumstances, the maximum amount of overtime worked by an employee per week shall not exceed 32 hours. B. Overtime, including so-called "mini-contracts" shall first be offered to employees who volunteer to work such overtime under these procedures. If there are insufficient volunteers under these procedures, employees shall then be ordered to work overtime. C. On or before the fifth day preceding a work schedule change, employees volunteering to work overtime during the next work schedule period shall sign a voluntary overtime list. When signing the list, the employee shall indicate the days and shifts he/she is volunteering to work overtime. The employee may modify his/her voluntary overtime availability by providing 48 hour written notice of such change to his/her Sergeant or, in communications, the Communications Dispatch Specialist Shift Leader. 28 D. Overtime at a work location shall be offered to employees at that location who have signed the voluntary overtime list in order of seniority and in accordance with their designated availability. To the extent practicable, the voluntary overtime shall be equalized on a work schedule period basis for employees within a work location. Both those opportunities worked or refused shall be counted for purposes of equalization. Such opportunities shall be posted weekly for employee review. Work locations under these provisions shall be: 1. Patrol Services Division a) Addison Twp. b) Oakland Twp. c) Orion Twp. d) Independence T-wp. e) Commerce Twp. f) Lyon Twp. g) Springfield Twp. h) Highland Twp. i) Brandon Twp. j) Rochester Hills k) Oxford Twp. 1) Pontiac m) Parks n) Complex Patrol 2. Communications 3. MCOLES licensed Forensic Laboratory employees 4. Fire Investigation Unit 5. Warrants Unit 6. Marine Unit 7. Alcohol Enforcement 8. Traffic 9. Friend of the Court 10. Any and all other recognized work locations 29 E. Overtime at a work location to fill normally authorized and staffed positions shall be offered to employees in the following order: 1. Employees at the work location within the division where the overtime is available who have signed the voluntary list in order of seniority and in accordance with their designated availability, 2. Other employees within the division where the overtime is available who have signed the voluntary list by seniority and in accordance with their designated availability. 3. Employees not employed in the division where the overtime is available who have signed the voluntary list in order of seniority and in accordance with their designated availability. 4. Employees willing to work overtime who have not signed the voluntary overtime list. The Sheriffs Office shall request volunteers to work the available overtime via departmental radio in all divisions, starting in the division where the overtime is located prior to forcing any employee to work the overtime. 5. When hiring overtime more than eight (8) hours in advance, any employee calling back within thirty (30) minutes shall be hired for the overtime offered in order of seniority and number of hires. If overtime is being hired due to a late call or other unforeseen reasons prior to the start of the next shift, the Sergeants do not need to wait for anyone to call back. F. If there are insufficient volunteers under the above provisions the Employer may then order employees employed in the bargaining unit to work overtime to fill positions that are normally authorized and staffed on a full-time basis, by reverse seniority. Lists of forced overtime shall be maintained within each Division. The lists shall be continuous by seniority and ordered overtime, and will start over at each shift and/or location preference. Forced overtime shall be equalized to the full extent practicable. 30 G. Any employee that is off work for more than seven consecutive days because of workers' compensation injury, short or long term disability, military leave or vacation (VAC, PLV, BU-10, etc.) and has their name come up for forced overtime shall be given credit as if they were working and forced. Further, any employee that is signed up for voluntary overtime and has their name come up for forced overtime on the same day and shift shall receive credit for the forced overtime. Any employee working two consecutive shifts within a twenty four (24) hour period and who has their name come up for a force shall be given credit for a force. New hires shall be placed on the forced overtime list with the average number of forces on that list upon successful completion of training or as determined by management. H. Should an employee be passed over for overtime, he/she shall be given the option to work any available open overtime position within the next 30 days. Should the pass over occur on a holiday, the employee shall be given the option to work an open position in a succeeding holiday or any regular work day. Any employee required to work (forced) when a volunteer was available shall be placed on the bottom of the forced overtime list and shall not be assigned forced overtime until the forced overtime list has been exhausted and his/her name comes up the next time. I. When an employee on any shift has an approved day off (FLT, PLV, BU-10 or VAC) for the following day, or the day following is a regular work week leave day, he/she will be deemed on leave as of the end of his/her shift and not subject to be forced to work overtime except in the event of exigent circumstances. This provision shall not affect an employee who wishes to work over on a voluntary basis. J. Private contracts such as DTE Energy Music Theater, Meadowbrook, Renaissance Festival and other similar private contacts (these examples are illustrative and not intended to be limiting) shall be handled by qualified personnel by voluntary sign-up in the following order: Patrol Services Deputies, then to Investigative and Forensic Services Deputies, then to MCOLES licensed Deputies in the Corrections and Court Services bargaining unit. K. Hospital Watch overtime will be filled by volunteers in the following order: Corrections, Satellite, Road Patrol and Forensic and Investigative Services. 31 L. In Dispatch, once an overtime position becomes forcible and the person who is getting forced states that they do not want the overtime, any Dispatch Specialist or Shift Leader can then take the overtime shift on a voluntary basis but credit as if they had been forced, The force credit will be documented and be equivalent to a standard force situation. If more than one Dispatch Specialist or Shift Leader wants to take the force out of turn and receive force credit for the overtime, then the person with the most seniority will be granted the shift. XX. ADOPTION BY REFERENCE OF RELEVANT RESOLUTIONS AND PERSONNEL POLICIES All Resolutions which have been passed by the Oakland County Board of Commissioners on or before September 11, 2009, relating to the working conditions and compensation of employees covered by this Agreement, and all other benefits and policies provided for in the Oakland County Merit System which incorporates the Oakland County Employees' Handbook, are incorporated herein by reference and made a part hereof to the same extent as if they were specifically set forth, except as provided and amended by this Agreement. XXI. RETIREMENT BENEFITS (EMPLOYEES HIRED PRIOR TO 5/27/95) All Resolutions of the Oakland County Board of Commissioners, as amended and in existence as of the date of this Agreement and as modified by prior collective bargaining agreements between the parties, relating to Retirement System benefits, and all retirement system benefits and policies provided for in the Oakland County Employees' Handbook, Oakland County Merit System, except as provided and amended herein, are incorporated herein by reference and. made a part hereof to the same extent as if they were specifically set forth, subject to the following: To the extent of any conflict between the provisions below and the Oakland County Employees' Retirement Program, Oakland County Merit System, or the Oakland County Employees' Retirement System Restated Resolution, the following provisions shall be controlling: A. Effective January 1, 1989, all employees with eight or more years of full-time County service shall be eligible for the Military Buyback Option as developed by the Oakland County Retirement Commission and approved by the Oakland County Board of Commissioners. 32 Employees who were eligible for the Military Buyback prior to the final ratification of this agreement, and failed to exercise the option, will be allowed to buy back up to two years of military service at the Employer's actual cost as determined by the Employer's actuary. B. Effective January 1, 1993, with respect to persons who are active employees and members of the Retirement System on and after January 1, 1993, and who retire on or after January 1, 1993, the requirements for normal retirement will be 25 years of service credit within the department regardless of age. C. Effective January 1, 1993, Final Average Compensation will not include overtime pay with respect to new employees to become employees and members of the Defined Benefit Retirement System on or after January 1, 1993. D. Effective with the execution of this Agreement the pension multiplier factor and employee contribution rate for employees of the Sheriff's Office covered by this Agreement who participate in the Defined Benefit Retirement Plan shall be as follows: 1. For the first 14 full years of service in the Sheriffs Office, the employee shall have a multiplier of 2.2% and the employee shall contribute 3% of gross wages to the Retirement Plan during this time period. 