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HomeMy WebLinkAboutResolutions - 2016.02.04 - 22187MISCELLANEOUS RESOLUTION#16020 February 4, 2016 BY: General Government Committee, Christine Long, Chairperson IN RE: CLERK/REGISTER OF DEEDS — 2016 SURVEY AND REMONUMENTATION GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS this is an ongoing grant, and the twenty-third year of funding by the State of Michigan, Department of Licensing and Regulatory Affairs; and WHEREAS the grant award of $367,395 consists of $267,395 in current program costs; and $100,000 as reimbursement to Register of Deeds Automation Fund; and WHEREAS the grant will provide partial reimbursement for one (1) existing General Fund General Purpose full-time eligible Plat & Boundary Review Specialist position (#2010401-09329) that is in charge of the monitoring and administrative matters of the program; and WHEREAS no additional personnel or local match is required; and WHEREAS acceptance of this grant does not obligate the County to any future commitment; and WHEREAS approximately 4522 corners have been remonumented and approved by the Peer Review process and 45 corners are currently being remonumented through the Remonumentation Program; and WHEREAS the grant agreement has completed the County Grant Review Process in accordance with the Board of Commissioners' Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners accepts the Survey, Monumentation and Remonumentation Grant for the period of January 1, 2016 through December 31, 2016 in the amount of $367,395. BE IT FURTHER RESOLVED that one (1) General Fund General Purpose full-time eligible Plat & Boundary Review Specialist position (#2010401-09329) will be partially reimbursed by the Remonumentation program effective January 1, 2016 through December 31, 2016. BE IT FURTHER RESOLVED that the Chairperson of the Board of Commissioners is authorized to execute the contract agreement and that the chairperson may approve amendments and extensions up to fifteen (15%) percent variance from the award, consistent with the original agreement as approved. BE IT FURTHER RESOLVED that with acceptance of the grant, the Oakland County Board of Commissioners hereby appoints the County Clerk/Register of Deeds, Lisa Brown as the Grant Administrator as required by the State. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners authorizes the continuation of the Remonumentation Program. BE IT FURTHER RESOLVED that continuation of this grant does not obligate the County to any future commitment, and any special revenue positions and other program costs associated with this grant are contingent upon future levels of grant funding. Chairperson, on behalf of the General Government Committee, I move adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE GENERAL GOVERNMENT COMMITTEE Motion carried unanimously on a roll call vote with Fleming and Woodward absent. PLEASE NOTE: Attached is a revised grant agreement. Changes to the contract language are referenced below. GRANT REVIEW SIGN OFF — Clerk/Register of Deeds GRANT NAME: 2016 Survey and Remonumentation Grant FUNDING AGENCY: State of Michigan DEPARTMENT CONTACT PERSON: Ronald J. Crank 248 8584447 STATUS: Grant Acceptance DATE: January 11, 2016 Pursuant to Misc. Resolution 413180, please be advised the captioned grant materials have completed internal grant review. Below are the returned comments. The captioned grant materials and grant acceptance package (which should include the Board of Commissioners' Liaison Committee Resolution, the grant agreement/contract, Finance Committee Fiscal Note, and this Sign Off email containing grant review comments) may be requested to be placed on the appropriate Board of Commissioners' committee(s) for grant acceptance by Board resolution. DEPARTMENT REVIEW Department of Management and Budget: Approved. — Laurie Van Pelt (1/05/2016) Department of Human Resources: HR Approved (No Committee) Continues Position — Lori Taylor (1/07/2016) Risk Management and Safety: Approved by Risk Management. — Robert ErIenbeck (1/06/2016) Corporation Counsel: I contacted the Michigan Department of Licensing and Regulatory Affairs about the revision that was made for 2015 in the Grant to recognize the role of the Clerk as the Grant Administrator, and they have agreed to the same revision for 2016. I've attached a copy of the new page 10 which should replace the current version. With that change, Corp Counsel approves the Grant. — Stephen Rideout (1/08/2016) The original language in the Grant Agreement, Section 4.5 stated: Grantee must not i5 the State within 14 calendar days of receiving notice of any litigation, investigation, arbitration, or other proceeding (collectively, "Proceeding') involving Grantee, a sub grantee, or an officer or director of Grantee or subgrantee, that arises during the term of the Grant, including: (a) a criminal Proceeding; (b) a parole or probation Proceeding; (c) a Proceeding under the Sarbanes-Oxley Act; (d) a civil proceeding involving: (1) a claim that might reasonably be expected to adversely affect Grantee's viability or financial stability; or (2) a governmental or public entity's claim or written allegation offi-aud; or (e) a Proceeding involving any license that Grantee is required to possess in order to perfOrm under this Grant. Section 4.5 revised language: Grantee must notib, the State within 14 calendar days of receiving notice of any litigation, investigation, arbitration, or other proceeding (collectively, "Proceeding') involving Grantee, a subgrantee, or an officer or director of Grantee or subgrantee, that arises during the term of the Grant and which has adverse effect on the grant, including: (a) a criminal Proceeding; (b) a parole or probation Proceeding; (c) a Proceeding under the Sarbanes-Oxley Act; (d) a civil proceeding involving: (1) a claim that might reasonably he expected to adversely affect Grantee's viability or financial stability; or (2) a governmental or public entity's claim or written allegation offraud; or (e) a Proceeding involving any license that Grantee is required to possess in order to perform under this Grant. This language allows Oakland County to determine whether litigation or other proceeding could adversely affect the Grant, and if so, disclose only that specific lawsuit or proceeding rather than all litigation and proceedings involving the County. From: To: Cc: Subject: Date: Van Pelt Laurie M West, Catherine A; Secontine, Julie L; TaVor, Lori; Davis, Patricia G Crank. Ronald J; Cummings, Sheila; Thierbach, Laura J; Andrews, Michael B; Metrick, Tammy A RE: GRANT REVIEW: Clerk/Register of Deeds - 2016 Survey and Remonumentatfon - Grant Acceptance Tuesday, January 05, 2016 5:00:45 PM Approved. From: West, Catherine A Sent: Tuesday, January 5, 2016 3:07 PM To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Crank, Ronald J; Cummings, Sheila; Thierbach, Laura]; Andrews, Michael B; Metrick, Tammy A Subject: GRANT REVIEW: Clerk/Register of Deeds - 2016 Survey and Remonumentation - Grant Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS—Laurie Van Pelt — Lori Taylor —Julie Secontine— Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Register of Deeds 2016 Survey and Remonumentation Grant State of Michigan Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: January 12, 2016 GRANT INFORMATION Date: January 5, 2016 Operating Department: Register of Deeds Department Contact: Ronald J. Crank Jr. Contact Phone: 248-858-1447 Document