HomeMy WebLinkAboutResolutions - 2016.02.04 - 22185MISCELLANEOUS RESOLUTION # 16018 February 4, 2016
BY: Finance Committee, Torn Middleton, Chairperson
IN RE: FACILITIES MANAGEMENT/FACILITIES PLANNING & ENGINEERING — BUILDING
SECURITY ENHANCEMENT PRIORITY I (PART 2 OF 3) PROJECT
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS the Oakland County Sheriff's Office conducted a building security enhancement review of all
major campus and off-campus buildings and subsequently prepared a list of recommendations; and
WHEREAS the recommended enhancements included upgrading and expanding the number of security
cameras, card scanners, Sheriff's security stations (including necessary building renovations), site
hardening measures (e.g., berms, boulders, and fencing), upgraded security doors, and panic alarms;
and
WHEREAS the Facilities Planning & Engineering Division subsequently prioritized the Sheriff's Office list
of recommendations into Priority 1, 2, 3, and 4 groupings that encompass different enhancements; and
WHEREAS all four groupings will be competitively bid, brought to the Board for approval, and undertaken
in consecutive fiscal years; and
WHEREAS costs for Building Security Enhancements for all four groupings are included in FY 2016 — FY
2025 Capital Improvement Program; and
WHEREAS the Facilities Planning & Engineering Division secured Planning & Building Committee
approval to issue bids for the Priority 1 security enhancements; and
WHEREAS the Facilities Planning & Engineering Division, in conjunction with the Purchasing Division,
issued bids for the low-voltage items (e.g., cameras, etc.), metal detectors, and x-ray machines; and
WHEREAS a competitively selected annual contractor, George W. Auch Company, acting as construction
manager, bid out the remodeling / construction work; and
WHEREAS the metal detectors and x-ray machines selected by the Sheriff's Office after performing
bidding, equipment demonstrations, and site visits, will be purchased at General Services Administration
(GSA) pricing; and
WHEREAS within the Priority 1 grouping of enhancements, three separate Miscellaneous Resolutions will
be brought forward; and
WHEREAS the first set of enhancements within the Priority 1 grouping (Part 1 of 3) adopted by the Board
of Commissioners in November of 2015 via MR#15275 addressed the South Oakland Office Building, the
Courthouse West Wing Extension (Corporation Counsel office), consultant and pre-construction
engineering and design services, and the low-voltage items (cameras, card scanners, etc.) for all Priorityl
buildings; and
WHEREAS the second set of enhancements within the Priority 1 grouping (Part 2 of 3) addresses
construction and metal detectors / x-ray machines at the Novi and Troy District Courts, the North and
South Oakland Health Centers, CV-J main lobby, CV-A main lobby, and consulting services; and
WHEREAS the third set of enhancements within the Priority 1 (Part 3 of 3) grouping will address camera
and master control room upgrades at Children's Village; and
WHEREAS the total cost of the enhancements for the Priority 1 grouping (Part 2 of 3) is $1,038,381 (see
Exhibit A) including $778,301 for remodeling/construction, $62,130 for metal detectors and x-ray
machines, $171,632 for contingency, and $26,318 for consultant and pre-construction engineering and
design services; and
WHEREAS funding in the amount of $1,038,381 is available for transfer from the General Fund (#10100)
Non-Departmental Security Reserve line item and the FY 2016-2025 Capital Improvement
Program/Building Fund (#40100) for the Priority 1 enhancements to the Project Work Order Fund
(#40400) for the Building Security Enhancement Project — Priority 1/Part 2.
NOW THEREFORE BE IT RESOLVED that the Board of Commissioners authorizes the Building Security
Enhancement Project Priority 1/Part 2 (#100000002329) in the amount of $1,038,381.
BE IT FURTHER RESOLVED that the Board of Commissioners authorizes the budget amendment and
transfer of funding in the amount of $500,000 from the General Fund (#10100) and $538,381 from the
FINANCE COMMITTEE VOTE:
Motion carried unanimously on a roll call vote.
