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HomeMy WebLinkAboutResolutions - 2016.01.20 - 22174MISCELLANEOUS RESOLUTION #16008 January 20, 2016 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: SHERIFF'S OFFICE - CONTINUATION OF OCCMHA AGREEMENT AND INMATE CASEWORKER POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Sheriffs Office provides mental health services to inmates having serious and persistent mental illnesses; and WHEREAS the Oakland County Community Mental Health Authority (OCCMHA) has provided support to the Oakland County Sheriff's Office in providing these services; and WHEREAS the Oakland County Community Mental Health Authority (OCCMHA) has provided partial reimbursement for one (1) GF/GP Inmate Caseworker position since 1999; and WHEREAS OCCMHA agrees to continue partial funding in the amount of $66,997 for one (1) GF/GP full- time Inmate Caseworker (Position #4030320-06577) assigned to Inmate Program Services: and WHEREAS the acceptance of these funds does not obligate the County to any future commitment. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Fiscal Year 2016 OCCMHA Letter of Agreement in the amount of $66,997 and that the Board Chairperson, on behalf of the County of Oakland, is authorized to execute said agreement as attached. BE IT FURTHER RESOLVED to continue one (1) GF/GP full-time Inmate Caseworker (Position # 4030320-06577) in the Corrective Services - Detention Facilities Division/Inmate Program Services which is partially funded by OCCMHA October 1,2015 through September 30, 2016. BE IT FURTHER RESOLVED that the continuation of this position is contingent upon continued reimbursement funding. Chairperson, on behalf of the Public Services Committee, I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote with KowaII and Spisz absent. GRANT REVIEW SIGN OFF — Sheriffs Office GRANT NAME: FY 2016 Inmate Caseworker Position FUNDING AGENCY: Oakland County Community Mental Health Authority (OCCMHA) DEPARTMENT CONTACT PERSON: Lt. Dorothy Hall 248-858-5064 STATUS: Acceptance DATE: December 10, 2015 Pursuant to Misc. Resolution #13180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (12/8/2015) Department of Human Resources: BR Approved (No Committee) Continues Position — Lori Taylor (12/8/2015) Risk Management and Safety: Approved by Risk Management. — Robert Erlenbeck (12/10/2015) Corporation Counsel: Approved. — Nicole B. Tabin (12/10/2015) From: To: Cc: Subject: Date: Van Pelt. Laurie iv( Wsst. Catherine A; Secontine. Julie L; Taylor. Lori; Davis, Patricia G, Cunningham, Daie_A; Seaman. Loretta n Ego.Ltaammy_5; rifiL Dorothy F; Malone Jr Prentiss; Matkosky Joseph A RE: GRANT REVIEW: Sheriff's Office - Oakland County Community Mental Health Authority Agreement for FY 2016 Inmate Caseworker Position - Acceptance Tuesday, December 08, 2015 4:41:29 PM Approved. From: West, Catherine A Sent: Tuesday, December 8, 2015 4:39 PM To: Secontine, Julie L; Van Pelt, Laurie Ni; Taylor, Lori; Davis, Patricia G Cc: Cunningham, Dale A; Seaman, Loretta M; Feole, Tammy 5; Hail, Dorothy F; Malone Jr,, Prentiss; Matkosky, Joseph A Subject: GRANT REVIEW: Sheriff's Office - Oakland County Community Mental Health Authority Agreement for FY 2016 Inmate Caseworker Position - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE —Sheriff's Office FY 2016 Inmate Caseworker Position Oakland County Community Mental Health Authority (OCCMHA) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: December 15, 2015 GRANT INFORMATION Date: December 8, 2015 Operating Department: Sheriff's Office Department Contact: Lt. Dorothy Hall Contact Phone: 248-858-5064 Document Identification Number: REVIEW STATUS: Acceptance — Resolution Required Funding Period: October 1, 2015 through September 30, 2016 Will you issue a sub award(s): No New Facility/Additional Office Space Needs: N/A From: To: Cc: Subject: Date: Taylor. Lori West. Catherine A; Secontine, 1[114 L; yany_dijoistritly1; Davis. Patricia Cunningham. Dale A; searnary Loretta 14; Fe°le, Tammy 5; j -lall. Dorothy F; Malone Jr.. Prentiss; Matkoskv Joseph A . RE: GRANT REVIEW: Sheriffs Office - Oakland County Community Mental Health Authority Agreement for FY 2016 Inmate Caseworker Position - Acceptance