Identification Number: BCC 16-63 REVIEW STATUS: Acceptance — Resolution Required Funding Period: January 1, 2016 through December 31, 2016 Original source of funding: State of Michigan Will you issue a sub award or contract: Yes, Professional Survey service contracts from the following: JCK Group, Kennedy Surveying Inc., R.J. McCoy Co., Giffels/Webster, DPS&A, Alpine Engineering Inc., Kieft Engineering Inc., Hubbell Roth &. Clark Inc. From: To: Cc: Subject: Date: Taylor, Lori West, Catherine A; Secontine, Julie L; Van Pelt, Laurie M; Davis, Patricia G Crank Ronald J; Cummings, Sheila; Thjerbach, Laura 1; Andrews, Michael B; Metrick. Tammy A RE: GRANT REVIEW: Clerk/Register of Deeds - 2016 Survey and RemonumentatIon - Grant Acceptance Thursday, January 07, 2016 8:14:34 AM HR Approved (No Committee) Continues Position From: West, Catherine A Sent: Tuesday, January 05, 2016 3:07 PM To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lou; Davis, Patricia G Cc: Crank, Ronald J; Cummings, Sheila; Thierbach, Laura J; Andrews, Michael B; Metrick, Tammy A Subject: GRANT REVIEW: Clerk/Register of Deeds - 2016 Survey and Remonumentation - Grant Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor—Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Register of Deeds 2016 Survey and Remonumentation Grant State of Michigan Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: January 12, 2016 GRANT INFORMATION Date: January 5, 2016 Operating Department: Register of Deeds Department Contact: Ronald J. Crank Jr. Contact Phone: 248-858-1447 Document Identification Number: BCC 16-63 REVIEW STATUS: Acceptance — Resolution Required Funding Period: January 1, 2016 through December 31, 2016 Original source of funding: State of Michigan Will you issue a sub award or contract: Yes, Professional Survey service contracts from the following: JCK Group, Kennedy Surveying Inc., R.J. McCoy Co., Giffels/Webster, DPS&A, Alpine Engineering Inc., Kieft Engineering Inc., Hubbell Roth &. Clark Inc. From: To: Cc: Subject: Date: Erien beck, Robert C West, Catherine A; Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Crank, Ronald 3; Cummings, Sheila; Thierbach, Laura 3; Andrews, Michael B; Metrick, Tammy A RE: GRANT REVIEW: Clerk/Register of Deeds - 2016 Survey and Remonumentation - Grant Acceptance Wednesday, January 06, 2016 8:35:19 AM Approved by Risk Management. R.E. 1/6/16 From Easterling, Terri [mailto:easterlingt@oakgov.comj Sent: Tuesday, January 05, 2016 5:40 PM To West, Catherine A; Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Crank, Ronald 3; Cummings, Sheila; Thierhach, Laura J; Andrews, Michael B; Metrick, Tammy A Subject: RE: GRANT REVIEW: Clerk/Register of Deeds - 2016 Survey and Remonumentation - Grant Acceptance Please be advised that your request for Risk Management's assistance has been assigned to Bob Erlenbeck, (ext. 8-1694). If you have not done so already, please forward all related information, documentation, and correspondence. Also, please include Risk Management's assignment number, RM16-0118, regarding this matter. Thank you. From: West, Catherine A Sent: Tuesday, January 05, 2016 3:07 PM To: Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Davis, Patricia G Cc: Crank, Ronald J; Cummings, Sheila; Thierbach, Laura]; Andrews, Michael B; Metrick, Tammy A Subject: GRANT REVIEW: Clerk/Register of Deeds - 2016 Survey and Remonumentation - Grant Acceptance GRANT REVIEW FORM TO: REVIEW DEPARTMENTS — Laurie Van Pelt — Lori Taylor —Julie Secontine — Pat Davis RE: GRANT CONTRACT REVIEW RESPONSE — Register of Deeds 2016 Survey and Remonumentation Grant State of Michigan Attached to this email please find the grant document(s) to be reviewed. Please provide your review stating your APPROVAL, APPROVAL WITH MODIFICATION, or DISAPPROVAL, with supporting comments, via reply (to all) of this email. Time Frame for Returned Comments: January 12, 2016 GRANT INFORMATION Date: January 5, 2016 From: To: Subject Date: Attachments; Andrews, Michael B West, Catherine A FW: 2016 Survey and Remcinumentation Grant - Approval and changed page Friday, January 08, 2016 10:29:49 AM REMON Grant Template 2016-OAKLAND EDIT page10.uclf Were you supposed to get this? From: Rideout, Stephen M Sent: Friday, January 08, 2016 10:20 AM To: West, Janette M; Secontine, Julie L; Van Pelt, Laurie M; Taylor, Lori; Crank, Ronald J; Cummings, Sheila; Thierbach, Laura J; Andrews, Michael B; Metrick, Tammy A Subject: 2016 Survey and Rernonumentation Grant - Approval and changed page I contacted the Michigan Department of Licensing and Regulatory Affairs about the revision that was made for 2015 in the Grant to recognize the role of the Clerk as the Grant Administrator, and they have agreed to the same revision for 2016. I've attached a copy of the new page 10 which should replace the current version. With that change, Corp Counsel approves the Grant. Steve lirOAKIAND1 Stephen Rideout Department of Corporation Counsel 1200 N. Telegraph Road, Bldg. 14 East Courthouse West Wing Extension, 3rd Floor Pontiac, MI 48341 Phone Number: (248) 858-4097 Fax Number: (248) 858-1003 E-mail: rideouts@oaknov.com PRIVILEGED AND CONFIDENTIAL — ATTORNEY CLIENT COMMUNICATION This e-mail is intended only for those persons to whom it is specifically addressed It is confidential and is protected by the attorney-client privilege and work product doctrine. This privilege belongs to the County of Oakland, and individual addressees are not authorized to waive or modify this privilege in any way. Individuals are advised that any dissemination, reproduction or unauthorized review of this information by persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If you have received this message in error, please notify the sender immediately. If you have any questions, please contact the Department of Corporation Counsel at (248) 858-0560. Thank you for your cooperation. GRANT NO. BCC 16-63 GRANT BETWEEN THE STATE OF MICHIGAN DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS AND OAKLAND COUNTY GRANTEE/ADDRESS:. Contact Name: Organization Name: Address: City, State, Zip: Telephone: FAX: Lisa Brown County of Oakland 1200 North Telegraph Road Department 415 Pontiac, MI 48341-0480 (248) 858-1447 (248) 858-7466 STATE GRANT ADMINISTRATOR/ADDRESS: Chris Beland, PS., Director Office of Land Survey and Remo.numentation Department of Licensing and Regulatory Affairs P.O. Box 30254 Lansing, MI 48909 Phone: (517) 241-6321 Email: bccolsr@michigattgov GRANT PERIOD: From: 01-01-2016 To: 12-31-2016 TOTAL AUTHORIZED BUDGET FOR CALENDAR YEAR 2016: State Grant Amount: - Reimbursement for Past Expedited Expenditures: 2016 TOTAL ANNUAL BUDGET: ACCOUNTING DETAIL: IndexiPCA No.: 02935 $3671395.00 $100,000,00 $267,395.00 1 Rev. 11t2412016 GRANT This is Grant No, BCC 16-63 between the Department of Licensing and Regulatory Affairs (Grantor), and Oakland County (Grantee), is entered into pursuant to the State Survey and Remonumentation Act, 1990 PA 345 (the SSRA) and is subject to the terms and conditions of this - Agreement (Agreement). 