2. Thereafter, for every year of service in the Sheriff's Office beginning with the employee's 15th year of service in the Department, the employee shall have a multiplier of 2.5% and shall contribute 5% of gross wages to the Retirement Plan, 3. The following cap on retirement benefits shall apply: The first 14 full years of service in the bargaining unit will be based on a 2.2% factor (multiplier) with all subsequent years of service in the bargaining unit based on a 2.5% factor (multiplier) up to a maximum of 75% of final average compensation. E. Effective with the execution of this Agreement, the required employee contributions (as defined in Section 3 (a) of the Restated Resolution of the Rules and Regulations governing the Oakland County Employees Retirement System as revised May 21, 1992, excluding overtime with respect to employees hired on or after January 1, 1993) shall be picked- up (assumed and paid) by the Employer County of Oakland as employer contributions pursuant to Section 414 (h) (2) of the Internal Revenue Code. Said employer contributions will be paid by the employer to the Defined Benefit Retirement System Plan and no employee shall have any option of choosing to receive the amounts directly. 33 The parties agree to take all action necessary and to cooperate with the Oakland County Retirement System which will apply for a favorable (private letter) ruling request that (1) the employee contributions picked-up by the employer shall be treated as employer contributions under Section 414 (h) (2) of the Internal Revenue Code; (2) the employee contributions picked- up by the employer shall be excludable from the gross income of the employees pursuant to section 414 (h) (2) of the Internal Revenue Code; (3) the employee contributions picked-up by the employer shall not constitute wages as defined under section 3401 (a)(I 2)(A) of the Internal Revenue Code for federal withholding purposes until these distributions are distributed to the employees, and which the Retirement System shall take all action necessary to obtain a favorable section 414 (h) (2) ruling from the Internal Revenue Service. This 414 (h) (2) arrangement shall not affect determination of final average compensation for pension contribution purposes. F. Vested former members must continue to meet the requirements of the Retirement System Restated Resolution in effect at the time said person terminated their employment and terminates their membership in the Retirement System as an active employee. G. During the time period January 1, 2000 to February 28, 2000, all employees who are participants in the Defined Benefit Retirement Program shall have the option to transfer to the Defined Benefit Contribution Retirement Plan as set forth in Miscellaneous Resolution #94275, and as approved by the Internal Revenue Service, based on a multiplier of 2.2%. Only compensation (as defined by the Plan) earned prior to October 1, 1999, shall be used in calculating final average compensation for those electing to transfer to the Defined Contribution Retirement Plan pursuant to this paragraph. Once an employee elects to transfer from the Defined Benefit Retirement Program to the Defined Contribution Retirement Plan that employee shall not be eligible to be a participant in the Defined Benefit Retirement Program at any time thereafter. H. The County shall make the following contributions and matching contributions to the Defined Contribution Retirement Plan for employees hired prior to May 27, 1995: 1. For fiscal year 1999 the County shall contribute 10% of base wages and the employee shall contribute 3% of base wages toward the Defined Contribution Retirement Plan. 2. For fiscal year 2000 the County shall contribute 11% of base wages to the Defined Contribution Retirement Plan and the employee shall contribute 4% of base wages to the Retirement Plan. 3. For fiscal year 2001 the County shall contribute 12% of base wages to the Defined Contribution Retirement Plan and the employee shall contribute 5% of base wages to the Retirement Plan. 34 XXII. RETIREMENT BENEFITS(EMPLOYEES HIRED ON OR AFTER 5/27/95), All bargaining unit employees hired on or after May 27, 1995, shall only be eligible to participate in the Defined Contribution Retirement Plan, as adopted by the Board of Commissioners is Miscellaneous Resolution #94185. A. The County and the employee shall make the following contributions to the Defmed Contribution Retirement Plan: Effective with the pay period following September 11, 2009, the County shall contribute 10% of base wages to the Defined Contribution Retirement Plan and the employee shall contribute 3% of base wages to the Defined Contribution Retirement Plan. B. Employees hired on or after May 27, 1995, shall only be eligible to receive Retirement Health Care Benefits as set forth in the Miscellaneous Resolution #94292. C. The Retirement Health Savings Plan, as passed by the Board of Commissioners in Miscellaneous Resolution #05258, shall apply to all employees hired after February 9, 2012, except that the annual amount to be contributed by the County each year shall be Three Thousand Two Hundred and Fifty ($3,250.00) Dollars. Such employees shall not be eligible to participate in the Retiree Healthcare System as set forth in Appendix B. XXIII. MAINTENANCE OF CONDITIONS Wages, hours and conditions of employment legally in effect at the execution of this Agreement shall, except as improved herein, be maintained during the term of this Agreement. No employee shall suffer a reduction in such benefits as a consequence of the execution of this Agreement. XXIV. ECONOMIC MATTERS The Agreement between the parties on economic matters are set forth in Appendix A and Appendix B attached hereto and are incorporated into this Collective Bargaining Agreement, subject to the terms and conditions thereof. XXV. NO STRIKE — NO LOCKOUT Under no circumstances will the Union cause or authorize or permit its members to 35 cause, nor will any member of the bargaining unit take part in any strike, sit-down, stay-in or slowdown or any violation of any State law. In the event of a work stoppage or other curtailment, the Union shall immediately instruct the involved employees in writing that their conduct is in violation of the contract and that all such persons shall immediately cease the offending conduct. The Employer will not lock out any employees of the bargaining unit during the term of this Agreement. XXVI. DURATION This Agreement shall remain in full force and effect until midnight, September 30, 2016. The Agreement shall be automatically renewed from year to year thereafter unless either party shall notify the other in writing 60 days prior to the anniversary date that it desires to modify the Agreement. In the event that such notice is given, negotiations shall begin no later than 60 days prior to the anniversary date. This Agreement shall remain in full force and be effective during the period of negotiations and until notice of termination of this Agreement is provided to the other party in the manner set forth in the following paragraph. In the event that either party desires to terminate this Agreement, written notice must be given to the other party no less than 10 days prior to the desired termination date which shall not be before the anniversary date set forth in the preceding paragraph. 36 It is agreed and understood that the provisions contained herein shall remain in full force and effect so long as they are not in violation of applicable statutes and ordinances and remain within the jurisdiction of the County of Oakland. Each and every provision of this Agreement or any other agreement between the parties shall be in accordance with the law. In the event that any such provision becomes invalid by operation of law, the remaining provisions shall nevertheless remain in full force and effect. OAKLAND COUNTY DEPUTY SHERIFF'S ASSOCIATION OAKLAND COUNTY BOARD OF COMMISSIONERS Michael J. Gingell, Chairperson OAKLAND COUNTY SHERIFF Michael Bouchard OAKLAND COUNTY EXECUTIVE L. Brooks Patterson 37 APPENDIX A I. WAGES Bi-weekly wages for Fiscal Year 2016: BASE 1 YR 2 YR 3 YR 4 'YR 5 YR 6 YR Deputy I 3% 1432.24 1550.01 1644.55 1800.99 1986.73 2139.00 2350.75 MCOLES Bonus Roll-in 2177.46 2389.21 BASE 1 YR 2 YR 3 YR 4 YR 5 YR Deputy II 3% 1932.49 2071.85 221135 2370.28 2456.92 2629.67 MCOLES Bonus Roll-in 2668.13 BASE 6 MO 1 'YR 2 YR 3 YR 4 YR 5 YR Dispatch Specialist 1410.00 1472.21 1534.48 1658.76 1783.10 1907.39 2006.32 Dispatch Specialist BASE 1 YR 2 YR Shift Leader 1963.38 2024.69 2163.81 BASE Fire Investigator 2659.94 MCOLES Bonus Roll-in 2698.40 All persons hired shall progress in accordance with the salary schedules established herein, except that the Sheriff shall have the discretion to hire or promote persons into this bargaining unit with prior public safety experience and may place them at a step in the salary schedule that is consistent with this public safety experience, and except further that the Sheriff may advance an employee on the salary schedules to a higher step if the Sheriff deterrnines that the employee's job performance warrants such advancement. 38 PATROL AND INVESTIGATIVE AND FORENSIC SERVICES MCOLES BONUS Each MCOLES Licensed Deputy or Fire Investigator who has completed five full years of service as an MCOLES Licensed Deputy shall be eligible to receive an annual $1000 bonus, paid on a pro-rated basis throughout the year, provided that they remain an MCOLES Licensed Deputy. The MCOLES bonus will be paid as follows: The $1000 annual bonus will be divided by 2080 hours and the resulting amount will be added to the base rate of pay of each Deputy and will be paid as part of the Deputy's bi- weekly wages. The bonus will cease to be paid during any time that the Deputy is not functioning as an MCOLES Licensed Deputy. III. PREMIUM PAY DIVERS A. Divers shall receive straight time pay for on-duty hours of work. B. For all hours on the job other than on-duty hours, the diver shall receive time and one- half pay. C. The Divers shall receive premium pay of $4.00 per hour over and above the rates set forth in sections (a) and (b) above when performing diving activities. D. When diving under the ice, divers shall receive premium pay of $8.00 per hour over and above the rates set forth in sections (a) and (b) above. *Computation of the $4.00 per hour and $8.00 per hour premium shall be computed to the nearest one- half (112) hours. IV. AVIATION UNIT A. While assigned to the aviation unit, an employee will receive a $500 annual bonus to be paid bi-weekly. B. Overtime: Except as limited by Federal Aviation Administration rules and regulations, all overtime in the Aviation Unit shall be rotated and equalized among all officers assigned to the Aviation Unit. 39 V. COURT APPEARANCE When Deputies are