HomeMy WebLinkAboutResolutions - 2016.01.20 - 22173MISCELLANEOUS RESOLUTION #16007 January 20, 2016
BY: Public Services Committee - Bill Dwyer, Chairperson
IN RE: SHERIFF'S OFFICE - OCCMHA REIMBURSEMENT FOR JAIL ALLIANCE WITH SUPPORT
(JAWS) PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Corrective Services Division of the Oakland County Sheriff's Office is comprised of 470
full and part-time employees; and
WHEREAS the division's responsibilities include the jail supervising over 1,500 inmates, as well as court
services and campus security; and
WHEREAS in the correctional setting the Sheriff has support services which include Inmate Program
Services; and
WHEREAS per M.R.#09267 the Byrne JAG Stimulus grant award expanded the existing post- booking jail
diversion program (JAWS) to the female jail population who are experiencing addiction problems, which
included treatment readiness services, coordination with the Courts for a community re-integration plan
diverting them from jail and 90 days of follow-up services; and
WHEREAS the Oakland County Community Mental Health Authority (OCCMHA) has agreed to reimburse
the County in an amount not to exceed $66,997 for the cost of two (2) part-time non-eligible Inmate
Caseworker positions (#11611 and #11612) and an amount not to exceed $21,520 for one (1) part-time
non-eligible 1,000 hours per year Inmate Casework Specialist position #11285 assigned to the Jail
Alliance With Support (JAWS) program.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the
reimbursement up to $88,517 from OCCMHA for inmate casework services for October 1, 2015 through
September 30, 2016.
BE IT FURTHER RESOLVED to continue two (2) GF/GP part-time non-eligible 1,000 hours per year
Inmate Caseworker positions (#11611 and #11612) in the Inmate Program Services Unit (#4030320).
BE IT FURTHER RESOLVED to continue one (1) GF/GP part-time non-eligible 1,000 hours per year
Inmate Casework Specialist position #11285.
BE IT FURTHER RESOLVED that the continuation of these positions are contingent upon continued
reimbursement funding.
Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
PUBLIC SERVICES COMMITTEE
Motion carried unanimously on a roll call vote with Kowall and Spisz absent.
GRANT REVIEW SIGN OFF — Sheriff's Office
GRANT NAME: FY 2016 Inmate Caseworker Positions and Inmate Casework Specialist (JAWS)
FUNDING AGENCY: Oakland County Community Mental Health Authority (OCCMHA)
DEPARTMENT CONTACT PERSON: Lt. Dorothy Hall 248-858-5064
STATUS: Acceptance
DATE: December 16, 2015
Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal
grant review. Below are the returned comments.
The captioned grant materials and grant acceptance package (which should include the Board of Commissioners'
Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off
email containing grant review comments) may be requested to be placed on the appropriate Board of
Commissioners' committee(s) for grant acceptance by Board resolution.
DEPARTMENT REVIEW
Department of Management and Budget:
Approved. — Laurie Van Pelt (12/8/2015)
Department of Human Resources:
RR Approved (No Committee) Continues Positions — Lori Taylor (12/8/2015)
Risk Management and Safety:
Approved by Risk Management. — Robert Erlenbeck (12/10/2015)
Corporation Counsel:
Approved. — Nicole B Tabin (12/10/2015)
From:
To:
Cc:
Subject:
Date:
Van Pelt, Laurie M
West. Catherine A; Secontine. Julie L; Taystr. Lod; Davis, Patricia
Cunningham. Dale A; 5eaman. Loretta M' feskaamma Hail, _Dorothy F; Malone Jr.. Prentiss; Matkosky.
Joseph A
RE: GRANT REVIEW: Sheriff's Office - 2016 Inmate Caseworker Positions and Substance Abuse Technician
(JAWS) - Acceptance
Tuesday, December 08, 2015 4:40:42 PM
Approved.
