Loading...
HomeMy WebLinkAboutResolutions - 2015.12.09 - 22148MISCELLANEOUS RESOLUTION #15320 December 9, 2015 BY: Human Resources Committee, Michael Spisz, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT — SALARY ADMINISTRATION PLAN 1st QUARTERLY REPORT FOR FY2016 To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Salary Grades 1 -21 provides a process for departments and employees to request a review of the salary grade placement of classifications; and WHEREAS the 1 st Quarterly Report for FY 2016 identifies the job studies conducted and the salary grade changes recommended by the Human Resources Department after completion of this review process; and WHEREAS funding is available in the Classification and Rate Change fund to implement any GF/GP salary grade changes resulting from this Salary Administration Plan Quarterly Report recommendation; and WHEREAS funding is available in the Parks & Rec Fund, the FM&O Fund, and the Fringe Benefit Fund to implement any PR salary grade changes resulting from this Salary Administration Plan Quarterly Report recommendation. NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes implementation of the Salary Administration Plan 1 st Quarterly Report for FY 2016. BE IT FURTHER RESOLVED to increase the salary grade of the following classifications: Classification From Grade Points To Grade Points Public Health Sanitarian Technician 8 305 9 320 Public Health Sanitarian 10 360 11 375 Senior Public Health Sanitarian 11 375 14 463 Forensic Toxicologist Chemist 12 400 14 468 Chief — FM&O 17 591 18 611 BE IT FURTHER RESOLVED to change the total points of the following classifications with no change in salary grade: BE BE IT FURTHER RESOLVED to retitle the following classifications: From Classification To Classification Salary Grade Employee Benefits Specialist Employee Benefits Specialist I 9 Retirement Specialist Retirement Specialist I 9 BE IT FURTHER RESOLVED to upwardly reclassify the following position: Position Current Classification Grade New Classification Grade 3010201-09097 Audio Video Equip Tech 10 Audio Video Equipment Specialist 12 1050520-00451 Employee Benefits Spec 9 Employee Benefits Specialist II 10 5060101-10732 Natural Resource Planner 11 Natural Resource Project Coordinator 13 1050525-03138 Human Resources Analyst III 13 Employee Recognition & Wellness 14 Supervisor BE IT FURTHER RESOLVED to delete the following classification: Supervisor — Training & Development Natural Resource Planner Chairperson, on behalf of the Human R6sources Committee, I move the adoption of the foregoing resolution. Classification Grade From Points To Points Employee Benefits Specialist 9 IT FURTHER RESOLVED to create the following new classification: Classification FLSA Status 318 315 Salary Grade Total Points Audio Video Equipment Specialist Non-Exempt 12 408 Employee Benefits Specialist II Non-Exempt 10 343 Retirement Specialist II Non-Exempt 10 340 Natural Resource Project Coordinator Non-Exempt 13 458 Employee Recognition & Wellness Supervisor Exempt 14 463 Employee Training & Development Supervisor Exempt 14 463 HUMAN RESOURCES COMMITTEE VOTE: Motion carried unanimously on a roll call vote. OAKLAND COUNTY SALARY ADMINISTRATION FIRST QUARTERLY REPORT FOR FY2016 12/02/15 CONTENTS Miscellaneous Resolution Background Summary IV. Human Resources Department Recommendations V. Reasons for Recommended Changes VI. Job Descriptions for New Classifications OAKLAND COUNTY SALARY ADMINISTRATION FIRST QUARTERLY REPORT FOR FY2016 12/02/15 PART - BACKGROUND BACKGROUND Per Merit Rule 2, the Salary Administration Plan provides for a review and appeal process of salary grade placements. It requires presentation of a quarterly report to the Human Resources Committee of reviews conducted during the quarter by the Human Resources Department, and of appeals heard by the Job Evaluation Review Panel if applicable. The Human Resources and Finance Committees and the Board of Corn missioners must approve any recommended changes in grade level prior to becoming effective. Funds are contained in the FY16 Budget specifically for classification and rate changes resulting from these reviews. In cases where the Human Resources Department is not recommending a change in salary grade, an additional appeal step has been provided. Departments wishing to appeal one of their requests may appeal directly to the Job Evaluation Review Panel. Employees wishing to appeal their re-evaluations must submit a request in writing to the Human Resources Committee. The Human Resources Committee may receive and file the request, or advance the request to the Job Evaluation Review Panel. OAKLAND COUNTY SALARY ADMINISTRATION FIRST QUARTERLY REPORT FOR FY2016 12/02/15 PART - SUMMARY PAGE Position Activity Summary Activity Classes Positions Up: 9 61 Same: 2 0 Down: 1 1 Newly Placed on Plan: 1 0 Removed from the Plan: 0 0 Total Requested for Review: 13 62 Pay Period Information Number of Pay Periods this FY: 26 Number of Remaining Pay Periods in FY: 20 Effective Date: 01/23/16 Salaries Increase Summary GF/GP PR/SR Remainder of FY Salaries Increase: $141,589 $6,583 Remainder of FY S.I. Increase: 315 373 Remainder of FY Benefits Increase: $32,523 $6,120 Remainder of FY Total Increase: S174.427 S13.076 Fiscal Year Salaries Increase: $153,772 $8,558 FY Service Increment (S.I.) Increase: 410 485 Fiscal Year Benefits Increase: $42,280 (82) Fiscal Year Total Increase: S196,461 S8.961 Note: Annual rates are shown for illustrative purposes only. OAKLAND COUNTY SALARY ADMINISTRATION FIRST QUARTERLY REPORT FOR FY2016 12/02/15 PART IV - HUMAN RESOURCES DEPARTMENT RECOMMENDATIONS Department/ Division Classification Last Studied # of Positions Current Grade Proposed Grade Current Points Proposed Points Remainder Salaries & GF/GP Funds of Year F. B. Costs PR/SR Funds Parks and Recreation Natural Resource Planner to new class: Natural 2012 1 11 13 398 458 $4,812 Resource Project Coordinator Circuit Court / Court Business Audio Video Equipment Technician to new class: 2007 1 10 12 343 408 $3,203 Audio Video Equipment Specialist H&HS / Health Senior Public Health Sanitarian 1988 30 11 14 375 463 $47,985 H&HS / Health Public Health Sanitarian 2002 21 10 11 360 375 $47,692 H&HS / Health Public Health Sanitarian Technician 2012 13 8 9 305 320 $30,348 Sheriff Office Forensic Toxicologist Chemist 2012 4 12 14 400 468 $12,285 Facilities Mgmt/FM&O Chief — FM&O 2008 1 17 18 591 611 $5,691 Human Resources Retirement Specialist to new class: Retirement 4 9 9 315 315 0 Specialist I Human Resources New class: Retirement Specialist II — 0 — 10 -- 340 0 Human Resources Employee Benefits Specialist to new class: 2 9 9 318 315 0 Employee Benefits Specialist I Human Resources New class: Employee Benefits Specialist II 1 9 10 318 343 $2,712 Human Resources Human Resources Analyst Ill to new class: 1 13 ' 14 443 463 $4,206 Employee Recognition & Wellness Supervisor Human Resources Supervisor-Training & Development to new class: 1 15 14 493 463 ($4,431) Employee Training & Development Supervisor OAKLAND COUNTY SALARY ADMINISTRATION FIRST QUARTERLY REPORT FOR FY2016 12/02/15 PART V — REASONS FOR RECOMMENDED CHANGES Department/Division Class Title Description , Parks and Recreation Natural Resource Planner to new Factor 4, Problem Solving, from 4/70 to 5/95 to reflect the complex problems that require interpretation, research and planning. We are recommending increasing Factor 5, Communication & Interpersonal Skills, from 2B/35 to 3A/55 to reflect that this position is called upon to persuade, instruct and communicate information in which would call upon a level of diplomacy and discretion on how much or what to be communicated. We are recommending increasing Factor 10, Working Conditions, from 2A/10 to 3A/25, to reflect the working conditions experienced during the change in seasons that the position can encounter during the outdoor work and research. class: Natural Resources Project Coordinator Circuit Court Court Business Audio Video Equipment Technician to new class: Audio Video Equipment Increase Factor 2, Experience, from 5/75 to 6/100 to reflect the change in experience to require between five and seven years' experience. Increase Factor 4, Problem Solving, from 3/55 to 4/70 to reflect the complex problems this position solves especially when there is no precedent or established procedures are not readily available to provide an immediate solution. Increase Factor 5, Communication, from 2A/30 to 2B/35 to reflect regularly interacting with personnel where instruction or persuasion of others, or the use of tact in dealing with potentially sensitive situations that requires an exercised amount of discretion in deciding on how or what to communicate. Increase Factor 6, Accountability, from 3A/35 to 4A/55 to reflect that this position performs tasks under direction, often works independently and must be able to successfully