required to appear in court, they shall be compensated at the rate of time and one-half for all time spent in court under the following conditions: A. A case must be ofa criminal nature or related to traffic enforcement. B. The Deputy is appearing on behalf of the department at a deposition or a civil matter. C. Deputy must be off duty at court time. Deputy shall be guaranteed a minimum of two hours pay per day except where a Deputy is off duty and called into work and appears in court on his/her scheduled day off (not vacation, personal leave day, etc.) the Deputy shall receive a minimum of three (3) hours pay. VI. CALL-OUT PAY The County will guarantee a minimum, of two hours of pay at the employee's applicable rate to an employee who has checked out, gone home and is then called out for additional work. Should an employee be called out on a leave day he/she shall be entitled to three hours work or pay at the employee's applicable rate. Where an employee is called into work while off duty and the call-in is cancelled within 60 minutes of the beginning of the shift, the employee shall be paid two (2) hours at 1.5 times the employee's regular rate of pay and shall not be required to work (The minimums set forth in the first two sentences shall not apply). Call-outs must be non-contiguous to the employee's regular shift and for other than court appearance to be compensable under this article. Call-out pay shall be calculated beginning upon arrival at the work site and shall end upon the employee leaving the work site. VII. CLOTHING AND EQUIPMENT A. Effective January 1, 2001, 25 non-uniformed Deputies required by the Sheriff to wear suit and tie shall receive a clothing and cleaning allowance at an annual rate of $500.00, payable in installments of $250.00 in June and $250.00 in December. B. Should the number of non-uniformed Deputies qualifying for this allowance exceed 25, the allowance shall be limited to the 25 highest seniority Deputies. Should new grants or patrol contracts approved by the Board of Commissioners contain provisions for clothing allowance, the officers assigned to the new positions will be eligible for the allowance. 40 C. All guns, uniforms and equipment supplied by the County will remain County property and separating Deputies will be required to return all uniforms and equipment to the Sheriff. D. The County will provide cleaning of uniforms for uniformed personnel of the Department and it is understood that the individuals will not abuse this privilege by requesting excessive cleaning. VIII. SALARY STEPS/MERIT INCREASES Any salary step increase for an employee who satisfactorily performs and is approved for such increase by the Sheriff shall become effective within 10 working days after receipt by the Sheriff's Office of the appropriate notice of eligibility for salary step increase and said salary step increase shall not be denied unless the Sheriff disapproves the salary step increase within the aforesaid period. IX. DEFERRED COMPENSATION MATCH Effective January 1, 2016 the County shall match an employee's contributions to the Deferred Compensation Plan to a maximum of $300. X. MILEAGE Effective September 11, 2009, the General Travel Regulation's mileage reimbursement rate shall be the IRS rate per mile. XL SHIFT PREMIUM The shift premium for the Dispatch Specialist and Dispatch Specialist Shift Leaders shall be $.50. XII. EVIDENCE TECHNICIAN BONUS Effective January 1, 2013, the employer agrees to pay a $200 annual bonus to employees classified as Deputy I or Deputy II who meet the certification requirements of an Evidence 41 Technician and are assigned to those duties. The Sheriff shall have sole discretion when assigning Deputies to Evidence Technician duties, To qualify for the Evidence Technician Bonus, a Deputy I or Deputy II within the Patrol Services Division must have successfully completed the Oakland County Sheriff's Evidence Technician training course and be recognized by the Sheriffs Office as eligible and able to perform the duties of an Evidence Technician. The $200 annual bonus will be paid on the closest pay period to December 1 st each calendar year. Any Deputy I or Deputy II that meets the certification requirements and is assigned as an Evidence Technician during the course of the calendar year will be paid on a pro-rated basis. It is understood that no more than 100 deputies shall be designated as Evidence Technicians in any one calendar year. XIII. PHYSICAL FITNESS INCENTIVE PROGRAM The Physical Fitness Incentive Program is voluntary. Each Deputy can qualify for a $100 payment per calendar year by meeting the physical fitness standards set by the Oakland County Sheriff's Office by December 31 st each year, A Deputy meeting the Physical Fitness standard by December 31 st of each year will be eligible for this $100 payment in January of each year. The Physical Fitness Incentive Program standards are attached to Appendix A of this Agreement. 42 Training Unit Oakland County Sheriffs Office Command Officer Fitness Performance Test The Oakland County Sheriffs Office Command Officer Fitness Performance Test consists of the below live events. Participants must successfully complete all five events to successfully complete the Fitness Performance Test Push Ups (20) The Push-Up is an event that measures upper body strength. You will be required to do at least 20 to pass successfully. You begin with your hands shoulder-width apart and feet no more than six inches apart. To complete this event you wilt • Start in the "up" position with elbows locked. ›' Move downward keeping your legs, hips, and torso in the same plane, > Slrike the indicator with your breastbone. > Return to the "up" position keeping your legs, hips, and torso in the same plane. Sit- Ups 1301 The Sit-Up event measures cars body strength. You will be required to complete 30 Sit-Ups to pass this event You will begin by lying on your back on a gym mat Your knees will be bent 90 degrees, with feet flat on the floor. Your hands will be behind your head, and another participant will hold your feet to the floor. To complete this event you will: > Raise your shoulders from the mat, keeping your hands behind your head. > Touch your elbows to your knees. >, Return to the mat and repeat Plank (1 Minutej This event will measure core body strength. You will be required to get into and maintain the Plank position for one minute. > Begin by lying face down on a mat, resting on forearms with palms fat an the floor, > Push off the floor, raising up onto toes and resting on elbows. > Keep your back fiat, in a straight line from head to heels, maintaining this position for one minute. 100 Yard Sprint (36 seconds or less) This event will measure cardio-respiratory capacity and lower body strength. You will be given up to 35 seconds to sprint 100 yards. One Mile Run_ (12 minutes or less) The one-mile run Is an event that measures cardio-respiratory capacity and includes elements of cardiovascular endurance, aerobic power, and agility. You will be given up to twelve minutes to complete the run. 43 APPENDIX B FRINGE BENEFITS A. In addition to the provisions of this Agreement which are controlling to the extent of any conflict with the provisions of the Oakland County Employees' Handbook and/or the Oakland County Employees' Retirement System Restated Resolution, for the following fringe benefits, refer to the Oakland County Employees' Handbook: 1. Injury on the job — see Merit Rule 17 which has been set forth in Appendix C. 2. Leave of Absence/Family Leave. All provisions of Merit Rule 21 (Family Leave) will be implemented for members of the Oakland County Deputy Sheriff s Association except the requirement to exhaust all leave banks prior to the use of leave without pay. Members of the Oakland County Deputy Sheriff's Association will be provided the option to elect to use leave without pay or applicable leave banks during the first 30 days of an approved Family Leave. However, once the leave has commenced, an employee will not be able to change his/her decision regarding the use of leave without pay or applicable leave banks during this 30 day period. Should the Family Leave extend beyond 30 days, the requirement to exhaust leave banks will be in effect. 3. Longevity Merit Rule No. 2, Section VII, "Service Increment Pay," shall not apply to any employee hired after March 15, 1984. 4. Medical Coverage Effective January 1, 1997, employees retiring from County employment with 25 years of service within the Department shall be eligible for County paid medical and master medical health coverage at the time of retirement regardless of age. Employees hired on or after January 1, 1989, who subsequently retire from County service shall not be eligible for County reimbursement of Medicare part B payment. Eligibility for County-provided medical coverage while on LTD shall be as follows: An employee on LTD will be eligible for County-provided 44 medical coverage for up to six months from the date of LTD eligibility, provided he/she has applied for and was turned down for Social Security Disability and Medicare and have no other medical coverage available and providing the employee has not allowed his/her medical coverage to lapse. 5. Sick leave, 6. Retirement. 7. Annual Leave — see Merit Rule 23 which has been set forth in Appendix C. 8. Disability Coverage. 