Tuesday, December 08, 2015 5:11:41 PM HR Approved (No Committee) Continues Position From: West, Catherine A Sent: Tuesday, December 08, 2015 4:39 PM To Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Cunningham, Dale A; Seaman, Loretta M; Feole, Tammy S; Hall, Dorothy F; Malone Jr., Prentiss; Matkosky, Joseph A Subject: GRANT REVIEW: Sheriffs Office - Oakland County Community Mental Health Authority Agreement for FY 2016 Inmate Caseworker Position - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS—Laurie Van Pelt Lori Taylor —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE —Sheriff's Office FY 2016 Inmate Caseworker Position Oakland County Community Mental Health Authority (OCCMHA) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: December 15, 2015 GRANT INFORMATION Date: December 8, 2015 Operating Department: Sheriff's Office Department Contact: Lt. Dorothy Hall Contact Phone: 248-858-5064 Document identification Number: REVIEW STATUS: Acceptance — Resolution Required Funding Period: October 1, 2015 through September 30, 2016 Will you issue a sub award(s): No New Facility /Additional Office Space Needs: N/A From: To Cc: Subject: Date: Erlenback. Robert C West Catherine A; Secontine, Julie L; Van Pelt. Laurie M; Taylor. Lari; Davis. Patricia G Cunni gham. Dale A; Seaman. Loretta M; apizaarnm,y3; Hail. Dorothy F; Malone Jr.. PrentiF.9; Matkoskv. laseph, A RE: GRANT REVIEW: Sheriff's Office - Oakland County Community Mental Health Authority Agreement for FY 2016 Inmate Caseworker Position - Acceptance Thursday, December 10, 2015 10:27:24 AM Approved by Risk Management. R.E. 12/10/15. From; Easterling, Terri Ernallto:easterlingt©oakgov.com ] Sent: Thursday, December 10, 2015 8:20 AM To: West, Catherine A; Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Cunningham, Dale A; Seaman, Loretta M; Feole, Tammy S; Hall, Dorothy F; Malone Jr., Prentiss; Matkosky, Joseph A Subject: RE: GRANT REVIEW: Sheriffs Office - Oakland County Community Mental Health Authority Agreement for FY 2016 Inmate Caseworker Position - Acceptance Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RM16-0101, regarding this matter. Thank you. From; West, Catherine A Sent: Tuesday, December 08, 2015 4:39 PM To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Cunningham, Dale A; Seaman, Loretta M; Feole, Tammy S; Hall, Dorothy F; Malone Jr., Prentiss; Matkosky, Joseph A Subject: GRANT REVIEW: Sheriffs Office - Oakland County Community Mental Health Authority Agreement for FY 2016 Inmate Caseworker Position - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE —Sheriff's Office FY 2016 Inmate Caseworker Position Oakland County Community Mental Health Authority (OCCMHA) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: December 15, 2015 From: To: Cc: Subject: Date: Tabin. Nicole_B West, Catherine A; Secontine, Julie l Van Pelt. Laurie M; Taylor, Lori; pavis. Patricia G Cunningham, Dale A; Seaman. Loretta M; feole. Tammy S; Hall,.pprothv E; Malone Jr., Prentiss; Matkosky Joseph A RE: GRANT REVIEW: Sheriff's Office - Oakland County Community Mental Health Authority Agreement for FY 2016 Inmate Caseworker Position - Acceptance Thursday, December 10, 2015 9:31:56 AM Approved. It) COO mleki os..h. Nicole B. Tabin Assistant Corporation Counsel Department of Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3rd Floor Pontiac, MI 48341 Phone Number: (248) 858-1475 Fax Number: (248) 858-1003 E-mail: tabinn@oakgov.com From: West, Catherine A Sent: Tuesday, December 08, 2015 4:39 PM To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Cunningham, Dale A; Seaman, Loretta M; Feole, Tammy S; Hall, Dorothy F; Malone Jr., Prentiss; Matkosky, Joseph A Subject: GRANT REVIEW: Sheriffs Office - Oakland County Community Mental Health Authority Agreement for FY 2016 Inmate Caseworker Position - Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor—Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE —Sheriffs Office FY 2016 Inmate Caseworker Position Oakland County Community Mental Health Authority (OCCMHA) Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: December 15, 2015 GRANT INFORMATION Willie Broo Executive Director and CEO COMMUNITY MENTAL HEALTH AUTHORITY October 15,2015 Li Dorothy Hall, Corrections