From: West, Catherine A
Sent: Tuesday, December 8, 2015 4:25 PM
To Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G
Cc: Cunningham, Dale A; Seaman, Loretta M; Feole, Tammy S; Hall, Dorothy F; Malone Jr., Prentiss;
Matkosky, Joseph A
Subject: GRANT REVIEW: Sheriff's Office - 2016 Inmate Caseworker Positions and Substance Abuse
Technician (JAWS) - Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS— Laurie Van Pelt — Lori Taylor—Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE —Sheriff's Office
2016 Inmate Caseworker Positions and Substance Abuse Technician (JAWS)
Community Mental Health Authority
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: December 15, 2015
GRANT INFORMATION
Date: December 8, 2015
Operating Department: Sheriff's Office
Department Contact: Lt. Dorothy Hall
Contact Phone: 248-858-5064
Document Identification Number:
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: October 1, 2015 through September 30, 2016
Will you issue a sub award(s): No
New Facility/Additional Office Space Needs: N/A
From:
To:
Cc:
Subject:
Date:
Taylor, Lori
West. Catherine A; Secontine—Julie L; Van Pelt. Laurie M; Davis, Patricia G
Cunningham. Dale A; Seaman. Loretta M; feole Tammy S Jial_Danthyi; Malone Jr.. Prentiss; Metkosky
Joseph A
RE: GRANT REVIEW: Sheriff's Office - 2016 Inmate Caseworker Positions and Substance Abuse Technician
(JAWS) - Acceptance
Tuesday, December 08, 2015 5:08:17 PM
HR Approved (No Committee) Continues Positions
From: West, Catherine A
Sent: Tuesday, December 08, 2015 4:25 PM
To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lod; Davis, Patricia G
Cc: Cunningham, Dale A; Seaman, Loretta M; Feole, Tammy S; Hall, Dorothy F; Malone Jr., Prentiss;
Matkosky, Joseph A
Subject: GRANT REVIEW: Sheriff's Office - 2016 Inmate Caseworker Positions and Substance Abuse
Technician (JAWS) - Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS— Laurie Van Pelt Lori Taylor—Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE —Sheriff's Office
2016 Inmate Caseworker Positions and Substance Abuse Technician (JAWS)
Community Mental Health Authority
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to ail) of this email.
Time Frame for Returned Comments: December 15, 2015
GRANT INFORMATION
Date: December 8, 2015
Operating Department: Sheriff's Office
Department Contact: Lt. Dorothy Hall
Contact Phone: 248-858-5064
Document Identification Number:
REVIEW STATUS: Acceptance — Resolution Required
Funding Period: October 1, 2015 through September 30, 2016
Will you issue a sub award(s): No
New Facility/Additional Office Space Needs: N/A
From:
To:
Cc:
Subject:
Date:
Erlenbeck. Robert C
West, Catherine A; Egmatin_e_dulle J.; Van Pelt, Laurie M; Taylor. Lori; Davis. Patricia G
C11131110stamJaale_A; Seamen. Loretta M Feole. Tammy S; Man x PorathY F; Malone Jr...Brentiss; Matkosky
Joseph A
RE: GRANT REVIEW: Sheriff's Office - 2016 Inmate Caseworker Positions and Substance Abuse Technician
(JAWS) - Acceptance
Thursday, December 10, 2015 9:03:41 AM
Approved by Risk Management. R.E. 12/10/15.
From: Easterling, Terri [mailto:easterlingt@oakgov.com]
Sent: Thursday, December 10, 2015 8:10 AM
To: West, Catherine A; Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G
Cc: Cunningham, Dale A; Seaman, Loretta M; Feole, Tammy S; Hail, Dorothy F; Malone Jr., Prentiss;
Matkosky, Joseph A
Subject: RE: GRANT REVIEW: Sheriff's Office - 2016 Inmate Caseworker Positions and Substance Abuse
Technician (JAWS) - Acceptance
Please be advised that your request for Risk Management's assistance has been assigned
to Bob Erienbeck, (ext. 8-1694). If you have not done so already, please forward all
related information, documentation, and correspondence. Also, please include Risk
Management's assignment number, RIV116-0100, regarding this matter.