implement solutions so that the Courts are operating effectively. Specialist Health & Human Services Health Division Senior Public Health Sanitarian Increase Factor 3, Supervision from 1A/0 to 4A/15 to reflect that incumbents serve as Lead Workers over lower level or new staff (Sanitarians, San Techs, part-time technical and clerical staff). Increase Factor 4, Problem Solving from 3/55 to 4/70 to reflect increased complexity involved in reviewing and approving complex engineering plans for community waste water systems. Increase Factor 5, Communications from 2B/35 to 34/55 to reflect the increased contacts that require the ability to diffuse hostilities that often occur when violation and denial letters are issued. Increase Factor 6, Accountability from 3A/35 to 4A/55 to reflect that the duties of this classification are performed under direction, incumbents must follow specific laws, policies and operating procedures while inspecting food service and/or onsite water wells and other facilities. Increase Factor 8, Physical Demands from 2B/15 to 4A/30 to reflect that this classification is required to lift, push and pull weights of 25 to 80 pounds including septic tank lids and grout equipment and probes. Increase Factor 10, Working Conditions from 2[3/15 to 3A/20 to reflect that this classification spends over 25% of time outside during all types of weather conditions and worksites with poor air quality, odors and excessive noise. Health & Human Services Health Division Public Health Sanitarian Increase Factor 8, Physical Demands from 2B/15 to 4A/30 to reflect that this classification is required to lift, push and pull weights of 25 to 80 pounds including septic tank lids and grout equipment and probes. Increase Factor 10, Working Conditions from 2B/15 to 3A/20 to reflect that this classification spends over 25% of time outside during all types of weather conditions and worksites with poor air quality, odors and excessive noise. Health & Human Services Health Division Public Health Sanitarian Technician Increase Factor 8, Physical Demands from 2B/15 to 4A/30 to reflect that this classification is required to lift, push and pull weights of 25 to 80 pounds including septic tank lids and grout equipment and probes. Increase Factor 10, Working Conditions from 213/15 to 3A/20 to reflect that this classification spends over 25% of time outside during all types of weather conditions and worksites with poor air quality, odors and excessive noise. Sheriffs Office Forensic Toxicologist Chemist Increase Factor 3, Supervisory from 1A/0 to 3A/03 to reflect that position functions as a Lead Worker over part-time clerical and technical staff. Increase Factor 4, Problem Solving from 4/70 to 5/95 to reflect the increase in the complexity of problems encountered while conducting drug and alcohol test. Increase Factor 5 from 2A/30 to 3A/55 to reflect the increase in communications tasks including serving as expert witness and justifying positive test results to administration, donors, attorneys and probation officers. Increase Factor 8, Physical Demands from 213/15 to 3B/25 to reflect that the incumbents are required to push, lift and move up to 100 pounds. Increase Factor 10, Working Conditions from 3A/20 to 3B/25 to reflect the amount of time spent working in disagreeable conditions. Facilities Management FM&O Ch ie f — FM&O Increase Factor 5, Communication, from 3A/55 to 3B/60 to reflect the amount of time spent in communications with contractors and vendors, and in negotiations. Increase Factor 7, Mental Concentration, from 3/40 to 4/55 to reflect the amount of time spent in tasks requiring a high level of mental concentration such as reviewing contracts, blueprints, schematics and plans. Human Resources Retirement Specialist to new class: Create new classification title with no change in total points or factors. Retirement Specialist I Human Resources Create new class: Retirement Create a new classification, with no associated position, in anticipation of departmental changes. Specialist II (no associated position) Human Resources Employee Benefits Specialist to new Decrease Factor 3, Supervision from 3A/3 to 1A/0 to reflect that there are no lead worker responsibilities in this position. class: Employee Benefits Specialist 1 Human Resources Create new class: Employee Benefits Increase Factor 1, Education from 3/35 to 5/60 to reflect that additional education is required to perform analytical duties. Specialist II Human Resources Human Resources Analyst 111 to new Increase Factor 3, Supervision from 4A/13 to 6A/33 to credit that the classification will be functioning as a working supervisor instead of a work leader. class: Employee Recognition & Wellness Supervisor Human Resources Supervisor-Training & Development to new class: Employee Training & Decrease Factor 3, Supervision from 8A/53 to 6A/33 to credit that the classificalion will be functioning as a working supervisor instead of a full supervisor. Increase Factor 7, from 3/40 to 4/55 to reflect that the position will be performing a high level of mental concentration 50% to 75% of the work day. Development Supervisor OAKLAND COUNTY SALARY ADMINISTRATION FIRST QUARTERLY REPORT FOR FY2016 12/02/15 PART IV — DRAFT JOB DESCRIPTIONS JOB DESCRIPTIONS This section contains the draft job descriptions for any new classifications that will be created as a result of classification salary grade review studies. These drafts are not official and the content may be revised after the adoption of the Salary Administration Plan Quarterly Report. DRAFT 11/20/15 Class Title: Depai talent: Reports To: FLSA Status: OAKLAND COUNTY MICHIGAN AUDIO VIDEO EQUIPMENT SPECIALIST Circuit Court / Court Business Court Technical Services Supervisor Non-Exempt GENERAL SUMMARY Under general supervision, operates, maintains, troubleshoots, and repairs specialized and non-specialized audio/video equipment including digital recording devices, general recording devices, network cameras, projectors (including annotation systems), DVD players, assistive listening equipment, public address systems (including portable), thuchscreen displays, speakers, document cameras, microphones, and large screen LED monitors, kiosks, and various presentation equipment used in the courtroom proceedings. The Audio Video Equipment Specialist will be required to work in a judicial courtroom to ensure that all equipment is functioning properly. Installs and configures various hardware and software related equipment and components including specialized codecs, video playback software, and vendor applications, in addition to mapping network drives for video access. The Audio Video Equipment Specialist needs to administer user account maintenance and file access. Oversee storage procedures for court video records used to prepare transcripts. Maintains inventory of all audio/video equipment. Trains new users and lower level staff on the operation of courtroom equipment. Edits and prepares videos as requested and interacts with transcriptionists, court staff, and the public to facilitate viewing. Makes recommendations on equipment use and best practice. May be required to work evenings and/or weekends, and provide pager support. Utilizes current county-wide and/or department specific software to complete assignments, SUPERVISION EXERCISED May function as a leader by training staff and the public on the proper use of audio/video equipment. ESSENTIAL JOB FUNCTIONS Performs routine maintenance and testing of courtroom computers, audio/video equipment to ensure proper functioning. Sets up video presentation equipment for courtroom events. Troubleshoots and repairs independently and/or work with vendor to ensure courtroom recording systems are functional and accurately capture the record. Oversees the installation of digital and analog audio/video equipment throughout the courthouse as well as external locations as needed. Ensures all video court recording systems meet standards and guidelines set forth in the State Court Administrative Office (SCAO) Trial Court Case File Management Standards. CLASS TITLE: AUDIO VIDEO EQUIPMENT SPECIALIST Ensures networked video connections are working and remote viewers are able to connect. Troubleshoot audio issues on recording devices and determine optimal playback method between recording track types and available software versions when error occurs. Downloads recorded information to server and produces digital and disc back-up copies. Interacts with judges, court clerks, court employees, attorney, Information Technology staff, vendors, general public, transcription agencies, and various state and local government entities agencies regarding audio/video equipment. Edits videos as dictated by confidentiality requirements and court room proceedings. Install software as needed for video capture playback. Test and troubleshoot system upgrades. Schedules video conferences between parties both internal to the county and external. Sets up and troubleshoot video conferencing equipment in courtroom and conference room locations. Sets up user access to live courtroom events. Works with network team, State of Michigan, and Oak Video to resolve latency issues in video conferencing. Support Judge OnLine specialty phones for Conference 6 feature. Monitors equipment check-out processes for audio/video equipment and ensures that all items are returned in proper working condition. Maintains all courtroom audio/video equipment: sound systems, projectors, personal announcement systems, LCD monitors, document cameras, distribution amplifiers, touch screens, and switching devices. Analyzes and trouble shoots equipment and software problems, works with vendors and Information Technology staff to resolve. Performs updates to computer software. Maintains log of service calls and audio/video equipment related incidents. Maintains purchase history and inventory of all audio/video equipment. Utilizes current County-wide and/or department specific software to complete assignments. ADDITIONAL DUTIES & RESPONSIBILITIES Compose change orders and service center incidents as needed to enhance service or resolve issues. Trains new court clerks on audio/video equipment. 