1.0.Statement of Purpose This Grant is offered annually to the Grantee in accordance with the requirements of the SSRA. The SSRA establishes the State Survey and Remonumentation Fund which supports a program for the monurnentation and remonninentation and perpetual monument maintenance of original public land survey corners, protracted public land survey corners and property controlling corners throughout the State. This Grant is offered to the Grantee to carry out its annual work program as set forth and approved by the Grantor in the Grantee's Survey and Remonumentation Grant Application, made part of this Agreement as "Attachment A." In accordance with the terms and conditions of this Grant, the Grantor will reimburse the eligible expenses incurred by the Grantee to carry out the annual work program as set forth and approved by the Grantor in "Attachment A," LI Statement of Work The Grantee agrees to undertake, perform, and complete the project described in "Attachment A" and file a Land Corner Recordation Certificate (LCRC) pursuant to the Corner Recordation Act, 1970 PA 74 (CRA) and including latitude and longitude values on said LCRC for each corner identified in "Attachment A" under the requirements of the SSRA. The Grantee must submit a Completion Report as specified in this Agreement, may submit a Work Progress Report as specified in this Agreement and provide any other reports or forms requested by the Grantor. 1,2 Detailed Budget A. This Agreement does not commit the State of Michigan (State) or the Grantor to approve requests for additional funds at any time. B. If applicable, travel expenses will not be reimbursed at rates greater than the State Travel Rates, "Attachment B," without the prior written consent of the State Grant Administrator. C. "Attachment A" includes the Budget. The Grantee agrees that all funds shown in the "Attachment A" are to be spent as detailed in the "Attachment A." 2 Rev. 11/24/2015 D. Changes in the Budget of less than 5 percent of the total line item amount do not require prior written approval, but Grantee must provide notice to the State Grant Administrator. B. Changes in the Budget equal to or greater than 5 percent of the total line item amounts under Surveying Services and Supplies (Items A through D) or Adrainistrative Services and Supplies (Items E through I) will be allowed only upon prior review and written approval by the State Grant Administrator. A formal grant amendment must be signed by both the Grantor and Grantee. 1.3 Payment Schedule A. The niaximmn amount of grant assistance offered is $367,395.00. An initial advance of $146,958.00 (40 percent of the State Grant Amount) shall be made to the Grantee upon receipt by the State Grant Administrator of a signed Agreement and a request for advance from the Grantee. Progress payments up to a total of 85 percent of the Total Annual Budget may be made upon submission of a Work Progress Report as specified in this Agreement indicating grant funds received to date, project expenditures to date (supported with computer printouts of accounts, general ledger sheets, balance sheets, etc.), and objectives completed to date. Backup documentation, such as computer printouts of accounts, ledger sheets, check copies, etc., shall be maintained for audit purposes in order to comply with this Agreement. The payment of the final grant amount shall be made after completion of the project and after the State Grant Administratoi . has received and approved a Completion Report and supporting documentation as specified in this Agreement. B, Public Act 279 of 1984 states that the State shall take all steps necessary to assure that payment for goods or services, is mailed within 45 days after receipt of the goods or services, a complete invoice for goods or services, or a complete contract for goods or services, whichever is later. 1.4 Monitoring andReporting Program Performance A. Monitoring. The Grantee shall monitor performance to assure that time schedules are being met and projected work by time period is being accomplished and provide a status report to the State Grant Administrator upon request. B. Work Progress Report. The Grantee may submit a Work Progress Report on July 1, 2016 but no later than September 30, 2016 to the State Grant Administrator with invoices and financial details for the work completed and expenditures incurred during the reporting period (see 1.4.C. for reporting requirements). C. A Completion Report is required. The Grantee will submit the Completion Report no later than February 28, 2017 for review by the State Grant Administrator with the following supporting documentation for work completed and expenditures incurred: 1. A written narrati-ve of the total work accomplished during the grant year, including an explanation for any additional work completed that was not specified in the 3 11/24/2016 approved "Attachment A", any work not completed that was specified in the approved "Attachment A", and any changes in an approved line item of the budget approved in "Attachment A" (Completion Report only), 2. A narrative of any coordinated efforts with other organizations to complete the project (Completion Report only). • 3. A copy of all Peer Review Group meeting minutes (Completion Report only). 4. Invoices: a. An invoice from all Peer Review Group members, each surveyor or any other service provider for all services provided to the Grantee under this Agreement, and other supplies and purchases, as outlined in the approved "Attachment A" (Work Progress Report and Completion Report). b. A detailed breakdown and backup documentation of county costs .charged to the program, if any, as outlined in the approved "Attachment A" (Work Progress Report and Completion Report). 5. General Ledger: The County Treasurer's print-out of the State Survey and Remonumentation grant account or equivalent ledger providing a detailed history of all transactions occurring within the grant account, including all administrative and/or overhead expenses. If not itemized in the ledger, a salary and fringe benefits breakdown shall also be submitted for all administrative staffing (Work Progress Report and Completion Report). 6. An exact copy of the recorded LCRC, prepared in compliance with the CRA, and including latitude and longitude values for each corner submitted pursuant to the requirements of the SSRA. The LCRC must be signed by the county representative and reflect the date of the peer review group meeting at which the corner was reviewed, If the LCRC identifies more than one corner cod; the Grantee must provide a separate copy of the LCRC for each corner code (Completion Report only). 7. The supplemental data for each corner code submitted on an LCRC to the . State for filing in the State's Corner Recordation Collection System (Completion Report only). 4 Rev. 11/24/2016 PART II - GENERAL PROVISIONS 2.1 Project Changes Grantee must obtain prior written approval for project changes from the State Grant Administrator. See Section 1.2, Detailed Budget. 2.2 Delegation Grantee may not delegate any of its obligations under the Grant without the prior written approval of the State. Grantee must notify the State at least 90 calendar days before the proposed delegation, and provide the State any information it requests to determine whether the delegation is in its best interest. If approved, Grantee must: (a) be the sole point of contact regarding all project matters, including payment and charges for all Grant Activities; (b) make all payments to the subgrantee; and (c) incorporate the temis and conditions contained in this Grant in any subgrant with a subgrantee, Grantee remains responsible for the completion of the Grant Activities, compliance with the terms of this Grant, and the acts and omissions of the subgrantee. The State, in its sole discretion, may require the replacement of any subgrantee. 