Thank you.
From: West, Catherine A
Sent: Tuesday, December 08, 2015 4:25 PM
To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G
Cc: Cunningham, Dale A; Seaman, Loretta M; Feole, Tammy S; Hall, Dorothy F; Malone Jr., Prentiss;
Matkosky, Joseph A
Subject: GRANT REVIEW: Sheriffs Office - 2016 Inmate Caseworker Positions and Substance Abuse
Technician (JAWS) - Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE—Sheriff's Office
2016 Inmate Caseworker Positions and Substance Abuse Technician (JAWS)
Community Mental Health Authority
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: December 15, 2015
From:
To:
Cc:
Subject:
Date:
Tabin, Nicole B
West Catherine A; Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis. Patricia G
Cunningham. Dale A; Seaman, Loretta_ Feole. Tammy $;J-Iall. Dorothy F; Malone Jr.. Prentiss; Matkosky
Joseph A
RE: GRANT REVIEW: Sheriff's Office - 2016 Inmate Caseworker Positions and Substance Abuse Technician
(JAWS) - Acceptance
Thursday, December 10, 2015 9:47:32 AM
Approved.
I 10 AKIANII: e 0:LA P4 TN, MICRI ei
Nicole B. Tabin
Assistant Corporation Counsel
Department of Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East
Courthouse West Wing Extension, 3rd Floor
Pontiac, MI 48341
Phone Number: (248) 858-1475
Fax Number: (248) 858-1003
tabinn@oakgov.com
From: West, Catherine A
Sent: Tuesday, December 08, 2015 4:25 PM
To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G
Cc: Cunningham, Dale A; Seaman, Loretta M; Feole, Tammy S; Hall, Dorothy F; Malone Jr., Prentiss;
Matkosky, Joseph A
Subject: GRANT REVIEW: Sheriff's Office - 2016 Inmate Caseworker Positions and Substance Abuse
Technician (JAWS) - Acceptance
GRANT REVIEW FORM
TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat Davis
RE: GRANT CONTRACT REVIEW RESPONSE —Sheriff's Office
2016 Inmate Caseworker Positions and Substance Abuse Technician (JAWS)
Community Mental Health Authority
Attached to this email please find the grant document(s) to be reviewed. Please provide your
review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with
supporting comments, via reply (to all) of this email.
Time Frame for Returned Comments: December 15, 2015
GRANT INFORMATION
COMMUNITY MENTAL HEALTH
AUTHORITY
October 15,2015
WILLIE BROOKS, Executive Director and CEO
Lt. Dorothy Hall, Corrections Administrator
Oakland county Sheriffs Office
1200 North Telegraph Road #12E
Pontiac, Michigan 48341
Michael J. Gingen, Chairperson
Oakland County Board of Commissioners
1200 North Telegraph Road
Pontiac, Michigan 48341
Re: Letter of Agreement for the FY16 Inmate Caseworker Positions and Inmate Casework Specialist (JAWS)
Dear Ms. Hall and Mr. Gingell:
This Letter of Agreement (LOA), which will be effective for FY 16, which begins on October 1, 2015 is entered into
between Oakland County Community Mental Health (OCCMHA) and the Oakland County Sheriffs Office (County).
OCCMHA shall fund the County in an amount NOT TO EXCEED (NTE) of $66,997 for the cost of two (2) part-time
Inmate Caseworker positions and $21,520 for one (1) part-time Inmate Casework Specialist assigned to the Jail
Alliance With Support (JAWS) program. The NTE indicates the maximum possible financial obligation of OCCMHA
regardless of Oakland County's total costs and expenditures under this agreement. The total amount for this agreement
is $88,517.