2 CLASS TITLE: AUDIO VIDEO EQUIPMENT SPECIALIST Provide upload of special requests to Court Recording OnLine users as needed as well as work with vendor and information technology to resolve issues. Prepares training materials and demonstrates the proper use and care of audio/video equipment. ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Ability to communicate to accurately convey information. Ability to work in confined spaces such as under desks or tables. WORKING CONDITIONS Work is performed in a typical office environment. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS Possess an Associates degree or sixty (60) semester credit hours from an accredited college or university with a major in audio/video, computer or electrical engineering, or related field; AND 2. Have had five (5) years full time work experience completing audio/video and/or computer equipment installations, trouble-shooting audio/video and/or computer equipment, recording and editing of events, or deployment of systems in a court room or similar setting. NOTE: High school graduation or a certificate of successful completion of the General Educational Development Test AND seven (7) years experience as described in #2 may substitute for education and experience requirement above. 3. Possess a valid motor vehicle operator's or chauffeur's license. 4. Pass the complete examination including the employment medical established for this class. 5. Successfully complete the six month probationary period. 3 CLASS TITLE: AUDIO VIDEO EQUIPMENT SPECIALIST B. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Considerable knowledge of the principles, practices and methods of audio/video, computer systems, microcomputers, and/or office automation equipment layout planning and set up. 2. Considerable ability to establish and maintain effective working relationships with administrators, other employees, and the general public. 3. Considerable knowledge of maintenance and inspection requirements for audio/video equipment. 4. Reasonable ability to interpret technical diagrams and equipment specifications. 5. Reasonable ability to present ideas effectively in a training setting. 6. Ability to read and interpret audio/video equipment installation/repair sketches, 7. Familiar with locating and repairing problems with audio/video equipment. 8. Familiar with courtroom presentation standards. 9. Familiar with courtroom recording systems Jefferson Audio Visual Systems, Business Information Systems (JAVS, BIS) and teleconference software (Oak Video). 10. Familiar with producing and editing audio and video recordings. 11. Familiar with current word processing, spreadsheet, database, e-mail and Internet software. 12. Physical condition that will permit bending, stooping, or sitting in a confined position and lifting of medium to heavy objects on a regular basis. C. SPECIAL REQUIREMENTS 1. Must maintain a valid motor vehicle operator's or chauffeur's license. 4 Draft 11/19/15 Class Title: Department: Reports To: FLSA Status: OAKLAND COUNTY MICHIGAN EMPLOYEE BENEFITS SPECIALIST I Human Resources / Benefits Administration Supervisor-Employee Benefits Non-Exempt GENERAL SUMMARY Under general supervision, processes enrollments and coverage changes for group health, prescription, dental, vision and life insurance for all county employees. Utilizes both on-line and paper based systems to enter employee and coverage information to insurance company systems and the County's Human Resource Information System. Provides information and assistance to employees, insurance carriers and providers regarding employee benefits and investigates and resolves problems related to coverage. Notifies employees of COBRA rights as required and maintains all records related to COBRA coverage and payments. Coordinates information between employee, depaitment and short and long term disability providers. Utilizes and maintains the human resource system as well as a variety of other computer based applications. SUPERVISION EXERCISED None. ESSENTIAL JOB FUNCTIONS Responsible for enrollments in medical, prescription, dental and vision coverage. Reviews employee forms and reports, making additions, deletions, and changes to ensure requested coverage is in effect at the appropriate time. Terminates coverage for separated employees. Reviews monthly bill from carrier to ensure all enrollments, terminations and changes are accurately reflected. Forwards to Fiscal Services to request payment. Acts as a resource person by providing assistance and resolving problems related to health, prescription, dental, vision, life insurance, and short and long-term disability coverage for county employees, family members, and County departments. Provides information regarding procedures, types and the extent of coverage, gathers data, assesses situations, and takes steps necessary to resolve problems. Tracks employee payroll deductions for health, dental, vision and life insurance by reviewing reports to determine if contributions have been deducted accurately from employee paychecks. Reconciles billings, requests Fiscal Services Division to issue refund checks for deductions taken in excess of correct amounts and bills employees for monies owed. Tracks employees on leave of absence and collects premiums due as necessary. Monitors life insurance enrollments for all employees. Tracks employees on long term disability, worker's compensation, and active military leave for eligibility for premium waivers. Records beneficiary and name changes and processes terminations and retirements. CLASS TITLE: EMPLOYEE BENEFITS SPECIALIST I Utilizing various computer software, produces monthly life insurance and disability coverage bills. Reviews for accuracy, makes adjustments as required and forwards to Fiscal Services to request payment. Processes employee medical, dental, prescription and vision actions including enrollments, coverage changes, address changes and terminations by input of information into the various carrier systems.. Enters comments into Peoplesoft system for all coverage changes and HIPAA information. Identifies and reports problems with related computer systems. Processes death claims by verifying beneficiary information, obtaining copies of death certificates and other appropriate documents, completing forms, and forwarding information to life insurance company. Acts as a liaison between beneficiary, insurance company and funeral homes as necessary.. Notifies part-time employees of eligibility for dental and vision coverage, and changes in all benefit coverage. Assists in communicating all changes to benefit coverage. Utilizes and maintains the human resource system as well as a variety of other computer based applications. Notifies separated employees and applicable dependents or ineligible dependents of eligibility for COBRA benefits. Receives and tracks all payments and ensures all federally required timeframes are met. Administers the Short and Long-term Disability programs. Acts as liaison between employee and insurance carrier to resolve a variety of claim and payment issues. Responds to inquiries from employees, family members, and departments as it relates to all aspects of employee benefits in accordance with HIPAA. Maintains records of each claimant including history, current status and disability checks issued. Analyzes disability costs for each employee group and prepares reports on cost trends. ADDITIONAL DUTIES & RESPONSIBILITIES Assists in the organization and distribution of information to employees regarding the annual Open Enrollment period under the flexible benefits program. Test enrollment system, answer employee questions and updates insurance carriers with open enrollment results. Maintains current knowledge of applicable federal and state regulations pertaining to the administration of health, disability, flexible benefits and flexible spending plans. ESSENTIAL PHYSICAL & MENTAL REQUIREMENTS Ability to communicate to accurately convey information. WORKING CONDITIONS Work is performed in a typical office environment. 