9. Tuition Reimbursement Effective October 1, 1999, tuition reimbursement shall be increased from $600 per session to $800 per session with a maximum annual reimbursement of $2,400. A. The fringe benefits modified in previous collective bargaining agreements shall continue in effect as modified and described above and in Appendix B, H set forth hereafter. HEALTH BENEFITS All Health Care Benefits set forth herein are subject to the employee contributions where applicable and to the terms and conditions of the plan. The Employer has the right to select and change any and all insurance plans/policies, insurance carriers, plan providers or become self- insured provided the benefits stated herein remain substantially the same. All insurance benefits set forth herein apply to active employees and their dependents only. A. Effective February 9, 2012, the employees in this bargaining unit shall make the following healthcare contributions (contributions are biweekly, pre-tax). Employees will no longer receive a cash incentive for selecting the PPO or CMM plans: Single 2 person Family PPO $32 $65 $75 45 CMM $8 $20 $32 HAP** $52 $89 $94 Traditional BC/BS* $52 $89 $94 *Employees hired on or after January 1, 2000, or any employee who was eligible and subsequently elected a different plan is not eligible for the traditional health plan. **HAP Employees hired on or after February 9, 2012, or any employees who were eligible and subsequently elected a different plan are not eligible to enroll in the Health Alliance Plan (HAP). B. Effective January 1, 2010, through December 31, 2012, prescription co-pays for all employees shall be: $5 — Tier 1 $10— Tier 2 $25 — Tier 3 C. Effective January 1, 2013, prescription co-pays for all employees shall be: $5 — Tier 1 $20 — Tier 2 $40 — Tier 3 D. Effective January 1, 2013, a $100 co-pay will be established for emergency room visits. For coverage with Blue Cross and Blue Shield the deductible will be waived if admitted or accidental injury. If coverage is with Health Alliance Plan, the emergency room co-pay will be waived if admitted. (Services at authorized urgent care facilities as indicated by Blue Cross and Blue Shield and Health Alliance Plan are not subject to the emergency room co-pay.) E. Effective January 1, 2010, Master Medical Deductibles and office co-pays for all employees shall be: $200 Single/$400 Family (PPO, Traditional) $20 Office Co-pay (PPO, HAP) $25 Emergency Room Co-pay (HAP) CMM plan's coverage of office visits, emergency room visits remain the same. 46 F. Effective September 11, 2009, employees shall not receive any incentive payments or rebates for selecting CMM, PPO or POS healthcare plans. G. DENTAL COVERAGE The employer shall provide a Standard Dental Plan for employees and their dependents. Benefits under the plan shall be 100% for Class I Benefits (Preventative), 85% for Class II (Basic), 50% for Class III (Major) and 50% for Class IV (Orthodontia) subject to a $25 annual deductible for single coverage and $50 annual deductible for two person or family coverage for Class II and Class III services. The maximum per individual per calendar year is $1,000. The maximum for orthodontia per individual is $1,000. Employees have the option of selecting a High Option Plan during open enrollment. Employees selecting the High Option Dental Plan rather than the Standard Dental Plan shall pay, through payroll deduction, the amount established annually by the employer. Employees have the option of selecting a modified plan during open enrollment or selecting no dental coverage. Employees selecting the modified plan or no coverage rather than the Standard Dental Plan shall have employee earnings added to their paycheck as a result of selecting a reduced benefit. H. VISION COVERAGE The Employer shall provide a Standard Vision Plan for employees and their dependents. Benefits under the plan shall provide for a vision examination with a $5 co- pay and a $7.50 co-pay on lenses and frames every 24 months from the date of the last examination or prescription for lenses and frames. 47 Employees have the option of selecting a High Option Vision Plan during open enrollment. Employees selecting the High Option Vision Plan rather than the Standard Vision Plan shall pay, through payroll deduction, the amount established annually by the employer. Any employee who has their glasses damaged while on duty performing job related functions shall have the cost of the replacement glasses paid by the County to a maximum of $250 (after utilization of any vision insurance). L Any benefit modifications implemented on a countywide basis to general, non- represented to take effect during calendar years 2014 and 2015 shall be applied to employees represented by this bargaining unit at the same time and in the same manner. III. LIFE INSURANCE AND ACCIDENTAL DEATH AND DISMEMBERMENT COVERAGE A. LIFE COVERAGE The employer shall provide a standard Life Plan for employees. The benefit under the plan shall provide one and one-half times the employee's annual salary. Employees have the option of selecting a Higher Life Plan during open enrollment. Employee selecting the Higher Option Plan rather than the Standard Life Plan shall pay, through payroll deduction, the amount established annually by the employer. Employees have the option of selecting a Lower Life Plan during open enrollment. Employees selecting the Lower Life Plan rather than the Standard Life Plan shall have employee earnings added to their paychecks as a result of selecting a reduced benefit, 48 B. ACCIDENTIAL DEATH AND DISMEMBERMENT COVERAGE The employer shall provide a Standard AD & D Plan for employees. The benefits under the plan shall provide one times the employees annual salary. Employees have the option of selecting Higher AD & D Plans during open enrollment. Employees selecting Higher Option Plans rather than the Standard AD &D insurance plan shall pay, through payroll deduction, the amount established annually by the employer. IV. BEREAVEMENT LEAVE In the event of the death of a member of unit employee's immediate family or household, i.e., where the deceased bears the relation of spouse, child, parent, sibling, guardian, grandparent, or grandchild, or is a member of the employee's household (i.e., resides in his or her residence at the time of death), the employee shall be granted a paid leave of three consecutively scheduled work days. In the event of the death of a unit employee's parent-in-law, grandparent-in-law, brother, sister, daughter or son-in-law, the employee may be granted up to three consecutively scheduled work days at the discretion of the employee's Department Head, in consideration of the relationship of the employee to the deceased and the geographic location of the funeral. Covered relations may be natural, adoptive, step or foster in nature. Covered leave shall be paid at the employee's regular hourly rate. Absent extenuating circumstances, an employee must notify the Sheriff or his designated representative of eligibility for said leave by written application on forms provided by the Human Resources Department prior to use of the leave. Such time off shall not be debited from an employee's established leave banks. Should the death of a member of a unit employee's immediate family or household occur while the employee is on a scheduled vacation, s/he shall be eligible for 49 the paid leave provided herein, provided he/she notifies the Sheriff or his designated representative prior to the date of the funeral and attends the funeral. V. JURY DUTY Employees required to serve on jury duty will be paid as if they were at work and will be considered to be assigned to the day shift until the termination of jury duty. Jury service constitutes a regular fall day's work, unless the employee is released by the Court before its afternoon session. In such event, the employee shall consult with his/her Sergeant/Lieutenant as to whether s/he should return to work. Compensation is to be for no more than 40 hours per work week. Employees on jury duty leave will continue to receive all fringe benefits they normally receive while they are on jury duty. Employees must turn in a copy of their jury duty notification and are required to turn in all jury duty fees excluding mileage to the Sheriff's Office, VI. PERSONAL LEAVE A. DEFINITION OF PERSONAL LEAVE Personal leave is an absence from work for which the employee is paid just as if he/she was at work. Personal Leave is provided primarily to provide income protection for the employee whose personal illness or incapacity is such that they are not able to work, but they have not yet met the required waiting period to qualify for the Short Term Disability plan. Personal Leave may also be used for, but is not limited to, personal business, vacation, care of ill family members and medical or dental examinations and treatment. 50 B. ELIGIBILITY FOR PERSONAL LEAVE 1. Unit members will be issued five personal leave days during the first full pay period of each calendar year in which they remain actively employed. Personal Leave may not be used before it is credited to the Personal Leave Bank, and no more time may be used than what is available in the Personal Leave Bank. 2. New Hires who successfully complete their six month probationary period will receive personal leave days on the closest pay period following the completion of their probationary period, in accordance with the following provisions: Those employees whose probationary period falls within two calendar years will receive a pro-rated amount of personal leave days calculated from the date of hire through the end of the calendar year in which they were hired. In addition, these employees will receive five personal leave days for the calendar year in which their probationary period is completed. Those employees whose entire probationary period falls within a single calendar year will receive a prorated amount of personal leave days calculated from their date of hire through the balance of the calendar year in which they were hired, C. ACCUMULATION OF PERSONAL LEAVE 1. Employees may accumulate up to a total of 18 Personal Leave Days. Once the maximum is reached no farther Personal Leave Time will accumulate either for immediate or future use when the employee's accumulation is below the maximum. 2. Personal Leave days have no cash-in value. D. USE OF PERSONAL LEAVE 1. Uses of Personal Leave with advance permission of the department head include, but are not limited to, personal business, vacation, scheduled medical and dental examinations or treatment and supplementing Workers' Compensation or Income Disability insurance payment. 1 Personal Leave may also be used without advance permission of the Department Head, for personal illness or incapacity over which the employee has no reasonable control, or the illness or incapacity of a family member if the employee is the only person available to render such care or other exigent circumstances. The Sheriff or his designee shall be responsible for reviewing employee requests for personal leave under this sub-section and determining their validity. The Sheriff or his designee may refuse to allow use of Personal Leave when circumstances give rise to suspicion of abuse (e.g., where there is 51 a pattern in the use of leave days, etc.), in such cases, an employee may be required to provide information including documentation to substantiate the reason for the absence. 