2.3 Project Income To the extent that it can be determined that interest was earned on advances of funds, such interest shall be remitted to the Grantor. All other program income shall either be added to the project budget and used to further eligible program objectives or deducted from the total program budget for the purpose of determining the amount of reimbursable costs. The final determination shall be made by the State Grant Administrator. 2,4 Share-in-savings The Grantor expects to share in any cost savings realized by the Grantee. Therefore, final Grantee reimbursement will be based on actual expenditures. Exceptions to this requirement must be approved in writing by the State Grant Administrator. 2.5 Order of Spending Unless otherwise required, Grantee shall expend funds in the following order: (1) private or local funds, (2) federal funds, and (3) state funds. Grantee is responsible -for securing any required matching funds from sources other than the State, 2.6 Purchase of Equipment The purchase of equipment not specifically listed in the Budget, "Attachment A," must have prior written approval of the State Grant Administrator. Equipment is defined as non- expendable personal property having a useful life of more than one year. Such equipment shall be retained by the Grantee unless otherwise specified at the time of approval. 5 Rey, 11t24/201 6 2,7 Accounting The Grantee shall adhere to the Generally Accepted Accounting Principles and shall maintain records which will allow, at a minimum, for the comparison of actual outlays with budgeted amounts. The Grantee's overall financial management system must ensure effective control over and accountability for all funds received. Accounting records must be supported by source documentation including, but not limited to, balance sheets, general ledgers, time sheets and invoices. The expenditure of state funds shall be reported by line item and compared to the Budget 2.8 Records Maintenance, Inspection, Examination, and Audit. The State or its designee may audit Grantee to verify compliance with this Grant. Grantee must retain, and provide to the State or its designee upon request, all financial and accounting records related to the Grant through the term of the Grant and for 7 years after the latter of termination, expiration, at final payment under this Grant or any extension ("Audit Period"). If an audit, litigation, or other action involving the records is initiated before the end of the Audit Period, Grantee must retain the records until all issues are resolved. Within 10 calendar days of providing notice, the State and its authorized representatives or designees have the right to enter and inspect Grantee's premises or any other places where Grant Activities are being performed, and examine, copy, and audit all records related to this Grant. Grantee must cooperate and provide reasonable assistance. If any financial errors are revealed, the amount in error must be reflected as a credit or debit on subsequent invoices until the amount is paid or refunded, Any remaining balance arthe end of the Grant must be paid or refunded within 45 calendar days. This Section applies to Grantee, any parent, affiliate, or subsidiary organization of Grantee, and any subgrantee that perfoims Grant Activities in connection with this Grant. If the Grantee is a governmental or non-profit organization and expends the minimum level specified in OMB Uniform Guidance ($750,000 as of December 26, 2013) or more in total federal funds in its fiscal year, then Grantee is required to submit an Audit Report to the Federal Audit Clearinghouse (FAC) as required in 200.36. 2.9 Competitive Bidding The Grantee agrees that all procurement transactions involving the use of state funds shall be conducted in a manner that provides maximum open and free competition. When competitive selection is not feasible or practical, the Grantee agrees to obtain the written approval of the State Grant Administrator before melting a sole source selectipn. Sole source contracts should be negotiated to the extent that such negotiation is possible. 3.0 Liability 6 Roy. 11/24/2016 The State is not liable for any costs incurred by the Grantee before the start date or after the end date of this Agreement. Liability of the State is limited to the terms and conditions of this Agreement and the grant amount. 3.1 Reserved 3.2 Safety The Grantee, and all subgrantees are responsible for insuring that all precautions are exercised at all times for the protection of persons and property. Safety provisions of all Applicable Laws and building and construction codes shall be observed. The Grantee, and every subgrantee are responsible for compliance with all federal, state and local laws and regulations in any manner affecting the work or perfonna.nce of this Agreement and shall at all times carefully observe and comply with all rules, ordinances, and regulations, The Grantee, and all subgrantees shall secure all necessary certificates and permits from municipal or other public authorities as may be required in connection with the performance of this Agreement, 3.3. General Indemnification. Inasmuch as each party to this grant is a governmental entity of the State of Michigan, each party to this grant must seek its own legal representation and bear its own costs; including judgments, in any litigation which may arise from the performance of this grant. It is specifically understood and agreed that neither party will indemnify the other party in such litigation. 3.4 Termination A. Termination for Cause The State may terminate this Grant for cause, in whole or in part, if Grantee, as determined by the State: (a) endangers the value, integrity, or security of any location, data, or personnel; (b) becomes insolvent, petitions for bankruptcy court proceedings, or has an involuntary bankruptcy proceeding filed against it by any creditor; (c) engages in any conduct that may expose the State to liability; (c1) breaches any of its material duties or obligations; or (c) fails to cure a breach within the time stated in a notice of breach. Any reference to specific breaches being material breaches within this Grant will not be construed to mean that other breaches are not material, If the State terminates this Grant under this Section, the State will issue a tel mination notice specifying whether Grantee must: (a) cease performance immediately, Or (1:0 continue to perform for a specified period. If it is later determined that Grantee was not in breach of the Grant, the termination will be deemed to have been a Termination for Convenience, effective as of the same date, and the rights and obligations of the parties will be limited to those provided in Subsection B, Termination for Convenience. The State will only pay for amounts due to Grantee for Grant Activities accepted by the State on or before the date of termination, subject to the State's right to set off any amounts owed 7 Rev. 11/2472016 by the Grantee for the State's reasonable costs in terminating this Gaunt. The Grantee must pay all reasonable costs inclined by the State in terminating this Grant for cause, including administrative costs, attorneys' fees, court costs, transition costs, and any costs the State incurs to procure the Grant Activities from other sources. B. Termination for Convenience The State may immediately terminate this Grant in whole or in part without penalty and for any reason, including but not limited to, appropriation or budget shortfalls. The termination notice will specify whether Grantee must: (a) cease performance of the Grant Activities immediately, or (b) continue to perform the Grant Activities in accordance with Section 25, Transition Responsibilities. If the State tenninates this Grant for convenience, the State will pay all reasonable costs, as determined by the State, for State approved Transition Responsibilities. 