2 CLASS TITLE: EMPLOYEE BENEFITS SPECIALIST I IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES A. Required Minimum Qualifications 1. Must be a high school graduate or have a certificate of successful completion of the General Educational Development Test. 2. Have had at least four (4) years of responsible full-time experience involving maintenance of employee records on a computerized personnel record system or related experience in human resources, payroll, retirement or benefits. NOTE: Coursework at an accredited college, university, or business school in a related area may be substituted for up to three (3) years of the experience listed in 2. above on a year-for-year basis. 3. Pass the complete examination, including the employment medical, established for this classification. 4. Successfully complete the six month probationary period. B. Additional Desirable Qualifications 1. Considerable knowledge of the County's benefits programs. 2. Considerable ability to perform on-line input to the Human Resource data base information system. 3. Considerable knowledge of the County's rules, policies, procedures, and organization structure. 4. Considerable knowledge to present ideas effectively, both orally and in writing. 5. Considerable knowledge to carry out complex written and oral instructions and to exercise mature judgement and initiative in analyzing problems and recommending solutions. 6. Considerable knowledge of principles of governmental organization and administration. 7. Considerable ability to meet continual deadlines and to prioritize duties. 8. Reasonable ability to make routine decisions in accordance with departmental policies and procedures. 3 CLASS TITLE: EMPLOYEE BENEFITS SPECIALIST I 9. Reasonable ability to develop and maintain effective working relationships with the employees and administrators of operating departments. 4 DRAFT 11/16/15 Class Title: Depar nent: Reports To: FLSA Status: OAKLAND COUNTY MICHIGAN EMPLOYEE BENEFITS SPECIALIST II Human Resources / Benefits Administration Supervisor-Employee Benefits Non-Exempt GENERAL SUMMARY Under general supervision, processes enrollments and coverage changes for group health, prescription, dental, life and vision for all county employees. Utilizes both on-line and paper based systems to enter employee information into insurance company systems and the County's Human Resource Information System. Evaluates and responds to all unemployment claims received and tracks payments charged to the County, Provides information and assistance to employees, insurance carriers and providers regarding employee benefits and investigates and resolves problems related to coverage. Utilizes and maintains the human resource system as well as a variety of other computer based applications. SUPERVISION EXERCISED May function as a leader over clerical and student employees. Trains, assigns, instructs and checks the work of employees. ESSENTIAL JOB FUNCTIONS Responsible for enrollments in medical, prescription, dental and vision coverage. Reviews employee forms and reports, making additions, deletions, and changes to ensure requested coverage is in effect at the appropriate time. Terminates coverage for separated employees. Reviews monthly bill from carrier to ensure all enrollments, terminations and changes are accurately reflected and forwards to Fiscal Services to request payment. Acts as a resource person by providing assistance and resolving problems related to health, prescription, dental and vision insurance for county employees and family members. Provides information regarding procedures, types and the extent of coverage, gathers data, assesses situations, and takes steps necessary to resolve problems. Tracks employee payroll deductions for health, dental and vision insurance by reviewing reports to determine if contributions have been deducted accurately from employee paychecks. Reconciles billings, requests Fiscal Services Division to issue refund checks for deductions taken in excess of correct amounts and bills employees for monies owed. Tracks employees on leave of absence and collects premiums due as necessary. Evaluates information on separated employees to determine eligibility for Unemployment Compensation. Completes forms and investigates circumstances of terminations by reviewing personnel files, interviewing supervisors, and obtaining statements or memos when necessary. Posts Unemployment payments in claimants files. Runs quarterly salary reports and e-files them with the State Unemployment Department. CLASS TITLE: EMPLOYEE BENEFITS SPECIALIST II Processes employee medical, dental, prescription and vision actions including enrollments, coverage changes, address changes and terminations by input of information into the various carrier systems. Enters comments into HRIS system for all coverage changes and HIPAA information. Identifies and reports problems with related computer systems. Notifies part-time employees of eligibility for dental and vision coverage, and changes in all benefit coverage. Assists in communicating all changes to benefit coverage. Utilizes and maintains the human resource system as well as a variety of other computer based applications. Meets with departmental representatives, Risk Management staff, employee relations and other concerned parties to discuss and evaluate the potential and advisability of an employee's return to work, retirement, social security and employment status. Follow up to ensure that employee makes proper application and that various payments are coordinated. Responds to inquiries from employees, family members, and departments as it relates to all aspects of employee benefits in accordance with HEPAA. Works with supervisor and senior staff members to ensure all health participants (including part-time eligible employees, COBRA participants and Road Commission Chairpersons) are tracked, reported and all appropriate fees paid in accordance with the Patient Protection and Affordable Care Act (PPACA). Assists the supervisor and senior staff members by monitoring federal and state legislation and rules governing the administration of employee benefits. Assists with ensuring all Federal and State laws, requirements, and reports are met in a timely and accurate manner. Working with senior staff members, tests the vendor system modifications put in place to provide required reporting as part of the PPACA requirements. ADDITIONAL DUTIES & RESPONSIBILITIES Assists in the organization and distribution of information to employees regarding the annual Open Enrollment period under the flexible benefits program. Test enrollment system, answer employee questions and update all insurance carriers with open enrollment results. Maintains current knowledge of applicable federal and state regulations pertaining to the administration of health, disability, flexible benefits, flexible spending plans and unemployment compensation. ESSENTIAL PHYSICAL & MENTAL REQUIREMENTS Ability to communicate to accurately convey information. WORKING CONDITIONS Work is performed in a typical office environment. 2 CLASS TITLE: EMPLOYEE BENEFITS SPECIALIST II IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES A. Required Minimum Qualifications 1. A. Possess an Associate's degree or sixty (60) semester credit hours from an accredited college or university with a major in, Human Resources, Public Administration, Business Administration, Finance, or closely related field; AND B. Have had at least four (4) years of responsible full-time experience involving maintenance of employee records on a computerized personnel record system or related experience in human resources, payroll, retirement or benefits. OR 2. A. Be a high school graduate or have a certificate of successful completion of the General Education Development (GED) test; AND B. Have had at least six (6) years of full-time work experience as specified in 1B above. 3. Pass the complete examination, including the employment medical, established for this classification. 4. Successfully complete the six month probationary period. B. Additional Desirable Qualifications 1. Considerable knowledge of the County's benefits programs. 2. Considerable ability to perform on-line input to the Human Resource data base information system. 3. Considerable knowledge of the County's rules, policies, procedures, and organization structure. 4. Considerable knowledge to present ideas effectively, both orally and in writing. 