Administrator Oakland county Sheriffs Office 1200 North Telegraph Road #12E Pontiac, Michigan 48341 WILLIE BROOKS, Executive Director and CEO Michael J. Gingen, Chairperson Oakland County Board of Commissioners 1200 North Telegraph Road Pontiac, Michigan 48341 Re: Letter of Agreement for the FY16 Inmate Caseworker Position Dear Ms. Hall and Mr. Gingell: This Letter of Agreement (LOA), which will be effective October 1, 2015, is entered into between Oakland County Community Mental Health (OCCMHA) and the Oakland County Sheriffs Office (County). OCCMHA shall fund the County in an amount NOT TO EXCEED (NTE) of $66,997 for the cost of one (1) Inmate Caseworker position. The County will fund the fringe benefits for the position. The NTE indicates the maximum possible financial obligation of OCCMHA regardless of Oakland County's total costs and expenditures under this agreement. The County will be compensated in the amount of $66,997 after October 1, 2015. To ensure timely payment, the County shall invoice OCCMHA for the full amount and direct the invoice to the attention of Anya Eliassen, Chief Financial Officer. Prior to the close of FY16, Oakland County will provide a cost settlement breakdown of the funding to OCCMHA's Chief Financial Officer, Anya Eliassen. A Financial Status Report on the total fiscal year expenses must be submitted to the Chief Financial Officer of OCCMHA 20 days after the end of the fiscal year. Cost settlement of this agreement will be based upon a comparison of the actual allowable expense for the Inmate Caseworker position and the amount paid by OCCMHA to the County, Any unspent funds will be returned by the County to OCCMHA within 30 days of the final settlement letter. In addition, the County will collect program data including, but not limited to: number of people screened for psychiatric referrals, number of people assessed and treated, and the number of contact hours of service. The County shall make this data available to OCCMHA on a quarterly basis. I have enclosed two (2) signed originals and would appreciate it if you would return one (I) signed original to my office. Please feel free to call me at 248-858-1221 if you have any questions. Thank you and we look forward to our continued collaboration together. Accepted on behalf of the Oakland County Board of Commissioners: Michael J. Gingen Chairperson Inspiring hope, empowering people. strengthening communities. OAKLANI1COUNTY. AUTHORITY 2011 Executive Hills Boulevard, Auburn Hills, MI 48326 I Telephone: (248) 858.1210 ( Fax: (248) 975-9768 FISCAL NOTE (MISC. #16008) January 14, 2016 BY: Finance Committee, Tom Middleton, Chairperson IN RE: SHERIFF'S OFFICE — CONTINUATION OF OCCMHA AGREEMENT AND INMATE CASEWORKER POSITION To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The resolution authorizes the Oakland County Community Mental Health Authority (OCCMHA) letter of agreement in order to continue partial reimbursement funding for one General Fund/General Purpose (GF/GP) full-time eligible Inmate Caseworker position (#4030320-06577) in the amount not to exceed $66,997. 2. This position enables the Sheriff's Office to provide mental health service to inmates having serious and persistent mental illness. 3. OCCMHA agrees to provide this supplemental funding arrangement for one (1) year for the period October 1, 2015 through September 30, 2016 at which time this funding arrangement will be evaluated for extension and renewal; and is contingent upon continuation funding from OCCMHA. 4. No budget amendment is required. (ICE CO,MM4-TTEE 1 A7,•?' FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote with Long and Quarles absent. D i 1/4 Resolution #16008 January 20, 2016 Moved by Kochenderfer supported by Quarles the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). AYES: Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Zack, Bowman, Crawford, Dwyer. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). 14EFIEDY APPROVE THIS RESOLti floN CHIEF DEPUTY COUNTY EXECtfil< ACTING PURSUANT TO MCL 45.559A (7) STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on January 20, 2016, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 201h day of January, 2016. L._ Lisa Brown', Oakland County