Capital Improvement Program/Building Fund (#40100) to the Project Work Order Fund (#40400) to
establish the Building Security Enhancement Project — Priority 1/Part 2(#100000002329) as detailed
below:
GENERAL FUND #10100
Expenditures
9090101-196030-740145 Security Reserve
9010101-196030-788001-40400Transfer Out
Total Expenditures
BUILDING IMPROVEMENT FUND #40100
Revenues
1040101-148020-665882 Planned Use of Balance
Total Revenues
Expenditures
1040101-148020-788001-40400 Transfer Out
Total Expenditures
PROJECT WORK ORDER FUND #40400
Project ID 100000002329, Activity PROJ
Revenues
1040101-148020-695500-10100Transfer In
1040101-148020-695500-40100Transfer In
Total Revenues
Expenditures
1040101-148020-796500 Budgeted Equity Adj
Total Expenditures
FY 2016
($ 500,000)
$ 500,000
$ -0-
$ 538,381
$ 538,381
$ 538,381
$ 538,381
$ 500,000
$ 538,381
$1,038,381
$1,038,381
$1,038,381
-0-
Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution.
Exhibit A Construction and Total Cost Summary Item Location Construction Trades CM Costs Low Voltage Security Enhancements Security Equipment Total 1 52-1 District Court Novi $286,561 N/A $26,375 $312,936 9 52-4 Troy District Court allowance $156,316 N/A $26,375 $182,691 2 South Oakland Office Building (S00B) Troy November MR November MR November MR $0 3 North Oakland Health Center (NO HG) 34E $14,000 N/A N/A $14,000 4 South Oakland Health Center (SOHC) Southfield $14,625 N/A N/A $14,625 5 Medical Examiner Facility 28E November MR November MR $0 6 Courthouse West Wing Extension 14E November MR November MR $0 7 Primary Electrical House November MR November MR $0 8 L Bldg / Central Heating Plant 22E November MR November MR $0 9 CV-J Lobby $28,865 $4,690 $33,555 10 CV-A Lobby $44,044 $4,690 $48,734 County Other Costs: 11 Temporary protection, barricades, and shoring $25,000 $25,000 12 Architectural allowance $15,000 $15,000 15 Testing $4,000 $4,000 16 Permits $26,435 $26,435 17 General Conditions $125,893 $125,893 18 Administrative Services $2,685 $2,685 19 CM Fee 2.5% $22,133 $22,133 20 OCP $760 $760 21 GL $3,955 $3,955 22 Performance bond $8,029 $8,029 Subtotals: $584,411 $193,890 $0 $62,130 $840,431 Auch subtotal: $778,301 23 Contingency $162,313 $0 $9,320 $171,632 Auch total: $940,613 Subtotal: $1,012,063 13 Consultanting Services $26,318 N/A $26,318 14 Pre-Construction Services November MR $0 Total Services $26,318 Bid Total: $1,038,381 4
Resolution #16018 February 4, 2016
Moved by Kochenderfer supported by Quarles the resolutions (with fiscal notes attached) on the
amended Consent Agenda be adopted (with accompanying reports being accepted),
AYES: Dwyer, Fleming, Gershensort, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer,
KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Weipert, Zack, Bowman,
Crawford, (20)
NAYS: None. (0)
A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended
Consent Agenda were adopted (with accompanying reports being accepted).
PI`
/ (
I HEMBYAPPROv IS RESOLUTION
CHIEF DEPUTY COUNTY EXECUTIVE
ACTING PURSUANT TO MCL 45.559A (7)
STATE OF MICHIGAN)
COUNTY OF OAKLAND)
1, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and
accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 4,
2016, with the original record thereof now remaining in my office.
In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at
Pontiac, Michigan this 4 th day of February, 2016.
Lisa Brown, Oakland County