5. Considerable knowledge to carry out complex written and oral instructions and to exercise mature judgement and initiative in analyzing problems and recommending solutions. 6. Considerable knowledge of principles of governmental organization and administration. 7. Considerable ability to meet continual deadlines and to prioritize duties. 8. Reasonable ability to make routine decisions in accordance with departmental policies and procedures. 3 CLASS TITLE: EMPLOYEE BENEFITS SPECIALIST H 9. Reasonable ability to develop and maintain effective working relationships with the employees and administrators of operating departments. 4 DRAFT 11/19/15 Class Title: Department: Reports To: FL SA Status: OAKLAND COUNTY MICHIGAN RETIREMENT SPECIALIST I Human Resources / Benefits Administration Retirement Administrator Non-Exempt GENERAL SUMMARY Under general supervision, approves, processes, inputs, updates and maintains retirement related information. Provides information to retirees and active employees through phone calls, walk-ins, mail and e-mail. For 457 deferred compensation, defined contribution 401a, part-time non-eligible FICA alternative, and retirement health savings plans, processes enrollments, changes of deduction, and beneficiaries, calculates maximum contributions to optimize final benefit, and processes and authorizes plan-to-plan transfers. Maintains a variety of spreadsheets and lists related to the retirement function and as needed prepares information for Retirees Association, Retirement Board, Actuary, and Employee Benefits unit. Provides administrative support to Retirement Board, such as coordination of elections, preparation of the Employee Annual Report, agendas, updates, etc. Processes enrollments and coverage changes for group health, prescription, dental, vision and life insurance for all County retirees. Utilizes both on-line and paper based systems to enter employee information into carrier computer systems. Provides information and assistance to retirees, insurance carriers and providers regarding retiree benefits and investigates and resolves problems related to coverage. Utilizes and maintains the human resource system as well as a variety of other computer based applications. Utilizes current county-wide and/or department specific software to complete assignments. SUPERVISION EXERCISED None. ESSENTIAL JOB FUNCTIONS Sets up new employee, retiree, beneficiary, and deferred retirees in PeopleSoft system. Updates PeopleSoft files with changes including address, federal tax, wage assignments, benefits changes, direct deposits, credit union deductions, Friend of the Court orders, etc. Replaces lost, destroyed, and stale dated checks. Provides information to retirees and active employees through phone calls, walk-ins, and mail. Calculates and prepares estimates for employees, former employees, new retirees and beneficiaries regarding retirement benefits. Processes death claims for retirees by verifying beneficiary information, obtaining copies of death certificates, and other appropriate documents, completing forms, and forwarding information to appropriate parties. Processes enrollments, changes of deduction, and beneficiaries for 457 plans. Also, calculates maximum contribution to optimize final benefit, and processes and authorizes plan to plan 457 transfers. CLASS TITLE: RETIREMENT SPECIALIST I Verifies electronic data transfer report, ensures deductions and contributions are accurate each pay period and combines payroll changes for electronic funds transfer of retirement, 457 deferred compensation, retirement health savings account, and/or part-time non-eligible flea alternative plans monies to ICMA and Fidelity after each payroll. Verifies accuracy and approves ICMA withdrawal forms for terminating employees on Defined Contribution retirement plan who are terminating employment. Advises employees of options available to them, assist in filling out forms and answering questions. Provides information and assistance regarding retiree benefits and investigates and resolves problems related to coverage. Tracks terminating employees and determines eligibility for retirement benefits. Analyzes military leave report to determine if a County contribution needs to be posted to their retirement account at ICMA. Maintains various spreadsheets and lists related to the retirement function, and as needed prepares information for the Retirees Association, Retirement Board, Actuary, and Employee Benefits unit. Attends monthly retirement board meetings to answer questions if necessary. Provides administrative support to Retirement Board, such as coordination of elections, preparation of the Employee Annual Report, agendas, updates, etc. Monitors enrollments in medical, prescription, dental and vision by reviewing retiree forms and recording enrollments, additions, deletions, changes and eligibility for Medicare to ensure requested coverage is in effect at the appropriate time. Terminates coverage for deceased retirees. Provides assistance and resolves problems related to health, prescription, dental and vision coverage for County retirees and family members. Provides information regarding procedures, types and extent of coverage, gathers data, assesses situations and takes appropriate steps to resolve problems. Tracks retiree deductions for health, prescription, dental and vision coverage and Medicare reimbursement by reviewing reports to determine if contributions or earnings are accurate on retiree paychecks. Reconciles billings, prepares vouchers for payment. Processes death claims for life insurance, deferred compensation, defined benefit, defined contribution, retirement health savings, and part-time non-eligible 457 plans by verifying beneficiary information, obtaining copies of death certificates and other appropriate documentation, completing forms and forwarding information to the appropriate company. Acts as a liaison between beneficiary or family member retirement plans, deferred compensation provider, insurance company and funeral homes as necessary. Utilizes current county-wide and/or department specific software to complete assignments. 2 CLASS TITLE: RETIREMENT SPECIALIST I ADDITIONAL DUTIES & RESPONSIBILITIES May provide support to the Retirement and Deferred Compensation Boards. Schedules meetings and prepares agenda and minutes. ESSENTIAL PHYSICAL & MENTAL REQUIREMENTS Ability to communicate to accurately convey information. WORKING CONDITIONS Work is performed in a typical office environment. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES A. Required Minimum Qualifications 1. Must be a high school graduate or have a certificate of successful completion of the General Educational Development Test. 2. Have had at least four (4) years of responsible full-time experience involving maintenance of employee records on a computerized personnel record system or related experience in human resources, payroll, retirement or employee benefits. NOTE: Coursework at an accredited college, university, or business school in a related area may be substituted for up to three (3) years of the experience listed in 2 above on a year-for-year basis. 4. Pass the complete examination, including the employment medical, established for this classification. 5. Successfully complete the six month probationary period. B. Additional Desirable Qualifications 1. Considerable knowledge of the County's benefits and retirement programs. 2. Considerable knowledge of the County's attendance system, rates of accumulation and relationship to benefit dates. 3 CLASS TITLE: RETIREMENT SPECIALIST I 3. Considerable ability to work with databases and information system. 4. Considerable knowledge of the County's rules, policies, procedures, and organization structure. 5. Considerable knowledge to present ideas effectively, both orally and in writing. 6. Considerable knowledge to carry out complex written and oral instructions and to exercise mature judgement and initiative in analyzing problems and recommending solutions. 7. Considerable knowledge of principles of governmental organization and administration. 8. Considerable ability to meet continual deadlines and to prioritize duties. 9. Reasonable ability to make routine decisions in accordance with departmental policies and procedures, 10. Reasonable ability to develop and maintain effective working relationships with the employees and administrators of operating departments. 11. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail and Internet software. 