The County will be compensated in the amount of $88,517 after October 1, 2015. To ensure timely payment, the
County shall invoice OCCMHA for the full amount and direct the invoice to the attention of Anya Eliassen, Chief
Financial Officer. Prior to the close of FY16, Oakland County will provide a cost settlement breakdown of the funding
to OCCMHA's Chief Financial Officer, Anya Eliassen. A Financial Status Report on the total fiscal year expenses
must be submitted to the Chief Financial Officer of OCCMHA 20 days after the end of the fiscal year. Cost settlement
of this agreement will be based upon a comparison of the actual allowable expense for the Inmate Caseworker position
and the amount paid by OCCMHA to the County. Any unspent funds will be returned by the County to OCCMHA
within 30 days of the final settlement letter. In addition, the County will collect JAWS program data including, but not
limited to: number of people screened for eligibility, number of people who participate in JAWS, successful or
unsuccessful completions, any aftercare data and County jail bed days saved, and any other data related to JAWS. The
County shall make this data available to OCCMHA at the six (6) month and twelve (12) month point of this agreement.
I have enclosed two (2) signed originals and would appreciate it if you would return one (1) signed original to my
office. Please feel free to call me at 248-858-1221 if you have any questions.
Thank you and we look forward to our continued collaboration together.
Accepted on behalf of the Oakland County Board of
Commissioners:
Michael J. Cringell
-
Inspiring hope, empowering people,
strengthening communities.
20'11 Executive Hills Boulevard, Auburn Hills, MI 48326 I Telephone: (248)8513.1210 I Fax: (248) 'd75-9768
Executive Director and CEO Chairperson
cc: Sheriff Michael J. Bouchard
Kathleen Kovach, Deputy Executive Director and Chief Operating Officer
Willie Brooks, Executive Director and CEO
Cathie Yunker, Manager of Access and Community Integration
Lisa Dunn, Community Liaison
FISCAL NOTE ,(MISC,#16007), January 20, 2016 - BY: Finance Curl-Ira-flee, Tom Middleton, Chairperson
IN RE: SHERIFF'S OFFICE -- OCCMHA REIMBURSEMENT FOR JAIL ALLIANCE WITH SUPPORT
(JAWS) PROGRAM
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution
and finds:
1. The Sheriff's Office has received reimbursement funding in the not to exceed amount of $88,517 by
letter of agreement from the Oakland County Community Mental Health Authority (OCCMHA) for the
support of the female jail population post booking jail diversion program; in conjunction with the Jail
Alliance with Support (JAWS). The positions funded enable the Sheriff's Office to provide mental
health service to female inmates who are experiencing addiction problems, which include treatment
readiness services, coordination with the Courts towards community re-integration and follow-up
services.
2. This award provides reimbursement funding to continue two General Fund/General Purpose (GF/GP)
part-time, non-eligible (PTNE) 1,000 hours per year Inmate Caseworker positions (#11611 and
#11612) in the Inmate Program Services Unit (#4030320) with a not to exceed amount of $66,997.
3. Also, to continue funding one (1) GF/GP part-time non-eligible (PTNE) 1,000 hour per year Inmate
Casework Specialist position in the Inmate Program Services Unit (#4030320) with a not to exceed
amount of $21,520.
4. OCCMHA agrees to continue this supplemental funding arrangement for one (1) year for the period
October 1, 2015 through September 30, 2016 at which time this funding arrangement will be evaluated
for extension and renewal; and is contingent upon continuation funding from OCCMHA.
5. No budget amendment is required.
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote with Long and Quarles absent.
Resolution #16007 January 20, 2016
Moved by Kochenderfer supported by Quarles the resolutions (with fiscal notes attached) on the
amended Consent Agenda be adopted (with accompanying reports being accepted).
AYES: Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long,
McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Zack, Bowman, Crawford,
Dwyer. (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
HEREBY APPROVE 'NIS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 20,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 20 th day of January, 2016.