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HomeMy WebLinkAboutResolutions - 2016.02.04 - 22193MISCELLANEOUS RESOLUTION # 16024 February 4, 2016 BY: Public Services Committee, Bill Dwyer, Chairperson IN RE: CIRCUIT COURT/FRIEND OF THE COURT — POSITION RECLASSIFICATIONS, CREATE NEW CLASSIFICATION AND POSITION CREATIONS To the Oakland County Board of Commissioners Chairperson, Ladies and Gentlemen: WHEREAS the Friend of the Court receives Medicaid Incentive funding for enforcement of court-ordered Medicaid reimbursement that is transmitted to the Department of Health and Human Services to reimburse the state for benefits paid to Oakland County families; and WHEREAS fifteen percent of collections are reimbursed to the court, a requirement which was recently discovered in the statute allowing the state to provide a payment for collections retroactive for the past three years; and WHEREAS the Friend of the Court has reviewed its operations and determined areas where efficiencies in the workflow processes could be realized; and WHEREAS the Friend of the Court utilizes the classification of Friend of the Court Case Assistant to assist with processing cases, obtaining required case information, scheduling client appointments, and tracking statistical data; and WHEREAS the Friend of the Court has noticed an increase in Interstate case fillings and an increase in cases that require clients to attend the Start Making it Livable for Everyone (SMILE) program; and WHEREAS the Friend of the Court is requesting to reclassify two (2) SR Full-Time Eligible Office Assistant II positions (#3010404-06377 and #3010404-01856) to Friend of the Court Case Assistant to assist in managing the caseload of the Interstate Unit and the Counseling, Investigation and Mediation Unit which conducts the SMILE program; and WHEREAS the Friend of the Court has noticed an increase in the number of system support requests and an increase in complexity of those requests; and WHEREAS the Friend of the Court is requesting to reclassify two (2) SR Full-time Eligible Friend of the Court Systems Clerk positions (#3010404-02078 and #3010404-03090) to a new classification titled Friend of the Court System Support Specialist; and WHEREAS the new positions would troubleshoot hardware and software difficulties, assist in the resolution of difficulties encountered in the operation of systems, and would provide an expanded Help Desk function to assist their employees with hardware and software needs; and WHEREAS the Friend of the Court utilizes a workforce development position provided by Troy Schools and reimbursed through Oakland County's Workforce Development Division; and WHEREAS funding through the Workforce Development Division for this position and service in recent years has been decreased; and WHEREAS the position provides workforce placement assistance to unemployed payers of child support to help them facilitate continued child support payments; and WHEREAS the Friend of the Court is requesting to create one (1) SR Full-Time Eligible Workforce Development Technician II (#3010404) to allow them to bring the position in house; and WHEREAS the Friend of the Court has noticed an increase in domestic relations clients who have mental health illnesses; and WHEREAS the Friend of the Court does not have a Clinical Psychologist available to provide those clients with psychological evaluations; and WHEREAS the Friend of the Court is requesting to create one (1) SR Part-Time Non-Eligible, 1,000 hours per year Court Clinical Psychologist in the Circuit Court, Clinical Services Unit (#3010402) to provide psychological evaluations to those domestic relations clients who have mental illnesses; and WHEREAS the above position reclassifications and creations are expected to be fully funded by the Medicaid Incentive Funding revenue with no match requirement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners approve the reclassification of two (2) SR Full-Time Eligible Office Assistant II positions (#3010404-06377 and #3010404-01856) to Friend of the Court Case Assistant. BE IT FURTHER RESOLVED to create a new classification of Friend of the Court System Support Specialist, to be placed on the Salary Administration Plan at Salary Grade 8, overtime non-exempt. PUBLIC SERVICES COMMITTEE Motion carried unanimously on a roll call vote. BE IT FURTHER RESOLVED to reclassify two (2) SR Full-Time Eligible Friend of the Court Systems Clerk positions (#3010404-02078 and #3010404-03090) to Friend of the Court System Support Specialist BE IT FURTHER RESOLVED to create one (1) SR Full-Time Eligible Workforce Development Technician II in Friend of the Court (#3010404). BE IT FURTHER RESOLVED to create one (1) SR Part-Time Non-Eligible, 1,000 hours per year Court Clinical Psychologist in the Circuit Court, Clinical Services Unit (#3010402). BE IT FURTHER RESOLVED that any Special Revenue positions and other program costs are contingent upon future levels of funding. Chairperson, on behalf of the Public Services Committee I move the adoption of the foregoing resolution. PUBLIC SERVICES COMMITTEE Resolution #16024 February 4, 2016 The Chairperson referred the resolution to the Human Resources Committee and the Finance Committee. There were no objections.