3.5 Conflicts and Ethics Grantee will uphold high ethical standards and is prohibited from: (a) holding Or acquiring . an interest, that would conflict with this Grant; (b) doing anything that creates an appearance of impropriety with respect to the award or performance of the Grant; (c) attempting to influence Or appearing to influence any State employee by the direct or indirect offer of anything of value; Or (d) paying or agreeing to pay any person, other than employees and consultants working for Grantee, any consideration contingent upon the award of the Grant. Grantee must immediately notify the State of any violation or potential violation of these standards. This Section applies to Grantee, any parent, affiliate, or subsidiary organization of Grantee, and any subgrantee that performs Grant Activities in connection with this Grant. 3.6 Non-Discrimination Under the Elliott-Larsen Civil Rights Act, 1976 PA 453, MCL 37.2101, et seq., and the Persons with Disabilities Civil Rights Act, 1976 PA 220, MCL 37.1101, et seq., Grantee and its subgrantees agree not to discriminate against an employee or applicant for employment with respect to biro, tenure, terms, conditions, or privileges of employment, or a matter directly or indirectly related to employment, because of race, color, religion, national origin, age, sex, height, weight, marital status, or mental or physical disability. Breach of this covenant is a material breach of this Grant, 3.7 Unfair Labor Practices Under MCL 423.324, the State may void any Grant with a Grantee Or subgrantee who appears on the Unfair Labor Practice register compiled under MCL 423.322. 3.8 Force Majeure Neither party will be in breach of th is Grant because of any failure arising from any disaster Or acts of god that are beyond their control and without their fault or negligence. Each party will use commercially reasonable efforts to resume performance. Grantee will not be relieved of a 8 kcv. 11/2412016 breach or delay caused by its subgrantees. If immediate performance is necessary to ensure public health and safety, the State may immediately Grant with a third party. 3,9 Media Releases. News releases (including promotional literature and commercial adVertisements) pertaining to the Grant or project to which it relates must not be made without prior written State approval, and then only in accordance with the explicit written instructions of the State. 4,0 Website Incorporation The State is not bound by any content on Grantee's website -unless expressly incorporated directly into this Grant 4.1 Certification Regarding Debarment The Grantee certifies, by signature to this Agreement, that neither it nor its principals are presently debarred, stispencled, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this Agreement by any federal or State department or agency. If the Grantee is unable to certify to any portion of this statement, the Grantee shall attach an explanation to this Agreement. 4.2 Illegal Influence A. The Grantee certifies, to the best of his or her knowledge and belief that: 1. No federal appropriated funds haVe been paid nor will be paid, by or on behalf of the Grantee, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan or cooperative agreement. 2. " If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this grant, the Grantee shall complete and submit Standard Form-LLL, "Disclosure Form te Report Lobbying," in accordance with its instructions. 3. The Grantee shall require that the language of this certification be included in the award documents for all grants or subcontracts and that all subreeipients shall certify and disclose accordingly. 9 Rev. 11/24/2016 The State has relied upon this certification as a material representation. Submission of this certification is a prerequisite for entering into this Agreement imposed by 31 USC § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. B. The Grantee certifies, to the best of his or her knowledge and belief that no state funds have been paid nor will be paid, by or on behalf of the Grantee, to any person for influencing or attempting to influence an officer or employee of any State agency, a member of the Legislature, or an employee of a member of the Legislature in connection with the awarding of any state contract, the making of any state grant, the making of any state loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any state contract, grant, loan or cooperative agreement. 4.3 Governing Law This Grant is governed, construed, and enforced in accordance with Michigan law, excluding choice-of-law principles, and all claims relating to or arising out of this Grant are governed by Michigan law, excluding choice-of-law principles. Any dispute arising from this Grant must be resolved in Michigan Court of Claims. Grantee consents to venue in Ingham County, and waives any objections, such as lack of personal jurisdiction or forum non conveniens. Grantee must appoint agents in Michigan to receive service of process. 4.4 Compliance with Laws Grantee must comply with all federal, state and local laws, rules and regulations. 4.5 Disclosure of Litigation, or Other Proceeding. Grantee must notify the State within 14 calendar days of receiving notice of any litigation, investigation, arbitration, or other proceeding (collectively, "Proceeding") involving Grantee, a subgrantee, or an officer or director of Grantee or subgrantee, that arises during the term of the Grant and which has adverse effect on the grant, including: (a) a criminal Proceeding; (b) a parole or probation Proceeding; (c) a Proceeding under the Sarbanes-Oxley Act; (d) a civil proceeding involving: (1) a claim that might reasonably be expected to adversely affect Grantee's viability or financial stability; or (2) a governmental or public entity's claim or written allegation of fraud; or (e) a Proceeding involving any license that Grantee is required to possess in order to perform under this Grant. 4.6 Assignment Grantee may not assign this Grant to any other party without the prior approval of the State. Upon notice to Grantee, the State, in its sole discretion, may assign in whole or in part, its rights or responsibilities under this Grant to any other party. If the State determines that a novation of the Grant to a third party is necessary, Grantee will agree to the novation, provide all necessary documentation and signatures, and continue to perform, with the third party, its obligations under the Grant. 10 Rev. 1/8/2016 4.7 Entire Grant and Modification This Grant is the entire agreement and replaces all previous agreements between the parties for the Grant Activities. This Grant may not be amended except by signed agreement between the parties. 