HomeMy WebLinkAboutResolutions - 2015.12.09 - 22121HUMAN RESOURCES COMMITTEE
REPORT (MISC. #15285) December 9,2015
BY: Human Resources Committee, Michael Spisz, Chairperson
IN RE: MR# 15285 — SHERIFF'S OFFICE AND PUBLIC SERVICES — ANIMAL CONTROL DIVISION
POSITION CHANGES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
The Human Resources Committee, having reviewed the above referenced resolution on December 2,
2015, reports with the recommendation that the resolution be adopted.
Chairperson, on behalf of the Human Resources Committee, I move the acceptance of the foregoing
,report.
HUMAN RESOURCES COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
MISCELLANEOUS RESOLUTION #15285 November 12, 2015
BY: Public Services Committee, William Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE AND PUBLIC SERVICES - ANIMAL CONTROL DIVISION POSITION
CHANGES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Animal Control Division of the Public Services Department provides shelter for dogs, cats
and other animals; and
WHEREAS these animals are housed in cages that require daily cleaning; and
WHEREAS the animals need to be fed on a daily basis and the dogs exercised; and
WHEREAS the Sheriff's Office provides inmate workers to the Animal Care Shelter to perform the tasks
of cleaning, feeding and exercising the animals; and
WHEREAS the Sheriffs Office and Facilities Management has conducted a review of building security
coverage; and
WHEREAS this review has identified areas that need additional security; and
WHEREAS the current security review of all county operations is ongoing; and
WHEREAS it has been determined that the inmate workers are better supervised by Correction Deputies
provided by the Sheriff's Office; and
WHEREAS the Sheriff's Office, Animal Control and Human Resources evaluated the staffing needs
required to provide the necessary care for the animals; and
WHEREAS creating full and part-time positions to perform the duties or contracting out the services would
cost around $500,000 annually; and
WHEREAS having inmate workers perform these duties is more cost effective; and
WHEREAS 12 inmate workers will be provided by the Sheriff's Office every day of the week including
holidays to perform these duties with a ratio of two deputies for every twelve inmate workers for an
estimated 27,000 hours of labor per year; and
WHEREAS it has been determined that one full-time GF/GP Corrections Deputy I position and three (3)
1,000 hours per year GF/GP part-time non-eligible Court Deputy II positions are needed to supervise the
inmate workers; and
WHEREAS it is proposed to delete one (1) 2,000 hours per year GF/GP full-time non-eligible Office
Assistant I position (#1070801-11044) that is currently vacant to be used toward position creations; and
WHEREAS remaining funding is available in the General Fund Security Reserve line item; and
WHEREAS it is proposed to retitle the Sheriff/Courthouse Security Unit (#4030435) to Sheriff/Campus &
Courthouse Security to reflect that the Sheriff's Office now provides security throughout the campus in
addition to the Courts; and
WHEREAS a memorandum of understanding will exist between the Sheriff's Office and Public Services
Department-Animal Control Division.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approves
retitling the Sheriff/Courthouse Security Unit (#4030435) to Sheriff/Campus & Courthouse Security.
BE IT FURTHER RESOLVED to create one (1) full-time eligible GF/GP Corrections Deputy 1 position in
the Sheriff/Campus & Courthouse Security Unit (#4030435).
BE IT FURTHER RESOLVED to create three (3) 1,000 hours per year part-time non-eligible GF/GP Court
Deputy II positions in the Sheriff/Campus & Courthouse Security Unit (#4030435).
BE IT FURTHER RESOLVED to delete one (1) 2,000 hours per year full-time non-eligible GF/GP Office
Assistant I position in the Animal Control/Administration Unit (#1070801-11044).
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote.
Memorandum of Understanding
Between Oakland County Sheriff's Office and Oakland County Animal Control
Regarding Inmate Workers at the Animal Shelter
This Memorandum of Understanding ("MOU") establishes and documents the
understandings of the Oakland County Sheriff's Office ("OCSO") and the Oakland
County Animal Control Division of the Public Services Department ("OCAC") regarding
inmate workers at the animal shelter.
1. Introduction: The OCAC provides shelter for dogs, cats, and other animals that
require daily care such as cage cleaning, feeding, and exercising ("Animal Care
Tasks"). The OCAC will use inmate workers to perform Animal Care Tasks in
accordance with this MOU. The OCSO will transport and monitor the inmate
workers in accordance with this MOU.
2. OCSO's Responsibilities:
a. For each day of the week, including holidays, transport up to 12 inmate
workers, as determined by the OCSO, to and from the animal shelter to
perform Animal Care Tasks, for an estimated 27,000 hours of labor per
year.
b. Assign deputies at a ratio of 2 deputies per 12 inmate workers to monitor
the inmate workers. The deputies will monitor the inmate workers for the
purpose of maintaining a safe and secure environment. The deputies will
not be monitoring the inmate workers to ensure that their performance of
Animal Care Tasks is satisfactory to the OCAC.
