HomeMy WebLinkAboutResolutions - 2016.01.20 - 22160MISCELLANEOUS RESOLUTION #16002 January 20, 2016 BY: Finance Committee, Tom Middleton, Chairperson
IN RE: INFORMATION TECHNOLOGY AND FACILITIES MANAGEMENT/FACILITIES PLANNING &
ENGINEERING — INFORMATION TECHNOLOGY SECOND FLOOR REMODELING PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Information Technology (IT) Department has been working to implement programs to
attract and recruit IT talent; and
WHEREAS the current hiring market in Southeast Michigan is extremely competitive evidenced by the
recent hiring of several thousand technology workers in the private sector; and
WHEREAS the Information Technology (IT) Building (building 49 West) was built in 1991; and
WHEREAS the current floorplan provides a traditional office and high walled cubicle environment; and
WHEREAS the current layout of this area (high cubed walls) inhibits the ability to collaborate and
communicate with co-workers on projects; and
WHEREAS the office redesign is the next step in a multi-faceted approach to staff retention and
recruitment; and
WHEREAS with the Board of Commissioner's support, IT has already implemented a salary study and
offers flexible work schedules which have helped to reduce our vacancy rate from 21% to our current
level of 13.5%; and
WHEREAS recruitment and retention of high quality talent will be enhanced with an attractive/modern
workplace; and
WHEREAS one of the many things that employees are looking for is an open, collaborative workspace;
and
WHEREAS greater collaboration and communication between staff members is needed for successful
delivery in a team oriented environment; and
WHEREAS a nicely designed open office concept fosters collaboration, reduces time spent for
employees to search for meeting areas, and attracts young talent; and
WHEREAS open office concepts also have the reputation of maintaining work force continuity and
making everyone accessible; and
WHEREAS high cubed walls inhibit the flow of natural light throughout the area and natural light
increases productivity, energy, and creativity; and
WHEREAS the updated design will allow light from the outside to filter throughout the entire area; and
WHEREAS color schemes play a role in determining the atmosphere and energy of a room and research
has shown that every color is capable of invoking a different emotional response and can improve
productivity; and
WHEREAS the updated design includes bright and energizing colors; and
WHEREAS studies show it is important for employees to get up and move around, occasionally going to
another location to work; and
WHEREAS the updated floor plan creates collaboration areas where employees can group casually to
brainstorm or work together; and
WHEREAS recent studies have shown the dangers of sitting all day for overall employee health; and
WHEREAS the updated furniture includes a sit-to-stand feature that allows staff to stand while they work
with appropriately designed ergonomic furniture; and
WHEREAS this project will serve as a template and pilot for potential remodeling in the remainder of the
building; and
WHEREAS Facilities Planning & Engineering and IT have designed a project to remove existing walls,
reconfigure wiring and lighting, re-direct the air handling system to accommodate an open design, install
new carpeting, and replace the furniture; and
WHEREAS Exhibit A shows the current second floor office layout and Exhibit B shows the proposed
layout; and
WHEREAS the Facilities Planning & Engineering Division secured County Executive approval to proceed
with the remodeling and pre-approval from the Planning & Building Committee to issue bids; and
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long and Quarles absent.
WHEREAS the total cost of the Information Technology Second Floor Remodeling Project is $473,734,
including $61,791 for contingency; and
WHEREAS funding in the amount of $473,734 for the Information Technology 2nd Floor Remodeling
Project is available for transfer from the FY2016-25 Capital Improvement Program/Building Fund
(#40100) to the Project Work Order Fund (#40400).
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Information
Technology 2nd Floor Remodeling Project (#100000002280) in the amount of $473,734.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the transfer of funding in the
amount of $473,734 from the Capital Improvement Program/Building Fund (#40100) to the Project Work
Order Fund (#40400) to establish the Information Technology 2nd Floor Remodeling Project
(#100000002280) as detailed below:
BUILDING IMPROVEMENT FUND (#40100)
1040101-148020-788001-40400Transfer Out ($473,734)
PROJECT WORK ORDER FUND (#40400)
Project ID 100000002280, Activity PROJ
1040101-148020-695500-40100Transfer In $473,734
$ -0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
FINANCE COMM!
FM-760160 FURNITURE
FM-760160-FurnitureNewInstallation
FM-730359 CONTINGENCY
FM-730359-Contingency
New furniture (Airea, Inc.)
Contingency 15%
FURNITURE
$306,147
$306 147
$61,791
Personnel signage
FM-731752 SIGNAGE
FM-731752-Sianage
SIGNAGE Total:
Project Estimate
Date: 1112115
FPE#: 15-026
WO#: 391888
TRADE
FM-730352 CONSTRUCTION
FM-730352-Architectural
FM-730352-Flooring
FM-730352-HVAC
FM-730443 VOICE & DATA
FM-730443-VDJack,Cable
FM-730562 ELECTRICAL
FM-730562-ElectricalLighting
FM Project Manager: BATTISHILL, BRETT
Project: Information Technology - 037 Second Floor Reconfigure
DESCRIPTION
Demo/Construction (Allied Buildi
Carpet (Floor Transformations)
Reworking diffusers and T-stats
CONSTRUCTION Total:
Thumb Alarm/IT
VOICE & DATA, ,
Lighting & elelctrical work
ELECTRICAL. Total:.
ESTIMATE
$28,680
$47,897
$4,000
$80,577
$5,219
$5,2'19
$17,000
FM-731262 MOVING
FM-731262-Moving,FurnitureBoxesFile Misc. moving $2,500
MOVING Total:
CONTINGENCY. Total: ,
S abtb
GRAND TOTAL: $473,734
1/5/2016
3
Oakland County Department of Faciltes Management Factlies Maintenance & Operakins Division FaciRies Pinnning Er Engineering D•55 1,1,67 4 137.: R71,52-51.4 •Ca•47,1,7.1 As AEU 0/7,A.Cr -.ERM 0:•,-1,31.4•StruR 258 3-911391 rf.!-ELS•E46,•,... 15426 268 267 ROOF 266 264 -71 263 - EX./DEMO FLOOR PLAN - 2ND FL. 0E1.0 Iter 272 273 1-/ 229 228 IL/ 227 231 232 282 11 283 11 C- 249 0 € 0-11 277 271 237 238 204 284 il 254 \ 287 no 242 247 248 233 234 236 .Ft-PLIVFO• M1E MY WM. • [414._r•-•¢,, 17E4•31a•51.3,,al, P76 4,101111-1 (T)EXISTING/DEMO FLOOR PLAN - SECOND FLOOR nnn11 ..=5,117-- SI-ErT A-1 0 1 4
\-J 232 L..." 231 "-J 229 L--' 228 l_---/ 227 233 -1 234 235 237 238 204 286 I 284 I _ ith 8,2_1 Z1 ES 209 207 272 0 217 Oakland CNA,' Department of Facades Management Caddies Maintenance & Operations [Frisian FacildMs Flaming & Engineering C..7.7MLiCrrYe ,J1.1.1STXRCet Los-. 39 1158B 18-026 266 271 WS kVA -12/A 204 254 ROOF EA MAY1 [AY .4:177.-E3 1,11ifev SIE,F rEA,E.C1, itariril 1-102 PROPOSED FURNITURE PLAN - SECOND FLOOR SCALE. 716,1, 8 5
Resolution #16002
January 20, 2016
Moved by Kochenderfer supported by Quarles the resolutions (with fiscal notes attached) on the
amended Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Zack, Bowman, Crawford,
Dwyer. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
0
HERESY APP E THIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 20,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 20" day of January, 2016.
Lisa Brown, Oakland County