4.8 Grantee Relationship Grantee assumes all rights, obligations and liabilities set forth in this Grant. Grantee, its employees, and agents will not be considered employees of the State. No partnership or joint venture relationship is created by virtue of this Grant Grantee, and not the State, is responsible for the payment of wages, benefits and taxes of Grantee's employees and any subgrantees. Prior performance does not modify Grantee's status as an independent Grantee, 4.9 Dispute Resolution The parties will endeavor to resolve any Grant dispute in accordance with this provision. The dispute will be referred to the parties' respective State Grant Administrators. Such referral must include a description of the issues and all supporting documentation. The parties must submit the dispute to a senior executive if unable to resolve the dispute within 15 business days.. The parties will continue performing while a dispute is being resolved, unless the dispute precludes performance. A dispute involving payment does not preclude performance. Litigation to resolve the dispute will not be instituted until after the dispute has been elevated to the parties' senior executive and either concludes that resolution is unlikely, or fails to respond within 15 business days. The parties are not prohibited from instituting formal proceedings: (a) to avoid the expiration of statute of limitations period; (b) to preserve a superior position with respect to creditors; or (c) where a party makes a determination that a temporary restraining order or other injunctive relief is the only adequate remedy. This Section does not limit the State's right to tenuinate the Grant. 5.0 Severability If any part of this Grant is held invalid or unenforceable, by any court of competent jurisdiction, that part will be deemed deleted from this Grant and the severed part will he replaced by agreed upon language that achieves the same or similar objectives. The remaining Grant will continue in full force and effect. 5.1 Waiver Failure to enforce any provision of this Grant will not constitute a waiver. 11 Rev. 11/24/2016 Attachment A 13 Rev. 11/24/2016 Sit ure c 1 Signature Required) •gtirik BOaniF,;.FrA)..... Signatyr.f39i3.0 .0friefariosurey end kembhuroaritation:•:,•:,,— Date riErEtV 2016 SURVEY AND RE1VIONUMENTATION GRANT APPLICATION Attachment A To Annual Grant Agreement Authority: MCL 54.273 This application must be filed on or before December 31 of the calendar year immediately preceding the year in which the grant is made, Office of Land Survey Bureau of Construction Codes Oepartment of Licensing and Regulatory Affairs Overnight Courier Service: 1st Hr., 611 W Ottawa St., Lansing, MI 48933 U.S. Mail:. PO Box 30254, Lansing, MI 48999 Telephone; (517) 241-6321 Facsimile: (517) 241-6301 Email: bccolsr@michigan.gov • www. rn ich iga n ,g 'Dv/she APPLICANT (County): Oakland Grant MAIN . .. RO. 4i BCC-16- 1.0 7L.._. . .. . -Mail Code:. ' . Grant Administrator County Representative Address for Payments Name' Lisa Brown Name: Joseph C. Kapeloak P.S. Name: Oakland County Treasurer Address' 1200 N. Telegraph Rd. Address: 1200 N. Telegraph Rd. Address: 1200 N Telegraph Rd. City: Pontiac City: Pontiac City: Pontiac State, Zip: Mi. 48341-0480 state, Zip: Mi. 48341 - 0480 - state, Zip: Ml. 48341-0480 - Telephone: (248) 858-1447 Telephone: (248) 939-2049 Telephone: (248) 858-0624 Fax (248) 858-7466 Fax (248) 858-7466 , - ... , - ,_. Email: crankr@oakgov.corn Email: jkapolczak@jekinc.com „.16,:64.4Ntlictup'rp . 2016 State Grant Reimbursement for Expedited Expenditures under MCL 600.2.567a(4) • (.< 50% of State Grant) 2016 Total Annual Budget (State Grant - Reimbursement --- Total Budget) $ 367'395 '00 $ 100,000.00 $ 267,395.00 I certify the inforrnation in this grant application is correct and request a 40% Start-Up Payment upon approval of an Annual Grant Agreement. Page 1 of 3 rIV 11 2015; ACC-960 (5ov, Otiff5) Office or Lana survey aq C'rxnonirnefitation Numberof OrIgInat and Protractrod K,SS 0,erners COnp/ate4 by-Applicant Number of OrIgrnqi and ProtractecIPLSS Comm etttiipleted jt p.thers Ngn bar of ariginal and Pratraolod.PLSS 'cofnorS RevIstio4 No of Pi:pPorty_ Coritrotting Comers Under 11/1C.L, 54202(h)(4 6 214,81W 46 '86 Ccitimiü.A, coh:11110 .C9Iumn C.clictirM D Tole! ftem 2.016.SUIRATEi"ANIi REIVIONINVIENtATION GRANT APPLICATION AttaarnantAlo Annual GrantAOreament Cotttity ot 6A •KIALW Pieasa attach a :report for' the 'work:proposed. The.report thust .ipclude .a. Omer lfst forthp-WOrk'PropOsed patter:MO hlwmizing ench column by Town; Range and Comer -Ooderdo NOT list•corners.by municipality. For•ali oorner§„Identify 'when a comoilmbnornent rotation . has more than Oe ..corner coda associated wft it, a, common corner codes, and rAefitlfy .all.eatner,pticle6 filed-fer that comerimpftprnent location. For dolumn.tt, identify o_ is proposing to complete the work and for Column Cidentifyrnhy the camera are to be proposed revisited. Attach additional Odes :ae necessary. Tote!. Na or Coma rzepyrIs proposed f64.134.p.03+0orcooli (Omer codes identified Oh the 'attached corner gi Numbe'r Of Original and F rotractrçct.Kss qurn'efe Completed by Applicant. Number of Orl,ginal and ProtraCted PLSSCoriors • Cot-notated by.btbers Number of Original and .!Prictracted Pf4S. Corners RWASited No of ?rbporty CetltrPrIf.nV OorneteArnder IVICL -64:1626)(ii) Please attach a:tepurt for tha.work proposed. The report must include a - cornerIlt for thernerk proposed under Item 8 Iteml2ing. each column by To.Wfit. Range and Corner Code do NOT listiCernots by trOniciPality, For all cornets, td;enti&Ogn a COMer/motitityjentlecatioh flaS_More than one: corner code associated with It,Ia common comer- Q0 cice. and identify all corner codes filed fer that torrter4nenvMent Idotiwt: PorColtinin identify rntrols.prepeolhgA6 complete the vtrofli,rond-fef. Cohttrin a, ldentify why the corners are to be proposed reviSited. Attach additional pages as nede..ssaryi Total No, of Corner Records proposed (A+13-4-0+1D4-coromort corner codes. identirted.on'the attached comer Ilst):, Identify atafrby natne -and'iden*thb dele-gateid duilaa.and -20,0 00.00 2016 SURVEY AND li,IV1ONUMENTAT1ON GRANT.APPLIQATION Coti:Rty oft. OA/AAAON Flours'. Ratal .0,00 or Rod $ '20,000zi Total iipm item A. Reirtonurrtentatio.ri Services .itom 13 - illcnew.r.rfent IVIaintanance Serves ItOrri-c ipLrlicmvrriqntption :§!.ipplies and Materials: item J -eqdetic Control 111111ritennee and Op aratieris OM: ....9ran'Adrop-18trator Fges/Wana .itein.`P --County Represontetive.FpeaiWage. - IGm.GAdditipnlAdmifflstrative Staff Poe0Vages it9m H Per abYleW Gr61-IP FsJWjaS 4.ent I Atiminiplratiy6 SupriJros and indfreof 0o4q 214,815:-00 22,080.00 20.000,00 10,500.00 ra LJ Tor41 .1‘1VST.k;i1.)AL "tcitat Annisat thidget" :on Pa le elL 2.671 395,00 PAGE 3:OF 3 DCCIqe0 Cio01.15)- ifq<'• Resolution #16020 February 4, 2016 Moved by Kochenderfer supported by Quarles the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted), AYES: Dwyer, Fleming, Gershenson, Gingell, Gosselin, Hoffman, Jackson, Kochenderfer, KowaII, Long, McGillivray, Middleton, Quarles, Scott, Spisz, Taub, Welpert, Zack, Bowman, Crawford. (20) NAYS: None. (0) A sufficient majority having voted in favor, the resolutions (with fiscal notes attached) on the amended Consent Agenda were adopted (with accompanying reports being accepted). Henerkt APPROVE THIS RESOLUTION CHIEF DEPUTY COUNTY EXECUTIVE ACTING PURSUANT TO MCL 45.559A (7) o -t c STATE OF MICHIGAN) COUNTY OF OAKLAND) I, Lisa Brown, Clerk of the County of Oakland, do hereby certify that the foregoing resolution is a true and accurate copy of a resolution adopted by the Oakland County Board of Commissioners on February 4, 2016, with the original record thereof now remaining in my office. In Testimony Whereof, I have hereunto set my hand and affixed the seal of the County of Oakland at Pontiac, Michigan this 4th day of February, 2016. Lisa Brown, Oakland County Exhibit "A" 2016 Center of Sections and GPS Corners, Grant Year 2016 Novi Two, TiN; Rm. Oakland County MI, D-06; D-08; 1)-10; D-12 F-02; F-04; 17-06; F4)8; F-10; F-12 11-02; 1-1-04; 1-1406; H-08; H-10; H-12 .1-02; J-04; J-06; J-08; T-10;1-12 L-02; L-04; L-06; L-08; L-10; L-12 Total 28 Comers Pontiac Twp. T3N; R10E, Oakland County ML B-04; B-06.; B-08; B-10; 13-12 D-02; D-04; D-06; D-08; D-10; D-12 F-02; P-04; F-06; F-08; F-10; F-12 Total 17 Corners GPS Center of Section Oakland County MI. (PLSS Corners Revisited) Milford Tim. T21\1; R7E, On -kland County MI. '11ECEPVFD B-08; B-10; B-12 D-02; D-04; D-06; D-08; D-10; D-12 F-04; F-06; 1?