3. Employees unable to work their shift shall notify the Sheriff or his designee no later than one hour before the start of their normal work shift. E. EFFECT OF PERSONAL LEAVE ON ANNUAL LEAVE 1. Employees on Personal Leave shall continue to accumulate Annual leave just as if they were on the job. 2. Legal holidays which are counted as days off with pay by the County shall not be deducted from an employees Personal Leave accumulation when they fall during a period of Personal Leave Usage. F. EFFECT OF RE-EMPLOYMENT ON PERSONAL LEAVE 1. Former employees, who return to County Service, must start their accumulation of personal leave as new employees. However, at such time that their prior County Service is recognized by the Oakland County Employees' Retirement System, all personal leave accumulation they had at the time of separation shall be reinstated. 2. Employees who leave the County Service to enter the Armed Forces of the United States under the provisions of the Selective Service Act, who are members of the Armed Forces and are called to active duty, or who enlist in the Armed Forces during a declared national emergency shall, upon re- employment by the County, have available any unused Personal Leave previously earned: provided that such re-employment takes place within ninety (90) days after discharge or release from active duty in the Armed Forces whichever is later. G. EFFECT OF BEREAVEMENT LEAVE ON PERSONAL LEAVE Employees who are given permission to use Bereavement leave during the period of approved Personal Leave usage shall not have the time spent on Bereavement leave deducted from their Personal Leave accumulation. 52 APPENDIX C Attached hereto is Merit Rule #17 (Work Connected Injury of Illness), Merit Rule #23 (Annual Leave); Letters of Agreement regarding the Sergeants' Promotional Exam; Canine Program; Use of Reserves; Compensatory Time Program; and Drug Testing Policy. 53 • 17. WORK CONNECTED INJURY OR ILLNESS 17,1 REPORTING. 7 . . County employees shell report all Injuries or Anuses, arising directly from their . County employment to their department head immediately. 17.1.2 Department heads shall twit all such Injuries or Illness to the Risk Management Department Immediately on "Report of injury on the forms. 17.2 TREATMENT '17.2.1 The otriering of an employee involved in an on..the..job injury to receive Immediate profestionel medical attentien shall be conSidered a legitimate authority of the County department head and refusal on any grounds other then rengious. shell be deemed insubordination. 1724.1 Except in dire emergencies, this medical treatment should not be given by County medical personnel. ,' • 17.2.1.2 The person or institution rendonng the medial isesimost should be terlOhei kis a possible Worker's Compensation case. 17..3. PAYMENT OF MEDICAL BILLS 47.3.1 If the Injury or illness is deemed compensable by the County's Vvoricer's Compensation Servicing' Agent, the servicineagant will pay reasonable end necessary medical charges for care end trestrnent.of a work related injury or Injuries. 17.3,1.1 All toadied) bills resulting from the case should be sent to the Risk Management Department. 174 PAYMENT FOR TIME, OFF If the injury or Illness Is deemed compensate, the Michigan Worker's Disability Compensation Act provides that the Employer, the County, shell pay pen of the employee's salary If he or she is aft Work more than one week because or the Illness or injury. 17,4.1.1 Oakland County Is S licensed setr-lnsured employer end as such payi any benefits to its employees as prescribed by the Michigan Workers' Disability Compensation Act either directly or through its Worker's compensation Servicing Agent 17.4.1.2 This emonnt wilt usually be lets than the employee's normal County selary. 17.4.1.3 This payment IS A substitute for a portion Of the normal County salary and Is not In eddlilonlo It, 17.4.1.4 It the employee Is off work because cite compenseble Injury orillness for lees than two weeks, the Act provides that he or she Will not be pale from the servicing agent for the that week. Compel:motion shell begin wine eighth colander day after irdury. 54 17.4.1.5 If the employee is off Work two weeks or more he or she shall be paid from the dale of injury. • 17.4.2 If the injury or illness is deemed cainpensable, the 'employee shall be paid , allay by the County tn the following manner: 17.4.2.1 An eligible employee off Work due to an jnjury or illness, deemed eon/penult* by the Michigan Workers' Disability Compensation Bureau, seta be peld, by the County. the difference between .100% of their regular normal salary, at the time injured, end the payment mode under the provisions of the Workers' Disability Ccenpensellen Act for periods (covering original Injury (wiliness or re orevrrence of original injury or illness) pot to exceed five working days. The County supplement for cempeneebie time off in mess of lye working days shall be reduced to the difference bebusen 80% of the employee's regular nom! County salary, at this lime Injured, and the paymani 'made under the provisions of the Worked Disability C.empensefinn Act for as long as the Workefs Compensation payments are moped but not to exceed 52 weeks Including both the portion supplemented at 100% end the portion suppiamented at BD% as noted above. 17.4,2,1.1 No deductions shell be med.* from the employee's Personal Leave, Annual Leave or Sick Leave Reserve in cover thltepayment from the County. 17.4,2.2 An eligthie employee still unable In return to work within the time limit described in Section 174.2.1 above, who cOntInees to receive Worker's Compensation payments, shell be paid by the Dainty, the difference between his or her regular celery et the lime Injured and the payment made under the provisions of the Compensation Ace and the prorated amount of Ilme Involved shell be deducted Rat from the employee's Personal Leave and Sick Leave Remo aomenuleilone end if they are exhausted, from the Annual Leave eccurnuletfan. 17.4.2.2,1 An eligible employee oft work due to an injury of illness deemed compeneable by the Workers Oleabik Compensation Bureau shall continue to accumulate Annual Leave at the normal rate and shall have the time credited toward the seethe; of Pereenaleseve for as long as he or she receives payment from the County under tame 17.4.2.1 and 17,4.22 above. ' 17.4.2.2.2 Any amounta payable to an employee under Sections 17.4.2.1 and 17.4.2,2,ebove, shalt be reduced by an amount equal to any benefits received under the proilelans of the Clakiend County Employees' Retina:tont System beoause of such injury or Mmes. In no case shall the tptel benefits paid by the combination ef Vtiorker's Compentellen payments, payment from Oakland County Employees! Retirement System !canards and payment from the County, total more then the employee's normal salary at the time of Wel or fitness. • , 17.4.3 Bepause there may be a delay While the servicing agent is determining If the iniury is coMpensable, the employee chat receive full salary payment ftom the County until he first Worker's Compensation check th aent. If the Injury es later determined' norr. cornpererabfe thls time wit be deducted from Abe empidyee's Personal Leave and Sick Leave Reserve acournuletione end if they ere errthatusted„.from the Annual Leave accumulation, When notlfoitiori is received by•the County that the eligible ernployee received a payment from the senricing agent, this amount Will be deducted from their next County paycheck, raven though the time covered by the servicing agent check is %different from the time covered by the County paycheck. This is continued until any overpayment Is made up end mey result in the employee receiving only partial pay from the County for a time after he or she, returns to vvork following a compansabie injury. 1 7.4:4 Non-ellgible. County employee's (see Rule 22 - EligibilIty for Employee Benefits) shall not receive supplemental Worker's Compensation pay (an employee benefit) as described in Section 17.4.2 of this rule. ". 17-2. 23. ANN UAL LEAVE , 23,1 DEFINITION OF ANNUAL LEAVE Annual Leave is absence from work for whibh the employee Is paid just as if he or she were at work, Annual Leave is earned and accumulated each pay period at a rate dependant on the length of the employee's County. service. Whan Annual Leave Is used, and the amount of Annual Leave that iS taken at one time, are at the discretion of the employee's Department Head vvithln the limitations of the employee's accumulation, of necessity, the welfare and convenience of the County end the continuation of the services the department renders Must be the foremost consideration in ailowing Annual Leave, An Annual vacatkin le the most common use of Annuel Leave, although R also may be Used for other purposes such as personal business and to cover a period of Illness after Sick Leave Reserve or Personal' Leave have alrfoul 23,2 ELIGIBILITY FOR ANNUAL LEAVE 23.2.1 See Rule 22 "5119111V for Erhployee Benefits." 23.2.2 All employees eligible for Annual Leave shell begin their accumulation from the first day of eligible Cbunty employment. 23.3 RATE OF ACCUMULATION OF ANNUAL LEAVE AND MAXIMUM ACCUMULATION a .3.1 Annual Leave shall.,4e earned and accumulated by pay Periods, according to the ' following chart. LENGTH 'OF ELIGIBLE COUNTY . SERVICE (SEE Rut 22) DAYs OF ANNUAL LEAVE EARNEW • MAXIMUM**AccumyLATioo, (DAYS) , From Throug Hours Per Pay In 12 tVlbittlie EIS. orr wog. Orr o - 1 Year '3.01 t a Days NIA N/A 2 We 4 Years -Dr 12 Days ' '18.0 . 36.0 --1 ' • 5Yrs , ' 9 Years 4./31 15 Days • 22.5 45.D 10 Yrs i4Years . 5:53 15 Days • 27.0 54.0 15 Yrs 19 Yeats 54 . 20 Days 30.0 50.0 20 Yrs , 24 Yews 638 22 Days 1 33.0 55.0 . 26 Yrs Remainder of County Service • . 