4 DRAFT 11/19/15 Class Title: Department: Reports To: FLSA Status: OAKLAND COUNTY MICHIGAN RETIREMENT SPECIALIST H Human Resources / Benefits Administration Retirement Administrator Non-Exempt GENERAL SUMMARY Under general supervision, approves, processes, inputs, updates and maintains retirement related information on a computerized system. Calculates final retirement benefits for new retirees by gathering and analyzing earnings, service credit, option selected, etc. Provides information to retirees and active employees through phone calls, walk-ins, and mail. Processes information for Eligible Domestic Relations Orders, and changes to the system due to retiree deaths or other reasons. For 457 deferred compensation, defined contribution 401a, part-time non-eligible FICA alternative, and retirement health savings plans, processes enrollments, changes of deduction, and beneficiaries, calculates maximum contribution to optimize final benefit, and processes and authorizes plan-to-plan transfers. Maintains a variety of spreadsheets and lists related to the retirement function and as needed prepares information for Retirees Association, Retirement Board, Actuary, and Employee Benefits unit. As assigned provides administrative support to Retirement Board, such as coordination of elections, preparation of the Employee Annual Report, agendas, updates, etc. Processes enrollments and coverage changes for group health, dental, vision and life insurance for all County retirees. Utilizes both on-line and paper based systems to input employee information and billings to insurance companies. Provides information and assistance to retirees, insurance carriers and providers regarding retiree benefits and investigates and resolves problems related to coverage. Utilizes and maintains the retirement related modules of the human resource system as well as a variety of other computer based applications. Utilizes current county-wide and/or department specific software to complete assignments. SUPERVISION EXERCISED May train lower level employees. ESSENTIAL JOB FUNCTIONS Calculates final retirement benefits for new retirees by gathering and analyzing earnings, service credit, option selected, etc. Manually calculates first check by pro-rating monthly benefits. Makes adjustments as required based on information from Risk Management, the Actuary, and other sources. Sets up new employee, retiree, beneficiary, and deferred retirees on PeopleSoft. Updates PeopleS oft files with changes including address, federal tax, wage assignments, benefits changes, direct deposits, credit union deductions, Friend of the Court, etc. Replaces lost, destroyed, and stale dated checks. Provides information to retirees and active employees through phone calls, walk-ins, and mail. Calculates and prepares estimates for employees, former employees, new retirees and beneficiaries regarding retirement benefits. CLASS TITLE: RETIREMENT SPECIALIST II Determines employee eligibility to receive government agency retirement credit. Each month initializes a number of programs on PeopleSoft system to produce the retirement payroll, which includes defined benefit retirees and defined contribution retirees that receive direct Medicare reimbursement. Runs a trial payroll and reviews data for accuracy. Researches errors and corrects before running final payroll. Keeps a log of employees put on or taken off the system due to death or other reasons. Processes enrollments, changes of deduction, and beneficiaries for 457 plans. Also, calculates maximum contribution to optimize final benefit, and processes and authorizes plan to plan 457 transfers. Verifies electronic data transfer report, ensures deductions and contributions are accurate each pay period and combines payroll changes for electronic funds transfer of retirement, 457 deferred compensation, retirement health savings account, and/or part-time non-eligible FICA alternative plans monies to ICMA and Fidelity after each payroll. Verifies accuracy and approves ICMA withdrawal forms for terminating employees on Defined Contribution retirement plan who are terminating employment. Advises employees of options available to them, assist in filling out forms and answering questions. Provides information and assistance regarding retiree benefits and investigates and resolves problems related to coverage. Tracks terminating employees and determines eligibility for retirement benefits. Analyzes military leave report to determine if a County contribution needs to be posted to their retirement account at ICMA. Maintains various spreadsheets and lists related to the retirement function, and as needed prepares information for the Retirees Association, Retirement Board, Actuary, and Employee Benefits unit. Attends monthly retirement board meetings to answer questions if necessary. As assigned provides administrative support to Retirement Board, such as coordination of elections, preparation of the Employee Annual Report, agendas, updates, etc. Monitors enrollments in medical, dental and vision by reviewing retiree forms and recording enrollments, additions, deletions, changes and eligibility for Medicare to ensure requested coverage is in effect at the appropriate time. Terminates coverage for deceased retirees. Provides assistance and resolves problems related to health, dental and life insurance coverage for County retirees and family members. Provides information regarding procedures, types and extent of coverage, gathers data, assesses situations and takes appropriate steps to resolve problems. Tracks retiree deductions for health, dental and vision insurance and Medicare reimbursement by reviewing reports to determine if contributions or earnings are accurate on retiree paychecks. Reconciles billings, prepares vouchers for payment. 2 CLASS TITLE: RETIREMENT SPECIALIST II Processes death claims for life insurance, deferred compensation, defined benefit, defined contribution, retirement health savings, and part-time non-eligible 457 plans by verifying beneficiary information, obtaining copies of death certificates and other appropriate documentation, completing forms and forwarding information to the appropriate company. Acts as a liaison between beneficiary or family member retirement plans, deferred compensation provider, insurance company and funeral homes as necessary. Utilizes current county-wide and/or department specific software to complete assignments. ADDITIONAL DUTIES & RESPONSIBILITIES May provide support to the Retirement and Deferred Compensation Boards. Schedules meetings and prepares agenda and minutes. ESSENTIAL PHYSICAL & MENTAL REQUIREMENTS Ability to communicate to accurately convey information. WORKING CONDITIONS Work is performed in a typical office environment. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES A. Required Minimum Qualifications 1. A. Possess an Associate's degree or sixty (60) semester credit hours from an accredited college or university with a major in, Human Resources, Public Administration, Business Administration, Finance, or closely related field; AND B. Have had at least four (4) years of responsible full-time experience involving maintenance of employee records on a computerized personnel record system or related experience in human resources, payroll, retirement or benefits. OR 2. A. Be a high school graduate or have a certificate of successful completion of the General Education Development (GED) test; AND B. Have had at least six (6) years of full-time work experience as specified in 1B above. 3 CLASS TITLE: RETIREMENT SPECIALIST II 3. Pass the complete examination, including the employment medical, established for this classification. 4. Successfully complete the six month probationary period. B. Additional Desirable Qualifications I. Considerable knowledge of the County's benefits and retirement programs. 2. Considerable knowledge of the County's attendance system, rates of accumulation and relationship to benefit dates. 3. Considerable ability to work with databases and information system. 4. Considerable knowledge of the County's rules, policies, procedures, and organization structure. 5. Considerable knowledge to present ideas effectively, both orally and in writing. 6. Considerable knowledge to carry out complex written and oral instructions and to exercise mature judgement and initiative in analyzing problems and recommending solutions. 7. Considerable knowledge of principles of governmental organization and administration. 8. Considerable ability to meet continual deadlines and to prioritize duties. 9. Reasonable ability to make routine decisions in accordance with departmental policies and procedures. 10. Reasonable ability to develop and maintain effective working relationships with the employees and administrators of operating departments. 11. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail and Internet software. 