-08; F-10; F-12 11-02; 11-04; H-05; H-08; H-10; H-12 J-02; 3-04; J-06;1-08; T-10;1-12 L-02; L-04; L-06; L-08; L-10; L-12 Holly Tivti. T5N; 117E, Oakland County MI. L-02; L-04; L-06; L-08 Total 4 Corners !Total Corners for 2016 Total .8i Corners Note: Remonumentation and cost of corners due to change after field research completed. The number of corners to be remonutnented probably will increase after cost adjustments. All updates and corrections will be detailed in the final amendment of -work load, Said amendment will be provided prior to amendment deadline. IA10') 2a15 Office ot L8na Rernaluftritation Total 22 Corners Oakland County Clerk/Register of Deeds www.oakgov.corn/clerkrod Register of Deeds Office Exhibit "B" Duties performed by Staff: Staff: Ronald J. Crank Jr. Employee JD; 13285 Plat and Boundary Specialist Oakland County Register of Deeds Plat Engineering Dept. RE;EIVED 17 2115 Office at Larici Survey Remonumentation 1, In house research for all contractual surveyors during Grant year. a, Research and compile all historical data related to proposed corners to be rem.onutnented during a given grant year, i. All Register of Deeds records All Equalization records iii. All records housed in county _records retention area IVIDOT, DEQ, and other off site records 2. Create Maps for Peer Group meetings. a. Aerial composite maps to scale of area to be reviewed. b. Historical aerial composite 3. Maintain minutes for Peer Group meetings. a. Keep tract of events during peer group meetings i. Catalog date, attendance, approval of corners, and any other information during said meetings. 4. Notify surveyors of Peer Group meetings, a. Notify community surveyors about time and date of Peer Group meetings. 5. Maintain and house all approved dossier files. a. Validate that all information is in approved dossier before it is filed. b, Place new approved dossier file in proper location. c, Inventory dossier filing system to insure documents are properly placed, d. If a dossier has been destroyed or missing, contacts Remon surveyors to acquire replacement dossier. e, Scan dossier contents and electronically store images. i. Provide access to images. 6. Validate state plane coordinates on LCRC against approved data to verify accuracy. a. When a new comer is approved and a LCRC is submitted for recording, the State Plane Coordinate data is validated to insure the coordinates are correct. i. Using the county GIS the coordinates are inputted to create control corners on the Survey Grid layer, ii. These control points are inversed to achieve bearing and distance data which will be compared against information on the LCRC and in the Dossier. Administrative Offices 1200 N Telegraph, Dept 415 Pontiac M148341-0415 (248) 858-0560 elerk@co.oakiandai.us Elections Division 1200 N Telegraph, Dept 417 Pontiac Mi 48341-0417 (248) 858-0564 elections@comaklandnims Legal & Vital Records 1200 N Telegraph, Dept 413 Pontiac M1 48341-0413 (248) 855-0581 clerklegal©co.oaldandmims Register of Deeds Office 1200 N Telegraph, Dept 480 Pontiac MI 48341-0480 (248) 858-0605 deeds@co,oakland.tni,us RECEVED an5 Oakland County Clerk/Register of Deeds wvvw. ak gov. o I rkr d giro Survey 8. RernonurnentaVem 7. Validate new surveys and legal documents to confirm that correct corner is being used. a. Maps new recorded Act 132 surveys and other legal description documents in the GIS Remon survey layer to validate document is using the correct remonumented corner. I. This gives us a heads up on possible movement of error in placement of remonumented corner. H. Also allows us to track the possible party whom may have disturbed said corner. 1. This allows us to have the authority to bill said party for replacement costs. 8. File into dossier files new recorded documents. a. As new related surveys are recorded they are added to the existing dossier file. 9. Provide survey community with information housed in dossier files, a, Assist surveyors or there field crew with access to the dossier Ming system. b. Make copies for interested parties of approved dossiers. 10. Assist survey community with research regarding section comers. a. Provide direction to any surveyor or crew member to any housed information within Register of Deeds regarding remonumentation. 11. Notify contracted Keratin surveyors of publics concerns about specific remonumented corner. a. If a landowner is confused to the intent of the reinonumentation project we will explain the purpose and result of the project. b. If landowner still not satisfied with answer, contracted surveyor of said corner will be notified to contact landowner, 12. Relate possible errors or disturbance regarding a section corner to the contracted remonumentation surveyors. a, If a document or complaint comes in that indicates that a corner has been disturbed the peer group is notified of situation. 13. Maintain status of work progress during animal grant year. a. Inventory the status of the work flow during the grant year. i. Keep tract of corners that have been approved, LCRC's, and Dossier files. ii. Keep tract of Maintenance corners. iii. Keep tract of corners that have been invoiced for payment. iv. Attain to all accounting and auditing. 14. Input and update the on Hue State Remenumentation Survey site, a. Input remonumentation data into the Survey Oakland online site. i. State Plane Coordinate, Bearing and Distance, Monument Agent, Rernon Date, Etc. 15. Currently working on a program to scan approved remonumentation dossiers to allow for on lino access to said dossiers, a. Currently woricing on development of a scanning project to scan the contents of an approved dossier file to be accessed through Survey Oaldand online site. i. Surveyors will be able to view and print any contents of the dossier file. ii. Program will allow for new data input after original scan. Validate scanned dossiers to insure all documents are ineluded, 16. Compile historical county remonumentation status of all remonumentecl corners. a. Auditing every corner remonumented since program inception. Administrative Offices 1200 N Telegraph, Dept 4 Pontiac MI 48341-0415 (248) 858-0560 clerk@co.oaktandnii.tts Elections Division 5 1200 N Tefegrapti, Dept 417 Pontiac M148341-0417 (248) 858-0564 elections(Dco.oaklandmi.us Legal & Vital Records 1200 N Telegraph, Dept 413 Pontiac Mt 48341-0413 (248) 858-0581 clerklegal@moaldand.niims Register of Deeds Office 1200 N Telegraph, Dept 480 Pontiac MI 48341-0480 (248) 858-0605 deeds@co.oaldand.niims Oakland County Clerk/Register of Deeds www.oakgov.com/elericrod b. Researching Falling and Meander Corner for future completion. 