7.35 . ' 24 Days 36.0 72.0 . ' 'While the amounts earned per pay perlod do not appear to add up exaotiy to the amounts earned in a twelve month period, the computer which does the accumulating automatically corrects for this, once a year. See afso Seaton 23.2.2 of this rule. "The maximum accumulation for employees eligible for Overtime is based on one and one-half year's worth of Annual Leave earnings. The maximum accumulation for employees not eligible for overtime is based on 3 years worth of Annual Leave earnings. When the maximum accumulation of Annual. Leave is reached, additional time spent in County service, while en employees Annual Leave accumulation is at the maxlrnum1 will not earn annual leave, either for immediate or future use When the employee's accumulation is below the maximum. , 23-1 23.4 USE OF ANNUAL LEAVE 23.4.1 ,Annual Leave May be Used only with the permission of an employee's department head, This provision shall apply.to all other sections of this plan. 23.4.2 Annual Leave may be used at any time after ft is earned, subject to Item 23,41 above 23.4.3 Annual Leave may note used beforeit Is earned. 23.4.4 Annual Leave may be used in any combinallbn of days, subject to item 23.4.1 above,. 23.4,5 Employees not eligible for overtime for whom Annual Leave has been placed In an Annual Leave Reserve Bank may draw from their reserve subject to item 23,4.1 above. NOTE; At the time the maximum accumulation was applied to "non-overtime" employees, all banked Annual Leave days in mess of two times the annual earnings rate was pieced In the Annual Leave Reserve. This Wowed all "non•oveltime4 employees one ma's year to accumulate Annual Leave and schedule vacatinne before reaching the accumulation maximum, 23.6 .EFFECT OF PERSONAL LEAVE AND SICK LEAVE RESERVE ON ANNUAL LEAVE 23.5.1 Employees utilizing Personal Leave or Sick Leave from their Pick Leave Reserve Bank shell continue to accumulate,Annual Leave just se If they were on the job. • 23.5.2 If an employee ha reason to draWfrom his or her Sick Leave Reserve Bank during a period of Annual Leave usage and If such Sick Leave Reserve Is used to cover , • an illness of the employee and this usage is documented by a physician's written statement to the department head e satisfactien, such time may be deducted from the employee's Sick Leave Reserveihsteed of from his or her Annual Leave Accumulation. • 23.6 EFFECT OF SHORT TERM AND LONG TERM DISABILITY INCOME INSURANCE ON ANNUAL LEAVE 23.6,1 Employees receiving Short Term Disability Income Immense payments shall continue to accumulate Annual Leave just as if they were on the job. 23.5.2 Employees receiving Long Term Disability Income Insurance payments who remain on the roll as a County employee shall not accumulate Annual Leave. 23.7 EFFECT OF DEATH LEAVE ON ANNUAL LEAVE • 23.7.1 If an employee has reason to use Death Leave during a period of Annual Leave tisage, and such Death Leave is clocurhented to the department head's satisfaction, such time may be considered as Death Leave instead of deducted from the employee's Annual Leave accumulation, (See ale°, Rule 25, "Death Leave") 23,2 57 23.8 EFFECT OF PAID LEGAL HOLIDAYS ON ANNUAL LEAVE 218.1 Legal Holidays, as defined In these rules, which Mit counted as days off With pay by the County, shall not be educted from an employee's Annual Leave accumulation when they fall during a period of Annual Leave usage. 2.9 EFFECTS OF LEAVES OF ABSENCE WITHOUT PAY ON ANNUAL LEAVE 23.9.1 Employees shalt not accumulate Annual Leonia, while an Leaves of Absence Without Pay. 23.10 PAYMENT FOR UNUSED ACCUMULATED ANNUAL LEAVE ON SEPARATION FROM COUNTY SERVICE '23.10.1 Employees separated from County Service shall be paid at separation, for their unused accumulation of Annual Leave at the salary rate ins employee Is being paid an his or her final day of actual work. • ' • 23-10.1.1 l'hfs payment shall not be included In the computation of tInel avera ge compensation (F.A.C.) for retirement benefit purposes for emplo yees initially appointed to eligible County service (see rule 22)after December ?1,1077. 23.11 EFFECT OF TRANSFER OF AN EMPLOYEE FROM ONE DEPARTMENT TO ANOTHER WITHIN THE COUNTY SERVICE; ON ANNUAL LEAVE 23.11.1 An amount of money equal to the amount of unused Annual Leave time the amptoyee has in their accumulation at the time of the transfer, paid at the rate the employee is being paid at the time of the transfer, shell be transferred from the salarleA budget of the department the employee Is transferring Corn, Into the salaries budget of the cleOartrnent ha or she is transferring to, If hal:pasted by the department head of the letter. 23-3 58 ' AGREEMENT The County of Oakland ("County") and the Oakland 'County, ' Deputy Sheriff's Association ("Association"). heresy antet into this agreement on April , 1985. Th.e.County .and the Association acknowledge and agree as fol/ows: 1. The County and the Association have been and presently are involved in a dispute.over the weighting to be accorded to the oral .portion and written portion the testa which comprisam the sergeant's promotional examination and oveir the sequence Ln which the tests shall be given. 2. The Colinty.and the Assocjation hereby agree to resolve their disT;ute as follows: A. The weighting of the oral and written tests which comprise the sergeant's promotional examination 411411 be 55 percent oral and 45 percent written, including the sergeant'p examination .which.was anno4nced,(posbed) on February 11, 1985. B. The,sequence of the tests which comprise the sergeant's proMotional examination ahall be oral examination first, and written skemination second, fot all examinations announded (posted) after May 1, 1985. 59 By 440., David Rhines Its: President By Kqnneth Vinatra Its; Ifanagerk Employee. Relatiorl a •1 OAKLAND MUTT DEPUTY SHERIFF'S ASSOCIATION COUNTY OF 0:ALAND OAKLAND COUNTY SHERIFFS DEPARTOSNT 10Eols Sheriff -2- ' 60 -07( LETTER OF UNDERSTANDING CONCERNING ..Cgalnia_QgpM The County of Oakland ("County") and. the Oakland County Sheriff's Department ("Department") have established a Canine Program and, after negotiations with the Oakland County Deputy Sheriff a Assocon ("Union"), have agreed upon the work hails, reimbursement, and other conditions for the Canino Program. Canine Program And Polici. Canine duty is voluntary and participation in the.Canine Program is considered to be a privilege. Deputies seeking assignment, to the Canine Program should.' have a love of animals and be dedicated to the care, training end well-being of the canto assigned to them. The home environment far the canine should be one where the canine will be treated well 'by family . members who want the canine to be pad: of the hOme environment. The County reserves the right to inspect any non-residential structure used exclusively for oararte housing to ensure proper care and maintenance. Participation, in the Oakland County Sheriff's Department Canine Program must be carefully considered by the individual seeking the itssignment It requires commitment by the employee and an investment by the County and the Deparbnent in terms of cost and. training time. In addition, once a canine is bonded. to a Dept*, changes are difficult to make and costly in terms of training time and reacclaniation for the canine. Once voluntarily applied for and assigmed to the Camin Unit, employees cannot be reassigaed without the empress permission of the Slieziff )3xcept as provided herein, the County and/or the Department may change the Program from time-to-time as they believe necessary. Assignment to the Canine Unit will be excluded from the provisions of the Collective gergaining Agreement with reference to shift/location preference. However, seniority within the'Caiiine Unit will apply the same as' the Collective l3argaMing Agreement for shit/location Preference within the Canine Unit Canine Unit AssignMent; Assignment to and removal from the Canine 'Unit is at the sale discretion of the Shenk The Sheriff shall select among C.O.L.E.S. oextified Deputy IN for this assignment. Deputies who accept assignment into the Canine Program will, in addition to departmental duties and training, maintain their canine at their home during non-duty hours and will transport the canine to and from work as required in a marked patrol unit provided by thd Department. They will also care for the canine including feeding, grooming, veterinary care and all related matters for the nourishment, can and well-being of the canine. 61 1.../Yar plteibetiejle_ozigaigg.ge n; The County'', the Department, arid the Union have met and have negotiated concerning c8t7Me duty and the amount of offeluty time required pee week for the ears, feeding, maintenance and veterinary, care of the canine. After reviewing the pertinent facts, the County, the Department, and the Union aclmowiedge that in some weeks, more or less -time will be required for canine care than other weeks and that, due to the varying time requirements for canine care and the fact that theDepbey will care and maintain the canine at bis/her home (which iS considered to be &privilege and a benefit for the Deputy and his family), that two and one-half (23z) hours per week is a fair and reasonable allotment of the reqtared time and fair compensation for the feeding, care, veterisary care and other related maintenance for the prune. Deputies shall not receive Additioual compensation, daily overthe, or weekly overtime for the feeding, care, veterinary care, or maintenance of the.canine, The Union hereby waives any daily overtime provision in the Labor Contract and/or the Merit System Rules hiregard to the feeding, care, veterinary care, and naaintenance of the canine. Accordingly, the normal work week.for Deputies assigned to -mine duty sbeill be 37V hours of Departmental work per week and 2% hours pee :Week designated for'the Aladin& care, veterinary care and other maintenance of the canine during off-duty hotrs. The Deputy's daily and weekly overtime payments shall be baited owe 714 hour Departmental work day and 3714. iour Departmental worlc week, Overtime shall be paid only for Departmental work (separate and apart from the talleportation, feeding,. care, veterinary care and other, maintenance related to the canine), Dudes vacation veeeks or at other times when the canine Is boarded, the Deputy's wages shall not be reduced below 40 hours per week .beeause the canine ia being boarded at a. kennel