4 OAKLAND COUNTY MICHIGAN Class Title: NATURAL RESOURCES PROJECT COORDINATOR Department: Parks & Recreation Reports To: Chief- Parks and Recreation Maintenance Division ELSA Status: Non-Exempt GENERAL SUMMARY Under direction, is responsible for developing and maintaining natural resources management plans that guide Oakland County Parks and Recreation parkland stewardship and support the role of parks in enhancing local and eco-regional environmental quality. Promotes natural resources stewardship through the technical support of park planning, design, development, operational, recreational, educational and maintenance programs. Leads in the development and maintenance of the Oakland County Parks and Recreation Commission's Natural Resource Management Plans, and delegates responsibilities in carrying out the plans to operational and maintenance staff and the Landscape Crew Chief. Monitors and evaluates the performance of staff involved in the implementation of the Oakland County Parks and Recreation Commission's management plans and recommends modifications as appropriate. Utilizes current county-wide and/or department specific software to complete assignments. SUPERVISION EXERCISED Functions as a leader, over the part-time, full-time, and volunteer maintenance employees involved in the stewardship program. Instructs, assigns, schedules work of part-time and volunteer employees. Participates in decisions to hire, discipline, discharge, and award pay increases and/or promotions. ESSENTIAL JOB FUNCTIONS Develops and maintains comprehensive natural resources management plans for each park with specific management guidelines, implementation, monitoring protocol, and performance metrics. Coordinates and provides technical assistance to the Landscape Crew Chief to guide the implementation, monitoring, and documentation of the Oakland County Parks and Recreation's natural resources stewardship program. Develops and maintains a system wide natural resources management plan with reference to the role of parks in enhancing local eco-regional environmental quality. Provide technical assistance and training to parks staff to ensure the incorporation of the natural resources stewardship program into park planning, design, development, operational, recreational, educational, and maintenance programs. Develops, coordinates and maintains a comprehensive monitoring program that documents Oakland County Parks and Recreation's stewardship program, its long term efficacy, and role in enhancing economic development and quality of life in Oakland County. Develops and maintains systematic inventory of park natural resources. CLASS TITLE: NATURAL RESOURCES PROJECT COORDINATOR Solicits and manages the work of contractors providing necessary support to natural resource planning activities as needed. Develops and presents information to park staff, governmental agencies, non-governmental organizations, private businesses and county residents to develop support for the Oakland County Parks and Recreation's Natural Resources Stewardship Program and its practices. Determines how to appropriately utilize materials based on contract management policies established by the Oakland County Parks and Recreation Commission and the Oakland County Purchasing Department. Researches vegetation patterns, historical information, past practices, public encounter information and data collected from Oakland County Parks and Recreation Commission staff and conservation professional interviews. Analyzes and recommends projects based on GIS data, soil maps/ soil horizons, hydrographic/ precipitation patterns, biotic survey data and management recommendation from government agencies and peer reviewed journals. ADDITIONAL DUTIES & RESPONSIBILITIES Cultivates and maintains partnerships with governmental agencies, non-governmental organizations, private businesses and community service groups to promote ecological connectivity and natural resources stewardship in Southeast Michigan eco-region. Develops, monitors and documents stewardship program. Utilizes current county-wide and/or department specific software to complete assignments. PHYSICAL & MENTAL REQUIREMENTS Ability to gather and analyze data for reports and presentations. Ability to communicate to accurately convey information. WORK CONDITIONS Work is performed both in an office and outdoor environment. May participate in activities that require driving or being a passenger in an automobile or all-terrain vehicle. IMPORTANT NO i E: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES A. REQUIRED MINIMUM QUALIFICATIONS 1. a. Have a Bachelor's degree in Natural Resource Management or a closely related area; AND b. Have had at least three (3) years of full-time work in Natural Resource Management, including maintenance and communication of comprehensive Natural Resource management plans, development and maintenance of systematic inventory of park natural resources, development and documentation of stewardship monitoring program, GIS mapping, study design, field measurement and report writing. OR C. Have a Master's degree in Natural Resource Management or a closely related area; AND d. Have had at least one (1) year of full-time work in Natural Resource Management, including maintenance and communication of comprehensive Natural Resource management plans, development and maintenance of systematic inventory of park natural resources, development and documentation of stewardship monitoring program, GIS mapping, study design, field measurement and report writing. 2. Possess a valid operator's or chauffeur's license; 3. Pass the complete examination, including the employment medical, established for the class. 4. Successfully complete the six month probationary period. B. ADDITIONAL DESIRABLE OUALIFICATIONS 1. Knowledge of visually demanding computer software such as ARCGIS, spreadsheets, word processing, desktop publishing and presentation media, e-mail and Internet software. 2. Considerable ability to gain public support with persuasive materials. 3. Considerable knowledge of private and public resources for gaining research material. 4. Considerable knowledge of wildlife biology, botany, ecology and GIS. 5. Considerable knowledge of and ability to utilize current word processing, spreadsheet, database, e-mail and Internet software. 6. Reasonable ability to maintain accurate records and prepare reports. 7. Reasonable ability to communicate in writing as well as verbally. C. SPECIAL REQUIREMENTS Maintain a valid operator's or chauffeur's license. Draft 11/15/15 OAKLAND COUNTY MICHIGAN Class Title: EMPLOYEE RECOGNITION & WELLNESS SUPERVISOR Department: Human Resources / Benefits Administration Reports To: Manager-Human Resources FLSA Status: Exempt GENERAL SUMMARY Under direction, supervises and coordinates the County Wellness Program, Service Award program, Employee Suggestion Program and Child Care Center program. Responsible for all vendor contracts in areas of responsibility, including the Request for Proposal process (RFP), bid reviews, vendor selection and coordination of contract process with the Purchasing Division and Corporation Council. Oversee website content and development and marketing efforts of all programs assigned. SUPERVISION EXERCISED Functions as a working supervisor over professional and clerical employees. Instructs, assigns, schedules, checks work, appraises performance and recommends employees for salary increase or promotion. Effectively recommends on hiring, discipline and discharge. ESSENTIAL JOB FUNCTIONS Works with contracted vendor to manage the wellness screening program. Oversees the preparation of employee data indicating employees eligible to participate and to receive incentives. Ensures the confidentiality of participant information in compliance with IIIPAA standards and other regulations and policies. Oversees and monitor unit budget and approve invoices for payments. Prepares and issues Request for Proposals (RFP), review and score bids received, select vendors and coordinate final contract process with Purchasing and Corporation Counsel. Coordinates and oversees the employee service award program and events. Acts as a liaison to Little Oaks Child Care Center, troubleshooting issues, meeting with center staff, and coordinating the contract process and Child Care budget. Oversees the maintenance of the Oakland County wellness web site. Coordinates content development for the web site, including eNewsletters (such as OakFit), website content and broadcast messages. Coordinates and oversees the Employee Suggestion Program process including marketing of the program, coordinating the ESP Committee, assigning suggestions to research feasibility, requesting cost analysis from Fiscal Services, and notifying employees of eligibility and outcome of suggestions. CLASS TITLE: EMPLOYEE RECOGNITION & WELLNESS SUPERVISOR Reviews and approves payment requests from vendors for services rendered. Monitors the Wellness budget to ensure that requests for payment are within allocation and coordinates the processing of payments with the Purchasing and Accounting divisions. Oversees the Retirement and Service Award program, ensuring that all necessary arrangements are made to obtain and present retirement and service awards. ESSENTIAL PHYSICAL & MENTAL REOU1REMENTS Ability to communicate to accurately convey information. WORKING CONDITIONS Work is performed in a typical office environment. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES A. Required Minimum Qualifications 1. Possess a Bachelor's degree from an accredited college or university with a major in Human Resource Development, Education, Personnel Administration, or related field. 2. Have had at least four (4) years of full-time work experience in a field which involved coordination, administration, development and/or presentation of training, wellness or employee recognition programs including one (1) year in a leadership role. NOTE: A Master's degree in one of the above fields may be substituted for one (1) year of the work experience. 4. Pass the complete examination, including the employment medical, established for this classification. 5. Successfully complete the six month probationary period. B. Additional Desirable Oualifications 1. Considerable ability to present ideas effectively orally and in writing. 2. Considerable knowledge of employee wellness programs. 3. Considerable ability to plan and execute events. 2 CLASS TITLE: EMPLOYEE RECOGNITION & WELLNESS SUPERVISOR 4. Considerable knowledge of computer systems and website software. 5. Considerable ability to prepare statistical reports and analyze data. 6. Considerable knowledge of marketing concepts. 7. Considerable ability to carry out complex written and oral instructions and to exercise mature judgment and initiative in analyzing problems and recommending solutions. 8. Considerable knowledge of professional personnel administration and supervision. 9. Considerable ability to organize and manage multiple projects. 10. Considerable ability to establish and maintain effective working relationships with administrators, other employees, and the general public. 11. Reasonable knowledge of principles of governmental organization and administration. 12. Reasonable knowledge of Merit System Rules, county policies and procedures and organization structure. 13. Reasonable knowledge of research methods. 3 DRAFT 11/15/15 OAKLAND COUNTY MICHIGAN Class Title: EMPLOYEE TRAINING & DEVELOPMENT SUPERVISOR Department: Human Resources / Workforce Management Division Reports To: Deputy Director-Human Resources ELSA Status: Exempt GENERAL SUMMARY Under direction, conducts needs assessments in order to develop and maintain county-wide training and development programs for all employees. Analyzes effectiveness of training programs and makes recommendations for new courses and improvements to current courses, selecting training to be offered. Works with vendors and oversees contracts providing services to employee development and training. Oversees the development and administration of the recruitment branding and social media campaigns. Develops marketing materials for distribution regarding recruitment and training including Human Resources website. Oversees Tuition Reimbursement program for County employees. Utilizes current county-wide and/or department specific software to complete assignments. SUPERVISION EXERCISED Functions as a working supervisor over professional and clerical employees. Instructs, assigns, schedules, checks work, appraises performance and recommends employees for salary increase or promotion. Effectively recommends on hiring, discipline and discharge. May also function as a lead worker over lower level professional, technical and clerical staff on assigned projects. ESSENTIAL JOB FUNCTIONS Conduct needs assessments for departments to determine training requirements. Conduct needs assessments on a county-wide basis to determine general training requirements for employees. Develops new training programs by establishing training objectives, researching available literature and preparing training materials needed to conduct the program. Analyzes success of training programs and makes adjustments as required to continuously improve and enhance programs. Oversees the scheduling of training courses, determines when to offer courses and coordinates notification to departments, divisions and individual employees of the training course dates and times. Arranges for outside speakers to assist with and/or conduct County sponsored training sessions. Receives and reviews budget requests for training funds to cover in-house training and/or outside contracted training programs for all County departments and divisions. Recommends appropriate training programs to receive funding, and prepares and submits the biennial In- Service Training budget to the division manager for review. Oversee and monitor unit budget and approve invoices for payments, CLASS TITLE: EMPLOYEE TRAINING & DEVELOPMENT SUPERVISOR Prepares and issues Request for Proposals (RFP), review and score bids received, select vendors and coordinate final contract process with Purchasing and Corporation Counsel. Receives and reviews changes and new requests for training throughout the year. Recommends approval or denial of requests, taking into consideration the appropriateness of the training and availability of funding. Evaluates and selects outside vendors to conduct training programs for County employees. Topics of some outside vendor training courses may include grammar skills, writing skills, dealing with difficult people and advanced reading skills. Prepares bi-monthly Human Resources newsletter working with other unit supervisors to develop topics and to obtain subject matter expert content. Reviews and approves payment requests from departments and vendors for training services rendered. Monitors the training budget to ensure that requests for payment are within allocation and coordinates the processing of payments with the Purchasing and Accounting divisions. Oversees the Tuition Reimbursement program, ensuring that applications are reviewed and processed according to Merit Rule 20 guidelines. Oversees the recruitment and overall Human Resources branding strategy including designing marketing and branding materials for social media, distribution to multiple parties and HR webs ite. ADDITIONAL DUTIES & RESPONSIBILITIES Oversees the room preparation for in-house training, arranges for supplies and equipment and ensures the room is cleaned at the end of training session. Prepares classroom training materials and training media to ensure that course objectives are met. ESSENTIAL PHYSICAL & MENTAL REQUIREMENTS Ability to communicate to accurately convey information. WORKING CONDITIONS Work is performed in a typical office environment. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. 2 CLASS TITLE: EMPLOYEE TRAINING & DEVELOPMENT SUPERVISOR EXPERIENCE, TRAINING, KNOWLEDGES, SKILLS & ABILITIES A. Required Minimum Qualifications 1. Possess a Bachelor's degree from an accredited college or university with a major in Human Resource Development, Education, Personnel Administration, or related field. 2. Have had at least four (4) years of full-time work experience in a field which involved coordination, administration, development and/or presentation of training programs including one (1) year in a leadership role. NOTE: A Master's degree in one of the above fields may be substituted for one (1) year of the work experience. 4. Pass the complete examination, including the employment medical, established for this classification. 5. Successfully complete the six month probationary period. B. Additional Desirable Qualifications 1. Considerable ability to present ideas effectively orally and in writing. 2. Considerable knowledge of employee training and development concepts, needs assessments, developing and administering training programs. 3. Considerable ability to develop and design training and marketing materials. 4. Considerable knowledge of marketing and branding concepts. 5. Considerable ability to prepare statistical reports and analyze data. 6. Considerable knowledge of computer systems and website software. 7. Considerable ability to carry out complex written and oral instructions and to exercise mature judgment and initiative in analyzing problems and recommending solutions. 8. Considerable knowledge of professional personnel administration and supervision. 9. Considerable ability to organize and manage multiple projects. 10. Considerable ability to establish and maintain effective working relationships with administrators, other employees, and the general public. 11. Reasonable knowledge of principles of governmental organization and administration. 12. Reasonable knowledge of Merit System Rules, county policies and procedures and organization structure. 3 CLASS TITLE: ElVIPLOYEE TRAINING & DEVELOPMENT SUPERVISOR 13. Reasonable knowledge of research methods. 4 Resolution #15320 December 9, 2015 The Chairperson referred the resolution to the Finance Committee. There were no objections.