17. Manage all Grant approval, acceptance, and closing processes. a. Prepare all paperwork for each grant process. b, Provide all required county departments with grant information. c, Present grant procedures (Approval, Acceptance ., & Closing) to County Board of Commissioners, 18. Manage the Administrative business: a. Attend and present all Remonumentation issues to Oakland Comity's Board of Commissioners, and Financial and Grant depat ments. b. Correspond with the State of Michigan LA RA, all R.emonurnentation Administrative matters. c. Handle all public and local governmental issues regarding Remonumentation. 19. Audit all Remornunentation Vendor Invoices: a, Review all invoices prior to approving for requisition. I. This avoids possible billing of incorrect corner, or the robilling of a corner previously paid. ii, Validate that the work is properly billed._ b. Manage all accounting to insure annual program remains on budget. 20. Grant Liaison between all county depai twents. Provide county departments with business interest regarding the Rernonumentation Grant with information and paperwork related to grant. b. Through communications with government departments, keep all stages of the governmental workflow current to avoid any delays in the grant and vendor monument process. RECEIVED tv CU()riff; 6 Office OI Lid Survey Refrion umeitation Administrative Offices 1200 N Telegraph, Dept 415 Pontiac M148341-0415 (248) 858-0560 elerk@oo.oaldand,ini.us Elections Division 1200 N Telegraph, Dept 417 Pontiac MI 48341-0417 (243) 858-0564 clections@co.oakland.mi.us Legal & Vital Records 1200M Telegraph, Dept 413 Pontiac MI 483414113 (248) 858-0581 clerkleaal Oco,oakiand,rni.as Register of Deeds Office 1200 N Telegraph, Dept 480 Pontiac MI 48341-0480 (248) 858-0605 deeds @comal:land.mi.us Attachment B 14 Rev, 11/20016 DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET, VEHICLE AND TRAVEL SERVICES (VTS) SCHEDULE OF TRAVEL RATES FOR CLASSIFIED and UNCLASSIFIED EMPLOYEES Effective January 1, 2016 MICHIGAN SELECT CITIES* Meals and Lodging Lodging"* Breakfast Lunch Dinner IN-STATE ALL OTHER Meats and Lodging Lodging Breakfast 'Lunch Dinner Per Diem Total Per Diem Lodging Breakfast Lunch Dinner Group Meetings Group Lunch OUT-OF-STATE SELECT crnes * Meals and Lodging . Lodging ** Breakfast Lunch Dinner OUT-OF-STATE ALL OTHER Moe.Is and Lodging Lodging ** Breakfast Lunch Dinner Per Diem Total Per Diem Lodging Breakfast Lunch Dinner Incidental Costs Per Day (with overnight stay) Mileage Rates Premium Rate Approved Private Vehicle Standard Rate (State's Mid-Sized Car Cost) mile See Select Cities listing, Lodging available at State rate, or call Conlin Travel at 877-664-2179. $75.00 10.25 10.25 24.25 $75.00 8.50 8.50 19.00 $81.50 45.50 8.60 8.50 19.00 11.50 Contact Conlin Travel 13.00 13.00 25,25 Contact Conlin Travel 10.25 10..25 23,50 $89,50 45.50 10,25 10.26 23,60 $5,00 $.540 per mile $.360 per SELECT HIGH COST CITY LIST TRAVEL RATE REIMBURSEMENT FOR CLASSIFIED and UNCLASSIFIED EMPLOYEE S EFFECTIVE October 1, 2015 Mich an Selectte Cities Counties - • Ann Arbor, Detroit, . Holland, Mackinac Island, Pontiac, Auburn Hills, South Haven All of Wayne and Oakland Out of State Select Cities/Counties State . .City/County State City/County: Arizona Phoenix/Scottsdale Massachusetts Boston (Suffolk), Burlington, Cambridge Woburn, Martha's Vineyard California Los Angeles (Los Angeles, Orange & Minnesota Minneapolis/St, Paul (Hennepin and Ventura Counties, and Edwards AFB) Ramsey Counties) Monterey, Palm Springs, San Diego, San Francisco, Santa Monica Nevada Vegas .Las South Lake Tahoe, Truckee; Yosemite National Park New Mexico Santa Fe .. Colorado Aspen, Telluride, Vail New York Manhattan (the borough of Manhattan, Brooklyn, Bronx, Queens and Staten island, Riverhead, Ronkonkoma, Melville Connecticut Bridgeport/Danbury Suffolk County, Tarrytown, White Plains, New Rochelle District of VVashington DC (also the cities of Columbia Alexandria, Falls Church and Fairfax, and the counties of Arlington and Pennsylvania Bucks County, Pittsburgh Fairfax, in Virginia; and the counties of Montgomery and Prince George's in Maryiand) (See also Maryland and Rhode Island Bristol, Jamestown/Middletown/Newport Virginia) (Newport County) Providence Florida Boca Raton, Delray Beach, Jupiter, Fort Lauderdale, Key West Texas Austin, Dallas, Houston (L,B, Johnson Space Center) Idaho Sun Valley/Ketchum Utah Park City (Summit County) Illinois Chicago (Cook and Lake counties) Vermont Manchester, Stowe (Lamollle County) Louisiana New Orleans Virginia Alexandria, Falls Church, Fairfax Maryland Montgomery 8,, Prince George County Washington Seattle Baltimore City, Ocean City . The signatories warrant that they are empowered to enter into this Agreement and agree to he bound by it. Ike Zimmer Director Department of Li9lensing-a -6d Regulatory Affairs State of Michigan 2/7. 2 / Date 5.2 Signatories Lisa Brown County Grant Administrator County of Oakland GRANT NO. BCC 16-63 Date 12 Rev, 11/24/2016 5.2 Signatorie The signatories warrant that they are empowered to enter into this Agreement and agree to be bound by Ike Zimmer Director Department of litcs3seg and Regulatory Affairs State of Michigan Lisa Brown County Grant Administrator County of Oakland GRANT NO, BCC 16-63 Rev. 11124/2016 12 Date Date Mike Zimmer Director Department of Lie State of Michigan -and Regulatory Affairs 5.2 Signatories The signatories warrant that they are empowered to enter into this Agreement and agree to be bound by it. Lisa Brown County Grant Administrator County of Oakland GRANT NO. BCC 16-63 12 Date Date Rev. 11124/2016 Oakland County 2016 Rernonumentation Grant Acceptance Resolution and Oakland County Board of Commissioners Approval; Resolution No. Date: I certify the information in this grant application is correct to the best of my knowledge, and the county has the capability to perform the work specified thought one or more licensed professional surveyors. Signature of Oakland County Chairman of the Board of Commissioners (Originals Only) Date FISCAL NOTE (MISC . #16'020) February 4, 2016 BY: Finance Committee, Tom Middleton, Chairperson IN RE: CLERK/REGISTER OF DEEDS — 2016 SURVEY AND REMONUMENTATION GRANT ACCEPTANCE To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. The Michigan Department of Licensing and Regulatory Affairs (LARA), awarded the Oakland County Clerk/Register of Deeds on-going funding in the amount of $367,395 for the Remonumentation program; a decrease of $119,216 from the previous award. 2. Of the total grant award, $267,395 will fund current program costs and $100,000 as reimbursement to the Register of Deeds Automation Fund for expedited expenditures. 3. The grant funding period is January 1,2016 through December 31, 2016. 4. The grant will partially reimburse one (1) existing full-time eligible GF/GP Plat & Boundary Review Specialist, position #09329. 5. No County match is required. 6. The future level of service, including personnel, will be contingent upon the level of funding available from the State of Michigan. 7. A budget amendment is recommended. CLERK SURVEY REMONUMENTATION FUND (#29220) Grant #GR0000000345. Activity A, Analysis Type GLB, Bud Ref 2016 FY 2016 FY 2017 FY 2018 Revenue 2010401-172180-615571 State Operating Grants $(119,216) $(119.216) $(119,216) Total Revenue $(119,216) $(119,216) $(119,216) Expenditures 2010401-172180-702010 Salaries Regular 2010401-172180-730373 Contracted Services 2010401-172180-730709 Fees — Per Diems 2010401-172180-731458 Professional Services Total Expenditures 0 $ 0 0 0 (2,100) (2,100) (117,116) (117,116) $(119,216) 0 0 (2,100) (117,116) $(119,216) FINANCE COMMITTEE, FINANCE COMMITTEE VOTE: Motion carried unanimously on a roll call vote.