during that time. The parties heoto.eelmowledgetbat since the Deputy will perform this ofeduty work at home, the Department has no' means of determining how, much rime is spent caring for the canine. The Deputy shall limit the off-iletty time lie/she expends for the coke to two and one-half (214) hours per week. The Deputy shell not expand additional time without the written pee-Mission of the Sheriff, ' Deleseealgeating„eVeggeLpeeete giaLceee: The cost °flood, veterinary care, grooming, bearding where necessary, equipment and other related items for the canine, shall be paid by the County. Food, veterinary care, grooming equipment and other necessities for the canine shall be obtained from vendors desigeated by the County. In the, event the Deputy expends his/her fends for the mine, the Deputy shall be reimbursed upon presentation of documentation satisfactory to the County. ey. 52,00244 CiRiviDli:15473/6122/99 62 COUNTY 0111 OAKLAND 4. straw= norms mom:a April 15, 1.985 Sheriff. John Nichols Oakland County Sheriff's Department Reg Guidelines for Oakland County Sheriff Reserve Progral. Dear Sheriff Nichols: This is to advise Ybu that while the County was not part of therdis c u s e i o n s regarding the above-referenced departmental guidelines, with certain excep-tions, we .thick the guidelines may be a helpful tool in utilising reserves. In our opinion, guideline 1L could lead the union to believe that the Sheriff ...., has' voluntarily modified his 'right to use reserves during periodh of laybff and therefore, we cannot recognise this guideline, The Personnel Department believes that any departmental guideline in which e doper-true:it, even volun-tarily, limits its operational prerogatives is unwise. We also believe that the reference to minimum manpower in the guidelines should clearly reference the County es contracts with local municipalities . to which that reference applies. This letter may be.attached to the original guidelines and construed as our concurrence in the guidelines with the specified exceptions. . Sincerely, :Kenneth N/Vinstra . Manager, Employee Relations 'Ices cc: David Rhines Wayne Cobb Department of Personnel Nowr.rt vozaochmkra AOAD, PobrAttc. =OXMAN 411063 63 LETTER OF UNOERSTANDING Guidelines for Oakland County Sheriff's Reserve Program 1. The purpose of the Oakland County Sheriff's Reserve Program Is to aid ahd. assist the department in serving the citizens of Oakland County. Reserves shall have special-deputy status while in uniform and only under the direction of a full-time, sworn member of the department. Reserve duties include: a. Working as a force during time of riots natural disaster and extreme emergencies. Riding on patrol with volunteer regular deputies. . . Crime prevention., d. Correction; Division. e. Front lobby receptionist. ,f. Meisenger service.' Working high scho'ol athletic events. 2. Reserves will not be used to replace the Regular Deputy, un d e r a n y conditions, or to perform any job a Regular Deputy would .n o r m a l l y be paid to perform, S. ,Reserves will not be used to reduce overtime or fill minimum contracted manpower requirements of Regular Deputies.. 4. At no time w117 a patrol vehicle mintaining a. Regular Deputy and-a Reserve Deputy be considered A two-man patrol vehicle, and at no time will back-up cars be called off where a badk-up-is normally required. 5. At no time will Reserves function In their cepacitY.as Oakland County Sheriff's Department Reserves without supervision of a ful,l-time sworn member of the Oakland County Sheriff's Department. 6. Reserves may drive a patrol vehicle only in extreme emergencies under the direction of a full-timek sworn member of the departme n t . 7. Reserves may drive a patrol vehicle from a substation to C e n t r a l G a r a g e for vehicle maintenance and for messenger service with th e a p p r o v a l o f the Shift Sergeant or Lieutenant. b. C. D. 54 n . chol heriff Letter of Understanding .Nge 2. , 8. The only Reserye patrol vehicle authorized for us e b y R e s e r v e s a r e one vehicle.- Brandon Township, one vehicle - O r i o n T o w n s h i p . A n y additional vehicles must be agreed upon by both parties to this agree-ment. , 9. Sworn members Of the Oakland County Sheriff's Department shall be afforded all,prctection and defenses by the County and Department in Oonnectinn with the Reservist as they would in th e i r d e a l i n g s w i t h the County in the ordinary course of employment. 10. Reserves shall sign a 'Waiver. of Liability" agai n s t a n y s w o r n m e m b e r of the.Sheriff's Department Ortdr to participating in the program. . If one or more Regular Deputies of the Oakland C o u n t y S h e r i f f ' s 'Department are on a laid-off status or are demoted dye to the loss • of Road positions, no Reserve Deputies may be utilized forAnylurpose, without mutual agreement of the parties. . . Signed by: Date: County of Oakland Date: . e cf4wseneeeo Data: ' SCA Couatputy Sheriff's' Association JFM/JHC/ba/03/14485 65 MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding is entered into on the day of , 2015 by and between the Oakland County Deputy Sheriffs Association Law Enforcement Unit ("OCDSA") and the County of Oakland and the Oakland County Sheriff's Office (hereafter collectively the "County"). This Memorandum of Understanding is to confirm our understanding regarding the Compensatory Time Program. Under the Program, any member of the Law Enforcement bargaining unit (BU-10) who works hours for which overtime compensation would otherwise be due may elect to have any number of those overtimes hours placed in a Compensatory Time bank (calculated at time and one half) subject to the following: I. The accumulation in the Compensatory Time bank may not exceed forty-eight (48) hours. 2. Use of Compensatory Time shall be in accordance with the Sheriffs office Annual Leave policy. It is understood, for example, that the use of Compensatory Time will be denied where it is known that overtime will result. 3. A member's use of Compensatory Time shall be increments of whole hours and also may be used, with pre-approval, for short periods of leave such as leaving early from or coming in late for a shift, provided that a work unit shall not be understaffed in the opinion of the unit supervisor for the time period in question. 4. In the event that a member goes on short term disability or worker's compensation, hours in the members Compensatory Time bank has a balance as of the last pay period of the calendar year, the hours shall be liquidated and paid to the member. 5. Overtime hours worked on a mini contract (i.e. Pine Knob, Meadowbrook, Renaissance Festival) shall not be eligible for inclusion in a member's Compensatory Time bank. Any Grant funded overtime will be decided on a case by case basis. Oakland County Oakland County Deputy Sheriffs Association Michael Bouchard Date Deputy William Christensen Date Sheriff President — OCDSA Jordie Kramer Director — Human Resources Date . 66 DRUG TESTING POLICY This Drug Testing Policy is established in order to promote and maintain a safe working environment for all employees and the public. This Policy is also being implemented to reduce accidents and casualties, promote efficiency and morale, and to ensure that Deputies do not engage in illegal use of controlled substances, which will, inter alia, undermine confidence in law enforcement. For purposes of the Policy "controlled substances" means marijuana, cocaine, amphetamines, phencyclidine (PCP), opiates and any other intoxicating substances the possession or use of which (without a proper prescription) is illegal under federal or Michigan law. I. Drug Use Prohibitions No Employee shall: A. Possess, be under the influence of, or use, any controlled substance, while on duty, in a County vehicle, or on County premises, unless the employee has a proper prescription and the controlled substance does not affect the employee's ability to perform his or her job duties. B. Use, possess (except for a physician prescribed medication for the Deputy), sell, offer to sell or buy, or distribute controlled substances on duty or off duty. C. Be permitted to remain on duty where the employee's ability to work is impaired by a controlled substance or the employee tests positive for a controlled substance prescribed for the employee by a physician and used by the employee as prescribed, but the employee will not be disciplined for a violation of this rule. D. Refuse to sign a consent or release form authorizing the collection of a specimen for analysis, and the release of the results to the County. E. Refuse to cooperate with the collection site personnel, County personnel, or in any way to refuse to provide a specimen when required. F. Violate any of the Department's Rules and Regulations regarding controlled substances (drugs). IL Reasons for Drug Testing: A. This Drug Testing Policy includes testing in the following situations: 1. Pre-promotional: Testing an employee who is selected for promotion. 2. Transfer: Testing an employee who is transferred to a job of a sensitive nature (e.g., Narcotic Enforcement Unit, and other jobs designated by the Review Committee) 3. Return to Work: Testing an employee who has been off work for over four months. 4. Random: Random testing of all employees in the bargaining unit as determined by computer lottery selection or other such method. 5, Based Upon Reasonable Suspicion: Testing when the Employer has reasonable suspicion to believe that an employee is under the influence of, using, selling, dispensing or has possession of a controlled substance. 67 6. Follow-up: Testing as part of counseling or rehabilitation, 7. The drug tests set forth in numbers 1, 2, 3, 4, and 5 will be scheduled while the employee is at work, B. Orders for testing will come from the Sheriff of the Sheriff's designee. C. An employee who refuses to submit to a drug test in accordance with this Policy shall be permanently removed from County service except for good cause that is based on reasonable objective criteria. III. Procedures for Obtaining the Sample Specimen: Procedures shall provide for individual privacy, while safeguarding the program against submissions of altered or substitute specimens. A. Completion of Testing form: 1. The employee may be asked by the collection facility to furnish information in writing to insure the integrity of the specimen collected, including information verifying the identity of the employee and, if possible, identifying any prescription or nonprescription medication recently ingested by the employee. 