3. OCAC's Responsibilities:
a. Assign Animal Care Tasks to the inmate workers. However, a deputy
monitoring the inmate workers may refuse to allow an inmate worker to
perform a task if he or she believes that it would jeopardize security.
b. Provide the inmate workers with any tools and supplies needed for
performing assigned Animal Care Tasks.
c. Provide the inmate workers with feedback and guidance to ensure that
their performance of Animal Care Tasks is satisfactory.
d. Not supervise, train, direct, or interfere with, in any way, the deputies who
are assigned by the OCSO to monitor the inmate workers. The OCAC
may bring any concerns, requests, or other matter involving the deputies
to the OCSO's attention in accordance with Paragraph 4 (Notices and
Communications).
Page 1 of 2
4, Notices and Communications. Communications between the Parties about any
matter involving this MOU will be made by and directed to the following persons
(or their successors if no longer serving in the professional capacity listed):
For the OCAC:
Robert Gall
Manager of the OCAC
1700 Brown Road
Auburn Hills, MI 48326
(248) 393-3570
qattrP,oakgov.corri
For the OCSO:
Captain Douglas Molinar
Captain of the Corrective Services Satellite Division
1201 North Telegraph Road
Pontiac, MI 48341
(248) 858-4967
molinard@oakoov.com
5. Term and Termination: This MOU is effective as of the date that both of the
Parties have signed below and will remain in effect until terminated. Either Party
can terminate this MOU for any reason by delivering written notice to the other
party 30 days prior to the proposed termination date contained in the notice.
6. Modification: This MOU may be modified by a written amendment that has been
signed by both of the Parties.
7. Reservation of Ricihts: This MOU does not diminish, delegate, divest, impair, or
contravene any legal right, privilege, power, obligation, duty, capacity, immunity, or
character of office of the OCSO, the Sheriff, or the OCAC. Further, the Parties
understand that the performance of any of the OCSO's responsibilities under this
MOU is subject to the Sheriff's sole and exclusive right and legal duty to control the
care and custody of inmate workers and to concentrate the OCSO's law
enforcement efforts to meet particular priorities or needs.
Approved:
Oakland County Animal Control Oakland County Sheriff's Office
By: By:
Print Name: Print Name:
Title: Title:
Date: Date:
Page 2 of 2
Resolution #15285 November 12, 2015
The Chairperson referred the resolution to the Human Resources Committee and the Finance
Committee. There were no objections.
FISCAL NOTE (MISC. #15285) December 9, 2015
BY: Finance Committee, Thomas Middleton, Chairperson
IN RE: SHERIFF'S OFFICE AND PUBLIC SERVICES — ANIMAL CONTROL DIVISION POSITION
CHANGES
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced
resolution and finds:
1. The Sheriff's Office, Animal Control and Human Resources departments evaluated the staffing
needs required to provide the necessary care for the animals at Animal Control.
2. It has been determined to be more cost effective to use inmate workers under supervision by
Sheriff's Corrections Deputies to provide care for the animals on a daily basis at the Oakland
County Animal Control facility.
3. The resolution authorizes the creation of one (1) General Fund/General Purpose (GF/GP) Full-
Time Eligible (FTE) Corrections Deputy I position and three (3) GFGP PTNE Court Deputy II
positions.
4. In addition it is proposed to delete one (1) 2,000 hour per year Full-Time Non-Eligible Office
Assistant I position (#1070801-11044) in Animal Control which is currently vacant to offset the
cost of the new positions.
5. The balance of the funding is available in the General Fund Security Reserve line item.
6. The Fiscal Year 2016-2018 budgets are amended as follows:
GENERAL FUND #10100 FY 2016 FY 2017-2018
9090101-196030-740145 Security Reserve ($102,213) ($138,651)
1070801-114000-702010 Salaries ($ 20,988) ($ 27,984)
1070801-114000-722790 Social Sec. 305) ( 406)
1070801-114000-722770 Retirement 579) 772)
1070801-114000-722750 Workers Comp 48) 64)
1070801-114000-722820 Unemployment 44) 58)
4030401-116180-702010 Salaries 76,279 101,705
4030401-116180-702020 Overtime 19,816 28,786
4030401-116180-722790 Social Sec. 2,864 3,818
4030401-116180-722770 Retirement 9,205 12,274
4030401-116180-722780 Hospitalization 11,056 14,742
4030401-116180-722760 Group Life 74 98
4030401-116180-722750 Workers Comp 1,015 1,353
4030401-116180-722810 Disability 411 548
4030401-116180-722820 Unemployment 160 214
4030401-116180-722800 Dental 624 832
4030401-116180-722850 Optical 91 121
4030401-116180-750070 Deputy Supplies 1,166 1,556
4030401-116180-750581 Uniforms 1,416 1,888
Total Expenditures 0 $ 0
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Resolution #15255 December 9, 2015
Moved by Dwyer supported by Zack the resolutions (with fiscal notes attached) on the amended Consent
Agenda be adopted (with accompanying reports being accepted).
AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer,
KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Woodward, Zack,
Bowman, Crawford. (21)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
I HEREBY APPROVE THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on December 9,
2015, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 9 th day of December 2015.
Hee&
Lisa Brown, Oakland County
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