2. A copy or photocopy of the Laboratory Testing Form shall be given to the employee upon completion of the specimen collection procedure. B. Collection of the Sample/Specimen: 1. Clean and previously unused collection and storage containers of the type utilized by medical facilities for bodily fluids will be supplied by the testing laboratory for urine collection. The employee may reject any container be or she reasonably believes has been contaminated. 2. Privacy Area: Urine collection shall be conducted at the collection facility in a manner which provides a high degree of security for the specimen and freedom from adulteration. The employee shall be witnessed while providing a specimen. The employee may be instructed to wash and dry his or her hands prior to submitting the required specimen. The volume of the specimen must be at least 30 milliliters for the screening test and confirmation test. The employee may be given a reasonable amount of liquid (e.g., a glass of water) to assist in producing an adequate specimen. Site personnel shall determine if the specimen contains at least 30 milliliters of urine. 3. A second test may be requested only if the first specimen is suspect because of adulteration or not a genuine sample. The employee will not be unreasonably delayed. IV. Laboratory Testing Procedure Regarding Specimens: 1. Laboratories must comply with applicable provisions of any Federal and State licensing requirements. Accredited laboratories must have the facilities and capability of performing screening 68 and confirmation tests for each drag or metabolite for which service is offered and requested. The OCDSA will be given proof of accreditation. 2. The testing laboratory shall maintain a chain of custody record of any individual handling or testing an employee's specimen. 3. Lab Test: a) The initial screening test will be a "10 panel" test of the RIA or EMIT type. If a positive result is obtained, a confirmation test will then be conducted. b) A confirmation or follow-up test for controlled substances will be of the Gas Chromatography/Mass Spectrometry method and shall be conducted by the same laboratory which performed the initial screening. The laboratory shall be required to specify the metabolites tested for, the cut-off levels and the testing procedure used in each drug classification. c) In determining whether a test result is positive, the laboratory shall use the following cut-off levels: Initial test anal3rte Initial test cutoff Confirmatory test analyte Confirmatory test cutoff Marijuana metabolites 50 ng/rn1 TCHA 15 ng/ml Cocaine metabolites 150 neml Berizoylecgonine 100 ng/ml Opiate metabolites ' Codeine/Morphine 2000 ng/m1 Codeine 2000 ng/ml Morphine 2000 ng/ml 6-Acetylmorphine 10 mg/m1 6-Acetylmorphine 10 mg/ml Phencyclidine 25 rig/m1 Phencyclidine 25 ng/ml Amphetamines AMP/MAMP 500 ng/m1 Amphetamine 250 ng/ml Methamphetamine^ 250 ng/m1 MDMA 500 ng/ml MDMA 250 rig/nil MDA 250 'Tim' MDEA 250 ng/ml The Union will be notified of any proposed changes in cut-off levels and the patties will meet and confer in accordance with the provisions of Section VI (Review Committee). 69 The County may, if reasonable under the circumstances and with notice to the Union after any such test, test samples for other intoxicating substances not listed above or included in the standard 10 panel test. The OCDSA will be given notice of the intoxicating substance and upon request will be given an opportunity to meet and confer with the County and the Sheriff's Office regarding the proposed changes concerning test cutoff levels. In any such case, the cut off level for a positive test shall be the generally accepted level for a positive test for such substance, 4. After completion of all testing: a) A written report from the laboratory which is signed and dated, must be submitted to the collection site within 10 days of the test. Upon request, the report shall be made available to the employee after its receipt by the Employer. b) Negative specimens will be discarded. The chain of custody record, and all other reports pertaining to the test will be kept by the testing laboratory for one (1) year. c) If the test is positive, the employee may request, and shall be furnished, the information available regarding: L The type of tests conducted; 2. The results of the test; and 3. The cut-off level and the methodology employed. The employee may either request that the remainder of the specimen be retested by the testing laboratory or that the remainder of the sample be sent to another accredited independent testing facility (following the same chain of custody and cut-off levels outlines in this policy) for retesting. If the subsequent test is positive, the cost shall be borne by the requesting employee. If, however, the subsequent test is negative, the County shall bear the cost of the second, independent test. If the subsequent test is positive, the remaining preserved specimen will be frozen and properly secured in a long term locked storage area for a period of two (2) years. If the subsequent test is negative the specimen will be discarded, except if the specimen is retained to test/examine it for adulteration, tampering or related issues. The chain of custody record, and all other reports pertaining to the subsequent test, will be kept by the testing laboratory for two (2) years. The chain of custody records will upon request be provided to employees testing positive. V. Choice of Collection Facility and Testing Laboratory: In the event the Employer wishes to change the current collection facility or testing laboratory, the procedures utilized by any subsequent collection facility or testing laboratory shall be as specified elsewhere in this Agreement. Any such facility or laboratory shall be licensed by the State or Federal Government. The Union will be informed and shall be given the opportunity to inspect any new facility or laboratory. 70 VI. Review Committee: A Review Committee including the President of OCDSA or designee, a designated representative of the Human Resources Department, and the Sheriffs Office shall be formed. This Committee shall meet periodically to review only issues that may arise under this Policy and to make recommendations to the OCDSA, the County, and the Sheriff s Office. VII. Consequences of Violating the Sheriff's Office Drug Testing Policy: Disciplinary action will be initiated against any employee found to be in violation of this Policy. Employees shall be placed on leave with pay pending completion of the drug testing procedures. VIII. Confidentiality: All records pertaining to the initiation and administration of tests under this Policy shall be held strictly confidential by the Human Resources Department and the Sheriffs Office. Only those County employees who have a need to know shall have access to any records or reports. All others must have the written permission of the employee. The Sheriff's Office or Human Resources shall maintain a copy of the employee's permission slip. Copies shall be made available to the employee. IX. Grievance procedure: Any disputes concerning the interpretation or application of this Policy shall be subject to the grievance procedure except that the Arbitrator shall be without jurisdiction to modify the penalty. Grievances shall be initiated at step three of the grievance procedure. 71 FISCAL NOTE (MISC . #15310) December 9, 2015 BY: Finance Committee, Thomas Middleton, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT FISCAL YEAR 2016 COLLECTIVE BARGAINING AGREEMENT FOR EMPLOYEES REPRESENTED BY THE OAKLAND COUNTY DEPUTY SHERIFF'S ASSOCIATION (0.C.D.S.A.) — LAW ENFORCEMENT To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The County of Oakland and the Oakland County Deputy Sheriffs Association (OCDSA), covering approximately 389 Sheriffs Department employees have negotiated a one year Collective Bargaining Agreement for the period of October 1, 2015 through September 30, 2016. 2. This agreement includes a 3% wage increase for members of this bargaining group with the exception of the classifications of Dispatch Specialist and Dispatch Specialist Shift Leader. 3. The classifications of Dispatch Specialist and Dispatch Specialist Shift Leader include a 5% wage increase for Fiscal Year 2016. This additional 2% increase will be reflected in the Sheriff's Emergency Communications Divisions salary and fringe benefit line items. Funding is available in the Non-departmental Classification and Rate Change line item. 4. The agreement provides for a restored $300 Deferred Compensation Match for members of this bargaining unit participating in the County's 457 Deferred Compensation program, effective January 1,2016. 5. Members of this bargaining unit will receive 2 hours of pay at 1.5 times the regular wage rate for Call-Out Pay, if call-ins are canceled within 60 minutes of start of shift. 6. Employees, who are off duty (not on any type of leave) and are called to court, will receive a minimum of 3 hours pay. 7. The County will provide one pair of boots every 2 years for employees on the Cell Extraction Team, up to a maximum of $150 per pair. 8. Represented employees will receive $100 per year if they meet physical fitness standards by December 31 of each year. 9. The County will replace glasses damaged while performing work related functions, up to a cost of $250 per pair (after utilization of any vision insurance). 10. In addition, the MCOLES bonus shall be included in the base wage rate. 11. A budget amendment is recommended to cover the additional 2% increase for Dispatch Specialist and Dispatch Specialist Shift Leader positions as follows: FY 2016-2018 Classification and Rate Chg. ($ 78,627) Salaries 56,688 Fringe Ben Adj. 21.939 Total Expenditures 0 GENERAL FUND *10100 9090101-196030-740037 4030501-116230-702010 4030501-116230-722900 FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote.